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Board Members Jack Sellers, Chairman, District 1 Bill Gates, Vice Chairman, District 3 Steve Chucri, District 2 Clint Hickman, District 4 Steve Gallardo, District 5 County Manager Joy Rich "The mission of Maricopa County is to provide Clerk of the Board regional leadership and fiscally responsible, Juanita Garza necessary public services to its residents so they can enjoy living in healthy and safe Meeting Location communities” Supervisors’ Auditorium 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 39 Library District 40 Stadium District No Meeting Board of Deposit No Meeting Wednesday, February 24, 2021 9:30 AM Formal Meeting Minutes 02/24/2021 Page 2 of 40 BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 1. INVOCATION - INVOCACIÓN Vice Chairman Gates introduced Brian Tobin, Fire Chief at Daisy Mountain Fire Department. Chairman Gates said he has done a great job particularly in this last year with the number of fires that occurred in the area. He said they used to work together when Vice Chairman Gates was on the Phoenix City Council and Mr. Tobin worked with Phoenix Fire Department. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Brian Tobin led the assemblage of the Pledge of Allegiance to the Flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, February 24, 2021, in the Supervisors' Auditorium, 205 W. Jefferson Phoenix, AZ 85003, with the following members present: Jack Sellers, Chairman, District 1; Bill Gates, Vice Chairman, District 3 (remote); Steve Chucri, Supervisor, District 2; Clint Hickman, Supervisor, District 4 (remote); Steve Gallardo, Supervisor, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL - PRESENTACIÓN DE ANIMALES DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Monica Gery, Communications Officer with Maricopa County Animal Care and Control attended remotely and introduced Tansu, a two-year-old Cairn Terrier mixed breed. Tansu came in as a stray, is very friendly and will be available for adoption at 11:30 am today at the West Shelter located at 2500 South 27th Avenue Phoenix, AZ 85009. All adopted animals leave the shelter fully vaccinated and registered. Pets can be viewed, and appointments made at pets.maricopa.gov or by calling (602) 506-7387. Chairman Sellers asked the Clerk if there were any announcements or corrections to the agenda. The Clerk said agenda item #47 had been withdrawn and there was a spelling correction on agenda item #69. The spelling correction was for the name “Baily” which should read “Bailey”. PLANNING AND ZONING HEARINGS - AUDIENCIAS DE PLANIFICACIÓN Y DESARROLLO ***The Board of Supervisors will now consider matters related to Planning and Zoning*** PLANNING AND ZONING CONSENT HEARINGS - AUDIENCIAS DE CONSIENTA Chairman Sellers asked the Clerk if there were any speakers or comments on agenda items #5,#6,or #7. The Clerk said one comment was received on item #6 from Jordan Rose representing the applicant and would be available to speak if necessary. Another comment was received for item #7 from Ashley Marsh representing the applicant and would be available to speak if necessary. Formal Meeting Minutes 02/24/2021 Page 3 of 40 5. TB NORTH GARAGE CONDOMINIUM PHASE 2 Case #: S2020018 Supervisor District: 3 Applicant / Owner: Matthew Mancini, 3 engineering LLC / LM North LLC Request: Replat of TB North Garage Condominium Plat, Lot 1 to create 38 condominium units within the C-2 CUPD zoning district Location: Generally located approx. 670’ north of the NWC of Cave Creek Rd. and Lone Mountain Rd. in the Phoenix area Staff Recommendation: Approval (C-44-21-193-X-00) Motion to concur with Staff recommendation for approval by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 6. ROSE ESTATES Case #: CPA2020004 Supervisor District: 4 Applicant / Owner: Jordan Rose, Rose Law Group, PC / Larry & Patricia Rose Request: Modification of Condition for a previously approved Comprehensive Plan Amendment (CPA) – to modify or delete condition ‘c’ of CPA2019013 regarding a maximum unit count for an area designed for Small Lot Residential (2-5 du/ac) land uses Site Location: Generally located at the northeast corner of the intersection of 115th Ave. (alignment) and Williams Dr. (alignment) in the Peoria area Commission Recommendation: On 1/28/21, the Commission voted 7-0 to recommend approval of CPA2020004 subject to conditions ‘a’ – ‘d’: a. Development of the site shall be in substantial conformance with the CPA Land Use Exhibit, entitled “Rose Estates”, consisting of one (1) full sized sheet, dated June 2020, and stamped date received on June 10, 2020, except as modified by the following conditions. b. Development of the site shall be in substantial conformance with the CPA Narrative Report, entitled “Rose Estates”, consisting of 11 pages, dated June 2020, and stamp date received on June 10, 2020, except as modified by the following conditions. c. DELETED. d. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval allows the property to enjoy uses in excess of those permitted by the uses existing on the date of application, subject to conditions. In the event of the failure to comply with any condition, the property shall revert to the land use designation that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held Formal Meeting Minutes 02/24/2021 Page 4 of 40 on the date of application due to such change of the land use. The land use enhances the value of the property above its value as of the date the land use change is granted and reverting to the prior land use designation results in the same value of the property as if the land use change had never been granted. (C-44-21-194-X-00) Motion to concur with Planning Commission recommendation for approval by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 7. CAMINO CROSSING Case #: S2020004 Supervisor District: 4 Applicant / Owner: Michael LoTempio, EPS Group Inc. / Meritage Homes of Arizona Inc. Request: Final Plat for a 123 lot, 11 tract single-family residential subdivision in the R1-6 RUPD zoning district Location: Generally located at the northeast corner of El Mirage Rd. & Williams Dr. in the Sun City West area Staff Recommendation: Approval (C-44-21-195-X-00) Motion to concur with Staff recommendation for approval by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo PLANNING AND ZONING REGULAR HEARINGS - AUDIENCIAS DE AGENDA REGULAR 8. LA CASA BLANCA EVENT VENUE Case #: Z2019071 Supervisor District: 1 Applicant / Owner: Greg Loper, AICP / Manuel Lopez Request: Zone change from Rural-43 to C-2 CUPD to accommodate a restaurant expansion with a multi-phase event venue Site Location: Generally located ¼ mile north of the northeast corner of McQueen Rd. and Riggs Rd. in the Chandler area Commission Recommendation: On 1/28/21, the Commission voted 7-0 to recommend approval of Z2019071 subject to conditions ‘a’ – ‘n’: a. Development of the site shall be in substantial conformance with the Site Plan entitled “La Casa Blanca Restaurant Expansion”, consisting of two full-size sheets, dated November 17, 2020, and stamped received November 18, 2020, except as modified by the following conditions. Formal Meeting Minutes 02/24/2021 Page 5 of 40 b. Development of the site shall be in substantial conformance with the Narrative Report entitled “La Casa Blanca Expansion”, consisting of 15 pages, dated November 17, 2020, and stamped received November 18, 2020, except as modified by the following conditions. c. The following Planning Engineering conditions shall apply: 1. At the time of the building Permit, the applicant must coordinate with the City of Chandler to properly access the site. The applicant must coordinate with the City of Chandler to dedicate the appropriate Right-of-Way. 2. All development and engineering design shall be in conformance with Section 1205 of the Maricopa County Zoning Ordinance; Drainage Policies and Standards; Floodplain Regulations for Maricopa County; MCDOT Roadway Design Manual; and current engineering policies, standards and best practices at the time of application for construction. 3. Engineering review of planning and/or zoning cases is for conceptual design only and does not represent final design approval nor shall it entitle applicants to future designs that are not in conformance with Section 1205 of the Maricopa County Zoning Ordinance and Drainage Policies and Standards; Floodplain Regulations for Maricopa County; and the MCDOT Roadway Design Manual. d. The CUPD will limit the site to the following uses: 1. Restaurant, café, refreshment stands, and catering use. 2. Event venue for meetings, sports, school, places of worship, banquets, weddings, receptions, birthdays, religious events, private parties, retreats with no overnight accommodations, or other similar uses. 3. Bakeries with screened outdoor storage. 4. Outdoor dining with on-site alcohol sales and food pick-up. 5. Indoor amplified music and entertainment. 6. Accessory uses/buildings similar and/or customarily incidental to the above use. e. The CUPD will prohibit the following uses: 1. Drive-throughs. 2. Rodeos, auctions, swap meets, and campgrounds. 3. Residential uses, excluding care-takers quarters. 4. Outdoor amplified music and entertainment. 5. Uses not similar with the listed allowed uses. f. The parking area shall be surfaced by asphalt millings, decomposed granite, or other alternative to limit dust pollution emanating from the parking area. g. Sound attenuation measures shall be incorporated in the refurbishment of the barn building where events will take place to minimize sound pollution emanating from the structure. Formal Meeting Minutes 02/24/2021 Page 6 of 40 h. A landscaping buffer with dense vegetation shall be added on both the west and east portions of the site as a sound buffer for the adjacent residential properties. i. All roof-mounted and ground-mounted equipment shall be screened. j. Any illuminated wall sign or wall mounted signage shall not face the residentially zoned properties to the west of the site. k. There shall be no driveway for event traffic from the site on to Victoria St. l. Noncompliance with any Maricopa County Regulation shall be grounds for initiating a revocation of this Zone Change as set forth in the Maricopa County Zoning Ordinance. m. The property owner/s and their successors waive claim for diminution in value if the County takes action to rescind approval due to noncompliance with conditions n. The granting of this change in use of the property has been at the request of the applicant, with the consent of the landowner. The granting of this approval allows the property to enjoy uses in excess of those permitted by the zoning existing on the date of application, subject to conditions. In the event of the failure to comply with any condition, the property shall revert to the zoning that existed on the date of application. It is, therefore, stipulated and agreed that either revocation due to the failure to comply with any conditions, does not reduce any rights that existed on the date of application to use, divide, sell or possess the property and that there would