FY 2022 TENTATIVE BUDGET PRESENTATION - COUNTY.PDF
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Executive Summary Steve Chucri Bill Gates Jack Sellers Clint Hickman Steve Gallardo District 2 District 3 District 1 District 4 District 5 Chairman Board of Supervisors FY 2022 Recommended 2 Budget FY 2021 Presented New Challenges • Unchartered waters - Modeling not beneficial - Too many unknowns • Uncertain economic fall out from pandemic - Duration - Decline and delay in revenues - High Unemployment • Timing - Sales and Jail Excise Tax - 2 month lag - VLT – 1 month lag • FY 2021 Budget Development Timeline - Budget recommendation had been largely developed - Lack of time for analysis prior to budget adoption FY 2022 Recommended 3 Budget Why We Were Prepared • Conservative Revenue Estimates - FY 2020 based on early Most Likely - FY 2021 had been based on Pessimistic • Future Impact Funding - Annualization of mid-year projects in initial year - Future year known investment funding - Future operating maintenance - State Issues • Operating transfer for capital • Operating contingency separate from reserves • Reserves at 2 months of operating in major funds • Compensation decisions at discretion of Board FY 2022 Recommended Budget 4 How We Planned for a Potential Economic Downturn in FY 2021 • Revenue reduced based on updated Recession scenarios for both FY 2020 and FY 2021 • Department operating budget reduced 2% and pay-for-performance removed - $81.9 Million • Removed new capital projects, eliminated future year projects and reduced equipment reserves - $124.5 Million • Prepared for further reductions of 3% to 5% FY 2022 Recommended 5 Budget United States Real Gross Domestic Product* Annual Growth 1970 – 2022** Source: U.S. Bureau of Economic Analysis and Blue Chip Economic Indicators*** *Based on chained 2012 dollars **2021 and 2022 are a forecast from the Blue Chip Economic Indicators, March 2021 ***Information from Elliot D. Pollack and Company FY 2022 Recommended 6 Budget Budget Guidelines and Priorities Adopted by the Board of Supervisors on January 13, 2021 • Develop a sustainable budget that advances the County’s mission and strategic goals • Leave the property tax rate unchanged • Direct Human Resources to develop a targeted employee compensation strategy • Require all departments to allocate resources to fulfill their mandates and submit budgets within their baseline with no requests for new or expanded programs in the General and Detention funds unless presented publically to the Board • Review new capital or technology requests after reserve decisions are made • Evaluate all increases for their impact on the County’s Expenditure Limitation FY 2022 Recommended Budget 7 Assumptions • Structural balance in operating funds – Recurring revenues meet or exceed recurring expenditures • Recession scenario for major revenue streams • Contingency based on historical utilization, revenue risks and unanticipated economic shocks • General and Detention Fund reserve levels based on two-months of prior year operating budget FY 2022 Recommended 8 Budget Sources of Funds: $3,423,769,966 FY FY 2022 2022 Recommended Recommended 9 Budget Budget Uses of Funds: $3,423,769,966 *Other = Assessor, Recorder, Elections, Treasurer, Internal Audit, County Manager, Assistant and Deputy County Managers, Clerk of the Board, Board of Supervisors, Finance, Budget, Procurement, Human Resources, Risk Management, Real Estate, Equipment Services, Facilities Management, Enterprise Technology, Non Departmental FY 2022 Recommended 10 Budget FY 2022 Net Variance to the FY 2021 Revised Budget (Millions) FY 2021 FY 2022 Increase/ % Revised Recommended (Decrease) Change Total Operating 2,161.9 2,256.3 94.4 4.4% Total Non Recurring 989.6 1,167.5 177.9 18.0% Total County 3,151.5 3,423.8 272.3 8.6% FY 2022 Recommended 11 Budget How We Planned for a Potential Economic Downturn