210209-CONTRACT.DOCX

SERIAL 210209-RFP SPECIAL BUY: MISCELLANEOUS FOOD ITEMS
DATE OF LAST REVISION: May 19, 2021 CONTRACT END DATE: June 30, 2023
CONTRACT PERIOD THROUGH JUNE 30, 2023
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for SPECIAL BUY: MISCELLANEOUS FOOD ITEMS
Attached to this letter is published an effective purchasing contract for products and/or services to be
supplied to Maricopa County activities as awarded by Maricopa County on May 19, 2021 (Eff. 07/01/21).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained
from the vendor holding the contract. Individuals are responsible to the vendor for purchases made
outside of contracts. The contract period is indicated above.
EK/mm
Attach
Copy to: Office of Procurement Services
Chuck Mayper, MCSO
Davy Castro, MCSO
Christa Estep, MCSO)
(Please remove Serial 16079-C from your contract notebooks)

ADVANCED COMMODITIES INC. DBA MIDWEST QUALITY FOODS, 840 W. BARTLETT RD SUITE 3,
BARTLETT, IL 60103
COMPANY NAME: Advanced Commodities, Inc
DOING BUSINESS AS (dba): Midwest Quality Foods
MAILING ADDRESS: 840 W. Bartlett Rd. Ste 3 Bartlett IL 60103
REMIT TO ADDRESS: 840 W. Bartlett Rd, Ste 3, Bartlett, IL 60103
TELEPHONE NUMBER: e
FAX NUMBER: 630-372-9600
WWW ADDRESS:
REPRESENTATIVE NAME: Jill Sulita
REPRESENTATIVE TELEPHONE NUMBER: 630-372-9200
REPRESENTATIVE EMAIL ADDRESS jsulita@advcominc.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VS0000005850
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
BILLINGSLEY PRODUCE SALES, INC., 217 H STREET, BAKERSFIELD, CA 93304
COMPANY NAME: Billingsley Produce Sales, Inc.
DOING BUSINESS AS (dba): Same as above
MAILING ADDRESS: 217 H Street
REMIT TO ADDRESS: Same as above
TELEPHONE NUMBER: 661-321-0793
FAX NUMBER: 661-321-0798
WWW ADDRESS:
REPRESENTATIVE NAME: Doug Heitman
REPRESENTATIVE TELEPHONE NUMBER: 661-332-3740
REPRESENTATIVE EMAIL ADDRESS doug@billingsleyproduce.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 10 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 10
Vendor Number: VS0000002408
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
EPIC PRODUCE SALES LLC, PO BOX 95077, PHOENIX, AZ 85070
COMPANY NAME: Epic Produce Sales Inc.
DOING BUSINESS AS (dba): Same
MAILING ADDRESS: 4505 E. Chandler Blvd,Unit C120
REMIT TO ADDRESS: PO Box 95077 Phx, 85070-5077
TELEPHONE NUMBER: 4803079370
FAX NUMBER: 480-452-1825
WWW ADDRESS:
REPRESENTATIVE NAME: Christina Melendez
REPRESENTATIVE TELEPHONE NUMBER: 6027229168
REPRESENTATIVE EMAIL ADDRESS christina@epicproducesales.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 20 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 20
Vendor Number: VC0000004290
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
FOODS GALORE INC., 9246 COMMERCE HWY, PENNSAUKEN, NY 08110
COMPANY NAME: Foods Galore Inc
DOING BUSINESS AS (dba):
MAILING ADDRESS: 9246 Commerce Hwy
REMIT TO ADDRESS: Foods Galore
TELEPHONE NUMBER: 2153532890
FAX NUMBER: 9246 Commerce Hwy
WWW ADDRESS: www.foodsgalore.com
REPRESENTATIVE NAME: Laura Cartwright
REPRESENTATIVE TELEPHONE NUMBER: 215-353-2890
REPRESENTATIVE EMAIL ADDRESS lcartwright@foodsgaloreusa.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VS0000005849
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
GLOBAL FOODS, 5435 S DURANGO DR, LAS VEGAS, NV 89134
COMPANY NAME: Global Foods, Inc.
DOING BUSINESS AS (dba): Global Foods, Inc.
MAILING ADDRESS: 8700 Spanish Ridge Ave
REMIT TO ADDRESS:
TELEPHONE NUMBER: 702-212-4559
FAX NUMBER: 702-877-1163
WWW ADDRESS: www.globalfoodslv.com
REPRESENTATIVE NAME: Kandra Perreira
REPRESENTATIVE TELEPHONE NUMBER: 702-212-4554
REPRESENTATIVE EMAIL ADDRESS lkandrap@globalfoodslv.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 20 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 20
Vendor Number: VC0000009151
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
JNS FOODS LLC, 1401 N UNIVERSITY DR, SUITE 602, CORAL SPRINGS, FL 33071
COMPANY NAME: JNS FOODS LLC
DOING BUSINESS AS (dba): JNS FOODS LLC
MAILING ADDRESS:
1401 N University Dr, Suite 602, Coral Springs, FL
REMIT TO ADDRESS:
33071
TELEPHONE NUMBER: 9547187958
FAX NUMBER: 888-613-3118
WWW ADDRESS:
REPRESENTATIVE NAME: Eliot Meiseles
REPRESENTATIVE TELEPHONE NUMBER: 954-718-7958
REPRESENTATIVE EMAIL ADDRESS emeiseles@jnsfoods.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VC0000002168
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
LA FOODS, 5115 CLARETON DR SUITE 200 AGOURA HILLS, CA 91301
COMPANY NAME: LA Foods
DOING BUSINESS AS (dba): LA Foods
MAILING ADDRESS: 5115 Clareton Dr Suite 200 Agoura Hills, CA 91301
REMIT TO ADDRESS: same as above
TELEPHONE NUMBER: 818-587-3757
FAX NUMBER: 818-587-3767
WWW ADDRESS: www.LAFoods.com
REPRESENTATIVE NAME: Rob Andelson/Arlene Carlos
REPRESENTATIVE TELEPHONE NUMBER: 818-587-3757
REPRESENTATIVE EMAIL ADDRESS arlene@la-foods.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VC0000009560
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
NATIONAL FOOD GROUP INC., 46820 MAGELLAN DR. SUITE A, NOVI, MI 78377
COMPANY NAME: National Food Group
DOING BUSINESS AS (dba):
MAILING ADDRESS: 10803 Thornmint Rd. Suite 105
REMIT TO ADDRESS: 46820 Magellan Dr. Suite A
TELEPHONE NUMBER: 8582079832
FAX NUMBER: 8582079832
WWW ADDRESS:
REPRESENTATIVE NAME: Jennifer Klein
REPRESENTATIVE TELEPHONE NUMBER: 8582079823
REPRESENTATIVE EMAIL ADDRESS jklein@nationalfoodgroup.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VC0000003760
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
NEW HORIZON FOODS, INC., 33440 WESTERN AVENUE, UNION CITY , CA 94587
COMPANY NAME: New Horizon Foods, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS: 33440 Western Avenue, Union City , CA 94587
REMIT TO ADDRESS: 33440 Western Avenue, Union City , CA 94587
TELEPHONE NUMBER: 510-489-8600
FAX NUMBER: 510-489-9797
WWW ADDRESS: www.newhorizonfoodsinc.com
REPRESENTATIVE NAME: Ken Crawford
REPRESENTATIVE TELEPHONE NUMBER: 510-489-8600
REPRESENTATIVE EMAIL ADDRESS kenc@newhorizonfoodsinc.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VC0000009190
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
PERFORMANCE FOOD GROUP INC. DBA VISTAR JENNY SERVICE 12475 MUSTANG ROAD
Performance Food Group Inc. dba Vistar Jenny
COMPANY NAME:
Service
Performance Food Group Inc. dba Vistar Jenny
DOING BUSINESS AS (dba):
Service
MAILING ADDRESS: 12475 Mustang Road
REMIT TO ADDRESS:
TELEPHONE NUMBER: 888-358-8696
FAX NUMBER: 775-358-6767
WWW ADDRESS:
REPRESENTATIVE NAME: Leslie Pool
REPRESENTATIVE TELEPHONE NUMBER: 949-383-7222
REPRESENTATIVE EMAIL ADDRESS leslie.pool@pfgc.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number:
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
SHAVER FOODS LLC, 1419 SOUTH BEECHWOOD AVENUE, FAYETTEVILLE, AR 72701
COMPANY NAME: Shaver Foods, LLC
DOING BUSINESS AS (dba):
1419 South Beechwood Avenue, Fayetteville, AR
MAILING ADDRESS:
72701
REMIT TO ADDRESS: PO Box 1980, Fayetteville, AR 72702
TELEPHONE NUMBER: 479-442-6340
FAX NUMBER: 479-582-3578
WWW ADDRESS: www.shaverfoods.net
REPRESENTATIVE NAME: Jennifer Barnes
REPRESENTATIVE TELEPHONE NUMBER: 479-442-6340 x 310
REPRESENTATIVE EMAIL ADDRESS jennifer.barnes@shaverfoods.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
Pricing will be established in response to Requests for Quotes for On Demand Buys and Opportunity
Buys during the term of this contract.
PRICING SHEET NIGP CODES: 39300, 38548
Terms: NET 30
Vendor Number: VC0000006298
Certificates of Insurance Required
Contract Period: To cover the period ending June 30, 2023.

