GRANTS MANAGEMENT ENTERPRISE (GME) SYSTEM USER ASSURANCES 2022.PDF
Extracted text (via pymupdf_layout)
6895 characters
2/12/2021 Grants Management Enterprise (GME) System User Assurances GME Home Grants Management Enterprise (GME) System User Assurances Administer Maricopa County Sheriffs Office (076008000) Public Agency - FY 2022 - Low Risk - General Statement of Assurances - Rev 0 Search Save And Go To Inbox Please confirm you have read and reviewed the following assurances by checking "AGREE TO ALL". All entities seeking grant funding in the Grants Entity Information Management Enterprise (GME) system, and thus requiring access in GME are required to agree to all assurances listed here. Planning Section A: General Grants Management (GME) System User Assurances Monitoring * The SUBGRANTEE assures, in order be provided access and subsequently, the ability to work in the Grants Management Enterprise (GME) system: Funding • That the SUBGRANTEE assumes sole responsibility for providing GME access to the users within the organization, understanding that Arizona Department of Education Grants Management does not administer organizational user roles when there is an LEA User Access Administrator role assigned to an organizational Reimbursement Requests user. Project Summary • That the SUBGRANTEE will only be provided user role administration assistance from the Arizona Department of Education Grants Management team in the event there is not an active organizational user assigned the LEA User Access Administrator role in GME. LEA Document Library • That the SUBGRANTEE assumes sole responsibility for any/all actions taken in GME by users that have been provided with roles within the GME system. The SUBGRANTEE further assumes sole responsibility for any/all outcomes of these actions, regardless of user title, and/or employment or contractor status within Address Book the organization. Contact ADE • That the SUBGRANTEE currently has or will have by June 30th, a policy for administering and maintaining user access and user roles in the GME system, to Grants Management include but not limited to: Resource Library -- Policy/procedure for new/transferred employees Help -- Policy/procedure for terminated employees -- Policy/procedure for transitioning employees, i.e., retiring individuals GME Sign Out -- User access, user roles audit schedule • That the SUBGRANTEE understands that Arizona Department of Education Grants Management reserves the right to remove user access if deemed Kenney, Cindy appropriate. Production Session Timeout Section B: Entity Authorized Signer Assurances 00:59:23 The SUBGRANTEE assures, for the role of highest authority in the Grants Management Enterprise (GME) system: • That the role of ENTITY AUTHORIZED SIGNER in GME is held SOLELY by the individual(s) in DIRECT employment and legally responsible for the organization, holding one of the following applicable titles: -- Districts: Board President and/or Superintendent -- Charters: Charter Contract Signer -- Other type of entities: Comparable authorized official • That the role of ENTITY AUTHORIZED SIGNER in GME is NOT provided to an individual who is NOT a direct employee of the organization and that no contracted individual/consultant will provide themselves with this role. • That the role of ENTITY AUTHORIZED SIGNER assumes final responsibility for any/all actions, as well as outcomes as a result of these, as taken in GME by users that have been provided with roles to the GME system, regardless of user title, employment or contractor status within the organization. • That the role of ENTITY AUTHORIZED SIGNER assumes final responsibility for any/all findings determined as a result of any monitoring. Section C: LEA User Access Administrator Assurances The SUBGRANTEE assures, for the role of which provides access to organizational users in the Grants Management Enterprise (GME) system: • That the role of LEA USER ACCESS ADMINISTRATOR in GME is held by a minimum of two individuals, one of whom MUST be an individual who is a direct employee of the organization. • That contractors, consultants or other non-direct hires of the organization who have the role of LEA USER ACCESS ADMINISTRATOR in GME have not provided or will not provide themselves with the role of ENTITY AUTHORIZED SIGNER, which can only be held by individuals as set forth in Section B of these assurances. • That the individual with the role of LEA USER ACCESS ADMINISTRATOR in GME will conduct a monthly audit/review of their organization's users in GME, per the organization's policy and procedure as stipulated in Section A of these assurances. Section D: Monitoring Assurances as Related to User Roles/User Access • That each Monitoring role in GME, such as LEA FISCAL MONITORING UPDATE and LEA SINGLE AUDIT UPDATE, MUST be held by at least one individual who is a direct employee of the organization. • That a contracted individual/consultant cannot be the only individual assigned the LEA FISCAL MONITORING and/or LEA SINGLE AUDIT UPDATE role(s) in GME for the organization. Per the above assurance, at least one individual assigned these roles MUST be an individual who is a direct employee of the organization. • That the SUBGRANTEE acknowledges that during the monitoring process the subgrantee may be required to produce policy and procedure documentation for administering and maintaining user access/user roles as stipulated in Section A of these assurances. Section E: General Grants Management (GME) System User Compliance The SUBGRANTEE assures, in order to retain access and subsequently, the ability to work in the Grants Management Enterprise (GME) system: • That the SUBGRANTEE will maintain user access/user role compliance as stipulated in the above assurances. • That the SUBGRANTEE understands that an organization found to be in non-compliance of the above assurances may have their GSA rejected by Arizona Department of Education Grants Management until such time the organization is brought back into compliance. * AGREE TO ALL https://gme.azed.gov/Planning/Sections/Details.aspx?ccipSessionKey=637487656164274113 1/2 2/12/2021 Grants Management Enterprise (GME) System User Assurances Save And Go To Feedback Resource Center FAQ Privacy Policy External Guidelines Arizona Department of Education 1535 West Jefferson Street Phoenix, Arizona 85007 (844) 893-9789 or local (602) 542-3901 https://helpdeskexternal.azed.gov Session Timeout 00:59:23 https://gme.azed.gov/Planning/Sections/Details.aspx?ccipSessionKey=637487656164274113 2/2 Arizona Department of Education Grants Management Enterprise (GME) System User Assurances FY2022 Maricopa County _____________________________________________ Jack Sellers Date Chairman Board of Supervisors ATTEST: _____________________________________________ Juanita Garza Date Clerk of the Board of Supervisors APPROVED AS TO FORM This ____ day of ____________________, 2021 By: ___________________________________ Deputy Maricopa County Attorney