be no diminution in value of the property from the value it held on the date of application due to such revocation of the Zone Change. The Zone Change enhances the value of the property above its value as of the date the Zone Change is granted and reverting to the prior zoning results in the same value of the property as if the Zone Change had never been granted. (C-44-21-192-X-00) Jen Pokorski, Director of Planning and Development, reviewed the item and said the City of Chandler was in favor of this event center with a few condition modifications that she read into record. Condition “f” listed above was revised to read: “All parking areas and driveways shall be paved. Condition “h” had an additional sentence added to the condition statement. “Landscaping along McQueen Road will be planted to be consistent in seven years with what exists on the west side of the roadway at time of planting” Chairman Sellers asked the Clerk if there were any speakers for agenda item #8. The Clerk said there was one comment from Greg Loper who represents the applicant available to speak if necessary. Chairman Sellers said he is familiar with this project and he was very impressed with the work of Planning and Development, the applicant and with the City of Chandler on resolving any issues that have come up during this process. Motion to concur with Planning Commission recommendation with the modifications to conditions “f” and “h” as read into the record by Ms. Pokorski for approval by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 7 of 40 STATUTORY HEARINGS - AUDIENCIAS LEGALES If you would like to send a comment or question regarding one of the statutory hearing items, please send email to Agenda.Comments@maricopa.gov Clerk of the Board Statutory Hearings - Audiencias Legales de la Secretaria de la Junta Chairman Sellers asked the Clerk if there were any speakers on agenda items #9 and #10. The Clerk replied there were none. 9. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny license. a. LOCATION AND OWNER TRANSFER FOR L’ENTRATA Pursuant to A.R.S. § 4-203, approve an application for a Location and Owner Transfer of a Series 07 Liquor License from Tracy Vanbibber to Jeffrey Craig Miller for L’Entrata from 15600 North Hayden Road, Building C, Suite 102-103, Scottsdale, Arizona 85260 to 41111 North Daisy Mountain Drive #117, Phoenix, Arizona 85086. (AZ 132120) (Supervisorial District 3) (C-06-21-432-X-00) b. NEW LICENSE FOR L’ENTRATA Pursuant to A.R.S. § 4-201, approve an application filed by Jeffrey Craig Miller for a New Series 10 Liquor License for L’Entrata at 41111 North Daisy Mountain Drive #117, Phoenix, Arizona 85086. (AZ 132134) (Supervisorial District 3) (C-06-21-433- X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Procurement Services 10. PUBLIC HEARING RE: PROPOSED AMENDMENTS TO THE MARICOPA COUNTY PROCUREMENT CODE- EROP CASE# OPS - 2020-001 Pursuant to the County approved Enhanced Regulatory Outreach Process requirements, convene the Public Hearing scheduled for this date and time in order to review and approve proposed changes to the Maricopa County Procurement Code. Public stakeholders meetings were held on December 8th and December 23rd, 2020. No opposition has been received. Requested changes include administrative corrections, conforming and technical changes, and the following substantive changes: • MC1-379.B - Increase the maximum allowable amount grant funded departments can spend on program incentives and food for non-employee related events from $1000 to $2500. • MC1-377 - Increase the maximum allowable amount that departments can spend on conference facilities from $10,000 to $15,000. These limits have not been changed in over ten years and are no longer practical. • MC1-503.G.2 Modify the maximum value of a single job order contact assignment from $1 million to $2 million. In response to requests from the Directors of the Flood Control District, Transportation and Facilities Management, staff recommends an amendment to the single work assignment limit on a job order contract from $1 million to $2 million. Due to rising Formal Meeting Minutes 02/24/2021 Page 8 of 40 construction costs, this change is necessary in order to continue to use the JOC project delivery method effectively. • MC1-346.D & E Increase nominal value from $5,000 to $10,000 in order to conform with 2 C.F.R.§200.67 (Uniform Guidance) and Arizona Administrative Code §R2-7- D302. For a complete listing of changes, please visit https://www.maricopa.gov/DocumentCenter/View/59115/Procurement-Code-Changes. This request has followed the Maricopa County Enhanced Regulatory Outreach Process. Following the Public Hearing, the Board is requested to adopt the proposed amendments to the Code. Upon Board approval, this item will become effective February 24, 2021. (C-73- 21-067-X-01) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo COUNTY OFFICERS - OFICIALES DE CONDADO County Attorney - Procurador del Condado 11. NATIONAL CRIMINAL HISTORY IMPROVEMENT PROGRAM (NCHIP) FOR GRANT FROM THE ARIZONA CRIMINAL JUSTICE COMMISSION Approve receipt of grant funds from the Arizona Criminal Justice Commission (ACJC) for the National Criminal History Improvement Program in the amount of $544,57.00. These grant funds are provided to enhance efforts to improve criminal history records and information. This grant agreement, ACJC number NCP 20-22-001, will commence on January 1, 2021 and will terminate on December 31, 2022. In accordance with the agreement, page 6, paragraph 35, these funds will not be used for any indirect or administrative costs that may be incurred by the Maricopa County Attorney’s Office or Maricopa County for the administration of this grant. Thus, the grant allows a 0% rate for indirect costs, or $0 that may be incurred for the administration of this grant. The Maricopa County Attorney’s Office FY 2020 composite indirect cost rate is 20.1%, or $109,460. The recoverable indirect cost of administering this grant is $0 and the non- recoverable indirect cost is $109,460. Non-recoverable indirect costs will be covered by the departmental general fund budget. This grant is competitive and does not require on-going cash contributions after the grant period end date. Authorize the Chairman of the Board of Supervisors, or designee, to sign all documents related to this award. Grant revenues are not "local revenues" for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. This award agreement is in the amount of $490,119.00 in Federal dollars under CFDA 16.554 awarded to the Arizona Criminal Justice Commission by the U. S. Department of Justice. This grant requires a 10 percent match, which the County Attorney can provide through the salary and benefits of various personnel, totaling $54,458.00. The total project cost is $544,577.00. These funds are used to support mandated services to reduce the agency’s backlog of arrest disposition records. This grant is a one-time award with no expectation of continued funding. However, the County Attorney’s Office has received funding under this grant program since 2009. This grant will expire at the end of the award period unless prior written approval for an extension has been obtained from the Arizona Formal Meeting Minutes 02/24/2021 Page 9 of 40 Criminal Justice Commission. Payment of these grant funds are conditioned upon the availability of funds appropriated for the payment of such obligation. (C-19-21-086-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Sheriff - Alguacil 12. APPLY FOR STATE CRIMINAL ALIEN ASSISTANCE PROGRAM REIMBURSEMENT FUNDS Approve delegation of authority to the Maricopa County Sheriff’s Office (MCSO) to apply for FY 2020 SCAAP (State Criminal Alien Assistance Program) reimbursement funds, per Part I: SCAAP Guidelines issued by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. The application due date is March 1, 2021, and approval of this action allows the application to be submitted on time. The reporting period is July 1, 2018 through June 30, 2019. The Board has approved similar actions concerning this funding in the past. MCSO will return to the Board for authorization to accept any funding awarded that is pursuant to this application. (C-50-21-123-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 13. COMPETITION IMPRACTICABLE WITH SILVUS TECHNOLOGIES Approve a competition impracticable procurement with Silvus Technologies in the NTE amount of $159,813.30 for a one-year period. Silvus Technologies is the only company with compatible equipment to existing platform and equipment that has been installed in MCSO helicopters (MIMO) that will facilitate the transmission of video surveillance from MCSO helicopters by providing a means to power, stabilize, monitor, control and record surveillance footage in the most demanding environments. (C-50-21-128-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 14. MOU WITH THE INTERNAL REVENUE SERVICE, CRIMINAL INVESTIGATION Approve the Detect Financial Crimes Task Force Memorandum of Understanding (MOU) between the Internal Revenue Service, Criminal Investigation and the Maricopa County Sheriff’s Office, for joint operations/task force expenses from the Treasury Forfeiture Fund and acceptance of up to $15,000 per officer per federal fiscal year for reimbursable monthly overtime for MCSO task force members. This MOU is for a period of two years from the date signed. This is a recurring, non-competitive funding award that the Sheriff’s Office has received for more than six (6) years. There is no in-kind or cash match requirement nor are there future or ongoing contributions required after the grant period ends. The Sheriff’s Office indirect cost rate for FY21 is 14.6% and is applicable the entire award amount of $15,000 which result in indirect costs of $2,190 to be absorbed by the Sheriff’s General Fund. This is not a mandated function although it supports the MCSO public safety mandate and provides a benefit to citizens by assisting with criminal investigations and asset forfeitures of illegal activities. Formal Meeting Minutes 02/24/2021 Page 10 of 40 These revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. (C-50-21-129-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 15. AGREEMENT WITH MDRC Approve a non-financial Agreement with MDRC, a nonprofit, nonpartisan research organization that sets forth the terms and conditions under which Maricopa County, through the Maricopa County Sheriff’s Office (MCSO), will share jail inmate booking and release data with MDRC. This Agreement is effective January 1, 2021 and will remain in effect until October 31, 2022, unless otherwise terminated by mutual agreement of the parties at any time during the term of this agreement, with written notice to the other party at least ninety (90) days prior to the effective termination date. (C-50-21-121-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo JUDICIAL BRANCH - PODER JUDICIAL Superior Court - Tribunal Superior 16. APPOINT SUPERIOR COURT COMMISSIONER AS SUPERIOR COURT JUDGE PRO TEMPORE The Superior Court respectfully requests the Board of Supervisors approve the appointment of