MARICOPA COUNTY AGREEMENT FY20 SIGNED.PDF

Cle BSA 011-300
AGREEMENT
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MARICOPA COUNTY Contract No.: EV20-0009
&
Effective Date: Upon Final Signatr
ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
Termination Date: June 30, 2020
Agreement Title: Voluntary Vehicle Repair Program (VVRP)
COUNTY CONTERAC EL ADMEENIN TRA TOR
Maricopa County Arizona Department of Environmental Quality
3800 N. Central Avenue #1400 Contracts and Procurement Section
Phoenix, AZ 85012 1110 West Washington Street
Phoenix, AZ 85007-2935
Name: Philip McNeely Chief Procurement Officer: Teena Ziegler
Title: Director, Maricopa County Air Quality
Procurement Specialist: Louis Anaya
Phone: (602) 506-6443
THIS CONTRACT is between MARICOPA COUNTY [hereinafter referred to as the “Maricopa County” or the County”]
and the STATE OF ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY [hereinafter referred to as the “Department”
or “ADEQ”], established and authorized to contract pursuant to A.R.S. §§ 49-101-104 and A.R.S. § 11-953.
The purpose of this Agreement is to administer the Voluntary Vehicle Repair Program, (“VVRP”) in Maricopa County, as required
by A.R.S. § 49-474.03.
The Vehicle Emissions Control (VEC) program at ADEQ reviewed the VVRP requirements and determined that there was existing capacity
to assist the county in administering the program. These functions can be efficiently implemented through the existing centralized emissions
testing contract and ADEQ’s existing VEC staff.
Asa result ADEQ can assume the following VVRP responsibilities without additional costs:
ADEQ will provide repair facilities with all necessary paperwork
ADEQ will train VVRP staff.
ADEQ will provide a Scope of Work and a Work Plan to the County for review and approval prior to initiating program work.
ADEQ will perform inspections of the participating VVRP repair facilities and technicians performing repair verifications.
ADEQ will audit invoicing functions as necessary.
ADEQ will license the participating VVRP repair facilities.
The attached Agreement Terms, Voluntary Vehicle Repair Program Overview, Scope of Work, and Work Plan are incorporated in the
Agreement.
This document constitutes the entire Agreement between the parties pertaining to the subject matter hereof, and all prior or
contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This Contract may be
modified, amended, altered or extended only by a written amendment signed by the parties.
IN WITNESS WHEREOF, the parties have executed this “Agreement” as of the date set forth above;
MARICOPA COUNTY, a pgkitical subdivision of the State of Arizona
“Bw
By:
Chairman, Maricopa County Board of Supervisors

Approved as to Form:
Deputy County Attorney
ATTEST:
IN
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By: AA MAA
tk of the Maricopa County Board of Supervisors Obeb / 4
STATE OF ARIZONA )
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County of Maricopa)
On this/4 ‘day of Z—, 2019, before me personally appeared ws); /, / (fvares the Chairman
,
of Maricopa County Board ofSuperyfgors, for and on behalf of MARICOPA COUNTY, a political subdivision of the
State of Arizona, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she
claims to be, and acknowledged that he or she signed the above/attached document.
ARIZQNA DE TMENT OF ENVIRONMENTAL QUALITY
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Signature“ “~~
MbASGL CABVERA
Printed Name
DItEC TO
Title
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EV20-0009
AGREEMENT TERMS
Recitals: The purpose of this Agreement is to administer the Maricopa County Voluntary Vehicle Repair
Program (VVRP), as required by A.R.S. § 49-474.03.
1.1 ADEQ has the capacity, an agreement with a centralized vehicle emissions testing contractor, and list of
quality repair facilities to effectively manage the VVRP. This will allow the efficient repairing of qualified
vehicles, while assisting constituents and improving the State’s air quality.
1.2 ADEQ will work directly with the centralized vehicle emissions testing contractor. ADEQ will be
responsible for paying the contractor for services that will be rendered.
1.3 The Parties agree to expeditiously initiate and complete the scope of work under this Agreement. The Parties
warrant, represent and agree that it, employees and representatives will comply with all applicable provisions
provided herein.
Definitions: The following definitions shall apply to the terms used in this Agreement, except where the
context necessarily requires otherwise.
2.1 Ҥ? means Section.
2.2 “A.A.C.” means Arizona Administrative Code.
2.3 “A.R.S.” means Arizona Revised Statutes.
