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C-86-02-165-2-46 Notice of Award Department of Health and Human Services FAIN# H4900174 Health Resources and Services Administration Federal Award Date: 02/17/2021 Recipient Information Federal Award Information 1. Recipient Name 11. Award Number MARICOPA COUNTY DEPARTMENT OF HEALTH 5 H49MC00174‐21‐00 4041 N Central Ave Phoenix, AZ 85012‐3330 12. Unique Federal Award Identification Number (FAIN) H4900174 2. Congressional District of Recipient 09 13. Statutory Authority 3. Payment System Identifier (ID) Public Health Service Act, Section 751 1866000472A2 Public Health Service Act: Title III, Part D, Section 330H ; 42 U.SC. 254c‐8 Public Health Service Act, Title III, Part D, § 330H (42 U.S.C. 254c‐8), as amended by the 4. Employer Identification Number (EIN) Healthy Start Reauthorization Act of 2007 (P.L. 110‐339) 866000472 14. Federal Award Project Title 5. Data Universal Numbering System (DUNS) HSI: ELIMINATING DISPARITIES IN PERINATAL HEALTH 602062515 15. Assistance Listing Number 6. Recipient's Unique Entity Identifier 93.926 7. Project Director or Principal Investigator 16. Assistance Listing Program Title Meloney Baty Healthy Start Initiative meloney.baty@maricopa.gov (602)302‐1166 17. Award Action Type 8. Authorized Official Noncompeting Continuation Meloney Baty 18. Is the Award R&D? meloney.baty@maricopa.gov No Federal Agency Information Summary Federal Award Financial Information 9. Awarding Agency Contact Information 19. Budget Period Start Date 04/01/2021 ‐ End Date 03/31/2022 Stanley R Gordon Health Resources and Services Administration 20. Total Amount of Federal Funds Obligated by this Action $1,144,121.00 SGordon2@hrsa.gov 20a. Direct Cost Amount (301) 945‐3935 20b. Indirect Cost Amount 10. Program Official Contact Information Michael Muni 21. Authorized Carryover $0.00 Health Resources and Services Administration 22. Offset $0.00 mmuni@hrsa.gov (301) 443‐2052 23. Total Amount of Federal Funds Obligated this budget period $1,144,121.00 24. Total Approved Cost Sharing or Matching, where applicable $0.00 25. Total Federal and Non‐Federal Approved this Budget Period $1,144,121.00 26. Project Period Start Date 04/01/2019 ‐ End Date 03/31/2024 27. Total Amount of the Federal Award including Approved $3,549,097.00 Cost Sharing or Matching this Project Period 28. Authorized Treatment of Program Income Addition 29. Grants Management Officer – Signature LaShawna Smith on 02/17/2021 30. Remarks This Grant is under Expanded Authority Page 1 A printer version document only. The document may contain some accessibility challenges for the screen reader users. To access same information, a fully 508 compliant accessible HTML version is available on the HRSA Electronic Handbooks. If you need more information, please contact HRSA contact center at 877-464-4772, 8 am to 8 pm ET, weekdays. NOTICE OF AWARD (Continuation Sheet) Date Issued: 2/17/2021 5:32:10 PM Award Number: 5 H49MC00174-21-00 Notice of Award Award Number: 5 H49MC00174‐21‐00 Federal Award Date: 02/17/2021 Health Resources and Services Administration 31. APPROVED BUDGET: (Excludes Direct Assistance) 33. RECOMMENDED FUTURE SUPPORT: [X] Grant Funds Only (Subject to the availability of funds and satisfactory progress of project) [ ] Total project costs including grant funds and all other financial participation YEAR TOTAL COSTS a. Salaries and Wages: $444,038.00 22 $1,144,121.00 b. Fringe Benefits: $204,925.00 23 $1,144,121.00 c. Total Personnel Costs: $648,963.00 34. APPROVED DIRECT ASSISTANCE BUDGET: (In lieu of cash) d. Consultant Costs: $0.00 a. Amount of Direct Assistance $0.00 e. Equipment: $0.00 b. Less Unawarded Balance of Current Year's Funds $0.00 f. Supplies: $5,010.00 c. Less Cumulative Prior Award(s) This Budget Period $0.00 g. Travel: $7,974.00 d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION $0.00 h. Construction/Alteration and Renovation: $0.00 35. FORMER GRANT NUMBER i. Other: $45,921.00 H49MC00154 j. Consortium/Contractual Costs: $289,989.00 36. OBJECT CLASS 41.51 k. Trainee Related Expenses: $0.00 37. BHCMIS# l. Trainee Stipends: $0.00 m. Trainee Tuition and Fees: $0.00 n. Trainee Travel: $0.00 o. TOTAL DIRECT COSTS: $997,857.00 p. INDIRECT COSTS (Rate: % of S&W/TADC): $146,264.00 q. TOTAL APPROVED BUDGET: $1,144,121.00 i. Less Non‐Federal Share: $0.00 ii. Federal Share: $1,144,121.00 32. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE: a. Authorized Financial Assistance This Period $1,144,121.00 b. Less Unobligated Balance from Prior Budget Periods i. Additional Authority $0.00 ii. Offset $0.00 c. Unawarded Balance of Current Year's Funds $0.00 d. Less Cumulative Prior Award(s) This Budget Period $0.00 e. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION $1,144,121.00 38. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY HRSA, IS ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: a. The grant program legislation cited above. b. The grant program regulation cited above. c. This award notice including terms and conditions, if any, noted below under REMARKS. d. 45 CFR Part 75 as applicable. In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are drawn or otherwise obtained from the grant payment system. 39. ACCOUNTING CLASSIFICATION CODES SUB PROGRAM SUB ACCOUNT FY‐CAN CFDA DOCUMENT NO. AMT. FIN. ASST. AMT. DIR. ASST. CODE CODE 21 3898020 93.926 19H49MC00174 $1,144,121.00 $0.00 19‐HIS‐ERED APPROVED AS TO FORM: FOR COUNTY: __________________________________________ Attorney for County Date ___________________________________________ Jack Sellers, Chairman, Board of Supervisors Date ATTEST: _________________________________________ Office of the Clerk of the Board Date Page 2 NOTICE OF AWARD (Continuation Sheet) Date Issued: 2/17/2021 5:32:10 PM Award Number: 5 H49MC00174-21-00 HRSA Electronic Handbooks (EHBs) Registration Requirements The Project Director of the grant (listed on this NoA) and the Authorizing Official of the grantee organization are required to register (if not already registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10digit grant number from box 4b of this NoA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct grantee organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email addresses and submitting certain deliverables electronically. Visit https://grants3.hrsa.gov/2010/WebEPSExternal/Interface/common/accesscontrol/login.aspx to use the system. Additional help is available online and/or from the HRSA Call Center at 877Go4HRSA/8774644772. Terms and Conditions Failure to comply with the remarks, terms, conditions, or reporting requirements may result in a draw down restriction being placed on your Payment Management System account or denial of future funding. Grant Specific Term(s) 1. Healthy Start funds may not be used for entertainment costs. Trips and/or activities for Healthy Start clients must relate to both the goal of reducing infant mortality and the approved project objectives 2. Fund raising costs are unallowable. Healthy Start funds, e.g., staff salary, contract personnel, consultants or costs for items to be sold or raffled, may not be used for fund raising activities. 3. The replacement of, or significant change in the responsibilities of senior project staff, including the project director, project manager, and chief financial officer, must have prior approval from the Grants Management Officer . The grantee must obtain prior approval from the awarding office for changes in scope, direction, type of service delivery or training, and rebudgeting of Healthy Start funds. 4. This Notice of Award is issued based on HRSA’s approval of the NonCompeting Continuation (NCC) Progress Report. All postaward requests, such as significant budget revisions or a change in scope, must be submitted as a Prior Approval action via the Electronic Handbooks (EHBs) and approved by HRSA prior to implementation. Grantees under “Expanded Authority,” as noted in the Remarks section of the Notice of Award, have different prior approval requirements. See “PriorApproval Requirements” in the DHHS Grants Policy Statement: http://www.hrsa.gov/grants/hhsgrantspolicy.pdf 5. Effective December 26, 2014, all references to OMB Circulars for the administrative and audit requirements and the cost principles that govern Federal monies associated with this award are superseded by the Uniform Guidance 2 CFR 200 as codified by HHS at 45 CFR 75. 6. The funds for this award are in a subaccount in the Payment Management System (PMS). This type of account allows recipients to specifically identify the individual grant for which they are drawing funds and will assist HRSA in monitoring the award. Access to the PMS account number is provided to individuals at the organization who have permissions established within PMS. The PMS subaccount code can be found on the HRSA specific section of the NoA (Accounting Classification Codes). Both the PMS account number and subaccount code are needed when requesting grant funds. Please note that for new and competing continuation awards issued after 10/1/2020, the subaccount code will be the document number. You may use your existing PMS username and password to check your organizations’ account access. If you do not have access, complete a PMS Access Form (PMS/FFR Form) found at: https://pms.psc.gov/grantrecipients/accessnewuser.html. If