SERIAL 210209-C
SPECIAL BUY: MISCELLANEOUS FOOD ITEMS
1.0 INTENT
1.1 The intent of this solicitation is a multiple award contract that will establish a list of vendors
from which Maricopa County Sheriff’s Office (MCSO) can solicit food items/commodities
on an as-needed basis, based on qualifying requirements for purchase, as per sections
2.0 and 3.0, below.
1.2 Other governmental entities under agreement with Maricopa County (County) may have
access to services provided hereunder (see also Sections 3.15 and 3.16 below).
1.3 The County reserves the right to add additional contractors, at the County’s sole discretion,
in cases where the currently listed contractors are of an insufficient number or skill-set to
satisfy the County’s needs or to ensure adequate competition on any project or task order
work.
1.4 Maricopa County reserves the right to award this contract to multiple vendors. The County
reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County’s best
interest.
2.0 SPECIFICATIONS
2.1 Vendors who are on the list of vendors established as a result of the award of this
solicitation are able to respond to requests for quotes for On Demand Buys and Opportunity
Buys during the term of this contract (see below, Section 2.2 - On Demand Buys and
Section 2.3 Opportunity Buys).
2.2 ON DEMAND BUYS
2.2.1 From time to time, MCSO may issue, through the County’s e-procurement
platform, Periscope S2G, requests for quotes for specific food items delivery(ies),
as may be specified. All awarded contractors shall receive notice through the e-
procurement platform to submit quotes for the request product(s) in the specified
timeframe (typically three to five days). Awards shall be based on the respondent
who has the lowest price while meeting the solicitation requirements.
2.2.2 Requests for quotes for food item(s) shall include, but are not limited to legumes,
breads, dairy, and fresh, processed, or packaged fruits and vegetables, and any
other food items that may be needed from time to time. Quantities may be less
than and up to a truckload(s) (e.g., 45,000 pounds,)
2.2.3 All submissions of pricing in response to requests for quotes shall be priced in the
same unit (size, volume, quantity, weight, etc.) as the bid specifications request.
Submissions (bids) failing to comply with this requirement may be determined to be
non-responsive.
2.2.4 On Demand Buys shall be awarded the lowest price responsive, responsible
bidder(s) providing items that comply with the specifications as indicated in
requests for quotes.
2.3 OPPORTUNITY BUYS
2.3.1 In the event that an awarded contractor has items that meet any of the criteria
below, the contractor may contact the authorized County representative with the
following information; quantity of product, packaging description, nutritional
information, ingredient list, cost per unit, extended price and offer expiration date.
If the County determines that it is interested in the offered product, the County shall

SERIAL 210209-C
issue a request for quote as described in section 2.1.1 in order to determine if the
offered product and price are in the best interest of the County to award.
Opportunity buys shall include:
2.3.1.1 Imperfect products that do not meet the standard for a manufacturers
#1 product (usually retail). These products to have only slight cosmetic
imperfections, are to be current pack, and have the same nutritional
value as the #1 product.
2.3.1.2 One-time inventories that are the result of a variety of circumstances,
including, but not limited to, change of pack, over production,
mislabeling, nearing code date, misformulation, or a test product that
didn't sell well.
2.3.1.3 Food items, including, but not limited to, breads, dairy, and fresh,
processed, packaged, fruits and vegetables, and any other food items
that may be needed from time to time. Quantities may be less than and
up to a truckload(s) (~40,000 pounds) or less.
2.3.2 Opportunity Buys shall be awarded the lowest price responsive, responsible
bidder(s) providing items that comply with the specifications as indicated in
requests for quotes.
2.4 GENERAL REQUIREMENTS
2.4.1 The following requirements will apply to any items quoted and/or ordered, unless
specific/alternate requirements are provided in writing by MCSO. Upon
delivery, items not meeting these requirements will be returned at the contractor’s
expense.
2.4.1.1 All products must be of the latest pack, and within specified pack dates
and/or expected shelf life.
2.4.1.2 No distressed, damaged, or merchandise deemed unfit-for-use will be
accepted.
2.4.1.3 For packaged/manufactured products, except bulk deliveries of fruits
and vegetables, and unless otherwise specified or excepted, the
minimum shelf life for any product shall be one year from date of
manufacture and no more than 60-days past the date of manufacture
before date of shipment.
2.4.1.4 Kosher certifications, if required, and nutritional information shall be
provided upon request.
2.4.1.5 Ingredient listing and standard nutritional panel shall be provided for all
items and shall be listed per industry standard (e.g., on the case, bag,
packing slip, etc.).
2.4.1.6 Goods must be U.S.D.A. grade as specified. Verification of grade and/or
pack shall be provided upon request, e.g. a Certificate of Analysis
(COA).
2.4.1.7 Unless otherwise specified, all product must be palletized and shrink-
wrapped. Product delivered on slip sheets only will be refused.
2.4.1.7.1 Pallet height restriction - no higher than 48”
2.4.1.7.2 NO PALLET EXCHANGE provided.

SERIAL 210209-C
2.4.1.7.3 Other packaging, as may be specified.
2.4.1.8 Food products shall not be hauled with non-food items without prior
approval by MCSO.
2.4.1.9 Unless otherwise specified, (e.g., bulk deliveries of fruit and vegetables),
the maximum weight per individual shipping unit (e.g. any box, case,
bag, or container items/product or packed for shipping shall not weigh
more than 50 pounds).
2.4.1.10 Product substitutions must be approved by MCSO prior to delivery. All
products must be the exact manufacturer’s product offered or as
specified. If a product is not available, contractor shall notify MCSO in
advance, no more than one business day after receipt of purchase
order, to offer a suitable replacement of the same or better quality, and
at the same price as the original item. If the vendor is not able to supply
the product requested, the County has the option to purchase it from
another provider.
2.4.1.11 In the event of a product recall, the contractor will bear the cost incurred
by MCSO for transporting, storing, pickup, and any price difference for
a replacement product.
2.4.1.12 Damaged, torn, leaking bags, or product that show evidence of moisture
damage or pests will be replaced at no charge or credited if the
contractor is notified within three months of delivery date.
2.4.1.13 Swollen, rusted, or dented cans are to be replaced at no charge or
credited if the contractor is notified within three months of delivery date.
2.4.1.14 In the event of off-flavor, inferior product (does not meet product specs),
or damaged product, product must be replaced at no charge or credited
back to the County if the contractor is notified within three months of
delivery date.
2.4.1.15 Maricopa County reserves the right to request case samples to
determine the packaging, quality, and acceptability of products bid. In
some cases, brand names may be listed to define quality, however, this
should in no way be construed as to restrict bidding on products which
meet or exceed this minimum.
2.4.1.16 Contractor shall include point of origin for all product on the invoice.
2.4.1.17 Cash discounts and/or rebates must be passed along to the County.
2.4.1.18 Pricing discrepancies on billing require a credit to be issued for the
amount over billed.
2.4.1.19 Failure to supply items bid will be cause for rejection upon delivery by
the using department. Contract termination for default as per section
4.17 may be exercised for continued failure of vendor to meet all contract
requirements.
2.4.1.20 No fuel charges will be accepted under this contract.