2.4 “Agreement” means this written document between ADEQ and the County.
2,5 “Centralized vehicle emissions testing contractor” means the entity that ADEQ contracts with pursuant to
A.R.S. § 49-545.
2.6 “County” means MARICOPA COUNTY.
2.7 “Department” or “ADEQ” means the Arizona Department of Environmental Quality,
2.8 “Parties” means ADEQ and MARICOPA COUNTY,
2.9 “State” means the State of Arizona.
2.10 “VVRP” means Voluntary Vehicle Repair Program.
Access to Information: Subject to statutory confidentiality requirements of the County and ADEQ, both
parties to this Agreement shall have full, complete and equal access to data and information prepared under
this Agreement on a no-charge basis.
Amendment: This Agreement may be modified only by written Contract Amendment signed by the Director
or designee, of ADEQ and the person duly authorized to act on behalf of the County. Contract Amendments
shall be executed with the same formalities as this Agreement. Executed copies of any Amendment shall be
provided to both parties.
Amount of Agreement: No funding is provided under this Agreement between Maricopa County and
ADEQ. Any changes or modifications to any part of this Agreement shall be modified only by written
Contract Amendment.
Governing Law:
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6.1 This Contract shall be governed by and construed in accordance with the laws of the State of Arizona.
6.2 Implied Consent Terms: Each provision of law and any terms required by law to be in this Agreement are
a part of this Agreement as if fully stated in it.
Assignment: Neither Party may assign any rights hereunder without the express, written, prior consent of
the other Party.
Audit of Records: Pursuant to Arizona Revised Statutes (“A.R.S.”) Section (“§”)35-214 and §35-215, the
centralized vehicle emissions testing contractor shall retain all data, books and other records (“records”)
relating to this Agreement for a period of five years after completion of the Agreement, any litigation, claim,
negotiation, audit, cost recovery, or action involving the records has been completed. All records shall be
subject to inspection and audit by the State at reasonable times.
Cancellation of State Contracts: Both parties may cancel this Agreement, without penalty of further
obligation, pursuant to A.R.S. § 38-511.
10. Agreement Term: The initial term of this Agreement shall be from the commencement of signatures by
both parties through June 30, 2020. The Agreement may be renegotiated for additional periods, by formal
Contract Amendment, subject to the requirements and/or limitations by Federal or State regulations.
11. Effective Date: This Agreement shall become effective upon execution of the agreement by all parties.
12. Non-Availability of Funds: Every payment obligation of ADEQ under this Contract is conditioned upon
the availability of funds appropriated or allocated for the payment of such obligation. If funds are not
allocated and available for the continuance of this Agreement, this Agreement may be terminated by either
party at the end of the period for which funds are available. No liability shall accrue to either party in the
event this provision is exercised, and the parties shall not be obligated or liable for any future payments or
for any damages as a result of termination under this paragraph.
13. Notices, Correspondence, Reports and Invoices:
13.1 All notices and correspondence shall be sent to:
For ADEQ: For Maricopa County:
Steve Calderon Tina Wesoloskie, Manager
Section Manager Travel Reduction and Outreach Division
Air Quality Vehicle Emissions Section Maricopa County Air Quality Department
Arizona Department of Environmental Quality 3800 N. Central Avenue
1110 West Washington Street Suite 1400
Phoenix, AZ 85007 Phoenix, AZ 85012
(602) 771-7676 (602) 506-6936
Calderon.Steve@azdeq.gov Tina. Wesoloskie@maricopa.gov
13.2 All correspondence relating to the execution of the Contract, clarification of this Contract, and Contract
Amendments shall be sent to:
For ADEQ: For Maricopa County:
Louis Anaya, Procurement Specialist Philip McNeely, Director
Arizona Department of Environmental Quality Maricopa County Air Quality
1110 W. Washington Street 3800 N. Central Avenue #1400
Phoenix, AZ 85007 Phoenix, AZ 85012
(602) 771-4779 (602) 506-6443
Anaya.Lous@azdeq.gov Philip. Mcnecly@maricopa.gov
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13.3 Either party to this Agreement may designate a new contact by filing a notice with the other party in
accordance with these notice requirements.
