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Informal Meeting Minutes Monday, November 02, 2020 Board Members 9:30 AM Clint Hickman, Chairman, District 4 Jack Sellers, Vice Chairman, District 1 BOARD OF SUPERVISORS Steve Chucri, District 2 Maricopa County, Arizona Bill Gates, District 3 (and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5 Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County and/or Board of Deposit) County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board provide regional leadership and fiscally Fran McCarroll responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Meeting Location Supervisors' Auditorium/ Clerk of the Court Conference Room 205 W. Jefferson Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in an Informal Session at 9:30 AM on Monday, November 2, 2020, in the Supervisors' Auditorium/Clerk of Court Conference Room, 205 W. Jefferson, Phoenix, AZ 85003, following social distancing recommendations made by the State of Arizona during the Coronavirus Pandemic with the following members present: Clint Hickman, Chairman, District 4; Jack Sellers, Vice Chairman, District 1; Bill Gates, Supervisor, District 3 (telephonically); Steve Chucri, Supervisor, District 2 (telephonically); Steve Gallardo, Supervisor, District 5 (telephonically). Also present: Fran McCarroll, Clerk; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; Andrea Cummings, Legal Counsel (telephonically). ACTION 1. INFRASTRUCTURE FUNDING AGREEMENT AND MOU WITH MARICOPA COUNTY WORKFORCE DEVELOPMENT BOARD AND ITS WORKFORCE INNOVATION & OPPORTUNITY ACT PARTNERS Request approval for the following actions: 1. Approve a Infrastructure Funding Agreement (IFA) and Memorandum of Understanding (MOU), (the “Agreement”) between Maricopa County of Supervisors, the Maricopa County Workforce Development Board and Workforce Innovation and Opportunity Act (WIOA) mandated Partners. The purpose of the Agreement and MOU is to identify roles, responsibilities, and costs contributed by WIOA mandated Partners to the operation of the Maricopa County Workforce Development One-Stop system. 2. Request authorization for the Chairman to sign all documents related to the IFA and MOU. 3. Request authorization for the Human Services Department (D220) Director to sign the IFA and MOU as the representative for the Human Services Department for any Department programs or services. Maricopa County operates two Comprehensive One-Stop Career Centers (ARIZONA@WORK-Maricopa County) to conduct WIOA activities. Partners located in the Career Centers contribute to the operating costs of the Career Centers. Partners not located in the Career Centers, contribute to the Maricopa County Workforce Development One-Stop system by identifying the costs associated in providing WIOA activities. Informal Meeting Minutes Monday, November 02, 2020 Page 2 Through this action, the approved Agreement shall supersede the previously approved IFA and MOU. The Agreement is retroactive to July 1, 2020 and effective until June 30, 2023. Supervisory District: All (C-22-21-058-X-00) Chairman Hickman thanked everyone for their hard work on these items and introduced LeeAnn Bohn to provide a review of the items involving the Workforce Development Board. Ms. Bohn stated the four actions before the Board today are the last that are needed to meet the requirements for re-certification. Since today is the deadline these actions will be submitted to the Department of Economic Security and the Arizona Workforce Council. The Chairman introduced Matt McGuire, the new chairman of the Workforce Development Board. He said there has been a lot of hard work to populate this board and meet all the requirements. Mr. McGuire thanked the Board of Supervisors (BOS) for the opportunity to serve the community in this capacity. He said it has been learning experience and said there has been great work on behalf of the citizens of Maricopa County. He noted that Ms. Bohn had been a huge resource along with Bill Wiley and Andrea Cummings. Mr. McGuire said the Workforce Development Board has approved all of the documents before the BOS for approval. Supervisor Gates made a motion to approve these items and Supervisor Chucri seconded the motion, both wishing to make comments. Supervisor Gates thanked Chairman Hickman and Ms. Bohn for their assistance. He noted it has been a difficult process and is a work in progress. He said the relationship between the BOS and the local Workforce Development Board is extremely important. The vote being made today is an indication of the work done. He noted the many economic challenges in serving the people due to the COVID-19 pandemic. Supervisor Chucri noted how multifaceted it is with what they are trying to accomplish. There are many different components associated with the Workforce Development Board. He complimented staff for not giving up and as a result there is now a far better way to move the Workforce Development Board forward. Supervisor Gallardo echoed comments made by his colleagues. This is an important board tied to the County and they do great work. He said their roles and responsibilities are very important. He noted the work of the staff in not giving up and refocusing. He said the work done by the Workforce Development Board is critical for those living in District 5; It serves the Maricopa County economy and he is pleased to see this move forward. Supervisor Sellers echoed the remarks of his colleagues and noted this has been a challenging situation. This is important and he is pleased to get a positive result in timely fashion. He thanked everyone for their contribution. Chairman Hickman noted the work that has gone into these actions and asked Mr. McGuire to keep BOS updated on how they are assisting people get back to work. This a major step forward for the fastest growing County. Hopefully this will mean new jobs and hopeful taxpayers for years to come. Chairman Hickman called for the vote on the motion made prior to the comments by Supervisor Gates, seconded by Supervisor Chucri. Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo Informal Meeting Minutes Monday, November 02, 2020 Page 3 2. RESCIND AND REPLACE AGREEMENTS BETWEEN MARICOPA COUNTY BOARD OF SUPERVISORS AND MARICOPA COUNTY WORKFORCE DEVELOPMENT BOARD Request the Board of Supervisors approve the following actions: 1. Rescind the actions taken by Board of Supervisors on September 29, 2020 to approve the Shared Governance Agreement between Maricopa County and its Maricopa County Board of Supervisors (BOS), the Chief Elected Officials (CEOs) under the Workforce Innovation and Opportunity Act (WIOA), and the Maricopa County Workforce Development Board (WDB), and specific designations and responsibilities assigned to the Human Services Department. Changes to the Agreement are required. 2. Approve the revised Shared Governance Agreement between Maricopa County and its Maricopa County Board of Supervisors (BOS), the Chief Elected Officials (CEOs) under the Workforce Innovation and Opportunity Act (WIOA), and the Maricopa County Workforce Development Board (WDB), the local workforce development board as designated by the Governor of Arizona will be replaced in its entirety with a new Shared Governance Agreement. a. Through the Shared Governance Agreement, the roles and responsibilities of the BOS and WDB are defined and detail the functions of the required roles to provide workforce investment activities, including the role of the fiscal agent: i. Approve the designation of the Maricopa County Human Services Department (HSD) to serve as WIOA Fiscal Agent. ii. Delegate signatory capacity to the Chairman of the BOS for the Shared Governance Agreement. b. The Shared Governance Agreement shall be effective July 1, 2020 through June 30, 2023 unless terminated as provided therein. WIOA requires that a shared governance agreement and service contract be entered into to delineate the role and responsibilities of the BOS, WDB (and its staff), Fiscal Agent, and the Service Provider when one entity is performing multiple roles. Supervisor District: All (C-22-17-067-3-04) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo 3. REPLACE THE MARICOPA COUNTY WORKFORCE DEVELOPMENT BOARD BYLAWS Approve the replacement of the Maricopa County Workforce Development Board Bylaws. The Bylaws have been revised to identify roles and responsibilities of the Maricopa County Workforce Development Board (MCWDB) members. The approved Bylaws supersede the previously approved Bylaws. Maricopa County is the designated a Local Workforce Development Area in compliance with Section 106 (b)(1)(A) of the Workforce Innovation and Opportunity Act (WIOA), signed into federal law on July 22, 2014 as Public Law 113-128. The MCWDB shall act as the Workforce Development Board (“WDB”) for the Maricopa County Local Workforce Development Area. In execution of its business, the MCWDB must comply with the Workforce Innovation and Opportunity Act (hereinafter referred to as "WIOA"), and its regulations, applicable Federal and State Laws, rules and regulations, and State policies and procedures. The MCWDB and its committees derive their authority from Section 107 of the WIOA. The Maricopa County Board of Supervisors (BOS) shares governance responsibilities Informal Meeting Minutes Monday, November 02, 2020 Page 4 with the MCWDB and is responsible for all WIOA funds. As such, the MCWDB must follow all County policies and procedures with regard to making payments, entering into contracts, hiring staff, and any other action that obligate funding. Supervisory District: All (C-22-16-008-M-07) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo 4. MARICOPA COUNTY WIOA LOCAL PLAN FOR PROGRAM YEARS 2020-2023 Approve the Maricopa County Workforce Innovation & Opportunity Act (WIOA) Local Plan for 2020-2023. Maricopa County, excluding the City of Phoenix, is the Local Workforce Development Area (LWDA) ARIZONA@WORK – Maricopa County, the workforce network of business and employment-related service providers for the Maricopa County. In accordance with WIOA, the Local Plan must be approved by the Chief Elected Officials. The Maricopa County Local Plan is for the period of July 1, 2020 through June 30, 2023. The Maricopa County Local Plan must be in place reflecting current and projected needs of the workforce system consistent with the State plan. The Maricopa County Local Plan will be submitted to Arizona Department of Economic Security (DES) to incorporate into the State Plan. Supervisory District: All (C-22-21-059-X-00) Motion to approve by Supervisor Bill Gates, seconded by Supervisor Steve Chucri Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo 5. CONTRACT AMENDMENT NO. 3 FOR THE SMALL BUSINESS SUPPORT PROGRAM Authorize and approve the Arizona Community Foundation (ACF) contract amendment No. 3 to increase the contract value from $61.5 to $71.5 