SERIAL 210209-C
2.5 TRANSPORTATION OF FOOD PRODUCT
2.5.1 Contractor shall follow the most current Food and Drug Administration’s Food
Safety Modernization Act (FSMA) for the transportation of food products that
protect against physical, chemical, and microbiological contamination, and dictate
that proper refrigeration or temperature control is required throughout the handling
and distribution process; this includes storing, loading, or unloading, pest control,
qualified drivers (licensed as per Federal, state, and local regulations), safe and
secure transport, and the proper use of security seals.
2.5.2 In the event of a product contamination issue, contractor must have the ability to
trace back products to the point of origin. Evidence of such procedures should be
submitted in your proposal and with your HACCP Plan, Food Security and Safety
program, including a pest control policy.
2.6 CONTRACTOR REQUIREMENTS
2.6.1 Contractor shall use refrigerated vehicles for transporting produce, frozen food and
other items as may be required.
2.6.2 Contractor shall be required to submit a summary of recall policy and procedures.
2.6.3 Contractor must follow appropriate handling and storage practices, and be able to
show proof of sanitation procedures, and an active pest control program upon
request.
2.6.4 Contractor shall have in place and be able to show evidence of a Hazard Analysis
Critical Control Point (HACCP) upon request.
3.0 PURCHASING REQUIREMENTS
3.1 DELIVERY
3.1.1 Delivery is desired as soon as possible, or as may be described in the solicitation,
and details shall be stipulated on the purchase order. Contractor shall notify the
County representative listed on the purchase order if the requested delivery date
and/or the anticipated lead time cannot be met. Failure to communicate to County
changes in the order status may result in default proceedings.
3.1.2 Supplies or equipment shall be delivered between the hours of 5:00 a.m. and 2:00
p.m. Mountain Standard Time (MST), Monday through Friday, except on County
recognized holidays.
3.1.3 Delivery shall be F.O.B. Destination Freight Prepaid:
3150 W Lower Buckeye Rd., Ste A
Phoenix, Arizona 85009
3.2 EXPEDITED DELIVERY
3.2.1 If the department determines that expedited delivery or other alternate shipping is
required, it shall notify the contractor. The contractor shall determine any additional
costs associated with such delivery terms and communicate that cost to the
department.
3.2.2 The department shall not advise the contractor to proceed with an expedited
shipment until acceptable terms are agreed upon and a purchase order is issued.
Upon agreeing to the additional costs, the department shall advise the contractor
to proceed.

SERIAL 210209-C
3.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any
additional charges are in compliance with and do not exceed agreed to costs. The
department shall retain all documents related to these costs within the agency
purchase file.
3.3 SHIPPING DOCUMENTS
A packing list or other suitable shipping document shall accompany each shipment and
shall include the following:
3.3.1 Contract serial number
3.3.2 Contractor’s name and address
3.3.3 Department name and address
3.3.4 Department purchase order number
3.3.5 A description of product(s) shipped, including item number(s), quantity(ies),
number of containers and package number(s), as applicable
3.4 SHIPPING TERMS
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s)
stipulated on the purchase order. All delivery locations are within Maricopa County.
3.5 TESTING
Unless otherwise specified, materials purchased will be inspected by the department to
ensure the materials meet the quality and quantity requirements of the specifications.
When deemed necessary by the County, samples of the materials may be taken at random
from stock received for submission to a commercial laboratory or other appropriate agency
for analysis and tests to determine whether the materials conform in all respects to the
specifications. In cases where commercial laboratory reports determine that the materials
do not meet the specifications, the expense of such analysis shall be borne by the
contractor.
3.6 ACCEPTANCE
Upon delivery and successful inspection, the material(s) shall be deemed accepted and
any warranty period shall begin. All documentation shall be completed prior to final
acceptance.
3.7 BRAND NAME
In some cases, brand names may be listed in order to define the desired quality and are
not intended to be restrictive or to limit competition. Materials substantially equivalent to
those designated shall qualify for consideration.
3.8 WARRANTY
3.8.1 The contractor shall indicate on the price sheet the duration of the warranty and
any applicable limitations or conditions which may apply.
3.8.2 The contractor agrees that it will, at its own expense, replace any such defective
products which become or are found to be defective, beyond those defects
accepted by the County prior to purchase, during the term of this warranty. The
contractor shall guarantee the product to be supplied complies with all applicable
regulations.

SERIAL 210209-C
3.9 ORDER CUTOFF INFORMATION
3.9.1 Contractors submitting bids shall advise the County of all known order cutoff
dates/times for the equipment/product(s) specified in this solicitation at the time of
bid submission. Notification of any subsequent cutoff date(s)/time(s) (learned after
submission of bid) shall also be the contractor’s responsibility. The contractor shall
advise the County of subsequent cutoff date(s)/time(s) by notifying the
procurement officer, in writing, of the new information.
3.9.2 If the item(s) become no longer available, contractor shall notify County of the last
available ordering date for the item(s) and may provide County with alternative
item(s) that the County may elect to purchase at its option. If the alternative item(s)
do not meet the County’s requirements, County may take action, including
termination of this contract for convenience per Section 4.16 – Termination for
Convenience.
3.10 ORDER LEAD-TIME NOTIFICATION
Contractors submitting bids shall advise the County of lead-time(s) for the required items
specified in this solicitation at the time of bid submission. Notification of any changes to
lead time (learned after submission of bid) shall also be the contractor’s responsibility. The
contractor shall also notify all County representatives included on purchase orders of lead-
time information.
3.11 USAGE REPORT
The contractor shall furnish the County a usage report, upon request, delineating the
acquisition activity governed by the contract. The format of the report shall be approved by
the County and shall disclose the quantity and dollar value of each contract item by
individual unit of measure.
3.12 BACKGROUND CHECK
Bidders/proposers may be required to pass multiple background checks (e.g. Sheriff’s
Office, County Attorney's Office, Courts, as well as Maricopa County general government)
to determine if the respondent is acceptable to do business with the County. This applies
to, but is not limited to, the company, subcontractors, and employees.
3.13 INVOICES AND PAYMENTS
3.13.1 The contractor shall submit one legible copy of their detailed invoice before
payment(s) will be made against awarded requests for bids. Incomplete invoices
will not be processed. At a minimum, the invoice must provide the following
information:
• Company name, address, and contact information
• County bill-to name and contact information
• Contract serial number
• County purchase order number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity
• Contract item number(s)
• Arrival and completion time
• Description of purchase (product or services)
• Point of origin for all product purchased
• Pricing per unit of purchase

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• Extended price
• Freight (if applicable)
• Total amount due
3.13.2 Invoicing and problems regarding billing or invoicing shall be directed to the
department as listed on the purchase order.
3.13.2.1 MCSO invoicing shall be submitted to
mailto:mcso_accounts_payable@mcso.maricopa.gov.
3.13.2.2 Note that, for MCSO invoices, contractor shall not use other
invoice submission processes that may be described on a
purchase order or anywhere else, unless directed to do so, in
writing, by the County’s contact person for the order.
3.13.3 Payment will only be made to the contractor by Accounts Payable through the
Maricopa County Vendor Express Payment Program. This is an Electronic Funds
Transfer (EFT) process. After contract award, the contractor shall complete the
Vendor Registration Form located on the County Department of Finance Vendor
Registration website https://www.maricopa.gov/5169/Vendor-Information.
3.13.4 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County.
3.13.5 EFT payments to the routing and account numbers designated by the contractor
shall include the details on the specific invoices that the payment covers. The
contractor is required to discuss remittance delivery capabilities with their
designated financial institution for access to those details.
3.14 APPLICABLE TAXES
3.14.1 It is the responsibility of the contractor to determine any and all applicable taxes
and include those taxes in their proposal. The legal liability to remit the tax is on
the entity conducting business in Arizona. Tax is not a determining factor in
contract award.
3.14.2 The County will look at the price or offer submitted and will not deduct, add, or alter
pricing based on speculation or application of any taxes, nor will the County
provide contractor any advice or guidance regarding taxes. If you have questions
regarding your tax liability, seek advice from a tax professional prior to submitting
your bid. You may also find information at https://www.azdor.gov/Business.aspx.
Once your bid is submitted, the offer is valid for the time specified in this solicitation,
regardless of mistake or omission of tax liability. If the County finds overpayment
of a project due to tax consideration that was not due, the contractor shall be liable
to the County for that amount, and by contracting with the County agrees to remit
any overpayments back to the County for miscalculations on taxes included in a
bid price.
3.14.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state,
and local taxes applicable to their operation and any persons employed by the
contractor. Contractor shall, and require all subcontractors to, hold Maricopa
County harmless from any responsibility for taxes, damages, and interest, if
applicable, contributions required under Federal and/or state and local laws and
regulations, and any other costs including transaction privilege taxes,
unemployment compensation insurance, Social Security, and Workers’
Compensation. Contractor may be required to establish, to the satisfaction of
County, that any and all fees and taxes due to the City or the State of Arizona for
any license or transaction privilege taxes, use taxes, or similar excise taxes are
currently paid (except for matters under legal protest).