in FY 2021 • Revenue reduced based on updated Recession scenarios for both FY 2020 and FY 2021 • Department operating budget reduced 2% and pay-for-performance removed - $81.9 Million • Removed new capital projects, eliminated future year projects and reduced equipment reserves - $124.5 Million • Prepared for further reductions of 3% to 5% FY 2022 Recommended 12 Budget CARES Forecasted Distribution - $401 million FY 2022 Recommended 13 Budget American Rescue Plan Act Funding • FY 2022 budget includes $439M for ARPA expenditures • Funds will be allocated via the process approved by the Board of Supervisors FY 2022 Recommended 14 Budget Major Operating Revenues $1,200 $1,000 $184 $179 $180 $173 $174 $173 $800 $189 $197 (Millions) $178 $183 $183 $174 $600 Dollars $400 $611 $623 $649 $676 $575 $597 $200 $0 FY 2020 Budget FY 2020 Forecast FY 2020 Actual FY 2021 Budget FY 2021 Forecast FY 2022 Recommended Sales Jail Tax VLT FY 2022 Recommended 15 Budget No Change to Combined Tax Rate Total Rate Total Rate Total Rate Total Rate Total Rate Total Rate $1.6357 $1.6357 $1.6357 $1.6357 $1.6357 $1.6357 1.65 $0.0556 $0.0556 $0.0556 $0.0556 $0.0556 1.6 1.55 Library 1.5 $0.1792 $0.1792 $0.1792 $0.1792 $0.1792 Flood Control 1.45 County Primary 1.4 1.35 $1.4009 $1.4009 $1.4009 $1.4009 $1.4009 1.3 1.25 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2022 Recommended 16 Budget Maximum Levy vs. Actual Levy - General Fund $925 $781 $816 $850 $746 $713 $775 $656 $684 $628 $700 $606 $581 $558 $625 $538 $683 $640 $518 $550 $464 $492 $605 $566 Millions Maximum Levy Actual Levy $536 $475 $492 $506 $492 $478 $471 $400 $463 $443 $425 $410 $325 $250 $175 $100 FY 2022 Recommended 17 Budget In FY 2021, County Primary Property Taxes were only 11.6% of Total Property Taxes FY 2022 Recommended 18 Budget Mandated State Payments • 17.7% of the General Fund operating budget supports $289.6M in mandated payments to the State for healthcare services including: – $17.6M for Arizona Health Care Cost Containment System (AHCCCS) contribution – $199.6M for Arizona Long Term Care System (ALTCS) – $72.4M for Arnold v. Sarn and mental health services • Additional State shifts of over $9.1M equate to .6% of the General Fund operating budget: – Juvenile Corrections payment – Department of Revenue payment for a combined total of 18.2% of General Fund operations FY 2022 Recommended 19 Budget Potential Legislative and Other Impacts • Additional Security Services for screenings • Pending/Potential Legislation • Commercial Assessment Ratio • Elected Official Salary Increases • Election Requirements FY 2022 Recommended 20 Budget General and Detention Fund County-wide Budget Impacts • Net Departmental Health Benefit Increase $10,022,040 • Net Departmental Retirement Increase $ 4,691,604 • Telecommunications and Radio Charges $ 452,289 • Net Risk Management Charges $ 12,163,553 FY 2022 Recommended 21 Budget Elections • The General Fund operating budget is recommended at $10M and includes: −Premium Poll Worker Training for $200K −Property Lease for $75K • The Primary and General Election Cycle budget is recommended at $1.9M • Contingency has been set aside for: −10 positions for $887K −SiteBooks and ballot on demand printers for $1.4M FY 2022 Recommended 22 Budget Recorder • The General Fund operating budget is recommended at $7M and includes the following increases: −Two Voter Registration Staff for $131K −Budget Analyst for $96K −IT Quality Assurance Analyst for $83K −Part-time Recording staff for increased volume for $36K • The General Fund non recurring budget is recommended at $796K and includes: −New Voter ID cards printing and mailing for $596K −Redistricting costs for $200K FY 2022 Recommended Budget 23 Treasurer • The General Fund operating budget is recommended at $7.4M • Contingency has been set aside for: −Outside audit for $50K −Tax bill mailing for $400K • Special Revenue Fund budgets