14. Ownership of Information: Title to all documents, reports, data, and other materials prepared by the
centralized vehicle emissions testing contractor in performance of this Agreement shall rest in ADEQ, except
for copyrighted material prepared in advance of this Agreement by the centralized vehicle emissions testing
contractor at the expense of the centralized vehicle emissions testing contractor. ADEQ shall have full and
complete rights to reproduce, duplicate, disclose, perform and otherwise use all information prepared under
this Agreement, except for copyrighted material as provided in this Section. The centralized vehicle
emissions testing contractor shall have full and complete rights to reproduce, duplicate, disclose, perform and
otherwise use all information prepared under this Agreement with the provision that all reproduction,
duplication, disclosures and literature shall contain acknowledgement to ADEQ.
15. Reporting: Reporting pursuant to A.R.S. § 49-474.03(G) shall be in accordance with the Scope of Work
included in this Agreement. In addition, ADEQ will provide quarterly reports to the County no later than 45
days after each quarter close.
16. Printing Credit: Promotional materials, such as brochures, advertisements, videos, maps, technical reports,
etc. developed for the VVRP, shall show credit to ADEQ. All promotional materials shall be printed to the
extent possible on recycled paper with the statement “Printed on Recycled Paper” printed on the cover sheet.
17. VVRP Review:
17.1 It is the responsibility of ADEQ to coordinate with the County regarding the progress of VVRP. The County
may request, at its discretion, and ADEQ shall provide, progress updates.
17.2 The “County” reserves the right to review and approve any and all forms, questionnaires, brochures, training
materials and other special purpose documents developed for use in VVRP. ADEQ shall provide the
“County” with copies of documents created for the VVRP.
18. Severability: The provisions of this Agreement are severable to the extent that any provision or application
to be invalid shall not affect any other provision or application of the Agreement, which shall remain in effect
without the invalid provision or application.
19. Termination:
19.1] ADEQ or the County may terminate this Agreement at any time, with or without cause, after giving 30 days
written notice of termination to the County or ADEQ, as appropriate. The notice shall specify the effective
date of termination.
19.2 In the event the Agreement is terminated, with or without cause, the centralized vehicle emission testing
contractor shall deliver all finished or unfinished documents, data, and reports prepared as a result of this
Agreement to ADEQ.
20. Indemnification:
20.1 Each party (as Indemnitor) agrees to defend, indemnify, and hold harmless the other party (as
Indemnitee) from and against any and all claims, losses, liability, costs, or expenses (including reasonable
attorney's fees) (hereinafter collectively referred to as Claims) arising out of bodily injury of any person
(including death) or property damage, but only to the extent that such Claims which result in
vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or
other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. The State of Arizona,
(State Agency) is self-insured per A.R.S. § 41-621.
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EV20-0009
VOLUNTARY VEHICLE REPAIR PROGRAM OVERVIEW
The Arizona Department of Environmental! Quality will administer the Voluntary Vehicle Repair Program
(VVRP) in Maricopa County under Maricopa County’s authorization. ADEQ will limit administrative costs to
the program by using existing ADEQ funds and staff. Costs to the VVRP fund will be limited to the centralized
emissions testing contractor’s administrative costs, and reimbursable repairs.
The VVRP will allow vehicles that are 12 years and older than the current calendar year to be repaired with
current technology if the vehicle fails an emissions test. The VVRP will pay up to $550 for emissions repairs,
and the vehicle’s owner is responsible for a copayment of $150.
Diesel powered vehicles with gross vehicle rating of more than 8,500 pounds that are registered in Area A or B and
fail any random roadside test conducted by the state or that fail the emissions test conducted pursuant to A.R.S. §
49-542 are eligible for up one thousand dollars in repair costs from the program. Qualified vehicle owners pursuant
to this subsection shall be responsible for one-half of the costs of the qualified repairs and the other half of the costs
shall be funded from the program up to one thousand dollars. An owner of vehicles that are registered as a fleet shall
not receive more than ten thousand dollars. No more than twenty-five per cent of the program funds in any may
year
be used for diesel repairs.
Under the terms of ADEQ contract ADEQ14-052318, the centralized vehicle emissions testing contractor is
responsible for vehicle testing, customer education, vehicle repair facility references, paying of repair facility
invoices and the retesting of vehicles for Maricopa County. The centralized vehicle emissions testing contractor
will then invoice ADEQ for the cost of repairs as well as $40 per vehicle that was repaired.