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3.15 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the
concurrence of the successful respondent under this solicitation, a member of SAVE may
access a contract resulting from a solicitation issued by the County. If contractor does not
want to grant such access to a member of SAVE, state so in the bid. In the absence of a
statement to the contrary, the County will assume that contractor does wish to grant access
to any contract that may result from this bid. The County assumes no responsibility for any
purchases by using entities.
3.16 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements
allow those entities, with the approval of the contractor, to purchase their requirements
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the
contract under its applicable procurement rules, processes, and procedures. Certain
governmental agencies may not require an ICPA and may utilize this contract if it meets
their individual requirements. Other governmental agencies may enter into a separate
Statement of Work with the contractor to meet their own requirements. The County is not
a party to any uses of this contract by other governmental entities.
4.0 CONTRACTUAL TERMS & CONDITIONS
4.1 CONTRACT TERM
This Invitation for Bids is for awarding purchasing contracts to cover a term of two years.
4.2 OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term
of this contract up to a maximum of three additional year(s), (or at the County’s sole
discretion, extend the contract on a month-to-month basis for a maximum of six months
after expiration). The contractor shall be notified in writing by the Office of Procurement
Services of the County’s intention to renew the contract term at least 60 calendar days
prior to the expiration of the original contract term.
4.3 CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for
an orderly transition of its duties and responsibilities to another provider and/or to the
County. This may include, but is not limited to, preparation of a transition plan and
cooperation with the County or other providers in the transition. The transition includes the
transfer of all records and other data in the possession, custody, or control of the contractor
that are required to be provided to the County either by the terms of this agreement or as
a matter of law. The provisions of this clause shall survive the expiration or termination of
this agreement.
4.4 PRICE ADJUSTMENTS
Any requests for reasonable price adjustments must be submitted 60 calendar days prior
to the contract expiration. Requests for adjustment in cost of labor and/or materials must
be supported by appropriate documentation. The reasonableness of the request will be
determined by comparing the request with the Consumer Price Index or by performing a
market survey. If County agrees to the adjusted price terms, County will issue written

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approval of the change and provide an updated version of the contract. The new change
shall not be in effect until the date stipulated on the updated version of the contract.
4.5 INDEMNIFICATION
4.5.1 To the fullest extent permitted by law, and to the extent that claims, damages,
losses, or expenses are not covered and paid by insurance purchased by the
contractor, the contractor shall defend, indemnify, and hold harmless the County
(as Owner), its agents, representatives, officers, directors, officials, and employees
from and against all claims, damages, losses, and expenses (including, but not
limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted
from, the negligent acts, errors, omissions, or mistakes relating to the performance
of this contract.
4.5.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents,
representatives, officers, directors, officials, and employees shall arise in
connection with any claim, damage, loss, or expense that is attributable to bodily
injury, sickness, disease, death, or injury to, impairment of, or destruction of
tangible property, including loss of use resulting therefrom, caused by negligent
acts, errors, omissions, or mistakes in the performance of this contract, but only to
the extent caused by the negligent acts or omissions of the contractor, a
subcontractor, anyone directly or indirectly employed by them, or anyone for
whose acts they may be liable, regardless of whether or not such claim, damage,
loss, or expense is caused in part by a party indemnified hereunder.
4.5.3 The amount and type of insurance coverage requirements set forth herein will in
no way be construed as limiting the scope of the indemnity in this section.
4.5.4 The scope of this indemnification does not extend to the sole negligence of County.
4.6 INSURANCE
4.6.1 Contractor, at contractor’s own expense, shall purchase and maintain, at a
minimum, the herein stipulated insurance from a company or companies duly
licensed by the State of Arizona and possessing an AM Best, Inc. category rating
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be
purchased from a company or companies, which are authorized to do business in
the State of Arizona, provided that said insurance companies meet the approval of
County. The form of any insurance policies and forms must be acceptable to
County.
4.6.2 All insurance required herein shall be maintained in full force and effect until all
work or service required to be performed under the terms of the contract is
satisfactorily completed and formally accepted. Failure to do so may, at the sole
discretion of County, constitute a material breach of this contract.
4.6.3 In the event that the insurance required is written on a claims-made basis,
contractor warrants that any retroactive date under the policy shall precede the
effective date of this contract and either continuous coverage will be maintained,
or an extended discovery period will be exercised for a period of two years
beginning at the time work under this contract is completed.
4.6.4 Contractor’s insurance will be primary insurance as respects County, and any
insurance or self-insurance maintained by County will not contribute to it.
4.6.5 Any failure to comply with the claim reporting provisions of the insurance policies
or any breach of an insurance policy warranty shall not affect the County’s right to
coverage afforded under the insurance policies.

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4.6.6 The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductibles and/or self-insured retentions shall not be
applicable with respect to the coverage provided to County under such policies.
Contractor shall be solely responsible for the deductible and/or self-insured
retention and County, at its option, may require contractor to secure payment of
such deductibles or self-insured retentions by a surety bond or an irrevocable and
unconditional letter of credit.
4.6.7 The insurance policies required by this contract, except Workers’ Compensation
and Errors and Omissions, shall name County, its agents, representatives, officers,
directors, officials, and employees as additional insureds.
4.6.8 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation)
against County, its agents, representatives, officers, directors, officials, and
employees for any claims arising out of contractor’s work or service.
4.6.9 If available, the insurance policies required by this contract may be combined with
Commercial Umbrella Insurance policies to meet the minimum limit requirements.
If a Commercial Umbrella insurance policy is utilized to meet insurance
requirements, the Certificate of Insurance shall indicate which lines the
Commercial Umbrella Insurance covers.
4.6.9.1 Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less
than $1,000,000 for each occurrence, $2,000,000 Products/Completed
Operations Aggregate, and $2,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad
form property damage, personal injury, products and completed
operations and blanket contractual coverage, and shall not contain any
provisions which would serve to limit third-party action over claims.
There shall be no endorsement or modifications of the CGL limiting the
scope of coverage for liability arising from explosion, collapse, or
underground property damage.
4.6.9.2 Automobile Liability
Commercial/Business Automobile Liability insurance with a combined
single limit for bodily injury and property damage of not less than
$1,000,000 each occurrence with respect to any of the contractor’s
owned, hired, and non-owned vehicles assigned to or used in
performance of the contractor’s work or services or use or maintenance
of the premises under this contract.
4.6.9.3 Workers’ Compensation
4.6.9.3.1 Workers’ Compensation insurance to cover obligations
imposed by Federal and State statutes having jurisdiction of
contractor’s employees engaged in the performance of the
work or services under this contract; and Employer’s
Liability insurance of not less than $1,000,000 for each
accident, $1,000,000 disease for each employee, and
$1,000,000 disease policy limit.
4.6.9.3.2 Contractor, its subcontractors, and sub-subcontractors
waive all rights against this contract and its agents, officers,
directors, and employees for recovery of damages to the

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extent these damages are covered by the Workers’
Compensation and Employer’s Liability or Commercial
Umbrella Liability insurance obtained by contractor, its
subcontractors, and its sub-subcontractors pursuant to this
contract.
4.6.10 Certificates of Insurance
4.6.10.1 Prior to contract award, contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required
by the contract in the form provided by the County, issued by
contractor’s insurer(s), as evidence that policies providing the required
coverage, conditions, and limits required by this contract are in full force
and effect. Such certificates shall identify this contract number and title.
4.6.10.2 In the event any insurance policy(ies) required by this contract is (are)
written on a claims-made basis, coverage shall extend for two years past
completion and acceptance of contractor’s work or services and as
evidenced by annual Certificates of Insurance.
4.6.10.3 If a policy does expire during the life of the contract, a renewal certificate
must be sent to County 15 calendar days prior to the expiration date.
4.6.11 Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance requirements of
this contract, contractor’s insurance shall not be permitted to expire, be
suspended, be canceled, or be materially changed for any reason without 30
calendar days prior written notice to Maricopa County. Contractor must provide
notice to Maricopa County, within two business days of receipt, if they receive
notice of a policy that has been or will be suspended, canceled, materially changed
for any reason, has expired, or will be expiring. Such notice shall be sent directly
to Maricopa County Office of Procurement Services and shall be mailed or hand
delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or emailed to the
procurement officer noted in the solicitation.
4.7 FORCE MAJEURE
4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the
other party on account of any loss or damage resulting from any delay or failure to
perform all or any part of this contract, if such delay or failure is caused by events,
occurrences, or causes beyond the reasonable control and without negligence of
the parties. Such events, occurrences, or causes include, but are not limited to,
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is
declared or not), civil war, riots, rebellion, revolution, insurrection, military or
usurped power or confiscation, terrorist activities, nationalization, government
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or
failure of electricity or telecommunication service and pandemic.
4.7.2 Each party, as applicable, shall give the other party notice of its inability to perform
and particulars in reasonable detail of the cause of the inability. Each party must
use best efforts to remedy the situation and remove, as soon as practicable, the
cause of its inability to perform or comply.
4.7.3 The party asserting Force Majeure as a cause for non-performance shall have the
burden of proving that reasonable steps were taken to minimize delay or damages
caused by foreseeable events, that all non-excused obligations were substantially
fulfilled, and that the other party was timely notified of the likelihood or actual

