COMPETITION-IMPRACTICABLE RSM.PDF

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Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the
acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of
Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in
a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 11/5/2020
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Company: RSM CONSULTING LLC DBA: RSM4GOV
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Address: 2524 E FREMONT RD Date: fu
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City, State: PHOENIX, AZ Quoreo price: - 320,000. $ 00,
Zip/Postal Code: 85042
Phone: (614) 246-1527 Accounting String: 4/20/21 JE
Fax:
Contact Name: |Phillip Haase Phillip.Haase@rsmus.com
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: C < $100k @ > $100k
Is this a Technology Procurement? @ Yes (No
The Human Services Department requires an integrated case management system solution based on
Microsoft Dynamics 365 Customer Service Edition and Unified Operations. The system will implement
an integrated service delivery approach that will support: service eligibility determination, program
enrollment, case management and processing, service delivery, and data analysis.
COMPETITION IMPRACTICABLE CATEGORY (check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
+ Personal or department preference for a product or vendor
+ Department perception that the vendor is the best qualified (this should be determined through a competitive process)
+ Lack of department planning resulting in limited time to conduct a competitive procurement
- Special incentive or deal offered (can be assessed in open and competitive solicitation)
- Department convenience
Software license renewals, additions, or upgrades available
C Grant specified (supporting documents attached)
from only one source
Cc Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising
distributors)
C Warranty voided if service provided by other contract vendor C Other proprietary situation
(© Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
The County currently has a contract with RSM US LLP (SERIAL 171074-S PROJECT BASED TECHNOLOGY
CONSULTANTS). The Human Services Department issued a Task Order for the Case Management System.
RSM was the selected as the Vendor to create the required system.
After the project work began, HSD determined that it is necessary to have additional components added
to to have a system that meets the Department's needs and client needs. Since the system-build has
already begun by RSM and these additional components are integrated into the project, it is necessary
to continue with the same vendor for continuity and to ensure a well-functioning case management and
data system. The Task Order allows for up to $1 million, and therefore a competition impracticable is
needed for the additional $320,000 for the additional components HSD requires.
SEARCH
A search was conducted consisting of: (check all that apply} RESULTS
[_] Market research [7] Public notice given, list [| no alternatives were identified
Other vendors contacted BZ] Other no alternatives were deemed acceptable
Ud O because (explain below):
Describe the search from above in detail:
RSM responded to the Task Order issued by the Human Services Department, and is on contract with
the County currently. No other vendors were reviewed as RSM is currently completing the work for
for HSD's new case management system.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: [_] Comparison to public sector contract pricing
Comparison to previous comparable purchases [-] Discount off published catalog pricing
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from a different vendor [] Market survey
[-] Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
RSM was the successful bidder for the Task Order issued by the Human Services Department. The
additional price of $320,000 was based on the additional requirements that HSD added to the project.

CERTIFICATIONS
I certify:
1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described; °
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
Jacqueline Edwards Jacqueline Edwards Syssresry serulne sant
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
[_] Recommended to BOS for approval.
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as'a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
[_] Not Approved. Reasoning:
Kevin Tyne, Director OPS Vin Tyre aly aned evens, November 18, 2020
Printed Name Signature Date
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