APPROVED-COMPETITION IMPRACTICABLE.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 06/15/2021
Company: HOM Incorporated REQUESTED DELIVERY
Address: 5326 E. Washington Suite 5 Date: 07/14/2021
City, State: Phoenix AZ QUOTED PRICE: 4,970,554
Zip/Postal Code: 85034
Phone: 602-506-6745 Accounting String:
Fax:
Contact Name: Mike Shore
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: ≤ $100k > $100k
Is this a Technology Procurement? Yes No
Maricopa County is in need of a vendor within the region to provide a multi-pronged strategy to
recruit landlords throughout the County to house people experiencing homelessness using
various homelessness assistance programs. The Human Services Department will request
BOS approval of a contract with HOM Inc to provide the required services.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available
from only one source
Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
distributors)
Warranty voided if service provided by other contract vendor Other proprietary situation
Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
HOM, Inc. is the sole provider of landlord engagement services in the State of Arizona. HOM Inc works with landlords/homeowners
to rent to homeless individuals. The strategy utilized by HOM Inc helps to house people experiencing homelessness by using
various homelessness assistance programs. They are also structured to pay landlords directly, eliminating the risk to landlords
when renting to homeless individuals. HOM Inc. is the only organization in the State with the capacity to perform these tasks.
Although some local cities and towns in Maricopa County conduct some landlord engagement services for their own jurisdiction,
HOM Inc. is the only provider that can perform this service for the entire County.
Additionally, one key objective of the contract is to provide incentives to landlords to lease to homeless individuals. Local homeless
service providers rely on HOM Inc to provide direct financial incentives to landlords for renting to homeless individuals.
Because HOM Inc. is the only provider in the State capable of meeting all the objectives of this contract it would not be in the best
interest of the County to competitively procure this contract.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
HOM, Inc. is the sole provider of landlord engagement services in the region and the only company that provides direct
interaction between landlords and homeless service providers in Maricopa County and the State of Arizona.
Specifically, staff conducted research on key homeless service providers in Maricopa County and found that these
providers rely on HOM Inc. to perform engagement services with landlords.
Additionallty, staff conducted Internet research for "landlord engagement services" in Arizona and were unable to find
other organizations in the State that provide these services for a region or county.
Finally, staff contacted other homeless service providers and local jurisdictions and found that none have the capacity
to develop a centralized system-wide landlord engagement service and accompanying electronic database system to
assist Maricopa County’s homeless services system.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Maricopa County reached out to its HUD technical assistance provider to develop the contract scope of work
and determine the amounts of funding needed for each service that HOM Inc will provide. The technical
assistance provider, Corporation for Supportive Housing, helped Maricopa County to determine appropriate
costs needed based on the number of people experiencing homelessness in the region and the amount of
housing vouchers it is anticipated continued use throughout the region for the next three years.
Additionally, using available HOM Inc. performance data and staff knowledge/experience with similar services,
will determine that the scope, duration, and estimated dollar value were reasonable. Finally, staff determined
that if contract objectives were met the services provided would benefit the County's homeless programs
beyond the end date of the contract.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
SIGN
Jancqueline Edwards 06/18/2021
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
Digitally signed by Kevin Tyne
Kevin Tyne, Director OPS Date: 2021.06.28 15:10:37 06/28/2021
-07'00'
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
SIGN
Printed Name Signature Date
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