total $125K Maricopa County Treasurer FY 2022 Recommended 24 Budget Assessor • The General Fund operating budget is recommended at $27.7M and includes the following increases: −$380K for MARS Cloud Hosting and Maintenance −$362K for Digital First initiatives • Continues General Fund operating appropriation for Legal Class Verification (LCV) Program at $187K FY 2022 Recommended Budget 25 County School Superintendent • The General Fund operating expenditure budget is recommended at $3.0M, which includes: −Personnel and supplies costs for one Communications position for $116K • The Detention Fund operating expenditure budget is recommended at $275K, which includes: −Three new Transition Facilitator positions for $275K • Contingency has been set aside for: −Accommodation school funding and 2 positions for $2.3M −1 Communication Position for $116K −Detention education school funding for $1.6M FY 2022 Recommended 26 Budget Clerk of Superior Court • The General Fund operating budget is recommended at $39.6M ₋ This includes $58K for the Maryvale Expansion • Special Revenue Fund budgets total $13.1M FY 2022 Recommended 27 Budget Judicial Branch – Adult Probation • The General Fund operating budget is recommended at $70.6M and includes: −Net reduction of 10 positions due to a decrease in caseloads for ($1.1M) −Resource shift of $1.2M to support a decline in special revenue funds −Net change to personnel and benefits excluding base retirement and medical of ($208K) • The Detention Fund operating budget is recommended at $42.5M. −Net reduction of 3 positions due to a decrease in caseloads for ($300K) −Net change to personnel and benefits excluding base retirement and medical of ($101K) FY 2022 Recommended Budget 28 Judicial Branch – Juvenile Probation • The General Fund operating budget is recommended at $22.0M and includes: −Net reduction of 3 positions due to a decrease in caseloads for ($240K) −Net change to personnel and benefits excluding base retirement and medical of ($281K) −Resource shift of $894K to support a decline in special revenue funds • The Detention Fund operating budget is recommended at $36.1M and includes: −Net reduction of 16 positions due to a decrease in caseloads for ($1.2M) −Net change to personnel and benefits excluding base retirement and medical of ($1.3M) FY 2022 Recommended Budget 29 Judicial Branch – Superior Court • The General Fund operating budget is recommended at $98.0M and includes: – Maryvale expansion for $429K • The General Fund non recurring budget includes the following one-time items: – Data mapping consultant for $300K – Security equipment for $707K FY 2022 Recommended 30 Budget Justice Courts Justice Courts Case Filings • The General Fund operating budget is April 2019 – April 2020 – Percent Justice Court Filings March 2020 March 2021 Change recommended at $21.9M DUI 7,823 7,481 -4.4% Civil Traffic 121,486 86,208 -29.0% All Other Criminal Traffic 20,532 14,714 -28.3% • Special Revenue fund budgets total Misdemeanor 10,340 8,008 -22.6% $7.7M Small Claims 12,068 9,476 -21.5% Eviction Actions 71,501 32,732 -54.2% Other Civil Filings 78,931 67,045 -15.1% Orders of Protection 3,448 3,430 -0.5% Injunctions 2,020 2,006 -0.7% Totals 328,149 231,100 -29.6% FY 2022 Recommended 31 Budget Constables • The General Fund operating budget is recommended at $3.9M Constables Cases Served and Attempted 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 - Q1 CY20 Q2 CY20 Q3 CY20 Q4 CY20 Q1 CY21 FY 2022 Recommended 32 Budget Sheriff’s Office • The General Fund operating budget is recommended at $132.4M and includes: – Decrease of $4.0M due to anticipated Queen Creek contract end date of December 31, 2021 – $340K for IT software and maintenance costs – Net change to personnel and benefits excluding base retirement and medical of ($335K) • One-time funding is recommended for: – VHF radio system refresh for $803K – EOD heavy