ATTACH SOLE-SOURCE-FORM-PDF 04_2021.PDF

Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above
$10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the
acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 160 S 4th Ave |
Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing file. Unless approved by
the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a SS form is valid from
July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Sheriff's Office
Department Contact Contact Phone Number
Gary Willette 602-908-6552
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 07/31/2021
Company: Thermo Scientific Portable REQUESTED DELIVERY
Address: 2 Radcliff road Date: 07/31/2021
City, State: Tewksbury, Massachusetts QUOTED PRICE:
Zip/Postal Code: 01876 115,100.00
Phone: 630-699-2025 Accounting String:
Grant
Fax: 978-642-1133
Contact Name: Bill Kotowski
Material / Service Information
Is this a Technology Procurement? Yes No
This equipment will be utilized in the Maricopa County Sheriffs Office Bomb Squad
Needs Statement: which is part of the Central Region, Urban Area Security Initiative (UASI) Rapid
Describe in detail the material or service to be procured and Response Team (RRT). These pieces of equipment will be utilized by the SWAT
how only it meets your needs. Divisions Bomb Squad during Bomb Squad missions. This equipment will provide
the user the ability to identify unknown chemical and radiation.
Features/Requirements: The Gemini unit will provide the Bomb Squad with
Identify the major features/capabilities that are required. What one tool used to identify unknown chemicals and
unique design/performance feature(s) make this material or powders. The Gemini analyzer enables operators to
vendor the only one that can meet your requirements? Provide
a brief explanation as to why only these features or this vendor quickly switch between analysis techniques. This unit
can meet your requirements. Identify the manufacturer/model has dual capabilities to be able to switch between
or your existing equipment, service or system if applicable.
Raman and Fourier Transform Infrared (FTIR)
None were found to have similar capabilities. Other
Competing Brands/Vendors Investigated: units only work using either Raman and Fourier
Did you consider other materials or vendors with similar
capabilities? Indicate specific competitor's brands/models or Transform Infrared (FTIR) spectroscopic analysis
vendors that were investigated and describe why they do not techniques. The Gemini is the only unit with dual
meet your requirements. You need to state that - to the best of
your knowledge - these are the only companies making this technology.
material, equipment or providing this service. List sales
representatives and their phone numbers so the Procurement
Officer can contact them to verify that other materials,
equipment or services do not meet your requirements.

THIS PROCURMENT IS A SOLE SOURCE BECAUSE (attach additional page if needed):
Thermo Scientific Portable Analytical Instruments Inc. is the sole source service provider for its
handheld chemical analyzers (“Safety and Security Products”). Such Safety and Security
Products deliver rapid, field-based identification of unknown chemicals, explosives, and
chemical weapons . Thermo Fisher is the sole manufacturer of the Gemini its sole
manufacturing location at 2 Radcliff Road, Tewksbury, Massachusetts USA. These devices
utilize the proprietary chemometrics and DecisionEngine 2.0 MX analysis software also
produced solely by Thermo Fisher.
SEARCH
MC1-349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by
an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source
Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does
not alone justify a sole source Procurement if there is more than one potential Respondent for that item.
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
research was conducted via INTERNET. The search was utilized to locate equipment with dual
technology. Thermo Fisher Gemini was the only found equipment with dual technology.
PRICE
The estimated cost of this Procurement is: ≤ $100k > $100k
MC1-347 States: The Chief Procurement Officer may make the determination that the sole source method set forth in
MC1-349 shall be used if a Commodity or Service is available from only one vendor, and the purchase is estimated to Cost
no more than $100,000.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):

CONFLICT OF INTEREST STATEMENT
The submitting department agrees that there is no real or potential conflict of interest in recommending this material or
service as a sole source procurement.
NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition.
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Appointing Authority Signature (Required)
Digitally signed by Jim Prindiville
Jim Prindiville Jim Prindiville Date: 2021.04.14 12:16:07 04/14/2021
-07'00'
Printed Name Signature Date
Office of Procurement Services
Approved. Please send a Requisition to OPS to process.
Not Approved. Reasoning:
Digitally signed by Kevin Tyne
Kevin Tyne, Director OPS Date: 2021.04.14 15:23:08 04/14/2021
-07'00'
Printed Name Signature Date
Email Email Save Save