AMEND 4 18-198219 MCAQD GSC FINAL.PDF

Amendment to Agreement
CONTRACT NO.: ADEQ18-198219 ADEQ PROCUREMENT
AMENDMENT NO.: 4 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM (TRP) Phoenix, AZ 85007
COUNTY: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-2666
Effective upon signature, the Agreement referenced above is hereby amended as follows:
1. Pursuant to the Agreement Terms, Section Four (4), Amendment, the Agreement is hereby amended as follows:
1.1. Section Ten (10), Agreement Term, the agreement is hereby extended to June 30, 2022; and
1.2. The Fiscal Year 2021 Scope of Work is hereby revised and replaced with the Fiscal Year 2022 Scope of Work
attached to this Amendment Four (4); and
1.3. The Fiscal Year 2021 Budget is hereby revised and replaced with the Fiscal Year 2022 Budget attached to this
Amendment Four (4); and
1.4. Section Thirteen (13), Notices, Correspondence, Reports and Invoices is hereby revised and replaced with
the following:
“13.1 All notices and correspondence from the County, except correspondence described in 13.2 below
shall be sent to:
Arizona Department of Environmental Quality
Air Quality Division
Amanda Luecker, Transportation Planner
1110 W Washington Street
Phoenix, AZ 85007-2935
(602) 771-4887
Luecker.Amanda@azdeq.gov
13.2 All correspondence relating to the execution of the Agreement, clarification of the Agreement,
Agreement amendments shall be sent to:
For ADEQ: For County:
Susan Holt, Sr. Procurement Specialist Maricopa County Air Quality Department
Arizona Department of Environmental Quality Kristen Weston-Smith
1110 W. Washington Street Travel Reduction Program Supervisor
Phoenix, AZ 85007 3800 North Central Avenue, Suite 1400
(602) 771-2666 Phoenix, Arizona 85012
Holt.Susan@azdeq.gov 602-506-6757
Kristen.Smith@Maricopa.gov
13.3 All invoices and reports relating to the Agreement shall be sent to:
AccountsPayable@azdeq.gov; cc: Luecker.Amanda@azdeq.gov
13.4 Either party to this Agreement may designate a new contact by filing a notice with the other part in
accordance with these notice requirements.
13.5 Monthly reports and invoices shall be submitted within 30 days following the last day of the prior
month. An annual report shall be submitted within 105 days following the last day of the fiscal year.
Continued on next page

Amendment to Agreement
CONTRACT NO.: ADEQ18-198219 ADEQ PROCUREMENT
AMENDMENT NO.: 4 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM (TRP) Phoenix, AZ 85007
COUNTY: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-2666
IN WITNESS WHEREOF, the parties have executed this “Amendment” as of the date set forth above;
MARICOPA COUNTY, a political subdivision of the State of Arizona
By:
Chairman, Maricopa County Board of Supervisors
Approved as to Form:
______________________________
Deputy County Attorney
ATTEST:
By:
Clerk of the Maricopa County Board of Supervisors
STATE OF ARIZONA )
) ss.
County of Maricopa )
On this ____ day of __________, 2021, before me personally appeared _____________________, the Chairman
of Maricopa County Board of Supervisors, for and on behalf of MARICOPA COUNTY, a political subdivision of the
State of Arizona, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she
claims to be, and acknowledged that he or she signed the above/attached document.
_____________________________________________________
Daniel Czecholinski Date
Director, Air Quality Division
_____________________________________________________
Rick S. Hughes CPA, JD, CPPO Date
Interim ADEQ Chief Procurement Officer

TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality Department
Scope of Work for Air Quality Grant Funding
Fiscal Year 2022
APRIL 2021