robot for $360K – Buckeye Hills Range environmental remediation for $250K – SWAT Bomb Truck for $90K FY 2022 Recommended Budget 33 Melendres Judgment Order • The MCSO General Fund Compliance operating budget is recommended at $26.6M and includes: – Net change to personnel and benefits excluding base retirement and medical of ($62K) – Supplies and Services increase of $49K FY 2022 Recommended Budget 34 Melendres Costs by Year FY 2008-FY 2022 Total MCSO $155,396,831 Monitor and Related 25,734,954 FY 2008- FY 2022 Total 35,000,000 Plaintiff Attorney 10,341,454 $202,327,404 Defense 8,140,957 Investigator/Disciplinarian 1,687,710 30,000,000 Claims Administration 374,999 Victims Compensation Claims 635,500 25,000,000 Community Advisory Board 15,000 TOTAL $202,327,404 20,000,000 15,000,000 10,000,000 5,000,000 - 2008-2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Actual FY 2021 Forecast FY 2022 Rec Defense Plaintiff Attorneys Monitor/Related Investigator/Disciplinarian Community Advisory Board Claims Administration/Start Up/Advertising Victims Compensation Claims MCSO FY 2022 Recommended 35 Budget Sheriff’s Office • The Detention Fund operating budget is recommended at $240.6M and includes: – Sheriff’s Office submission under baseline of $1.0M – $668K to civilianize 12 Food Services positions and 7 new Detention Sergeants – $139K for Shield Software ongoing costs – Net change to personnel and benefits excluding base retirement and medical of ($161K) • One-time funding is recommended for: – Safety Equipment for new Detention Sergeant positions for $31K – Shield Software costs of $1M FY 2022 Recommended Budget 36 County Attorney • The General Fund operating budget is recommended at $103.9M and includes an increase for: – Maryvale Expansion of $483K • Special Revenue fund budgets total $11.8M FY 2022 Recommended 37 Budget Public Defense System • The General Fund Operating Budget is recommended at $138M and includes: −Maryvale Expansion $358K • One-time funding is recommended for: −Capital Post Conviction Relief backlog for $1.5M Public Defense is replacing the case management system and additional contingency has been set aside. FY 2022 Recommended 38 Budget Public Fiduciary • The General Fund operating budget is recommended at $4.7M and includes increases for: – Case Management System subscription of $150K – Maryvale Expansion $56K • The General Fund Non Recurring budget includes $300,000 for the new Case Management System implementation. FY 2022 Recommended 39 Budget Animal Care and Control • The General Fund operating budget is recommended at $945K and includes: – Increase of $13K funding for additional field operations • The Shelter Fund operating budget is recommended at $17.3M and includes: – Transfer from General Fund to cover revenue shortfall and increased Risk charges of $3.6M • The Shelter Fund non recurring budget includes vehicle replacements of $171k and Other IT costs of $16K. FY 2022 Recommended Budget 40 Equipment Services • The General and Detention vehicle replacement operating budget is recommended at $7.5M and includes: – Increase of $624K for MCSO vehicles request • One-time funding is recommended for: – $4.6M for prior year vehicle delays – $2.7M for MCSO vehicles request – $300K for total loss vehicle replacements – $50K for Sheriff inmate transport buses FY 2022 Recommended Budget 41 Enterprise Technology • The General Fund operating budget is recommended at $13.6M and includes a $194K submission under baseline • The General Fund Major Maintenance operating budget is recommended at $26.8M and includes an increase of: – $3.4M for various major maintenance projects • The Detention Fund operating budget is recommended at $1.1M • New one-time General and Detention funding is recommended for: – Digital County Initiatives at $1.5M – Desktop-Laptop Replacement at $4M FY 2022 Recommended 42 Budget Integrated Criminal Justice Information