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occurrence which would justify such an assertion, so that other prudent
precautions could be contemplated.
4.8 ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a
County department or directed by a Certified Agency Procurement Aid (CAPA) with a
purchase card for payment.
4.9 AVAILABILITY OF FUNDS
4.9.1 The provisions of this contract relating to payment shall become effective when
funds assigned for the purpose of compensating the contractor as herein provided
are actually available to County for disbursement. The County shall be the sole
judge and authority in determining the availability of funds under this contract.
County will keep the contractor fully informed as to the availability of funds.
4.9.2 If any action is taken by any state agency, Federal department, or any other agency
or instrumentality to suspend, decrease, or terminate its fiscal obligations under,
or in connection with, this contract, County may amend, suspend, decrease, or
terminate its obligations under, or in connection with, this contract. In the event of
termination, County will be liable for payment only for services rendered prior to
the effective date of the termination, provided that such services are performed in
accordance with the provisions of this contract. County will give written notice of
the effective date of any suspension, amendment, or termination under this
section, at least 10 days in advance.
4.10 PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make payment for
orders under this contract.
4.11 INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and to place orders
under this contract.
4.12 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this contract when the County identifies a need and proper
authorization and documentation have been approved.
4.13 PURCHASE ORDERS
4.13.1 County reserves the right to cancel purchase orders within a reasonable period of
time after issuance. Should a purchase order be canceled, the County agrees to
reimburse the contractor for actual and documentable costs incurred by the
contractor in response to the purchase order. The County will not reimburse the
contractor for any costs incurred after receipt of County notice of cancellation, or
for lost profits, or for shipment of product prior to issuance of purchase order.
4.13.2 Contractor agrees to accept verbal notification of cancellation of purchase orders
from the County with written notification to follow. Contractor specifically
acknowledges to be bound by this cancellation policy.

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4.14 SUSPENSION OF WORK
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt
all or any part of the work of this contract for the period of time that the procurement officer
determines appropriate for the convenience of the County. No adjustment shall be made
under this clause for any suspension, delay, or interruption to the extent that performance
would have been so suspended, delayed, or interrupted by any other cause, including the
fault or negligence of the contractor. No request for adjustment under this clause shall be
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable
after the termination of the suspension, delay, or interruption, but not later than the date of
final payment under the contract.
4.15 STOP WORK ORDER
4.15.1 The procurement officer may, at any time, by written order to the contractor, require
the contractor to stop all, or any part, of the work called for by this contract for a
period of 90 calendar days after the order is delivered to the contractor, and for
any further period to which the parties may agree. The order shall be specifically
identified as a stop work order issued under this clause. Upon receipt of the order,
the contractor shall immediately comply with its terms and take all reasonable
steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 calendar days after a
stop work order is delivered to the contractor, or within any extension of that period
to which the parties shall have agreed, the procurement officer shall either:
4.15.1.1 cancel the stop work order; or
4.15.1.2 terminate the work covered by the order as provided in the Termination
for Default or the Termination for Convenience clause of this contract.
4.15.2 The procurement officer may make an equitable adjustment in the delivery
schedule and/or contract price, and the contract shall be modified, in writing,
accordingly, if the contractor demonstrates that the stop work order resulted in an
increase in costs to the contractor.
4.16 TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60
calendar days advance notice to the contractor.
4.17 TERMINATION FOR DEFAULT
4.17.1 The County may, by written Notice of Default to the contractor, terminate this
contract in whole or in part if the contractor fails to:
4.17.1.1 deliver the supplies or to perform the services within the time specified
in this contract or any extension;
4.17.1.2 make progress, so as to endanger performance of this contract; or
4.17.1.3 perform any of the other provisions of this contract.
4.17.2 The County’s right to terminate this contract under these subparagraphs may be
exercised if the contractor does not cure such failure within 10 business days (or
more if authorized in writing by the County) after receipt of a Notice to Cure from
the procurement officer specifying the failure.

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4.18 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County
may cancel any contract without penalty or further obligation within three years after
execution of the contract, if any person significantly involved in initiating, negotiating,
securing, drafting, or creating the contract on behalf of the County is at any time, while the
contract or any extension of the contract is in effect, an employee or agent of any other
party to the contract in any capacity or consultant to any other party of the contract with
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the
County may recoup any fee or commission paid or due to any person significantly involved
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County
from any other party to the contract arising as the result of the contract.
4.19 OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money
due to the contractor any amounts contractor owes to the County for damages resulting
from breach or deficiencies in performance of the contract.
4.20 CONTRACTOR LICENSE REQUIREMENT
4.20.1 The contractor shall procure all permits, insurance, and licenses and pay the
charges and fees necessary and incidental to the lawful conduct of his/her
business, and, as necessary, complete any requirements, by any and all
governmental or non-governmental entities as mandated to maintain compliance
with and remain in good standing. The contractor shall keep fully informed of
existing and future trade or industry requirements, and Federal, state, and local
laws, ordinances, and regulations which in any manner affect the fulfillment of a
contract and shall comply with the same. Contractor shall immediately notify both
Office of Procurement Services and the department of any and all changes
concerning permits, insurance, or licenses.
4.20.2 Contractor furnishing finished products, materials, or articles of merchandise that
will require installation or attachment as part of the contract shall possess any
licenses required. Contractor is not relieved of its obligation to obtain and possess
the required licenses by subcontracting of the labor portion of the contract.
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of
Licensing, to ascertain licensing requirements for a particular contract. Contractor
shall identify which license(s), if any, the Registrar of Contractors requires for
performance of the contract.
4.21 SUBCONTRACTING
4.21.1 The contractor may not assign to another contractor or subcontract to another
party for performance of the terms and conditions hereof without the written
consent of the County. All correspondence authorizing subcontracting must
reference the bid serial number and identify the job or project.
4.21.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s
rate, as bid in the Pricing Sheet, unless the prime contractor is willing to absorb
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s
invoice.

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4.22 AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties.
Maricopa County Office of Procurement Services shall be responsible for approving all
amendments for Maricopa County.
4.23 ADDITIONS/DELETIONS OF COMMODITIES
The County reserves the right to add and/or delete materials to a contract. If additional
materials are required from a contract, prices for such additions will be negotiated between
the contractor and the County.
4.24 RIGHTS IN DATA
4.24.1 The County shall have the use of data and reports resulting from a contract without
additional cost or other restriction except as may be established by law or
applicable regulation. Each party shall supply to the other party, upon request, any
available information that is relevant to a contract and to the performance
thereunder.
4.24.2 Data, records, reports, and all other information generated for the County by a third
party as the result of a contract are the property of the County and shall be provided
in a format designated by the County or shall be and remain accessible to the
County into perpetuity.
4.25 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW
4.25.1 In accordance with Section MC1-373 of the Maricopa County Procurement Code,
the contractor agrees to retain (physical or digital copies of) all books, records,
accounts, statements, reports, files, and other records and back-up documentation
relevant to this contract for six years after final payment or until after the resolution
of any audit questions, which could be more than six years, whichever is longest.
The County, Federal or state auditors and any other persons duly authorized by
the department shall have full access to and the right to examine, copy, and make
use of, any and all said materials.
4.25.2 If the contractor’s books, records, accounts, statements, reports, files, and other
records and back-up documentation relevant to this contract are not sufficient to
support and document that requested services were provided, the contractor shall
reimburse Maricopa County for the services not so adequately supported and
documented.
4.26 AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County will notify the contractor in writing of the disallowance. The
course of action to address the disallowance shall be at sole discretion of the County, and
may include either an adjustment to future invoices, request for credit, request for a check,
or a deduction from current invoices submitted by the contractor equal to the amount of the
disallowance, or to require reimbursement forthwith of the disallowed amount by the
contractor by issuing a check payable to Maricopa County.
4.27 STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of
the contract shall not be deemed to be a waiver of strict compliance with respect to all other
terms of the contract.

