A NEW LEAF CDBG ESG AMEND 1.PDF

Contract No. C-22-20-056-3-01 Amendment No. 1
AMENDMENT NO. 1
TO THE
AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
A NEW LEAF, INC.
1. Maricopa County (“County”) administered by its Human Services Department and A New
Leaf, Inc. (“Subrecipient”) fully executed a financial Agreement (“Agreement”) on or about
June 24, 2020. The purpose of the Agreement is to provide emergency shelter services
for individuals and families experiencing homelessness in Maricopa County. The County
provided the Subrecipient with $39,330 in Community Development Block Grant (CDBG)
funds and $90,000 in Emergency Solutions Grant (ESG) General Purpose funds. The term
of the Agreement is from July 1, 2020, through June 30, 2021. The County and the
Subrecipient collectively are referred to here as the “Parties.”
2. The Parties now agree to amend the Agreement by this Amendment No. 1 as follows:
A. Extend the Agreement Termination Date from June 30, 2021, to and through June
30, 2022.
B. The County shall provide the Subrecipient with $39,000 in FY2021 CDBG funds
and $90,000 in FY2021 ESG funds. The total funds under this Amendment No. 1
shall not exceed $129,330 for continued emergency shelter services for individuals
and families experiencing homelessness in Maricopa County.
C. The period of funding availability under this Amendment No. 1 shall begin on July
1, 2021, and extend through June 30, 2022.
D. Revise Section 1 (General Provision) to add the following Paragraph:
54.0. SURVIVAL
The indemnification, hold harmless, defense, and non-liability provisions of
this Agreement shall have full force and effect notwithstanding any other
provisions in this Agreement and shall survive the termination or expiration
of this Agreement.
E. Revise Section 2 (Special Provisions), Paragraph 4 (Budget Adjustments, Change
Orders and Amendments), by deleting Subparagraph 4.3, and replacing it with the
following:
4.3 Administrative Change Orders – The Chairman of the Board of Supervisors
is authorized upon the recommendation of the Human Services
Department Director and Legal Counsel to make changes within the
general scope of the Agreement on behalf of the County through
Administrative Change Orders. Administrative Change Orders shall be
approved and fully executed by the Chairman of the Board of Supervisors
and the Subrecipient.
4.3.1 Administrative Change Orders may address any of the following
areas:
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Contract No. C-22-20-056-3-01 Amendment No. 1
4.3.1.1 Modifications to the project timeline if the last day of the
project timeline is within the Agreement term;
4.3.1.2 Modifications to Budget line items if the Agreement Amount
remains unchanged;
4.3.1.3 Modifications required by federal, state, or County
regulations, ordinances, or policies; and
4.3.1.4 Modifications to administrative requirements such as
changes in reporting periods, frequency of reports, or report
formats required by HUD or local regulations, policies, or
requirements.
4.3.2 It is the responsibility of the Subrecipient to ensure the latest
documents are consulted and followed.
F. Revise Section 4 (Compensation) by deleting Paragraph 4 (Reimbursement) and
replacing it with the following:
4.0 REIMBURSEMENT
4.1 The Subrecipient shall submit to the County a Request for
Reimbursement of all expenditures within the same fiscal year in
which the expenditures are incurred. The fiscal year runs July 1st
through June 30th and all Requests for Reimbursement shall be
submitted no later than July 30th for the preceding fiscal year.
4.2 The Subrecipient shall submit the final reimbursement for each
Work Statement not later than 15 calendar days after the
reimbursable period ends.
4.3 All requests for reimbursements shall be submitted to:
HSDFINANCE@MARICOPA.GOV
3. Section 2 above contains all the changes made by this Amendment No. 1. All other terms
and conditions of the original Agreement shall remain the same and in full force and effect
as approved.
4. The parties have authorized the undersigned to execute this Amendment No. 1, and it
shall be effective upon approval and signature by both Parties.
Signatures are contained on the following page.
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Contract No. C-22-20-056-3-01 Amendment No. 1
IN WITNESS, the Parties have approved and signed this Amendment No. 1:
Approved By: Approved By:
SUBRECIPIENT MARICOPA COUNTY
Michael Hughes Date Jack Sellers Date
Chief Executive Officer Chairman, Board of Supervisors
Attested to:
Clerk, Board of Supervisors
Date
THIS AMENDMENT NO. 1 HAS BEEN
REVIEWED BY THE UNDERSIGNED
DEPUTY COUNTY ATTORNEY WHO HAS
DETERMINED THAT IT IS PROPER IN
FORM AND WITHIN THE POWER AND
AUTHORITY GRANTED TO MARICOPA
COUNTY UNDER THE LAWS OF THE
STATE OF ARIZONA.
APPROVED AS TO FORM:
Deputy County Attorney Date
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