THIS PAGE IS INTENTIONALLY BLANK

I. BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona and
Maricopa County for failure to meet the National Ambient Air Quality Standards for carbon
monoxide. The federal court ordered the State of Arizona to write a State Implementation Plan
(SIP) to comply with the standards. In response, the Arizona Legislature passed the 1988 Air
Quality Bill (Arizona Revised Statutes (ARS) §49-581 et seq.) which mandated a Travel Reduction
Program (TRP) for employers and schools in Maricopa County.
The Maricopa County TRP is included in regional carbon monoxide plans and included as
committed transportation control measures in several ozone and PM10 particulate plans. The
objectives of the TRP and the Clean Air Campaign are aligned, as both are rooted in legislation
intended to reduce vehicle miles traveled in Maricopa County, especially travel by single
occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education effort
supporting employers in encouraging commuters to use alternative modes of transportation and
educating the general public. While the campaign continues to place emphasis on the winter
carbon monoxide season, as required by statute, ozone and particulate issues are also being
addressed through the summer Commit to One Day ozone campaign.
The Maricopa County Air Quality Department TRP staff administers all aspects of the TRP
including conducting all research, planning, coordinating, regulatory, and compliance assurance
aspects of the TRP. Employer training, technical assistance, and program promotion are carried
out through a contract with Valley Metro/Commute Solutions under direction of county TRP
staff.
II. GOALS and OBJECTIVES
Continue implementation of the TRP pursuant to ARS Title 49, Chapter 3, Article 8 (§49-581
through §49-593), the Regional Voluntary No-Drive Day Campaign pursuant to ARS Title 49,
Chapter 3, Article 3 (§49-506), and the Maricopa County Ordinance Air Pollution Control
Regulations P-7 Travel Reduction Program.
The primary goals of the program are:
• Increase by two percent the “tons of pollution saved” for those commuters using an
alternative mode of travel to get to their workplace from the level achieved in FY 2021.
• Increase by two percent the number of alternative vehicle miles traveled by TRP
participants from the level achieved in FY 2021.
• Comply with all tasks and items listed in the Special Terms and Conditions of the Grant
Agreement.
III. TASKS and ACTIVITIES
Task 1: Maricopa County Air Quality Department - TRP
• Administer the TRP to major employers within Maricopa County Area A who have 50
or more employees. Pursuant to ARS §49-581(11), a major employer within area A has
fifty employees working at or reporting to a single work site during any twenty-four hour
period for at least three days per week at least six months of the year.
• Issue internet/intranet/paper surveys to participating TRP employers.
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• Process and analyze TRP surveys for participating employers.
• Research, identify and incorporate new major employers that are legally required to
participate in the TRP.
• Provide summary analyses to employers participating in the TRP regarding their
employee commuting habits based on the employee survey results. With this
information, employers formulate plans that will reduce single occupancy vehicle trips
and/or miles.
• Assist employers in the development of approvable TRP annual plans.
• Submit completed annual plans to the Maricopa County Travel Reduction Program
Regional Task Force for approval.
• Review and monitor employer TRP annual plans.
• Administer the county’s year round Clean Air Campaign to encourage weekly use of
travel reduction solutions. Implement marketing and advertising that creates awareness
and encourages the increased use of alternative modes and work schedules in
coordination with the TRP.
• Negotiate a sub award agreement with Valley Metro/Commute Solutions to assist
Maricopa County in providing TRP training, program promotions, plan implementation
assistance, and promotion of alternative transportation modes and strategies.
Task 2: Subcontractor – TRP Training and Assistance
• Promote the use of alternative modes by developing promotional kits for employers and
associated collateral pieces under direction of the county up to four times per year.
• Provide technical assistance to TRP employers in achieving the prescribed reductions in
single occupancy vehicle trips or single occupancy vehicle miles traveled through one-
on-one assistance, webinars, e-newsletters, and in-person training.
• Provide on-line training to TRP transportation coordinators on the requirements of the
law including the survey process, plans and associated documentation, types of
alternative modes, and travel reduction strategies. Revise training as necessary to address
program changes. Create and develop tutorial videos to reinforce training components
and program updates.
• Assist employers in achieving at least the minimum response rate for the TRP annual
survey.
• Assist employers in implementation of approved TRP annual plans, including attending
employer events, lunch and learns, reviewing any promotional materials to ensure
content provides enough guidance to employees, courtesy visits to answer questions, and
providing best practices.
• Assist the county to encourage weekly use of travel reduction strategies through
integrated campaigns which may include print materials, public and media relations
campaigns, and events.
• Establish Transportation Management Associations (TMA) in Maricopa County to
customize assistance for employers and offer increased collaborative opportunities at no
expense to members.
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IV. DELIVERABLES