million to fund a $10 million increase for the continued small business and new small business programs. The initial program contract was approved by the Board on June 30, 2020 (C-06-20-573-M-00), for $22.5 million. On September 29, 2020 (C-06-20-573-M-00), the Board approved the contract amendment No. 1 to add $40 million to the contract for the continued small business program along with changes to the scope of work. On October 21, 2020, the Board approved amendment No. 2 which allowed for ACF to manage the New Business Support Program in the amount of $5 million which was allocated from the $40 million contract increase (Amendment No. 1). This amendment also reduced the $40m to $39.5m. The Statement of Work for the New Business Support Program will be changed so that the $5 million can be used by either the small business or the new small business program. Contract amendment No. 3 (as applicable to this agenda item) has been reviewed and approved by the Office of Procurement Services and the County Attorney. (C-06-20-573-M- 00) Motion made by Supervisor Gallardo and seconded by Supervisor Chucri. Supervisor Gallardo asked Ms. Bohn for clarification on what fund the proposed $10 million will be coming out of. He understands there is a plan for CARES money, but he asked if there has been additional discussion. Informal Meeting Minutes Monday, November 02, 2020 Page 5 Ms. Bohn stated the financial close for October runs on Thursday evening and that will allow them to assess live to-date spending of the CARES Act grant for October and allow them to make a year-end forecast. She said this would allow them to discuss with the BOS about moving funds around. She noted there is an allowance in the CARES Act guidance that allows funding use to offset public safety costs. She explained the County would need to show goods- in-hand and how funds could be moved around to achieve this. Supervisor Gallardo noted resource allocations a few weeks ago included putting aside funds to help schools with the digital divide. He said he would hope to continue with that resource and look elsewhere for the $10 million. He is very supportive of helping small businesses. He noted some areas in District 5 that need help because small businesses are struggling with this unimaginable situation and needed assistance. Supervisor Chucri noted the small business program was thrust on the County. He said in the past six weeks it has been modified and it has been doing so well money for it has had to be reallocated. He said program does need to make sure it is benefiting everyone; agree and allocation needs to be used in every district. If the County is not achieving the County goals in District 5, he and would like to find ways to do this. Supervisor Gallardo reiterated his thoughts on how the CARES dollars are being allocated to address this crisis. Maricopa County has done an exceptional job. He summarized on the work being done in District 5 to address the issues incurred by the pandemic. Supervisor Gates stated he is thrilled with the expansion of this program today and he thanked the Chairman for his leadership and flexibility during this difficult time. He noted that Maricopa County makes reasoned decisions and does not spend money without thinking how best to use it. He has heard people claim the BOS is not spending the CARES money and he noted $73 million has been spent that has helped small businesses stay open. He said he appreciated the support of the congressional delegation’s assistance. He stated the County needs to continue to focus on how best to spend the funds, and the reality is that the money must be spent by end of the year. He thanked the staff for adjusting and finding ways to utilize the money. Supervisor Gallardo commented that the CARES money is being spent. Maricopa County has done an exceptional job of utilizing money. He noted no one thought the pandemic would last as long as it has and the County has done great job in addressing needs, especially with helping the small businesses stay in business. Supervisor Sellers thanked the Chairman on his leadership. He stated the County is doing everything it can to support the economy going forward. He said the additional funds being allocated to this program is a great example. He has received positive feedback from his constituents in District 1. The County has been listening and making changes to address the issues. He is impressed with how the County has performed during this crisis. Chairman Hickman stated the Board has been focused and nimble with the funds. Maricopa County has been assisting small businesses stay afloat and have been taking care of the homeless as well. He noted the County has remained transparent and he thanked the Board for staying in touch throughout the entire process. Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo Informal Meeting Minutes Monday, November 02, 2020 Page 6 6. EXECUTIVE SESSION Vote to convene in Executive Session to consider the items on the Executive Agenda dated Monday, November 02, 2020, for Board of Supervisors and relevant Special Districts pursuant to the statutory authority listed for each item. Motion to approve by Supervisor Steve Chucri, seconded by Supervisor Jack Sellers Ayes: Clint Hickman, Jack Sellers, Bill Gates, Steve Chucri, Steve Gallardo MEETING ADJOURNED After discussion of the executive items and there being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board