Court Commissioner Dawn R. Walton as Superior Court Judge Pro Tempore in accordance with Arizona Revised Statutes § 12-141. In order to obtain greater flexibility in the use of Court Commissioners, the Superior Court customarily has all Court Commissioners appointed as Superior Court Judges Pro Tempore so she may, on occasion, hear contested matters. This serves the interest of judicial economy and promotes sound caseflow management. Court Commissioner Dawn R. Walton will serve as a Superior Court Judge Pro Tempore without any additional compensation other than that to which she is entitled to as a Court Commissioner. The appointment will be for the period commencing March 1, 2021 through June 30, 2021. (C-80-21-014-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo COUNTY MANAGEMENT - ADMINISTRADORES DEL CONDADO County Manager - Administrador de Condado - Joy Rich 17. AMENDMENT TO AGREEMENT WITH VALLEY OF THE SUN UNITED WAY CAMPAIGN AND FISCAL SPONSOR AGREEMENT Approve Amendment No. 3 to the Agreement between Valley of the Sun United Way (VSUW) and Maricopa County through the County Administration. As the fiscal sponsor, VSUW provides services for the annual Combined Charitable Campaign and the Employees Assisting and Supporting Employees (E.A.S.E.) fund. The purpose of this amendment is to Amend VSUW Employee Assistance Fund Guidelines (Exhibit A). This amendment is Formal Meeting Minutes 02/24/2021 Page 11 of 40 effective from 01/01/2021 to 05/31/2021. All other terms and conditions of the Agreement remain in full force and effect. The VSUW Employee Assistance Fund Guidelines (Exhibit A) have been amended to open up E.A.S.E. to financial hardship that results from the COVID- 19/Coronavirus pandemic through June 30, 2021 and are effective retroactive to January 1, 2021. (C-20-18-005-3-03) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 18. REVISION OF COUNTY POLICY HR2426 EMPLOYEES ASSISTING AND SUPPORTING EMPLOYEES (E.A.S.E.) Approve revisions to Policy HR2426 Employees Assisting and Supporting Employees (E.A.S.E.) with a retroactive effective date of January 1, 2021, to incorporate the following change: • Extend deadline from December 31, 2020 to June 30, 2021 of provision to allow the COVID- 19 pandemic as a Crisis Reason for eligible County employees to apply for support for loss of income and unexpected paid expenses. (C-31-13-019-6-06) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Assistant County Manager - Sub Directora de Condado - Lee Ann Bohn 19. ACCEPT EMERGENCY RENTAL ASSISTANCE FUNDS Accept an additional $7,851,894.10 in Coronavirus Relief Funds for Emergency Rental Assistance from the U.S. Department of Treasury. This amount was directed to Maricopa County because the City of Scottsdale did not request direct funding. Funds must be used for direct financial assistance, including rent, rental arrears, utilities and home energy costs, utilities and home energy costs arrears, and other expenses related to housing. Remaining funds are available for housing stability services, including case management and other services intended to keep households stably housed, and administrative costs. Funds generally expire on December 31, 2021. The total funds received by Maricopa County through this program is $46,208,820.70. (C-95-21-017-X-01) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo COUNTY OFFICES AND DEPARTMENTS - DEPARTAMENTOS Y OFICINAS DEL CONDADO Animal Care and Control Services - Servicios de Control y Cuidado de Animales 20. KENNEL PERMIT RENEWAL FOR BURTNER KENNELS Approve kennel permit renewal K21-000036 pursuant to A.R.S. §11-1009 for Judy Burtner- Hyde, d.b.a. Burtner Kennels, 1509 North 194th Avenue, Buckeye, AZ 85396 , for a one- year period beginning on the date of the Board's approval. The cost of a kennel permit is $350. The total amount received for this kennel permit application is $350 (C-79-21-077-X- 00) Formal Meeting Minutes 02/24/2021 Page 12 of 40 Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 21. KENNEL PERMIT RENEWAL FOR STERLING SHELTIES KENNELS Approve kennel permit renewal K20-000071 pursuant to A.R.S. §11-1009 for Peggy Stephens, d.b.a. Sterling Shelties Kennels, 3942 West Tierra Buena Lane, Phoenix, AZ 85053, for a one-year period beginning on the date of the Board's approval. The cost of a kennel permit is $350. The total amount received for this kennel permit application is $350. (C-79-21-078-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 22. NEW HOPE AGREEMENT WITH FREEDOM BROTHERS RECOVERY AND RESCUE Approve an agreement between Freedom Brothers Recovery and Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates eighteen (18) New Hope transfers over the term of the agreement for a total of $936. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-056-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 23. NEW HOPE AGREEMENT WITH ARIZONA CHIHUAHUA RESCUE, INC. Approve an agreement between Arizona Chihuahua Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates forty (40) New Hope transfers over the term of the agreement for a total of $2,080. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-076-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 24. NEW HOPE AGREEMENT WITH HOME FUR GOOD ANIMAL RESCUE AND PLACEMENT, INC. Approve an agreement between Home Fur Good Animal Rescue and Placement, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates three hundred and fifty (350) New Hope Formal Meeting Minutes 02/24/2021 Page 13 of 40 transfers over the term of the agreement for a total of $18,200. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-079-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 25. NEW HOPE AGREEMENT WITH ARIZONA SMALL DOG RESCUE Approve an agreement between Arizona Small Dog Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates four hundred and fifty (450) New Hope transfers over the term of the agreement for a total of $23,400. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-080-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 26. NEW HOPE AGREEMENT WITH 2ND CHANCE DOG RESCUE, INC. Approve an agreement between 2nd Chance Dog Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates twenty (20) New Hope transfers over the term of the agreement for a total of $1,040. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-081-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 27. NEW HOPE AGREEMENT WITH SOUTHWEST COLLIE AND SHELTIE RESCUE, INC. Approve an agreement between Southwest Collie and Sheltie Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates three (3) New Hope transfers over the term of the agreement for a total of $156. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-082-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 14 of 40 28. NEW HOPE AGREEMENT WITH PEI PEOPLE SHAR PEI RESCUE, INC. Approve an agreement between Pei People Shar Pei Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates thirty (30) New Hope transfers over the term of the agreement for a total of $1,560. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-083-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 29. NEW HOPE AGREEMENT WITH REGAL DANE RESCUE Approve an agreement between Regal Dane Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates thirteen (13) New Hope transfers over the term of the agreement for a total of $676. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-084-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 30. NEW HOPE AGREEMENT WITH PAWS 4 A CAUSE Approve an agreement between Paws 4 A Cause and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates forty (40) New Hope transfers over the term of the agreement for a total of $2,080. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-085-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 31. NEW HOPE AGREEMENT WITH YORKIE LUV RESCUE Approve an agreement between Yorkie Luv Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates ten (10) New Hope transfers over the term of the agreement for a total of Formal Meeting Minutes 02/24/2021 Page 15 of 40 $520. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 10, 2022. (C-79-21-086-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 32. NEW HOPE AGREEMENT WITH LUV OF DOGZ FUND, INC. Approve an agreement between Luv of Dogz Fund, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates forty-five (45) New Hope transfers over the term of the agreement for a total of $2,340. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-087-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 33. NEW HOPE AGREEMENT WITH SOLDIER'S BEST FRIEND Approve an agreement between Soldier's Best Friend and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates five (5) New Hope transfers over the term of the agreement for a total of $260. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-088-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 34. NEW HOPE AGREEMENT WITH SAVING ORPHAN SOULS RESCUE Approve an agreement between Saving Orphan Souls Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates fifty (50) New Hope transfers over the term of the agreement for a total of $2,600. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-089-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 16 of 40 35. NEW HOPE AGREEMENT WITH CARRIE ON RESCUE, INC. Approve an agreement between Carrie On Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates fifty (50) New Hope transfers over the term of the agreement for a total of $2,600. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-090-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 36. NEW HOPE AGREEMENT WITH LOVE FOR DOGS Approve an agreement between Love for Dogs and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates twenty-five (25) New Hope transfers over the term of the agreement for a total of $1,300. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-091-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 37. NEW HOPE AGREEMENT WITH LIVING THE DREAM RESCUE Approve an agreement between Living The Dream Rescue and Maricopa County, administered by Maricopa County Animal Care and Control, to allow said rescue to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $52 for each animal transferred in FY 2021 and thereafter. Animal Care and Control estimates ten (10) New Hope transfers over the term of the agreement for a total of $520. The term of this agreement shall commence upon approval and execution by the Board and will expire on February 24, 2022. (C-79-21-092-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Enterprise Technology - Tecnología Empresarial 38. INTERGOVERNMENTAL TELECOM USE AGREEMENT WITH CITY OF PHOENIX Approve an intergovernmental Telecom Use Agreement between Maricopa County's Office of Enterprise Technology (OET) and the City of Phoenix Municipal Court (Court). The agreement is for the Court use of Maricopa County phone services at the new shared County Intake, Transfer, and Release facility (“ITR”) at 2670 W. 28th Dr., Phoenix, Arizona. This Agreement is effective on the date of the last signatory’s signature and terminates on June 30, 2022 (Term). The agreement may renew as many times as is desirable, but each Formal Meeting Minutes 02/24/2021 Page 17 of 40 extension expires on June 30 of the year of expiration. City of Phoenix will pay for the services, as invoiced by OET each month and based on the Telecom Fee Schedule in Appendix A. The County may review these fees and costs at the end of the Term to ensure they continue to reflect the services rendered. (C-41-21-002-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Environmental Services - Servicios Ambientales 39. ENVIRONMENTAL SERVICES VECTOR PCR MACHINE TRADE-IN Pursuant to the Maricopa County Procurement Code, MC1-803, approve the trade-in of two PCR machines: #F1600335 and F1100993 with ThermoFisher/Life Technologies Corporation. This purchase and trade-in is being executed as a part of a regular replacement schedule with maximum value for the County. The trade-in credit of $13,600 per machine ($27,200 total) will be applied to the purchase of newer models. This trade-in credit is a significant discount for the County as similar PCR models are typically sold for half the price Environmental Services has been quoted. Were the Department to take the PCR machines to auction, Environmental Services would need to pay for professional decontamination of the machines and average auction price for similar machines is significantly less than what the department has been quoted for the trade- in. The overall benefit to the County for exchange of these items in this manner is projected to far exceed the expected auction value. (C-88-21-024-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Human Resources - Recursos Humanos 40. EXTENSION OF FLEXIBLE SPENDING PROGRAM GRACE PERIODS FY 19-20 AND 20-21 Approve the Twelfth Amendment to the Maricopa County Benefits Plan extending the Flexible Spending Program grace periods for twelve months for plan years ending June 30, 2020 and June 30, 2021, in accordance with Consolidated Appropriations Act, 2021 which was signed into law on December 27, 2020. The attached Exhibit A amends the Maricopa County Benefits Plan (Exhibit B). (C-31-21- 063-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Human Services - Servicios Humanos 41. AFFILIATION AGREEMENT WITH ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF NORTHERN ARIZONA UNIVERSITY FOR INTERNSHIP PROGRAM Approve a non-financial Affiliation Agreement (Agreement) with Arizona Board of Regents for and on behalf of Northern Arizona University (“School”) for Internship Student Placement and Maricopa County (“Facility”) administered by the Human Services Department. Through Formal Meeting Minutes 02/24/2021 Page 18 of 40 this Agreement, School Interns shall be provided with supervised practice educational experiences with the Head Start program. Interns are provided with training opportunities that may include assessments and observations in the following areas: • Observe the unique ages and stages of children birth to five • Observe case management strategies, including time management and caseload priority • Provide direct support of children’s social emotional development • Observe and co-facilitate family needs assessment • Observe and co-facilitate child assessment including Teaching Strategies Gold (TSG), Devereux Early Childhood Assessment (DECA), Family Maps (FMAPS) The term of this Agreement shall be for a period of five (5) years from the effective date (February 24, 2021 through February 23, 2026). The County may, at its option and with the agreement of the School, renew the term of this Agreement for additional terms up to a maximum of five (5) years. Approval of this item will not impact the County General Fund. Supervisory District: All (C- 22-21-089-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 42. DONATION OF 20 ACCESS CODES In accordance with County Policy A2508, accept the donation report from the Human Services Department. The Human Services Department, Early Education Division - Head Start program will receive a donation from Prevent Child Abuse Arizona, an Arizona non-profit corporation (PCAA) for 20 Access Codes to the Positive Parenting Program© (Triple P) online training curriculum. The Head Start Program will distribute the Access Codes to parents/guardians interested in building confidence and skills to raise competent, healthy children, and to build stronger family relationships. By receiving the donation of 20 Access Codes, Maricopa County acknowledges that PCA AZ will have the capability to see the names and email addresses of each parent/guardian that utilizes the Triple P online training curriculum. Each parent/guardian will receive this information and will be provided with a Release of Information form if they opt to utilize the Triple P online training. The value of each Access Code is $79 for a total donation value of $1,580. Supervisory District: All (C-22-21-090-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 43. DONATION OF BOOKS In accordance with County Policy A2508, accept the donation report from the Human Services Department. The Human Services Department, Workforce Development Division received a donation of 62 copies of books from Kitty Wiemelt “Laid Off? Don’t Stress! How to get from Mad to Glad.” The value of the donation of the books is $1,050.90. Formal Meeting Minutes 02/24/2021 Page 19 of 40 The Workforce Development Division will place the books in the resource areas of the One- Stop Career Centers for job seekers. The book emphasizes the transition process after being laid off from a job. Supervisory District: All (C-22-21-091-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 44. IGA WITH THE CITY OF SURPRISE FOR HOME INVESTMENT PARTNERSHIPS PROGRAM ACTIVITIES Approve a financial Intergovernmental Agreement (Agreement) between the City of Surprise (City), a member of the Maricopa HOME Consortium, and Maricopa County administered by its Human Services Department. The purpose of the Agreement is for the County to provide the City with HOME Investment Partnerships Program funds in the amount not to exceed $184,855 for the City to provide Tenant Based Rental Assistance (TBRA) to eligible individuals that reside in the City of Surprise. TBRA funds may also be utilized to assist residents with security deposit for housing. The Agreement term begins on February 24, 2021 and will expire September 30, 2024. Also request authorization for the Chairman of the Board of Supervisors to approve and execute Administrative Change Orders upon the recommendation of the Human Services Director and Legal Counsel as identified in Section 2 (Special Provisions), Paragraph 20.0 (General Conditions). This Agreement is funded by grants from the U. S. Department of Housing and Urban Development (HUD). Funding is included in the FY2021 budget and does not impact the General Fund. FY 2021: $184,855 Expenditures. Supervisor District: 4 (C-22-21-092-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 45. RESCIND ACTION AND APPROVE AMENDMENT TO AGREEMENT WITH ARIZONA PUBLIC SERVICE FOR ENERGY WISE LOW-INCOME WEATHERIZATION PROGRAM Request the Board of Supervisors approve the following actions: 1. Rescind action taken by the Board of Supervisors on January 27, 2021, to approve Amendment No. 16 to the Agreement with Arizona Public Service (APS). The Amendment contained the incorrect funding amount. 2. Approve revenue Amendment No. 016 (No. 16) to the Agreement between Arizona Public Service (APS) and Maricopa County, administered by its Human Services Department. The purpose of this Amendment is for the County to administer the Energy Wise Low-Income Weatherization Program. Through this Amendment, APS will provide the County with $1,000,000. The funding period of availability shall begin on January 1, 2021 through December 31, 2021. Formal Meeting Minutes 02/24/2021 Page 20 of 40 APS contracts with the County on an annual non-competitive for service delivery of the Energy Wise Low-Income Weatherization Program. The funds will be utilized to provide weatherization measures in dwellings occupied by low-income households in Maricopa County outside of the City of Phoenix and the City of Mesa, who are APS customers. FY 2021: $500,000 Revenue & Expenditures FY 2022: $500,000 Revenue & Expenditures Supervisory District: All (C-22-14-046-3-09) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Parks and Recreation - Parques y Recreación 46. IGA WITH CITY OF PHOENIX FOR THE SUN CIRCLE TRAIL Approve and execute the Intergovernmental Agreement (IGA) between the City of Phoenix (COP) and Maricopa County (County) for a portion of the Sun Circle Trail Segment 1 (SCT). This agreement also provides for the County’s Director of Parks and Recreation or designee with the authority and charged with the responsibility for proper administration of the agreement. This IGA will establish a partnership between the County and City to realign the 1964 SCT multi-modal trail section that followed the Aqua Fria River in the west valley onto an alignment that is already improved with an established trail, that is part of the COP pathway system. This SCT is a connecting piece trail that connects the City of Avondale and the City of Glendale, through neighboring jurisdictions. The term of the agreement shall continue until terminated by either Party upon thirty (30) days prior written notice. This item is located in Supervisorial District 5. (C-30-21-027-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Planning and Development - Planificación y Desarrollo 47. APPOINTMENTS TO THE MARICOPA COUNTY AGGREGATE MINING OPERATIONS ZONING DISTRICT #2, OPERATIONS RECOMMENDATION COMMITTEE Approve the primary appointments of Nancy Damone, Nanci Hannon and Helen Hunter, with alternate appointments of Ross Henry and Mark Weisner. The Maricopa County Aggregate Mining Operations Zoning District #2 (a.k.a. Twin Knolls Aggregate Mining Operations Zoning District), encompasses an area bounded by the Boise St. alignment on the north, 85th Pl. on the east, Apache Trail on the south, and 81st St. on the west. The committee will serve as a mediation body between members of the public and mining operators, recommend administrative regulations for adoption by the Board, and hear complaints filed with and make recommendations to the State Mine Inspector’s Office. (C-44-21-202-X-00) The Clerk announced the item was withdrawn. No action was taken on this item. Formal Meeting Minutes 02/24/2021 Page 21 of 40 Procurement Services - Servicios de Adquisiciones 48. 210145-S, AVAYA ENTERPRISE COMMUNICATIONS SYSTEMS SUSTAINMENT Approve the contract for award at an estimate of $3,000,000 over three years until February 29, 2024 with three annual renewal options. The effective date of the contract will be March 1, 2021. The purpose of the contract is to provide the Maricopa County Sheriff’s Office with support and maintenance services for the Avaya Enterprise Communications System (ECS). Integration Partners (C-73-21-074-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 49. 