System • The Detention Fund operating budget is recommended at $1.8M and includes an increase of: – $123K for Hardware and Software Maintenance/Support FY 2022 Recommended 43 Budget County Manager • The General Fund operating budget is recommended at $2.9M, and includes the following: – $80K for a new Social Media Communications Officer position FY 2022 Recommended 44 Budget Emergency Management • The General Fund operating budget is recommended at $3.8M and includes the following increases: −$225K to provide additional security at Durango/ITR and the Jackson St. Garage −$150K for Security Guard Contract Renewal • The Detention Fund operating budget is recommended at $49K FY 2022 Recommended 45 Budget Medical Examiner • The General Fund operating budget is recommended at $13.6M and includes: −Locum Tenens Physician Program for $225K −9 new positions for $688K −Contract Neuropathy Services for $70K • The General Fund non recurring budget includes: - One-time funding for a Forensics Digital X-Ray System for $650K FY 2022 Recommended Budget 46 Public Health • The General Fund operating budget is recommended at $17M and includes: −30 new positions for $2.6M −Medical and office supplies for clinical services expansion for $48K −Indigent decedent program additional costs for $189K • Public Health’s Special Revenue Funds budgets total $67.9M and include: −$59.4M in the Public Health Grants Fund −$8.5M in the Public Health Fees Fund FY 2022 Recommended Budget 47 Human Services • The General Fund operating budgets are recommended at $4.3M and include: −A Mental Health Liaison for $150K −A Senior and Adult Services Case Manager for $150K • The Human Services Grants budgets total $98.7M and include: −Coronavirus Relief Funds for the Emergency Rental Assistance Program for $38.7M −Increase to transfer in from the General Fund for administrative sustainability for $550K FY 2022 Recommended 48 Budget Homelessness Initiative • New initial funding of $4 million for potential: – Start-up costs for programs and services – Time-limited services to meet current needs, such as short term “bridge” housing • Ongoing funding of $1 million for potential: – Support for small to mid-size shelters – Bridge housing for people transitioning from street homelessness to housing FY 2022 Recommended Budget 49 FY 2022 Use of Capital Funds $349,092,810 *Other = Assessor (CAMA), Treasurer (TTSU & DYUP), Budget/Finance/Procurement (ERPS), Equipment Services , Enterprise Technology (TIR2), Human Resources (HRIS), Facilities (ADBR), Treasurer (PRSC) FY 2022 Recommended 50 Budget Continuing Parks Capital Projects - $13.3M in FY 2022 Project FY 2022 Total Project • Entry Station and Maintenance Buildings $ 1.1M $ 1.2M • Estrella Ramada Renovations $ 250K $ 1.6M • Goldmine Trailhead Area at San Tan Mountain Reg. Park $ 2.1M $ 2.2M • Lake Pleasant Campsite Repairs and Renovations $ 1.3M $ 1.5M • Lake Pleasant Water Storage Tank Upgrades $ 382K $ 541K • Maricopa Regional Trail System $ 479K $ 5.9M • Vulture Day Use Design/Engineering $ 198K $ 375K • Vulture Mountain $ 7.4M $ 7.7M FY 2022 Recommended Budget 51 FY 2022 New Parks Capital Project Expenditures - $2.9M Project FY 2022 Total Project • Parking Lot Repairs $ 1.4M $ 1.4M • Campground Development & Improvement $ 1.5M $ 1.5M FY 2022 Recommended Budget 52 Continuing Facilities Capital Projects - $97.4M in FY 2022 Project FY 2022 Total Project • 301 - Administration Building Renovation $ 47.8M $ 78.2M • Equipment Services – Fuel Stations Downtown Phoenix $ 3.2M $ 3.7M • Equipment Services Center Buckeye $ 3.5M $ 5.4M • MCSO Substation at Avondale Campus $ 16.4M $ 21.0M • Southeast Regional Justice Center at Mesa $ 19.1M $ 52.3M • Superior Court Central Building 11th Floor $ 36K $ 7.4M • Superior Court Central Building 12th Floor $ 7.2M $ 7.6M • Superior Court Central Building $ 50K $ 6.9M FY 2022 Recommended 53 Budget New Facilities