The cost of the VVRP will include the following:
Promotions $150,000
Administrative Fee per Vehicle (5,000 vehicle estimate) $200,000
Maximum Cost of Gasoline Vehicle Reimbursable Repairs (5,000 vehicle estimate)* $2,650,000
Total Cost: $3,000,000
*The owners of qualifying diesel vehicles are eligible for up to $1000 per vehicle for reimbursement of
emission-related repairs. Repairs must be made by a certified diesel repair facility. No more than 25 percent of
program funds may be used for diesel repairs.
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EV20-0009
SCOPE OF WORK
The Arizona Department of Environmental Quality (ADEQ), under the authorization of Maricopa County (the
County) in accordance with A.R.S. § 11-953 and A.R.S. § 49-474.03, shall administer a Voluntary Vehicle Repair
Program (VVRP). The VVRP shall provide for real and quantifiable emissions reduction based on actual emissions
testing performed on the vehicle before and after repair.
1. The County shall provide the following services:
1.1. Pursuant to A.R.S. § 49-474.03, the county shall coordinate with ADEQ to administer the VVRP.
2. ADEQ shall provide the following services either through the agency or through the agency’s relationship with
the centralized vehicle emissions testing contractor:
2.1. ADEQ will review and pay invoices submitted by the centralized vehicle emissions testing contractor,
including periodic auditing of those invoices.
2.2. ADEQ will quantify emissions reductions from the VVRP. ADEQ will be responsible for providing
a quarterly report to the County no later than 45 days after the close of each quarter. By December 1
of each calendar year, the ADEQ shall prepare and submit a progress report to the County, Arizona
Department of Transportation, the Arizona Speaker of the House of Representatives, the Arizona
President of the Senate, the Governor of Arizona, the Arizona Secretary of State and the Director of
the Arizona State Library Archives and Public Records on the VVRP that contains at least the
following information:
° The number of vehicles repaired by model year and associated repair costs;
° The amount and nature of vehicle emissions reduced;
° The cost-effectiveness of the VVRP in terms of dollars spent per ton of vehicle emission
reductions;
° Any recommendations for improving the effectiveness of the VVRP; and
° The administrative costs of the VVRP.
2.3. Print and provide pre-qualification checklist and VVRP application.
2.4. Determine eligibility of vehicles for VVRP.
2.5. Contract with repair facilities eligible to participate in the VVRP.
2.6. Provide information on participating repair facilities to the customer.
2.7. Perform pre and post-repair testing and transmit results to repair facility.
2.8, Verify all emission related repairs performed by participating repair facility,
2.9. Reimburse participating repair facilities for emission related repair costs.
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VOLUNTARY VEHICLE REPAIR PROGRAM (VVRP)
FY20 WORK PLAN
Table of Contents
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BACKGROUND
Historical Overview
The Voluntary Vehicle Repair Program (VVRP) helps Arizonans comply with the requirement to
successfully repair vehicles that had failed emissions inspections. Arizona Revised Statues § 49-474.03
tequires Maricopa and Pima Counties to operate and administer the VVRP and to coordinate the
ptogram with both the Arizona Department of Environmental Quality (ADEQ) and the Arizona
Department of Transportation (ADOT). The program is requited to provide quantifiable emission
reductions based on actual emissions testing performed on each vehicle before and after repait.
Vehicles Eligible for VVRP
1. Gasoline Vehicles
The vehicle owner shall be willing to participate in the program.
The vehicle shall be at least 12 years older than the current calendar year.
The vehicle being repaired shall be functionally operational.
The vehicle being repaired shall be titled in Arizona and shall have taken the emission
inspection test.
The vehicle shall have been registered during the immediately preceding twelve months
and shall not have been unregistered for more than 60 days after failing the test.
The emissions control system shall be tamper free, and not have been temoved or disabled,
in whole or in part.
The vehicle shall be taken to a participating VVRP Repair Facility. Any repairs that are not
completed by a participating VVRP Repair Facility are not eligible for payment.
Participation in the program shall be limited to one vehicle per owner.
Motor homes, motorcycles, salvage vehicles, and fleet vehicles shall not be eligible to
participate in the program.
2. Diesel Vehicles
e Diesel vehicles with a Gross Vehicle Weight Rating (GVWR) of 8,501 Ibs and greater that
fail an emissions test may get up to $1,000 for repairs. A.R.S. § 49-474.03 (C).
A diesel fleet owner shall not receive more than a total of $10,000 for vehicle repairs.
¢ No more than 25% of the program funds in a year can be used for heavy duty diesel
repairs.
VVRP Process
The following is the VVRP process for vehicles failing the initial emission test:
@ The customer attives at a state station for an emissions test.