210034-DBB MCDOT ADMINISTRATION BLDG PARKING LOT REPLACEMENT Approve the Contract for Award for $900,602 with an estimated completion date of 180 days from the official notice to proceed. The purpose of the contract is to provide construction services to replace the MCDOT Administration Parking Lot for the Facilities Management Department. DNG Construction, LLC. (C-73-21-075-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Public Health - Salud Pública 50. ACCEPTANCE AND USE OF GIFT CARDS FOR THE TUBERCULOSIS CONTROL INCENTIVE PROGRAM Approve the acceptance and use of gift cards provided by Arizona Department of Health Services (ADHS), to Maricopa County by and through its Department of Public Health (MCDPH), Tuberculosis Control Program. The MCDPH TB Clinic has received a donation of 500 cards at $10 each for a total value of $5,000. Gift card and voucher donations have been received by the TB program for a number of years. We expect them to continue. Cash and/or in-kind match is not applicable, nor will ongoing cash contributions be required should they cease to be provided. TB Services are a mandated function and donations such as these incentivize the treatment program. Awareness and treatment of TB patients is a benefit to our citizens. To our knowledge, the donations to the TB program are not given in a competitive manner. Program costs associated with the donations are absorbed by the TB programs grant budget. Administration costs are absorbed the department’s operating budget. MCDPH’s indirect rate for FY21 is 18.8%. This in-kind donation does not allow for indirect, therefore, indirect expense estimated at $791 are not recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This donation does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this donation through a future reconciliation. Funding is provided by a donation from Walmart and ADHS and will not affect the County’s general fund. Formal Meeting Minutes 02/24/2021 Page 22 of 40 The gift cards are to be used solely as incentives for clients receiving anti-tuberculosis treatment. Active cases of TB will have the highest priority, however, if warranted, these vouchers can be offered to high-risk contacts, particularly children receiving treatment for latent Tuberculosis infection. (C-86-21-129-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 51. APPROPRIATION ADJUSTMENT AND AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR IMMUNIZATION SERVICES Pursuant to A.R.S. §42-17106(B), approve appropriation adjustment resulting in a net increase to revenue and expenditures of $2,346,200 in FY 2021 to Public Health (D860) Public Health Grants Fund (532) Operating (OPER) budget. Of this amount: $1,005,000 was approved 11/04/2020 as C-86-18-018-3-08 $ 125,000 was approved 11/18/2020 as C-86-18-018-3-09 The remaining $1,216,200 is to be approved with this Board action. The appropriation adjustment is related to Intergovernmental Agreement (IGA) ADHS18- 177694, Immunization Services between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH), Disease Control Division. In addition, approve Amendment No. 5 to IGA #ADHS18-177694 to provide for continued immunization services. The following sections are added or amended: 1. Uniform Terms and Conditions, Provision (4), Tasks, Section 4.2, 4.2.1.7. 2. Scope of Work adds the enhancement of vaccination capacity. 3. The Price Sheet is revised and replaced with the Price Sheet of this Amendment 5. 4. Exhibit 3 is revised and replaced with the Exhibit 3 of this Amendment 5. This Amendment includes the additional amount of $1,216,200 bringing the total not to exceed amount from $5,644,555 to $6,860,755 for the cumulative period from July 1, 2018 through June 30, 2024 (the end of the 5 year term). Per the Price Sheet, recently awarded funds in the amount of $2,346,200 for COVID and flu vaccine related services are available through June 30, 2024 as well (supplemental flu vaccine, improvement of storage capacity data entry & reminder recall activities). The Department of Public Health’s indirect rate for FY20-21 is 18.8%. Indirect on the additional amount is estimated at $192,463 all of which is recoverable. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation This grant award is reoccurring and has been awarded to the department since 1993. The grant does not require an in-kind match; indirect cost is fully recoverable; and ongoing cash contributions are not required. The grant award is a mandated function and provides a benefit to the citizens by ensuring that immunization coverage levels in the County’s child, adolescent, and adult populations improve for both public and private health care recipients. The grant award is not competitive. There are no costs that will need to be absorbed by the department’s operating budget. Formal Meeting Minutes 02/24/2021 Page 23 of 40 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. The Arizona Department of Health Services’ Immunization Program Office has contracted with Maricopa County Department of Public Health to expand delivery of immunization services since 1993. The Scope of Services reflects activities necessary to reach the national immunization goals and objectives outlined by the Centers for Disease Control and Prevention (CDC). This is achieved through direct immunization services to the community and educating the public and private providers of immunization services. (C-86-18-018-3-10) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 52. NOTICE OF SUBAWARD FOR GRANT FUNDS FROM ARIZONA BOARD OF REGENTS ON BEHALF OF UNIVERSITY OF ARIZONA FOR THE ARIZONA PREVENTION RESEARCH CENTER PROJECT Accept and approve a retroactive Subaward Amendment No. 6U48DP006413-01-01, from the Arizona Board of Regents for and on behalf of the University of Arizona (UofA) to Maricopa County by and through its Department of Public Health (MCDPH). To provide continued funding for applied public health research to address chronic disease health disparities. The subaward provides funding in the not-to-exceed amount of $8,000 for the year two budget period beginning September 30, 2020 through September 29, 2021. The term of the agreement is September 30, 2019 through September 29, 2024. This is a new grant and its reoccurrence is not known. It was a competitive grant opportunity and there is no cash or in-kind match required. Should the grant cease, on-going contributions should not be required. This is not a mandated service but provides a benefit to our citizens by providing connections between community and clinical sectors to prevent chronic disease and improve population health. The grant allows for the full indirect rate of 18.8%. Indirect cost is estimated to be $1,266 all of which is recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Approval of this action does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-86-20-034-G-01) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 53. INTERN CLINICAL TRAINING AGREEMENT WITH MAK NUTRITION SERVICES, LLC FOR GRADUATE STUDENTS DIETETIC INTERNSHIP Approve a retroactive Affiliation Agreement with MAK Nutrition Services, LLC, to provide clinical nutrition training experience for graduate students in the dietetic internship. The agreement is non-financial, and the term begins February 1, 2021 through June 30, 2025. Formal Meeting Minutes 02/24/2021 Page 24 of 40 As a part of its established accredited dietetic internship program, the Department of Public Health seeks to provide its dietetic interns with a broad and diverse practicum experience. This new agreement with MAK Nutrition Services will allow dietetic interns to continue to receive approved practicum experience in clinical nutrition. Supervised by MAK Nutrition Services registered dietitians in MAK Nutrition facilities, interns would continue to be responsible to Public Health. This agreement is non-financial, and does not affect the County general fund. (C-86-21-130-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 54. INTERN CLINICAL TRAINING AGREEMENT WITH NORTHERN ARIZONA HEALTHCARE FOR GRADUATE STUDENTS DIETETIC INTERNSHIP Approve the Affiliation Agreement with Northern Arizona Healthcare Corporation (NAH) to provide clinical nutrition training experience for graduate students in the dietetic internship. The agreement is non-financial, and the term begins May 1, 2021 through June 30, 2025. As a part of its established accredited dietetic internship program, the Department of Public Health seeks to provide its dietetic interns with a broad and diverse practicum experience. This agreement with NAH will allow dietetic interns to continue to receive approved practicum experience in clinical nutrition. Supervised by NAH registered dietitians in NAH facilities, interns would continue to be responsible to Public Health. This agreement is non-financial, and does not affect the County general fund. (C-86-21-131-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 55. RFP CONTRACTS FOR MASS IMMUNIZATION SERVICES AND ADMINISTRATION Authorize the Chairman of the Board of Supervisors to execute additional contracts, in a form to be approved by the County Attorney’s Office, with Contractors that submit responses for the Public Health Request for Proposals, PH RFP 200234, Re-Solicitation for Mass Immunization Services and Administration, a re-solicited RFP related to the COVID-19 response , that are determined qualified to provide either one or both services by the Public Health Department Selection Committee. The Contracts are for a term of three years with 2 one-year options for renewal. It is anticipated that the number of contracts that may be awarded will be no more than five (5) total. These agreements will be CARES Act funded under item C-86-20-552-M-00 approved June 8, 2020. This action earmarked funds for mass immunizations in response to COVID-19. The expenditures of CARES Act funds has been extended through 12/31/2021. If not once again extended, and alternate funding not available, Section 4.0 of the Contract, Availability of Funds will apply, allowing for a change or termination of the contract. (C-86-21-132-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 25 of 40 56. ADMINISTRATIVE CORRECTION TO WIC LEASE L-7461 WITH CHICANOS POR LA CAUSA Approve an administrative action to confirm the commencement date of original WIC lease agreement L-7461 between Chicanos Por La Causa, Inc. and Maricopa County to begin June 1, 2016 (“Commencement Date”) and all other documents approved by legal counsel required to complete this action item. Maricopa County, on behalf of Public Health WIC, lost its lease with Maryvale hospital and needed a new site to operate a regional WIC facility. The new site Agreement was approved on November 18, 2015 as (C-86-16-044-01-00) for the use of leased retail office space located at 6850 W. Indian School Road, Phoenix, AZ. This Agreement was tentatively scheduled to commence on February 1, 2016 once the tenant improvement and space buildout were complete. However, the scheduled tenant improvements were not completed in time for occupancy. The original Agreement was put on hold and replaced with temporary lease agreement L-7461A, approved on February 3, 2016 as (C-86-16-044-01-02). This temporary agreement allowed for use of a different leased space within the same building, on a month to month basis, beginning February 1, 2016 until the new site’s tenant improvements were complete and ready for tenant move in. The temporary agreement was retroactively terminated to end on May 31, 2016, approved on July 20, 2016 as (C-86-16- 044-01-03). The tenant was able to move in and began paying for the new site on June 1, 2016, the commencement date. The Agreement term of the WIC facility site is for 60 months, commencing on June 1, 2016 and expires on May 31, 2021. (C-86-16-044-1-04) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 57. APPOINTMENTS TO THE RYAN WHITE PLANNING COUNCIL Approve the following new appointments to the Greater Phoenix Ryan White HIV Services Planning Council (Council). All terms will be effective upon Board approval. 