Capital Projects - $48.3M in FY 2022 Project FY 2022 Total Project • Durango Jail Demolition $ 7.8M $ 7.8M • Durango Fuel Demolition $ 180K $ 180K • East Valley Animal Care and Control Facility $ 15.0M $ 27.5M • Emergency Management Facility $ 10.1M $ 19.1M • MCSO District 3 Surprise Station $ 2.7M $ 11.5M • MCSO Security Surveillance Projects $ 1.0M $ 1.0M • MCSO SWAT/Major Crimes/K-9 Kennel $ 5.0M $ 15.9M • Northeast Regional Parking Lot $ 2.0M $ 2.0M • Southeast Juvenile Facility Remodel $ 4.5M $ 4.5M FY 2022 Recommended 54 Budget Continuing Technology Capital Projects - $76.0M in FY 2022 Project FY 2022 Total Project • Computer Aided Mass Appraisal $ 3.8M $ 28.9M • Enterprise Resource Planning System $ 4.0M $ 39.1M • Infrastructure Refresh Phase II $ 4.6M $ 70.0M • Jail Management Information System $ 1.9M $ 25.1M • Public Safety Radio Refresh $ 11.1M $ 34.3M • Radio System $ 2.6M $131.4M • Treasurer Technology System Upgrade $ 9.5M $ 42.4M • Treasurer System Upgrade Project Reserve $ 2.5M $ 3.7M • Electronic Court Recording System Project $ 23.7M $ 37.8M • Human Resources Information System $ 8.2M $ 15.0M • Dynamics 365 Upgrade $ 4.0M $ 4.0M FY 2022 Recommended 55 Budget $1.29 Billion Unfunded Projects • Animal Care and Control Facilities • MCSO - Security Surveillance • Avondale Court Addition • MCSO – Substations • Bluepoint MCSO Garage • MCSO - Buckeye Hills Relamping • Central Courts Plaza Renovation • Security Building Replacement • Court Master Plan • South Court Tower Buildout • Elevator Upgrades • Southeast Juvenile Courts Construction • Jail Master Plan • Superior Court Central Court • MCSO - 4th Avenue Renovations • Parks Master Plan • MCSO - Security Hardening FY 2022 Recommended 56 Budget Retirement Issues • Retirement contributions from the General and Detention funds are increasing $4.7M • Rates are expected to increase to address funded status and market conditions FY 2021 FY 2022 6/30/20 Employer Employer Unfunded 6/30/20 Plan Contribution Contribution Liability Funded Ratio PSPRS 65.03% 70.16% 363,676,088 44.5% CORP 29.46% 29.27% 297,016,931 52.6% PORP* 34.11% 35.97% 447,275,060 53.2% EORP* 61.43% 61.43% 652,447,591 32.1% ASRS+LTD* 12.22% 12.41% 15,856,014,344 72.8% *State-wide plan FY 2022 Recommended 57 Budget Unfunded Actuarial Accrued Liability (UAAL) Payment Options • Amortize as part of retirement contribution rate • Lump sum contribution • Borrow long-term • Borrow short-term Continue to explore options and identify risks and benefits of each FY 2022 Recommended 58 Budget Budgeted FTE’s 15,000 14,662 14,500 14,339 14,323 14,348 14,157 14,151 14,131 14,077 14,000 13,896 13,572 13,471 13,500 13,348 13,387 13,277 13,000 12,500 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022* * Recommended Budget FY 2022 Recommended 59 Budget FY 2022 Highlights • Includes a flat tax rate • Maintains structural balance • Retains General Fund and Detention reserves at 2 months of operating expenses • Funds all retirement rate increases • Investment in capital and infrastructure • Addresses needs identified as a result of the pandemic FY 2022 Recommended 60 Budget Moving Forward • Continue to monitor revenue • Review Lessons Learned from the pandemic • Plan for the next downturn • Continue with Conservative Revenue Estimates • Continue to Identify and Fund Future Impact Funding of Current Decisions - Annualization of mid-year projects in initial year; Future year known investment funding; Future operating maintenance; Future State Issues • Continue with operating contingency separate from reserves • Continue with reserves at 2 months of operating budget in major funds • Continue annual compensation decisions at the discretion of Board FY 2022 Recommended 61 Budget Budget Calendar – Remaining Dates May 17 Tentative Budget Adoption June 21 Final Budget Adoption August 16 Property Tax Levy Adoption FY 2022 Recommended 62 Budget