Gordon Darby Arizona Testing Inc. (GDAT) shall perform the applicable test on the vehicle.
If the vehicle fails, GDAT shall inform the customer that the vehicle failed the emissions
inspection and describe the VVRP to the customer.
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A GDAT technical advisor (T'A) shall review the program qualification checklist with the
customer in order to verify that the vehicle meets the requirements to be accepted in the
VVRP.
o Ifthe vehicle does not meet the VVRP requirements, then the vehicle is not eligible for
the program and must pass the required emissions inspection for registration.
o If the customer elects to participate in program, they have 60 days to fulfill all VVRP
requirements.
For vehicles that recetve an on-board diagnostic test (OBD), GDAT lane inspectors will
perform a loaded/idle test to generate pre-repair emissions reading.
After qualification is complete and pre-repait emissions measurement are taken, the customer
shall take the vehicle to a participating VVRP repair facility for diagnosis and repair.
In the alternative, the customer may choose to bring their vehicle to a shop of their choice.
That shop may be given the opportunity to apply for the VVRP. If the shop meets all the
requirements to become a patticipating VVRP repair facility and passes an audit from an
ADEQ compliance officer, the shop may be admitted as a participating VVRP repair facility
on a conditional basis.
The participating VVRP repair facility shall explain the program to the customer. The
customer shall sign an agreement with the participating VVRP repair facility to have the vehicle
diagnosed and repaired.
The participating VVRP repair facility will review the test results from the initial test failure
and diagnose the vehicle’s emissions failure. The participating VVRP tepair facility shall
inform the customer of needed repairs and the associated cost.
If the customer agrees to proceed with the vehicle repairs then,
© The customer agrees to pay a $150 co-payment to the VVRP repair facility.
If the customer does not agree to proceed with the vehicle repairs then,
oO The customer agtees to pay the $75 diagnostic fee.
The vehicle shall be repaired as per the participating VVRP repair facility/customers
agreement.
The vehicle shall be returned to a GDAT testing lane within seven (7) days of the repair by
the customer for a retest.
o The customer has the option to pay the participating VVRP repair facility a $25 non-
refundable fee to return the vehicle to a GDAT testing facility for the retest.
A GDAT facility shall perform a retest of a vehicle participating in the VVRP to determine if
the vehicle passes (for both OBD and non-OBD vehicles). A waiver lane certified inspector
shall inspect the repairs to ensure that the repair shop has replaced or repaired the items in the
initial diagnosis.
If the vehicle passes the emission test:
o The vehicle shall be given a tailpipe test to quantify emissions reductions. GDAT shall
then transmit test results to ADEQ and participating VVRP repair facilities.
If the vehicle fatls the emissions test:
o As part of the VVRP requirements, the vehicle shall pass the emissions test. If the vehicle
fails, the participating VVRP repair facility shall perform additional repairs at no additional
charge to the VVRP ot vehicle owner.
GDAT shall compensate participating VVRP repair facilities for repairs within five (5)
business days of receipt of invoice.
On a monthly basis, GDAT shall submit repait invoices to ADEQ for reimbursement.
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e ADEQ shall remit payment to GDAT.
VVRP Fee Structure
Pursuant to A.R.S. § 49-474.03 (D), a total of $550 will be made available to the customet for repair
of emissions related failures. The customer is responsible for a $150 co-payment and any costs
gteater than $700. The customer can choose to not participate in the program. The following table
shows a breakdown and responsibilities of the overall VVRP costs.
VVRP Fee Structure Regarding the Customer
Reimbursable Gasoline Vehicle Repair Costs (VVRP) $550
Co-payment (vehicle owner) $150
Total Program and Minimum Vehicle Owner Costs $700
LEGEND:
1. $25 non-refundable fee —'The customer is required to return to the emission testing station
within seven (7) days of the repair for post-repait emission testing. Also the customer has the
option to pay the participating VVRP repair facility this non-refundable fee.
2. $75 non-refundable fee — If after diagnosis is complete and the customer chooses not to
participate in the program the fee will be charged.
Diesel powered vehicles with gross vehicle tating of more than 8,500 pounds that are registered in
Area A or B and fail any random roadside test conducted by the state or that fail the emissions test
conducted pursuant to A.R.S. § 49-542 are eligible for up one thousand dollars in repair costs from
the program. Qualified vehicle owners pursuant to this subsection shall be responsible for one-half
of the costs of the qualified repairs and the other half of the costs shall be funded from the program
up to one thousand dollars. An owner of vehicles that are registered as a fleet shall not receive more
than ten thousand dollars in total monies. No more than twenty-five per cent of the program funds
in any year may be used for diesel repairs.