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4.28 VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect
the validity of any other provision of the contract.
4.29 SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the
validity of any other provision of this contract.
4.30 RELATIONSHIPS
4.30.1 In the performance of the services described herein, the contractor shall act solely
as an independent contractor, and nothing herein or implied herein shall at any
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County
and the contractor.
4.30.2 The County reserves the right of final approval on proposed staff. Also, upon
request by the County, the contractor will be required to remove any employees
working on County projects and substitute personnel based on the discretion of
the County within two business days, unless previously approved by the County.
4.31 NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09, including flow down of all provisions and requirements to any
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full
herein. During the performance of this contract, contractor shall not discriminate against
any employee, client, or any other individual in any way because of that person’s age, race,
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf)
4.32 WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees
for the duration of this agreement to not engage in, a boycott of goods or services from
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a
regulation issued pursuant to 50 U.S.C. § 4842.
4.33 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.33.1 The undersigned (authorized official signing on behalf of the contractor) certifies
to the best of his or her knowledge and belief that the contractor, its current officers,
and directors:
4.33.1.1 are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from being awarded any
contract or grant by any United States department or agency or any
state, or local jurisdiction;
4.33.1.2 have not within a three-year period preceding this contract:
4.33.1.2.1 been convicted of fraud or any criminal offense in
connection with obtaining, attempting to obtain, or as the
result of performing a government entity (Federal, state or
local) transaction or contract; or

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4.33.1.2.2 been convicted of violation of any Federal or state antitrust
statutes or conviction for embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property regarding a
government entity transaction or contract;
4.33.1.3 are not presently indicted or criminally charged by a government entity
(Federal, state or local) with commission of any criminal offenses in
connection with obtaining, attempting to obtain, or as the result of
performing a government entity public (Federal, state or local)
transaction or contract;
4.33.1.4 are not presently facing any civil charges from any governmental entity
regarding obtaining, attempting to obtain, or from performing any
governmental entity contract or other transaction; and
4.33.1.5 have not within a three-year period preceding this contract had any
public transaction (Federal, state or local) terminated for cause or
default.
4.33.2 If any of the above circumstances described in the paragraph are applicable to the
entity submitting a bid for this requirement, include with your bid an explanation of
the matter including any final resolution.
4.33.3 The contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors or sub-subcontractors)
and in all solicitations for lower tier covered transactions related to this contract. If
this clause is applicable to a subcontractor or sub-subcontractor, the contractor
shall include the information required by this clause with their bid.
4.34 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS
4.34.1 By entering into the contract, the contractor warrants compliance with the
Immigration and Nationality Act (INA using E-Verify) and all other Federal
immigration laws and regulations related to the immigration status of its employees
and A.R.S. § 23-214(A). The contractor shall obtain statements from its
subcontractors certifying compliance and shall furnish the statements to the
procurement officer upon request. These warranties shall remain in effect through
the term of the contract. The contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform
and Control Act of 1986, as amended from time to time, for all employees performing
work under the contract and verify employee compliance using the E-Verify system
and shall keep a record of the verification for the duration of the employee’s
employment or at least three years, whichever is longer. I-9 forms are available for
download at www.uscis.gov.
4.34.2 The County retains the legal right to inspect documents of contractor and
subcontractor employees performing work under this contract to verify compliance
with paragraph 4.34.1 of this section. Contractor and subcontractor shall be given
reasonable notice of the County’s intent to inspect and shall make the documents
available at the time and date specified. Should the County suspect or find that the
contractor or any of its subcontractors are not in compliance, the County will consider
this a material breach of the contract and may pursue any and all remedies allowed
by law, including, but not limited to: suspension of work, termination of the contract
for default, and suspension and/or debarment of the contractor. All costs necessary
to verify compliance are the responsibility of the contractor.

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4.35 CONTRACTOR LICENSE REQUIREMENT
4.35.1 The contractor shall procure all permits, insurance, and licenses, and pay the
charges and fees necessary and incidental to the lawful conduct of his/her
business, and as necessary complete any requirements, by any and all
governmental or non-governmental entities as mandated to maintain
compliance with and remain in good standing. The contractor shall keep fully
informed of existing and future trade or industry requirements, and Federal,
state, and local laws, ordinances, and regulations which in any manner affect the
fulfillment of a contract and shall comply with the same. Contractor shall
immediately notify both Office of Procurement Services and the department of
any and all changes concerning permits, insurance, or licenses.
4.35.2 Contractor furnishing finished products, materials, or articles of merchandise that
will require installation or attachment as part of the contract shall possess any
licenses required. Contractor is not relieved of its obligation to obtain and possess
the required licenses by subcontracting of the labor portion of the contract.
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of
Licensing, to ascertain licensing requirements for a particular contract.
Contractor shall identify which license(s), if any, the Registrar of Contractors
requires for performance of the contract.
4.36 INFLUENCE
4.36.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort
to influence an employee or agent to breach the Maricopa County Ethical Code of
Conduct or any ethical conduct, may be grounds for disbarment or suspension
under MC1-902.
4.36.2 An attempt to influence includes, but is not limited to:
4.36.2.1 A person offering or providing a gratuity, gift, tip, present, donation,
money, entertainment or educational passes or tickets, or any type of
valuable contribution or subsidy that is offered or given with the intent to
influence a decision, obtain a contract, garner favorable treatment, or
gain favorable consideration of any kind.
4.36.3 If a person attempts to influence any employee or agent of Maricopa County, the
chief procurement officer, or his designee, reserves the right to seek any remedy
provided by the Maricopa County Procurement Code, any remedy in equity or in
the law, or any remedy provided by this contract.
4.36.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION,
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM
THE EVALUATION PROCESS.
4.37 CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that,
except as necessary to prepare a response to this solicitation, neither it nor its agents or
employees will communicate, divulge, or disseminate to any third-party persons or entities,
any information that is disclosed to it by the County during the course of these discussions
without the express written authorization of the County. If the offeror does disclose County

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proprietary or confidential information to a third party in preparing a response to this
solicitation, it shall require the third party to acknowledge and comply with this provision.
4.38 CONFIDENTIAL INFORMATION
4.38.1 Any information obtained in the course of performing this contract may include
information that is proprietary or confidential to the County. This provision
establishes the contractor’s obligation regarding such information.
4.38.2 The contractor shall establish and maintain procedures and controls that are
adequate to assure that no information contained in its records and/or obtained
from the County or from others in carrying out its functions (services) under the
contract shall be used by or disclosed by it, its agents, officers, or employees,
except as required to efficiently perform duties under the contract. The contractor’s
procedures and controls, at a minimum, must be the same procedures and controls
it uses to protect its own proprietary or confidential information. If, at any time
during the duration of the contract, the County determines that the procedures and
controls in place are not adequate, the contractor shall institute any new and/or
additional measures requested by the County within 15 business days of the
written request to do so.
4.38.3 Any requests to the contractor for County proprietary or confidential information
shall be referred to the County for review and approval, prior to any dissemination.
4.39 PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be
retained by the County at the Maricopa County Office of Procurement Services. Offers shall
be open to public inspection and copying after contract award and execution, except for
such offers or sections thereof determined to contain proprietary or confidential information
by the Office of Procurement Services. If an offeror believes that information in its offer or
any resulting contract should not be released in response to a public record request, under
Arizona law, the offeror shall indicate the specific information deemed confidential or
proprietary and submit a statement with its offer detailing the reasons that the information
should not be disclosed. Such reasons shall include the specific harm or prejudice which
may arise from disclosure. The records manager of the Office of Procurement Services
shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
4.40 INTEGRATION
This contract represents the entire and integrated agreement between the parties and
supersedes all prior negotiations, proposals, communications, understandings,
representations, or agreements, whether oral or written, expressed, or implied.
4.41 UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions
of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.42 GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix,
Arizona.