1. Deborah Reardon-Maynard (Public Health & Health Planning: Public Health Agency Prevention), new member appointment. Term effective upon BOS approval for 3-year term (2/24/2021-2/23/2024) Approve the following reappointments to the Greater Phoenix Ryan White HIV Services Planning Council (Council). All terms will be effective upon Board approval. 1. Phyllis Coprich (Health & Social Service Providers: Ryan White Part A ASO/CBO), renewal appointment. Term effective upon BOS approval for 3-year term (2/24/2021- 11/28/2023) 2. Rocko Cook (Health & Social Service Providers: Ryan White Part A ASO/CBO), renewal appointment. Term effective upon BOS approval for 3-year term. (2/24/2021-11/28/2023) 3. Taylor Kirkman (Federal HIV Programs: Ryan White Part C), renewal appointment. Term effective upon BOS approval for 3-year term. (2/24/2021-11/28/2023) 4. Cynthia Trottier (Community Member) renewal appointment. Term effective upon BOS approval for 3-year term. (2/24/2021-11/30/2023) 5. Christie Blanda (Alternate Member for Federal HIV Programs: Ryan White Part C & D), renewal appointment. Term effective upon BOS approval for 3-year term. (3/1/2021- 2/29/2024) 6. Raulina Brito Simango Ashukem (Federal HIV Programs: Ryan White Part D), renewal appointment. Term effective upon BOS approval for 3-year term. (3/1/2021-2/29/2024) 7. Deborah Elliott (Community Member) renewal appointment. Term effective upon BOS approval for 3-year term. (4/1/2021-3/31/2024) Formal Meeting Minutes 02/24/2021 Page 26 of 40 8. Eric Moore (Community Member) renewal appointment. Term effective upon BOS approval for 3-year term. (4/1/2021-3/31/2024) 9. Randall Furrow (Community Member) renewal appointment. Term effective upon BOS approval for 3-year term. (4/1/2021-3/31/2024) Approve the following resignations to the Greater Phoenix Ryan White HIV Services Planning Council (Council). All terms will be effective upon Board approval. 1. Cheri Tomlinson (Community Member) resignation. Resignation letter effective 1/31/2021 (C-86-21-128-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 58. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES Approve Amendment 1 to IGA CTR047666 between Maricopa County and ADHS - STD Program-Perinatal Caseworker, in the not-to-exceed amount of $107,000 for the project purpose of promoting a linkage to care to prevent syphilis and improve health outcomes in women and babies. The budget period is March 1, 2021 through February 28, 2022. The IGA term is extended through July 31, 2024. This is a new grant award and it is not certain whether it will reoccur. The award was non- competitive and there is no cash or in-kind match required. This is not a mandated service, but provides benefit to our community with efforts to link women with early pre-natal care to support healthy pregnancies and prevent congenital syphilis. Should this grant be discontinued, ongoing cash contributions should not be required. The Department of Public Health indirect rate for FY20 is 18.8%. Full indirect costs are estimated at $16,933, all of which are recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. All program costs are allocated to the grant so there will not be additional burden on the department’s operating budget. This contract is possible through a Federal Award to ADHS from the Centers of Disease Control and Prevention titled ‘Project W – Infants with Congenital Exposure’. The CFDA number is 93.323. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Approval of this action does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-86-20-050-3-02) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Real Estate - Bienes Raíces 59. FACILITIES LICENSE AGREEMENT FOR COX COMMUNICATION INSTALLATION AT COUNTY OWNED PROPERTY Approve and acknowledge a License Agreement P-50352 (“Agreement”), between Cox Communications Arizona, LLC d/b/a Cox Business (“Cox”) and Maricopa County Regional School District No. 509 (“MCRSD” or “Sublicensor”), for the installation of communication Formal Meeting Minutes 02/24/2021 Page 27 of 40 and data line/equipment at the County-owned property located at 3131 W. Durango Street, Phoenix, AZ (“Property”). The County licenses the Property to MCRSD pursuant to that certain License Agreement P- 50228 dated March 13, 2013 (“License Agreement”). MCRSD requires upgraded services from Cox at this location and Cox is asking for approval of the installation from the County, as owner of the Property. The installation is at no cost or obligation to the County. The Agreement term shall begin upon the date of execution by the last signing party and continue until March 13, 2023 so that the Agreement term shall be coterminous with the License Agreement. The Agreement term shall automatically be extended for consecutive five (5) year terms unless either party provides sixty (60) days’ written notice of intent not to renew to the other party prior to the end of any Term or Renewal Term and/or unless the License Agreement is expired or terminated in which case the Agreement shall also expire or terminate. Either Party may terminate the Agreement with at least ninety (90) days prior written notice to the other. This Agreement is subject to the provisions of A.R.S. § 38-511. Sublicensor may terminate this Agreement at any fiscal year end due to non-appropriation of funds. This action takes place in Supervisory District 5 (C-78-21-046-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Transportation - Transportación 60. AMENDMENT TO CONTRACT WITH WSP, USA, INC. FOR TONTO HILLS LOW VOLUME ROADS PROJECT FINAL DESIGN Approve Change Order No. 1 for Consultant Services Contract No. 2020-014, with WSP, USA to perform final design and post design services for Maricopa County Department of Transportation, Project No. TT0609, Tonto Hills Low Volume Roads, for a sum not-to-exceed one million six thousand six hundred forty-one dollars ($1,006,641). This is an increase of $371,847 to the original contract value. The added scope of work that includes the preparation of relocation plans for sections of the water line impacted by this project as well as the preparation of the required legal descriptions for the project. The Contract completion date will not change. Supervisory District No. 2 (C-64-21-028-X-01) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 61. AMENDMENT TO CONTRACT WITH BENTLEY SYSTEMS INCORPORATED: BENTLEY ENTERPRISE LICENSE SOFTWARE Approve an increase to the amount authorized on Sole Source Contract with Bentley Systems, Inc., of $8,694 to fund this integrated software and services through contract end November 30, 2021. This file format is utilized by the MCDOT road design teams to provide project deliverables that meet established MCDOT CADD standards within MicroStation. MCDOT has used this software platform for a number of years and is an industry standard for DOT agencies nationally. All MCDOT standards have been developed based on the use of this software. Bentley Systems, Incorporated is the only supplier and provider of this software.Supervisory Districts No. 1, 2, 3, 4 & 5 (C-64-18-069-M-03) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 28 of 40 62. AMENDMENT TO BID AND AWARD FOR ROADWAY WIDENING PROJECT: OLIVE AVENUE - SR 303L TO SARIVAL AVENUE Amend the original Bid Solicitation approval on April 8, 2020 (C-64-20-150-5-00) to increase the project limits on Olive Avenue – SR 303L to Sarival Avenue to extend to include up to Reems Road. Approve the solicitation of bids for the Maricopa County Department of Transportation’s Transportation System Management project. Per the original Board approval to construct: “Award the contract to the lowest responsive responsible bidder, provided that the lowest responsive responsible bidder does not exceed the Engineer’s estimate by more than ten percent”. Supervisory District No. 4 (C-64-20-150-5-01) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 63. BID AND AWARD FOR TRANSPORTATION SYSTEM MANAGEMENT PROJECT: BELL ROAD COMMUNICATIONS ENHANCEMENT Approve the solicitation of bids for the Maricopa County Department of Transportation’s Transportation System Management project. This fiber communications enhancement project will replace about 8-miles of fiber optic infrastructure along Bell Rd, upgrade switches at traffic signals, and construct two new node cabinets (at El Mirage Rd and 99th Ave) with upgraded switch capacity to provide a high-capacity communications link between Surprise, Peoria, ADOT, and MCDOT. Award the contract to the lowest responsive bidder, provided that the lowest bidder does not exceed the Engineer’s estimate by more than ten percent. Supervisory District No. 4 (C-64-21-167-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 64. BID AND AWARD FOR TRANSPORTATION SYSTEMS MANAGEMENT PROJECT: PINNACLE VISTA DRIVE 40TH TO 46TH STREET Approve the solicitation of bids for the Maricopa County Department of Transportation’s Transportation System Management project. This roadway project mitigates dust through paving and addresses drainage by constructing a channel. Award the contract to the lowest responsive bidder, provided that the lowest bidder does not exceed the Engineer’s estimate by more than ten percent. Supervisory District No. 3 (C-64-21-168-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 65. CHANGE ORDER NO. 12 WITH PULICE CONSTRUCTION INC. FOR IMPACTS DUE TO PLAINS GAS LINES: NORTHERN PARKWAY - DYSART TO 111TH AVENUE Approve Change Order No. 12 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for negotiated compensation, inclusive of all subcontractors, for constructability delays and costs incurred due to impacts associated with Plains LPG Service Gas Lines. This change order shall be full and complete compensation for all direct cost, (labor, vehicles and equipment standby), and indirect cost, (Corporate overhead) submitted by and negotiated with the Contractor. This date range covers work that was ongoing as of April 2019 and prevented the planned phasing of the work by the Contractor through December 2020. Formal Meeting Minutes 02/24/2021 Page 29 of 40 Plains LPG Services has three high pressure gas lines in the Dysart Road alignment which do not have prior rights. Plains LPG Services issued a utility clearance letter for the project prior