ADEQ VVRP RESPONSIBILITIES
ADEQ Administrative Responsibilities
e ADEQ shall provide participating VVRP repair facilities with all necessary paperwork
including: customer agreements, surveys, postage paid envelops, etc.
e ADEQ shall train staff who answer a dedicated phone line and GDAT staff regarding the
VVRP.
¢ ADEQ shall provide the participating VVRP repair facilities.
e ADEQ shall perform inspections of the participating VVRP repair facilities and GDAT
technicians performing repair verifications.
e ADEQ shall audit a minimum 75% of the participating VVRP repair facilities invoices
quarterly.
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@ In addition, ADEQ shall audit a minimum 75% of GDAT invoices quarterly.
ADEQ shall provide staff support to the counties advisory committees.
VVRP Branding Responsibilities
Maticopa and/or Pima Counties branding shall not be included in any of the marketing, materials or
ptogram-related documents produced by ADEQ ot GDAT used for the VVRP.
Participating VVRP Repair Facilities
Pursuant in part in the Arizona Revised Statutes A.R.S. § 49-474.03(B)(8), vehicles participating in the
VVRP shall be taken to a patticipating VVRP repair facility. Any repairs not performed at a
participating VVRP repair facility ate not eligible for payment. ADEQ shall solicit and inspect
participating VVRP repair facilities. Participating VVRP repair facilities shall be reviewed annually by
ADEQ and if their performance is satisfactory they will be renewed. ADEQ shall also add/replace
participating VVRP repair facilities as needed based on their performance.
ADEQ will be using the following guidelines to certify VVRP repair facilities:
1. The repair facility shall employ at least one ASE certified technician in the following:
e Advance engine performance specialist (L1);
e Master certification (A1) through (A8); or
e A combination of (A6), (A8), and one other additional (A) series certification.
e Another nationally recognized license that is the equivalent of the previously listed ASE
certifications.
2. Equipment
e Current release of Mitchell 1 Manager/Manager Plus and/or On Demand5 Estimator or
an equivalent vehicle repair industry softwate to ensure standardized repair estimates and
invoicing.
e An ADEQ approved scan tool.
3. Additional Requirements
Internet access;
City business license;
The shop agtees to grant ADEQ permission to inspect the facility and review invoices of
VVRP repairs.
The shop maintains a record of positive customer setvice.
The behavior of the shop positively reflects upon the mission of the VVRP, the County,
and the State.
Proper storage of hazardous materials and proper waste disposal.
Clean reception area with comfortable customer waiting area.
Safe access to and from the parking lot.
Sufficient parking for customers.
Signage visible from the street.
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Participating VVRP Repait Facilities Compliance and Audit Plan
The purpose of the audit is to ensure that all RRF’s participating in the VVRP perform all aspects of
the emissions repairs within the guidelines of the VVRP.
Pursuant in part in the Arizona Revised Statutes A.R.S. § 49-474.03(B)(8), the vehicle is taken to a
participating VVRP repair facility. Any repairs not performed at a participating VVRP repair facility
shall not be eligible for payment.
To ensure the integrity of the program, all participating VVRP repair facilities shall be audited
biannually as follows:
1. Upon arriving at the facility, the state inspector shall show identification and advise the owner
ot on site representative the purpose of the visit.
2. The state inspector shall verify that the facility employs a certified technician, and that the
technictan’s certifications are current. If the facility does not meet the requirement, the state
inspector shall discontinue the audit and inform the owner that their facility does not meet the
participating VVRP repair facility requirements and is not authorized to be in the program.
3. The state inspector shall review documents of vehicles that have been repaired or ate in the
ptocess of being repaired. The state inspector shall ensure the participating VVRP repair
facility has all the necessary equipment to conduct the emissions diagnosis and repairs and
record comments on the checklist.
4. The state inspector shall observe any current vehicles being repaired for emissions and record
comments on the checklist.
5. If there are any concerns or the participating VVRP Repair Facility does not meet the
requirements of being in the program, explain the requirements to the participating VVRP
repair facility and that they will be removed from the program if they do not meet the
requirements.
6. ADEQ inspectors will assist customers with complaints received from either GDAT or
participating VVRP repair facilities.