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5.0 INSTRUCTIONS TO RESPONDENTS (Note that this section does not become part of
any resultant contract.)
5.1 Bidders are solely responsible for submitting bids electronically through the County’s e-
procurement platform, and any modifications or withdrawals, to be received by the
designated time as indicated by the solicitation (ITN, RFP, ROQ, or any other solicitation
notice).
5.2 Any bid, modification, or withdrawal received after the designated time is “late,” per
Paragraph MC1-321 of the Maricopa County Procurement Code; late submissions will be
rejected and not be evaluated.
5.3 INQUIRIES
5.3.1 Inquiries concerning information herein must be submitted prior to the question
deadline date/time posted in the Periscope S2G “Q&A” tab.
5.3.2 Administrative inquiries shall be addressed to:
ELIZABETH KUTTNER, PROCUREMENT OFFICER
TELEPHONE: (602) 506-0099
elizabeth.kuttner@maricopa.gov (preferred method)
5.3.3 Administrative inquiries may be submitted by telephone but must be followed up in
writing. No oral communication is binding on Maricopa County.
5.4 AWARD CRITERIA
5.4.1 Vendors shall be considered for award that:
5.4.1.1 Are able to meet the requirements as stated in the Section 2.0 –
Specifications and Section 3.0 – Purchasing Requirements
5.4.1.2 Agree with the terms and conditions set forth in Section 4.0 –
Contractual Terms and Conditions
5.4.1.3 Provide information as requested in Section 5.5.4 - Attachments:
5.4.1.3.1 Attachment A – Vendor Information
5.4.1.3.2 Attachment B – Agreement Page
5.4.1.3.3 Attachment C – References
5.4.2 Awarded vendors shall be included on a list of vendors from which Maricopa
County Sheriff’s Office (MCSO) will solicit food items/commodities on an as-
needed basis as described in Section 2.2 – On Demand Buys and Section 2.3 –
Opportunity Buys. Inclusion on the list of vendors is not a guarantee of award for
bids made on requests for quotes for On Demand Buys or Opportunity Buys.
5.4.3 The County reserves the right to award in whole or in part, by item or group of
items, by section or geographic area, or make multiple awards, where such action
serves the County’s best interest.

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5.5 INSTRUCTIONS FOR PREPARING AND SUBMITTING A BID
5.5.1 Responses shall be submitted electronically through the e-procurement platform
prior to the bid closing (see Exhibit 1 for Periscope S2G Electronic Submission
Instructions).
5.5.2 Documents related to this solicitation are located in the “Documents” tab in the e-
procurement platform. Respondents must follow instructions to view/accept
documents before an offer can be placed on this bid.
5.5.3 All attachments must be submitted with the bid or the bid will be non-
responsive to the solicitation and will not be considered for award.
5.5.4 Attachments
5.5.4.1 Attachment A – Vendor Information: A fillable webform on the e-
procurement platform in the “Documents” section for this bid which must
be completed as part of a bid packet submission
5.5.4.2 Attachment B – Agreement Page: Download, complete, and upload as part
of bid packet. Form must include authorized person’s name, title, and
signature. Failure to do so will result in a determination of non-
responsiveness and the corresponding bid submission will be
rejected.
5.5.4.3 Attachment C – References: Complete as part of bid packet
5.5.5 Bids must be signed by an owner, partner, or corporate official who has been
authorized to make such commitments. All prices shall be held firm for the initial
term of the contract unless otherwise authorized in writing by the Office of
Procurement Services.
5.5.6 BY SIGNING ATTACHMENT B – AGREEMENT PAGE AND SUBMITTING A BID,
THE BIDDER ACKNOWLEDGES THAT SECTIONS 1.0, 2.0, 3.0, AND 4.0 OF
THIS NOTICE OF SOLICITATION IS THE CONTRACT THAT WILL BE
AWARDED. THIS CONTRACT IS NOT THE FINAL BINDING AGREEMENT
UNTIL APPROVED BY THE MARICOPA COUNTY BOARD OF SUPERVISORS
OR THEIR DELEGATE.
NOTE: RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S
“STANDARD TERMS AND CONDITIONS” PRIOR TO SUBMITTING A BID. FOR THIS
INFORMATION, GO TO https://www.maricopa.gov/DocumentCenter/View/6453.

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ATTACHMENT A: VENDOR INFORMATION
Attachment A – Vendor Information is a fillable webform on Periscope S2G in the “Documents” section for
this bid. It must be completed as part of a bid packet submission.

SERIAL 210209-C
ATTACHMENT B: AGREEMENT PAGE
Respondent hereby certifies that respondent has read, understands, and agrees that acceptance by Maricopa County
of the respondent’s offer will create a binding contract. Respondent agrees to fully comply with all terms and
conditions as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the
specifications and other documentary forms herewith made a part of this specific agreement.
BY SIGNING THIS PAGE, THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
MARICOPA COUNTY’S “STANDARD TERMS AND CONDITIONS,” A COPY OF WHICH CAN BE FOUND AT
https://www.maricopa.gov/DocumentCenter/View/6453.
RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID # DUNS #
PRINTED NAME AND TITLE AUTHORIZED SIGNATURE
/
ADDRESS TELEPHONE # FAX #
CITY STATE ZIP DATE
WEBSITE: EMAIL
MARICOPA COUNTY, ARIZONA
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY DATE

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ATTACHMENT C: REFERENCES
RESPONDENT:
1. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE: EMAIL:
2. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE: EMAIL:
3. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE: EMAIL:
4. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE: EMAIL:
5. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE: EMAIL:

SERIAL 210209-C
EXHIBIT 1: PERISCOPE S2G ELECTRONIC SUBMISSION INSTRUCTIONS
NOTE: The e-procurement platform, Periscope S2G, was formally known as BidSync. Any reference to
BidSync on the site or in past/current/future bid documents is a reference to Periscope S2G.
When submitting a response (proposal, quote or bid) electronically through the e-procurement
platform, it is the sole responsibility of the vendor to ensure that the response, including all
necessary attachments, is received prior to the indicated closing date and time, Mountain Standard
Time.
Be aware that submitting a password in the e-procurement platform acts as an electronic signature
which is just as legal and binding as an original signature (see Electronic Signatures in Global and
National Commerce Act for more information).
Vendors must be registered in Periscope S2G in order to participate in the bidding process for this
solicitation.
Vendors can register for a free S2G Limited account at https://prod.bidsync.com/maricopa-county.
Registered users will be able to search for bids, access bid information and documents, receive notifications
about bids, and submit bids via Periscope S2G (periscopeholdings.com/s2g) for all open Maricopa County
bids.
ONLY RESPONSES THAT ARE SUBMITTED THROUGH PERISCOPE S2G WILL BE CONSIDERED.
For assistance with the e-procurement platform, contact Periscope S2G Vendor Support during regular
business hours: Phone: 1-800-990-9339, Email: S2G-support@periscopeholdings.com; or visit the
Periscope S2G support portal.
FINDING A SOLICITATION AT PERISCOPE S2G
Use the filter function on the left side of the screen to locate a bid (solicitation).
1. Enter keyword(s) and click Search.
a. If searching by bid number, be sure to enter the number AND any added letters with NO
spaces (e.g., 200104-RFP).
b. If searching by bid name, enter the entire bid name.
c. If respondent does not know the entire bid number or name, enter “Maricopa” as the
keyword to limit the search results to open bids for Maricopa County.
2. Select the name of the desired bid from the search results.
3. General information about the bid will display, such as a brief summary, the name of the
procurement officer assigned to the bid and their contact information, the “Bid End Date” (the due
date for submission, affiliated NIGP codes, a pre-bid conference date(if any), and a deadline for
submitting questions.
4. Select See Bid Details at the bottom of the screen to access the bid.
(NOTE: If a respondent has been invited to a private bid, they will need to use the link in the invitation
email to access the bid. Private bids are not accessible using the search option in Periscope S2G.)
SUBMITTING A BID
Complete steps as indicated in order to place an offer.
Regardless of which tab the bidder selects, the following is displayed on the screen:
“Fill out qualifications for this agency. Click here:” If required to provide qualifications, click on the link and
provide information as indicated. When all information has been added, enter the respondent’s Periscope
S2G password and click Submit to send the response.