to it being advertised for construction bids. In February 2019 after construction had started, it was discovered that the gas lines did not have sufficient cover for the construction activities. Due to the age and condition of the pipes and the minimal cover, the work became a changed condition from the contractor’s planned construction methods. Change Order No. 12 will provide a cost increase to the current contract amount resulting from conflicts with the Plains LPG Services underground high pressure gas lines in Dysart Road. This Change Order provides compensation to the contractor for cost impacts that affected work activities due to conditions that were not defined in the contract bid documents. MCDOT concurred with the cost impacts of these differing conditions while work was being performed under the construction contract. Supervisory District No. 4 (C-64-17-135-5-12) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 66. CHANGE ORDER NO. 13 WITH PULICE CONSTRUCTION INC. NORTHERN PARKWAY- DYSART TO 111TH AVENUE Approve Change Order No. 13 with Pulice Construction Inc. to allow MCDOT to compensate the Contractor for work completed on three bid item with significant quantity overruns. This change order also provides full and complete compensation for repairs to existing pavements that became necessary for traffic safety during the course of the project. Final field measured quantities exceeded the bid amounts by a significant amount for three bid items. This impact has affected the contract budget by reaching and exceeding the total funding that was encumbered. The work associated with the quantity overruns was requested and/or authorized by MCDOT during the course of the project. The total Bid item overrun is $ 245,697.12 and is eligible for federal reimbursement. During the course of the project, repairs to existing pavements became necessary to maintain traffic safety. This change order creates a pay item to fund Letter of Agreements between the Contractor and the Engineer for the repairs. A $10,000.00 (Non – Federal Aid) Allowance is requested to pay the contractor for this work. Supervisory District No. 4 (C-64- 17-135-5-13) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 67. IGA WITH THE CITY OF PEORIA FOR THE REACT INTEGRATED CORRIDOR MANAGEMENT (ICM) PILOT Approve the Intergovernmental Agreement (IGA) between Maricopa County and City of Peoria for the REACT Integrated Corridor Management (ICM) Pilot. The Pilot for Arterial Traffic Incident Management Program for Integrated Corridor Management (ICM), referred herein as the Project, will support the expansion of the Maricopa County Department of Transportation (MCDOT) Regional Emergency Action Coordinating Team (REACT) to support ICM along the entire Loop 101 corridor that runs through the cities of Phoenix, Glendale, Peoria, Scottsdale, Tempe, and Chandler. The Maricopa County Department of Transportation (MCDOT) is the lead agency. Supervisory Districts – All (C-64-21-166-X-00) Formal Meeting Minutes 02/24/2021 Page 30 of 40 Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo INDUSTRIAL DEVELOPMENT AUTHORITY - AUTORIDAD PARA EL DESARROLLO INDUSTRIAL 68. ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS FOR THE BENEFIT OF DEER VALLEY GARDENS, LP Adopt a Resolution to approve the proceedings of The Industrial Development Authority of the County of Maricopa for the issuance of its Multifamily Housing Revenue Note (Deer Valley Gardens Project), Series 2021 in one or more tax-exempt and/or taxable series, in an aggregate amount not to exceed $20,000,000 (C-18-21-055-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:30 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:30 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development Setting of Hearings - Configuración De Audiencias de Planificación y Desarrollo 69. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the March 10, 2021 Board Meeting: Z2019132 – Twin Knolls Vistas – ZC with overlay – Dist. 2 Z2020068 – Amadio Ranch and Farm – SUP – Dist. 5 TA2020002 - Marijuana - All Districts Z2020052 – Baily Bailey Wedding Venue – SUP – Dist. 4 (C-44-21-177-X-00) The Clerk noted a typographical error on the Z2020052 item. Language to be added is underscored, language to be deleted is struck-through. Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Transportation Setting of Hearings - Configuración De Audiencias de Transportación 70. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0134 Set a hearing for May 5, 2021 for Road File No. PAB-0134 to consider the request to abandon a portion of a Federal Patent Easement Number 1180520 lying in the Northeast quarter of Section 28 – T5N, R4E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity of Peak View Road and 61st Street and known as Assessor Parcel Number 211-44-041B. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be Formal Meeting Minutes 02/24/2021 Page 31 of 40 the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 2 (C-64-21-110-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 71. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0140 Set a hearing for May 5, 2021 for Road File No. PAB-0140 to consider the request to abandon a portion of a Federal Patent Easement Number 1182528 lying in the Northeast quarter of Section 5 – T4N, R3E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity of Yearling Road and 7th Street and known as Assessor Parcel Number 210-14-026D. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-21-100-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 72. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0131 Set a hearing for May 5, 2021 for Road File No. PAB-0131 to consider the request to abandon a portion of a Federal Patent Easement Number 1204496 lying in the Northeast quarter of Section 28 – T5N, R4E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity north of 61st Street and Peak View Road and known as Assessor Parcel Number 211-44-088B. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 2 (C-64-21-102-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 73. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0144 Set a hearing for May 5, 2021 for Road File No. PAB-0144 to consider the request to abandon a portion of a Federal Patent Easement Number 1172840 lying in the Southwest quarter of Section 26 – T7N, R2E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity west of 31st Avenue and Twin Peaks Lane and known as Assessor Parcel Number 202-11-031E. Formal Meeting Minutes 02/24/2021 Page 32 of 40 Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-21-106-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 74. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0147 Set a hearing for May 5, 2021 for Road File No. PAB-0147 to consider the request to abandon a portion of a Federal Patent Easement Number 1196275 lying in the Northwest quarter of Section 22 – T5N, R4E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity of 68th Street and Rancho Del Oro Drive and known as Assessor Parcel Number 216-67-092B. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 2 (C-64-21-101-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 75. PATENT EASEMENT ABANDONMENTS: ROAD FILE NO. PAB-0126 Set a hearing for May 5, 2021 for Road File No. PAB-0126 to consider the request to abandon a portion of a Federal Patent Easement Number 1197965 lying in the Southwest quarter of Section 21 – T5N, R4E of the Gila and Salt River Meridian, Maricopa County, Arizona. Located in the general vicinity of Milton Drive and 58th Street and known as Assessor Parcel Number 211-45-072B. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore, the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 2 (C-64-21-098-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 33 of 40 CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board Consent Agenda - Secretaria de la Junta Agenda de Consienta 76. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions, as attached and on file in the Clerk of the Board's office in accordance with LAPR retention guidelines. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-21-482-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 77. FUNDS TRANSFERS; WARRANTS Approve regular and routine fund transfers, warrant reports January 8, 2021 through February 4, 2021, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-18-21-054-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 78 DUPLICATE WARRANTS . Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-21-484-X-00) Name Warrant No Amount Dept/School Karalyn Begaye 3700388897 488.67 Tolleson Ashley Martinez 3700362360 65.00 Queen Creek Unified Penni Kershaw Lawson 23034903 774.40 Elections City of Chandler 3010068542 4500.00 Human Services Ernie Schroer dba Peoria 3010075064 10500.00 Human Services Polynesian Village Seesaw Inc. 3700371209 1226.50 Laveen Elementary Victory Team Apparel Inc 3700325135 1495.86 Saddle Mountain Unfied Aero Equipment Rental & Sales 3700357201 904.35 Isaac Elementary Aero Equipment Rental & Sales 3700359590 305.95 Isaac Elementary Sodexo Inc & Affiliates 3700367393 11220.84 Fountain Hills Unified PLS Check Cashers of AZ 3010068092 963.63 County Attorney Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 34 of 40 79. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed: 2020: TX2020-000614 (James B. & Maria T. Read); 2021: ST2020-000664 (Westmac 303 Property) (C-19-21-084-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 80. HEAD START MONTHLY REPORT DECEMBER 2020 Receive the Head Start reports for December 2020 submitted by the Human Services Department. Report includes information on: • Program Enrollment • Number of Children served with Disabilities • Program eligible children on waitlist • Funding Amount and Expenditures • Meals served • Parent education & Volunteer hours (C-22-21-048-X-04) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 81. PROPERTY RE-CLASSIFICATION APPEAL CASES - FOR DENIAL Pursuant to A.R.S §42-12052, deny the property owners' appeal to re-classify properties, which have not satisfied the requirements of occupancy status, and maintain legal classification at class 4.1 (non-primary residence). List kept on file in the Clerk of the Board’s Office in accordance with LAPR retention guidelines. (C-06-21-504-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 82. PROPERTY RE-CLASSIFICATION APPEALS - FOR APPROVAL Pursuant to A.R.S. §42-12052, approve the property owners' appeal to re-classify properties, which have satisfied the requirements of occupancy status, and direct the County Assessor to re-classify the properties to class three (owner occupied), pursuant to A.R.S. §42-12003. List kept on file in the Clerk of the Board’s Office in accordance with LAPR retention guidelines. (C-06-21-505-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 83. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS 42-18353 for the parcel numbers, tax years and amounts as listed below: 945-12-295 2016 through 2020 $107,306.33 (C-43-21-045-X-00) Formal Meeting Minutes 02/24/2021 Page 35 of 40 Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Steve Gallardo Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo BOARD OF SUPERVISORS ADDENDUM - ADÉNDUM DE LA JUNTA DE SUPERVISORES County Attorney ~ Supervisor Chucri declared a conflict of interest on item #84 and left the dais ~ ~ Vice Chairman Gates declared a conflict of interest on item #84 and #85 and left the meeting ~ 84. SETTLEMENT IN SOUTHWEST GAS CORP. V. ARIZONA DEPT. OF REVENUE, MARICOPA COUNTY ET AL., TX2020-001122 Approve settlement on behalf of Maricopa County pursuant to proposed Consent Judgment in Southwest Gas Corp. v. Arizona Dept. of Revenue, Maricopa County et al., TX2020- 001122 (represent by MWM&W). This item was heard in Executive Session on February 22, 2021. (C-19-21-091-X-00) Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Gallardo Recused: Steve Chucri, Bill Gates ~ Supervisor Chucri returned to the dais ~ 85. INCREASE OF COMPETITION IMPRACTICABLE CONTRACT WITH PEARSON LAW GROUP LLC Approve an increase of $500,000.00 to establish a total not-to-exceed of $1,000,000.00 for the competition impracticable contract with the Pearson Law Group LLC as outside counsel to defend Maricopa County in Gallagher & Kennedy, P.A. v. City of Phoenix, et al., CV-16- 04447-DAE (D.Ariz.). The contract is not-to-exceed $1,000,000.00 without prior approval of the Board of Supervisors. This litigation is covered by the County Risk Trust. This item was heard in Executive Session on February 22, 2021. (C-19-21-085-X-00) Motion to approve by Supervisor Clint Hickman, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Steve Gallardo Recused: Bill Gates ~ Vice Chairman Gates returned to the meeting ~ 86. TERMINATION OF CONTRACT FOR THE SOUTHEAST JUSTICE FACILITY Approve the termination of Contract 200095-DBB, Project No. 2895-19-0005, for the Southeast Justice Facility. This item was heard in executive session on February 22, 2021. (C-19-21-092-X-00) Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Formal Meeting Minutes 02/24/2021 Page 36 of 40 County Manager 87. ADOPTION OF A RESOLUTION REGARDING THE GOVERNING BYLAWS, AMENDMENT TO THE IGA AND DESIGNATION OF OFFICERS FOR THE HOUSING AUTHORITY OF MARICOPA COUNTY BOARD OF COMMISSIONSERS Approve the Resolution regarding the Housing Authority of Maricopa County which includes the following actions: a) Approve the Bylaws for the Housing Authority of Maricopa County attached as Exhibit A to the Resolution. b) Approve Amendment #1 to the Restructuring IGA between Maricopa County and the Housing Authority of Maricopa County which amends Section 5.2 attached as Exhibit B to the Resolution c) Approve the redesignation of Jake Hinman as Chairperson and Kathy Di Nolfi as Vice Chairperson of the Housing Authority of Maricopa County Board of Commissioners for terms starting on February 26, 2021, and expiring on February 25, 2022. (C-20-21-002-X-00) Supervisor Gallardo talked about the importance of the Housing Authority at this time in Maricopa County. He said the current housing crisis has been made worse by the pandemic and job losses. With eviction issues looming, it is a dire situation and is “headed for a cliff”. Supervisor Gallardo stated good leadership in the Housing Authority is critical at this time. Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo 88. APPOINTMENT TO THE HOUSING AUTHORITY OF MARICOPA COUNTY BOARD OF COMMISSIONERS Approve the appointment of Jose Martinez to the Housing Authority of Maricopa County Board of Commissioners representing Supervisorial District 5. The term of the appointment shall be for 4 years, starting February 26, 2021 and expiring on February 25, 2025. (C-20- 21-003-X-00) Supervisor Gallardo thanked former Housing Authority Commissioner Montes for her years of service on the Board. He welcomed newly appointed Commissioner Martinez and stated he was sure that he would be a great addition to the Housing Authority Commission. Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Finance 89. NON-OBJECTION LETTER FOR FOREIGN TRADE ZONE FOR PROJECT FALCON FIVE Approve a “non-objection” letter for Project Falcon Five (PFF) request for Foreign Trade Zone designation for a site located at the southwest corner of Ray Road and Hawes Road in the Mesa Gateway Area, parcel 304-30-071, which is owned and developed by MarWest Enterprises, LLC and to be included in the City of Mesa Foreign Trade Zone No.221, and reclassification of said site as Class 6 property under A.R.S. 42-12006 once it receives Foreign Trade Zone designation. Authorize the Chairman to sign said “non-objection” letter. Formal Meeting Minutes 02/24/2021 Page 37 of 40 The letter will be directed to the Foreign Trade-Zone Board, U.S. Department of Commerce. (C-18-21-056-X-00) Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo Human Resources 90. DIRECTOR OF ELECTION DAY AND EMERGENCY VOTING SALARY ADJUSTMENT Approve the salary adjustment for Scott Jarrett, Director of Election Day and Emergency Voting, to $150,000 ($72.15) effective March 8, 2021. This salary adjustment was discussed in an executive session on February 22, 2021. (C-31-21-064-X-00) Motion to approve by Supervisor Steve Gallardo, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo MEETING RECESSED Chairman Sellers recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Sellers reconvened the Board of Supervisors. CALL TO THE PUBLIC - LLAMADO AL PUBLICO 93. Public comment on matters pertaining to Maricopa County government. Please see Special Notice section below for guidance to submit a comment. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) For meetings held by webinar or similar programs: written comments will be summarized at the meeting noting the topic or topics. All written comments will be forwarded to each Board Office for their review. Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor ver la sección de aviso especial para obtener dirección para enviar un comentario. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Para reuniones celebradas por medio de seminarios web o programas similares: los comentarios escritos se resumirán en la reunión tomando nota del tema o temas. Todos los comentarios escritos se remitirán a cada Oficina de la Junta para su revisión. Formal Meeting Minutes 02/24/2021 Page 38 of 40 Clerk Juanita Garza summarized the public comments received: Two regarding COVID, 38 regarding elections, five regarding Animal Care and Control, and one regarding Precinct Committeemen. She said a copy of all comments have been forwarded to the Board Offices for their review. SUMMARY OF CURRENT EVENTS - EL RESUMEN DE TEMAS DE ACTUALIDAD 94. Supervisors'/County Manager's summary of current events - Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Hickman said thank you to Chairman Sellers for getting the Board to this point regarding the election audit results that will be heard and discussed at the 1:00pm Special Meeting today. Supervisor Gates said he is looking forward to the hearing this afternoon and acknowledged all the hard work of the Elections Department. He also mentioned the election going on right now in his district for the Phoenix City Council seat and hopes that election goes smooth. Supervisor Gallardo echoes the previous Supervisors comments and also thanked the Elections Department for all their efforts. He talked about his recent participation in his first COVID town hall meeting for zip code 85009. He said the high numbers of COVID cases in this area made the discussion by phone very worthwhile and helped answer questions. He said he was hopeful another COVID town hall meeting would be coming up for the south Phoenix area. Chairman Sellers said he and Supervisor Gates had an interview on 3TV first thing this morning. He is encouraged by the efforts of all the Health Care personnel in getting the vaccine out to as many people as possible. He thanked the Governor’s office, Maricopa County Public Health, Arizona Department of Health, and the County Managers Office for the efficient job being done in getting people vaccinated. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Jack Sellers, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Formal Meeting Minutes 02/24/2021 Page 39 of 40 FLOOD CONTROL DISTRICT AGENDA - AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors for the Flood Control District convened in Formal Session at 9:30 AM on Wednesday, February 24, 2021, in the Supervisors' Auditorium, 205 W. Jefferson Phoenix, AZ 85003, with the following members present: Jack Sellers, Chairman, District 1; Bill Gates, Vice Chairman, District 3 (remote); Steve Chucri, Director, District 2; Clint Hickman, Director, District 4 (remote); Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). 91. CONTRACT FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES Approve a Competitive Procurement, Maricopa County Procurement Code, MCI-351, in the amount of $2,000,000.00 with Quality Testing, LLC, in order to provide On-call Construction Management and Inspection Services for the District’s Dam Safety Rehabilitation Program, including the Buckeye Flood Retarding Structure No. 1 Rehabilitation Project, Phase 2B. The Contract will be effective for 730 calendar days from the date of execution or the expenditure of $2,000,000, whichever comes first. As an option, the Contract may be extended by change order for an additional period up to 1,095 calendar days, or expenditure of the remaining funds, whichever comes first. This contract amount is $2,000,000, the contract performance is 730 calendar days effective the date of the Notice to Proceed, with an option to renew for up to an additional 1,095 calendar days. This project is located in District 4. (C-69-21-068-X-00) Motion to approve by Director Steve Gallardo, seconded by Director Bill Gates Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Jack Sellers, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board Formal Meeting Minutes 02/24/2021 Page 40 of 40 LIBRARY DISTRICT AGENDA - AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors for the Library District convened in Formal Session at 9:30 AM on Wednesday, February 24, 2021, in the Supervisors' Auditorium, 205 W. Jefferson Phoenix, AZ 85003, with the following members present: Jack Sellers, Chairman, District 1; Bill Gates, Vice Chairman, District 3 (remote); Steve Chucri, Director, District 2; Clint Hickman, Director, District 4 (remote); Steve Gallardo, Director, District 5. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (remote). 92. DONATIONS TO MARICOPA COUNTY LIBRARY DISTRICT In accordance with County Policy A2508, please retroactively accept the monthly donation report received from Library District (MCLD) for November 2020 in the amount of $137.00 ($135.00 Non-Cash Value, $2.00 Cash Value) and December 2020 in the amount of $831.57 (Non-Cash Value). (C-65-21-014-X-00) Motion to approve by Director Bill Gates, seconded by Director Clint Hickman Ayes: Clint Hickman, Jack Sellers, Steve Chucri, Bill Gates, Steve Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Jack Sellers, Chairman of the Board ATTEST: ____________________________ Juanita Garza, Clerk of the Board