At the conclusion of the audit the state inspector will provide a copy of the checklist to the owner ot
the on-site representative.
VVRP Verification Technician and State Inspector Qualifications
GDAT waiver lane technicians will inspect and verify repairs that have been performed by the
patticipating VVRP repair facilities. Below is the certification criteria for the waiver lane technicians.
GDAT Waiver Lane Technician Certification Requitements:
GDAT IM-147 certification (Area A).
Attend an ADEQ waiver lane certification training class.
Show proficiency on how to identify valid repair receipts, estimates and completed repairs on
all makes and models of vehicles that have failed the Arizona State emissions test.
e Pass an ADEQ waiver lane certification test with a score of 80% or better.
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ADEQ state station/fleet inspectors will audit GDAT and the participating VVRP repair facilities
equipment and technicians on a regularly scheduled basis. Below is the certification criteria for ADEQ
state station/ fleet inspectots.
ADEQ State Station/Fleet Inspector Certification Requirements:
e Pass the Equipment Repair Technician Certification Test with a score of 80% ot better.
Be cross trained and show proficiency in both state station, fleet equipment, and personnel
auditing.
e Pass an ADEQ Diesel and Non-Diesel Vehicle Emissions Inspector Cettification Test with a
score of 80% ot better.
e Attend an ADEQ waiver lane certification training class.
e Pass an ADEQ waiver lane certification test with a scote of 80% or bettet.
VVRP Survey Review
ADEQ will review customer surveys, track results, and inchide results in the ADEQ Annual Repott.
ADEQ Outreach to Participating VVRP Repair Facilities
In order to find participating VVRP repair facilities, ADEQ shall continue to reach out to qualified
repair facilities and provide them information about joining the VVRP. Efforts will be conducted in
both Maricopa and Pima Counties. ADEQ will explain the statutes governing the VVRP and
additional requirements for equipment and personnel training during any open house discussions.
VVRP Reporting
ADEQ will quantify emissions reductions from the VVRP. ADEQ will be responsible for providing
a quatterly report to the County no later than 45 days after the close of each quarter containing the
information below. By December 1 of each calendar year, ADEQ shall also prepate and submit an
annual progtess report to the County, the Department of Transportation, the Speaker of the House
of Representatives, the President of the Senate, the Governor, the Secretary of State and the Director
of the Arizona State Library Archives and Public Records on the VVRP that contains at least the
following information:
1. The number of vehicles repaired by model year and associated repair costs.
The cost-effectiveness of the program in terms of dollars spent per ton of vehicle emission
reductions.
3. Any recommendations for improving the effectiveness of the program.
4. ‘The administrative costs of the program.
Metrics and data to be reported in quarterly and annual progtess reports:
1. Graph of the success rate of vehicles passing emissions on the second attempt with the goal
of a 95% pass tate.
2. Track and verify that ADEQ can repair an equal or greater number of vehicles than when the
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Counties operated the program.
Track the audit compliance and ensure that a 90% compliance rate is achieved by the VVRP
shops.
a. Bi-monthly tracking for the first six months or until a 90% compliance rate is achieved.
b. Quarterly tracking for the next six months or until a 90% compliance rate is achieved.
c. Annual tracking as long as there is a 90% compliance rate.
Percentage increase in the number of vehicles repaired compared to previous yeat.
ra Percentage increase in the tons of vehicle emissions reduced.
Documentation of all outreach activities and steps taken to effectively promote the VVRP to
the community and significantly increase the number of customers patticipating in the
ptogram (include copies of advertisements, press releases, flyers, and any other associated
outreach materials).
All administrative costs of the program, regardless of funding soutce, including but not limited
to personnel, overhead, supplies, subcontractor, advertising, printing, etc.).
PARTICIPATING VVRP REPAIR FACILITIES RESPONSIBILITY
The participating VVRP repair facilities shall be responsible for the following:
Obtaining a signed customer agreement form and taking copayment.
Completing the vehicle diagnostic and providing a written estimate to the customer for
approval to continue in the program.
Completing the emission related repairs.
Finalizing additional payment from customers for repairs, if the repairs go beyond the
combined $700 amount (see VVRP Fee Structure Regarding the Customer table on page 4).
Ensuring that the customer can opt to have the participating VVRP repair facility take the
vehicle to the emissions station for post-tepair testing for a fee of $25.00.
Submitting invoices to GDAT for reimbursement.
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