COMPETITION IMPRACTICABLE APPROVED.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR St. Vincent de Paul NEED IDENTIFIED Date: 05/03/2021
Company: St. Vincent de Paul REQUESTED DELIVERY
Address: PO Box 13600 Date: 05/25/2021
City, State: Phoenix, AZ QUOTED PRICE: 387,872
Zip/Postal Code: 85002
Phone: 602-850-6931 Accounting String:
Fax:
Contact Name: Jessica Berg
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: ≤ $100k > $100k
Is this a Technology Procurement? Yes No
The Human Services Department requires a contract with St. Vincent de Paul (SVDP) to
provide shelter and meal services to homeless individuals. SVDP will provide services to 130
to 200 individuals per night. Contracting with SVDP will allow for individuals to escape the heat
of the summer months and reduce the number of deaths or heat related illnesses.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available
from only one source
Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
distributors)
Warranty voided if service provided by other contract vendor Other proprietary situation
Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
The Human Services Department and the City of Phoenix worked to identify homeless services
providers that had sufficient space and capacity to provide indoor shelter and 3 meals per day
to homeless individuals during June 1, 2021 through September 30, 2021. SVDP was the only
service provider that was willing to provide the required services, had space to meet the
demand for services and the capacity to provide meals.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Homeless Service Providers are limited in the downtown Phoenix area that could meet the
demand for services. HSD and the City of Phoenix explored renting vacant
properties/warehouses but none were suitable to house individuals. HSD requires sufficient
space to house 130 individuals with air conditioned space that would allow for social-distance.
SVDP will provide the space in their dining room, staffing, food and security to house
individuals. SVDP will provide these services at their 420 W Watkins Rd, Phoenix, AZ 85003
location.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
In 2020, HSD utilized a COunty-owned building and contracted this service to the Human Services
Campus, Inc. The service costs are comparable to St. Vincent de Paul's quote for operations.
Also in 2020, the City of Phoenix rented a comperable indoor space for daytime use - the cost for
the daytime space alone was $35,000/month, the total cost in 2020 for daytime and evening
weather relief was over $1.1 million.
The cost of SVDP space is far less expensive and will serve more individuals.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
Jacqueline Digitally DN: CN=Jacqueline O=Maricopa signed by Edwards, County Jacqueline Human Edwards Services Department,
Jacqueline Edwards Edwards E=jacqueline.edwards@maricopa.gov Reason: Location: I your am the signing author location of this here document
Date: Foxit PhantomPDF 2021.05.25 11:05:14-07'00' Version: 10.1.4
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
Digitally signed by Kevin Tyne
Kevin Tyne, Director OPS Date: 2021.05.27 13:18:00 05/27/2021
-07'00'
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
SIGN
Printed Name Signature Date
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