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Addendums: Any addendum to the bid will be listed on this page. Bidder is responsible for reading and
acknowledging all related addendums.
“Place offer/Place No Bid:” When all required information has been uploaded and acknowledgements
have been completed, select “Place offer” to submit the bid. If no bid will be submitted, select Place “No
Bid.”
A RESPONDENT’S BID WILL NOT BE ACCEPTED AS RESPONSIVE BY THE COUNTY UNLESS ALL
REQUIRED INFORMATION HAS BEEN PROVIDED. THIS INCLUDES VIEWING/ACCEPTING ALL
DOCUMENTS, UPLOADING REQUIRED ATTACHMENTS/QUALIFICATIONS, AND PROVIDING AN
OFFER/PROPOSAL.
Details tab
 TURN ON “Notifications” by selecting “Notify me about this Bid” in the upper right corner of the
screen. This must be turned on in order to receive notifications about Addendums, submitted
questions and related answers, and pre-bid conference information about the bid. (NOTE: If the
respondent opts not to turn ON notifications in the Details tab, they will not receive a confirmation email
that their offer is received.)
 Read through the entire details page for critical information about the bid and submission
requirements.
Documents tab
 Read the instructions to view/accept documents.
 Some documents require that after viewing, the bidder provide their Periscope S2G password in
acknowledgement that the document has been viewed. The password acts as an electronic
signature, and is as legal and binding as an original signature. (See Electronic Signatures in Global
and National Commerce Act for more information).
 Some documents require only that the respondent view the document. Closing the document will
signal that it has been viewed.
 Some documents are attachments that must be included with a respondent’s bid in order to be
“responsive” to this bid.
 All documents must be viewed/accepted prior to placing a bid. Attachments requiring
uploads should be done at the line item level.
 Respondent should Save their work at least every 30 minutes to avoid losing any data that has
been entered.
Line items tab
 Select Place offer to be able to open a window where the respondent can provide pricing.
 A window will open displaying all line items. Provide all pertinent information for line items on which
the respondent wishes to bid:
o Enter the Unit Price
o Include an Alternate Offer if applicable
o Enter any applicable notes to individual line items
o Upload any attachments related to line items
 Enter any note that applies to the bid as a whole.
 Save work at least once every 30 minutes to avoid losing any data that has been entered.
 Review response (link below the last line item) when all items have been entered. Respondent’s
offer for all line items will display. (If respondent has entered any alternate offers, the Base Price
Differential between initial offers and any alternate offers will display.)

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 IMPORTANT: Check the offer summary. If a mistake has been made on an offer, click on the
"Back" button and change the offer information.
 Addendums for the bid are displayed below the offer summary. The respondent will be asked to
accept them if this has not yet been done. Addendums must be accepted for the bid to be accepted.
 To receive confirmation of receipt of the offer, select the box next to “Please send me a confirmation
email.” (NOTE: If the respondent has opted not to turn ON notifications in the Details tab, they
will not receive a confirmation email.)
 Confirm and submit response. The respondent must provide their Periscope S2G password in order
to Confirm and submit their response. The password acts as an electronic signature, and is as
legal and binding as an original signature. (See Electronic Signatures in Global and National
Commerce Act for more information).
 The respondent has the ability to change their offer and resubmit any time before the due date and
time for the bid. Select Return to offer at the bottom of the screen to return to the line items to
make changes. The offer that is last submitted prior to the due date/time is the offer that will be
considered by the County.
 To return to the Bid Information screen, select the Go to Bid Information link on the upper left side
of the “Line items” screen.
Q&A tab
 Inquiries about the bid must be submitted via the e-procurement platform by the question deadline
posted in the “Q&A” tab:
o Select Ask Question to post a question
 All questions and answers already submitted about the bid are visible.
 Only written answers provided through the e-procurement platform are binding.
 Inquiries may be submitted by telephone to the procurement officer for the solicitation but must be
followed up in writing for the answer to be binding. No oral communication is binding on Maricopa
County.
 Questions about the e-procurement platform’s functionality must be directed to Periscope. Phone:
800-990-9339. Email: S2G-support@periscopeholdings.com.
Pre-bid conference tab (if applicable)
 Date, time, and type of pre-bid conference(s) are given
 Pre-bid conferences may be in-person or presented online or as a teleconference (dial-in). Details
are presented in this tab.
 Pre-bid conferences may be mandatory or non-mandatory. Details are in this tab.
 When a pre-bid conference is held online or as a dial-in teleconference, the conference in session
may be accessed by selecting Join.
Vendor ads tab
Vendor ads allow:
 Vendors to seek sub-contractors for participation on an awarded contract.
 Sub-contractors to seek a vendor with whom they can sub-contract on awarded a contract.
Planholder’s list tab
A placeholder’s list contains names of suppliers of materials and services which are possible sources from
whom bids may be solicited. The placeholder’s list is made up of business firms that want to bid on a
particular item and have supplied data showing their ability to fulfill contracts for the item, service, or project.

SERIAL 210209-C
Prime contractors and subcontractors can add themselves to the Planholder’s list by agreeing to allow
Periscope S2G to release company information to any interested Prime or subcontractor looking to partner
on this bid.
ADDITIONAL INFORMATION
When the respondent clicks “Confirm and submit response,” they acknowledge that the information and
documents entered in the e-procurement platform are accurate and represent the supplier’s actual
proposal, quote, or bid.
The e-procurement platform registers the date and time the offer has been received. Receipt of a
respondent’s offer does not necessarily mean that an offer is finalized. ACCEPTANCE OF A
RESPONDENT’S OFFER BY THE E-PROCUREMENT PLATFORM IS NOT AN INDICATION THAT THE
COUNTY HAS ACCEPTED A RESPONDENT’S OFFER. THE COUNTY WILL DEEM A RESPONSE
NON-RESPONSIVE IF RESPONDENT HAS FAILED TO INCLUDE ALL REQUIRED INFORMATION,
INCLUDING ATTACHMENTS, WITH THEIR SUBMISSION.
Be aware that entering information and uploading documents into the e-procurement platform may take
considerable time. Allow sufficient time to complete the online forms and upload documents. It is
recommended that suppliers submit responses a minimum of 24 hours prior to the closing deadline.
The deadline for submitting information and documents will end at the closing time indicated in the
solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) and
recorded into the e-procurement platform before the closing time or the system will stop the process and
the response will be considered late and will not be accepted.
Responses submitted in the e-procurement platform are completely secure. No one (including County
purchasing staff) can see responses until after the deadline. Suppliers may modify or change their response
at any time prior to the closing deadline. However, all modifications or changes must be completed and
acknowledged (Confirm) in the e-procurement platform prior to the deadline. The e-procurement platform
will post a notice that the modification/change (new offer) has been received. This notice from the e-
procurement platform MUST be recorded prior to the closing date and time MST or the response will be
considered late and will not be accepted.
The County reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County’s best interest. Bids must
be signed by an owner, partner or corporate official who has been authorized to make such commitments.
All prices shall be held firm for a period of 150 days after the bid closing date.

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EXHIBIT 2: SAMPLE INSURANCE CERTIFICATE

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EXHIBIT 3: SOLE PROPRIETOR WAIVER
MARICOPA COUNTY RISK MANAGEMENT
222 North Central Avenue, Suite 1110
Phoenix, Arizona 85004
NOTE: THIS FORM APPLIES ONLY TO MARICOPA COUNTY DEPARTMENTS, DISTRICTS, BOARDS,
COMMISSIONS, AND UNIVERSITIES UTILIZING SOLE PROPRIETORS WITH NO EMPLOYEES. IF
YOU ARE CONTRACTING WITH A CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP,
OR SOLE PROPRIETORS WITH EMPLOYEES, THIS FORM DOES NOT APPLY.
The following is a written waiver under the compulsory Workers’ Compensation laws of the State
of Arizona, A.R.S. § 23-901 (et. seq.), and specifically, A.R.S. § 23-961(L), that provides that a sole
proprietor may waive his/her rights to Workers’ Compensation coverage and benefits.
I am a sole proprietor and I am doing business as
(name of sole proprietor’s business). I am performing work as an independent contractor for
Maricopa County. For Workers’ Compensation purposes, therefore, I am not entitled to Workers’
Compensation benefits from Maricopa County.
I understand that if I have any employees working for me, I must maintain Workers’ Compensation
insurance on them.
Name of Sole Proprietor Social Security Number Telephone Number
Street Address/P.O. Box City State Zip Code
Signature of Sole Proprietor Date
Maricopa County Office of Procurement Services
Signature of Procurement Officer Date
Both signatures must be present and the completed form submitted by the procurement officer to
Maricopa County Risk Management, 222 North Central Avenue, Suite 1110, Phoenix, AZ 85004. An
authorized Risk Management representative will sign and return the form to the Maricopa County
Office of Procurement Services to be maintained in their records.
Signature of Risk Management Representative Date