Maricopa County will submit to ADEQ monthly and annual reports describing activities for
which ADEQ funding has been received. Maricopa County will also provide ADEQ a digital
copy of the refined data set on a fiscal year (FY) basis.
• Monthly reports, to be filed with ADEQ with monthly invoices shall be submitted
within 30 days following the last day of the prior month, will include the following:
 A recap of annual survey distribution, survey response rates, survey analysis
reports generated, reduction of vehicle miles traveled, percentage of employer
survey respondents who reported teleworking, and travel reduction plans
received/approved
 A summary of enforcement activities
 A narrative on any general program activities
 A separate report from subcontractor Valley Metro/Commute Solutions
addressing employer contacts and employer assistance efforts
 Annual reports, to be filed with ADEQ within 105 days following the last day of the FY,
will include the following:
 A table to display the total emission reductions in tons for the current FY and
the past four years for the following pollutants: CO, VOC, PM10, NOx, and total
pollution reduction. A spreadsheet displaying this information will also be
provided.
 A table to display the annual TRP SOVMT, SOV and AMU Rates by Trips
including SOVMT%, SOV%, Carpool %, Bus %, Bike %, Walk %, Telework %,
Other %, and Total AMU%. A spreadsheet displaying this information will also
be provided.
 A summary of program participation levels for employer count, survey site
count, and employee/student count information.
 A summary evaluation of pollution/emissions prevented associated with
program operations as estimated using the regional miles per pound of pollution
factor supplied annually by the Maricopa Association of Governments.
Measure 1: Increase by two percent the "tons of pollution saved" for
those commuters using an alternative mode of travel to get to their
workplace from the level achieved in FY 2021.
 A summary of changes in SOV/SOVMT rates, employee/student survey
response rates, and alternative mode participation rates for the program in total.
Measure 2: Increase by two percent the number of alternative vehicle
miles traveled by program participants from the level achieved in FY
2021.
 A summary of enforcement activities and compliance assistance efforts for the
reporting period, including action taken regarding survey response and other
program elements.
Maricopa County will continue to coordinate with ADEQ and other ADEQ-funded travel
reduction programs to identify and refine metrics and methodologies that allow for consistent
reporting and data sharing across programs, and for assessment of program elements in terms of
their effectiveness in increasing alternative mode usage. This information will be used in gauging
program efficacy and in assisting employers that participate in the program.
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By March 30, 2022, Maricopa County will submit to ADEQ an overview of the vision and
planning for the FY 2023 program, including highlights of proposed initiatives, operational
changes, as well as recommendations to increase TRP compliance results. Submission of this
document may accompany a proposed scope of work and budget request for the FY 2023 grant
cycle.
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
Deliverable Date of Submittal
Monthly Reports and Invoices 30 days following the last day of previous month
Annual Report 105 days within the close of the FY
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VI. BUDGET
TASK 1: CONTRACTOR - MCAQD/TRP (TRP
ADEQ)
Period: July 1, 2021 - June 30, 2022
Program
Personnel Hourly Rate Operations Total Cost
Appelo, Regan C $27.80 261.00 $7,256.00
Eastin, Carl J $20.09 1,044.00 $20,974.00
Fowler, Joel E $20.39 1,044.00 $21,287.00
Gates, Johnathan $13.00 507.00 $6,591.00
Martinez, Sylvia Arredondo $23.43 1,044.00 $24,461.00
Moeller, Gregory A $25.88 1,044.00 $27,019.00
Richey, Lisa A $24.08 1,044.00 $25,140.00
Starr, Sheila J $23.43 1,044.00 $24,461.00
Vacant [Office Assistant Specialized] $0.00 1,044.00 $0.00
Vacant [Program Coordinator] $0.00 1,044.00 $0.00
Wesoloskie, Tina M $41.56 348.00 $14,463.00
Weston-Smith, Kristen M $36.41 1,044.00 $38,012.00
Wohlbrandt, Morgan B $19.57 1,044.00 $20,431.00
Young, Ari $22.08 1,044.00 $23,052.00
Total Hourly Cost $253,147.00
Total Hours 12,600.00
Fringe Benefit 46.00% $116,452.00
Total Labor with Fringe $369,599.00
REIMBURSABLE EXPENSES Total Cost
Supplies, non-capital equipment and software $18,000.00 $18,000.00
Marketing/Advertising Clean Air Campaign $119,455.00 $119,455.00
Services (Rent, Conferences/Trainings,
Telecom, Printing, Mileage) $38,077.00 $38,077.00
Total Reimbursable Expenses $175,532.00 $175,532.00
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TASK 2: SUBCONTRACTOR - RPTA/Valley Metro TRASUB
Period: July 1, 2021 - June 30, 2022 Training &
Personnel Hourly Rate Assistance Total Cost
Williams, Abigail $49.52 270.10 $13,375.35
Day, Suzanne $35.52 360.13 $12,791.82
Duarte, Lillian $39.07 360.13 $14,070.28
Reid, Jeff $25.58 270.10 $6,909.16
Subtotal $47,146.61
Total Hours 1,260.46
Total Hourly Subcontractors Cost $47,146.61
Fringe Benefit 61.75% $29,113.03
Overhead 70.00% $33,002.63
Consultants (Other) $6,000.00
Consultant (Marketing/Graphics) $25,000.00
Reimbursable Expense (Meetings & Mileage) $10,813.73
Reimbursable Expense (Postage/Print/Misc.) $48,924.00
Total Subcontractor Expenses $200,000.00
GRAND TOTAL COSTS BY TASK TASK 1 TASK 2
Period: July 1, 2021 - June 30, 2022 MCAQD/TRP TRASUB TOTAL
Total Labor with Fringe $369,599.00 $369,599.00
Reimbursable Expenses $175,532.00 $175,532.00
Overhead 23.40% $127,561.00 $127,561.00
Subcontractor (RPTA/Valley Metro) $200,000.00 $200,000.00
TOTALS: $672,692.00 $200,000.00 $872,692.00
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