you have any questions about accessing PMS, contact the PMS Liaison Accountant as identified at: https://pms.psc.gov/findpmsliaisonaccountant.html. 7. All postaward requests, such as significant budget revisions or a change in scope, must be submitted as a Prior Approval action via the Electronic Handbooks (EHBs) and approved by HRSA prior to implementation. Grantees under “Expanded Authority,” as noted in the Remarks section of the Notice of Award, have different prior approval requirements. See “PriorApproval Requirements” in the DHHS Grants Policy Statement: http://www.hrsa.gov/grants/hhsgrantspolicy.pdf Program Specific Term(s) 1. The management Team, including key personnel, must reflect the cultural diversity of the Community to be served. 2. This award is governed by the postaward requirements cited in Subpart DPost Federal Award Requirements, standards for program and fiscal management of 45 CFR Part 75 except when the Notice of Award indicates in the “Remarks” section that the grant is included under “Expanded Authority”. These recipients may take the following actions without prior approval of the Grant Management Office: Section 75.308 c(2)(d)(1) Incur preaward costs up to 90 calendar days before the award. See also 75.458. Section 75.308 c(2)(d)(2) Initiate a onetime extension of the period of performance by up to 12 months unless one or more of the conditions outlined in paragraphs (d)(2)(i) through (iii) of this section apply. For onetime extensions, the recipient must notify the HHS awarding agency in writing with the supporting reasons and revised period of performance at least 10 calendar days before the end of the period of Page 3 NOTICE OF AWARD (Continuation Sheet) Date Issued: 2/17/2021 5:32:10 PM Award Number: 5 H49MC00174-21-00 performance specified in the Federal award. This notification must be submitted through the Electronic Handbooks (EHB). This onetime extension may not be exercised merely for the purpose of using unobligated balances. Section 75.308 c(2)(d)(3) Carry forward unobligated balances to subsequent periods of performance. Except for funds restricted on a Notice of Award, grantee organizations are authorized to carry over unobligated grant funds up to the lesser of 25% or $250,000 of the amount awarded for that budget period remaining at the end of that budget period. If the unobligated balance is in excess of 25% of the total amount awarded, or $250,000, whichever is less, and the grantee wishes to carry the funds forward, the grantee must obtain prior approval from the Grants Management Office. The grantee must notify the Grants Management Office when it has elected to carry over unobligated balances under Expanded Authority and the amount to be carried over. The notification must be provided under item 12, “Remarks”, on the initial submission of the Federal Financial Report (FFR). For all other Post Award request refer Standard Term 5 below. 3. Each project is expected to establish a plan to recover, to the maximum extent feasible, third party revenues to which it is entitled for services provided; garner all other available Federal, state, local, and private funds; and charge beneficiaries according to their ability to pay for services without creating a barrier to those services. Where thirdparty payors, including Government agencies, are authorized or are under legal obligation to pay all or a portion of charges for health care services, "all such sources must be billed for covered services, and every effort must be made to obtain payment. Each service provider receiving Federal funds, either directly or indirectly, must have a procedure to identify all persons served who are eligible for thirdparty reimbursement." 4. All MCHB discretionary grant projects are expected to incorporate a carefully designed and wellplanned evaluation protocol capable of demonstrating and documenting measurable progress toward achieving the stated goals. The measurement of progress toward goals should focus on systems, health and performance indicators, rather than solely on the intermediate process measures. 5. In accordance with the requirements of the “Government Performance and Results Act (GPRA) of 1993” (Public Law 10362), MCHB has established measurable goals for Federal programs that can be reported as part of the budgetary process, thus linking funding decisions with performance. Performance measures and data elements for all MCHBfunded grant programs including Healthy Start have been finalized. As previously communicated all Healthy Start projects are expected to participate in the MCHB reporting requirements system. 6. Grantees must use the DHSPS screening tools, must report aggregate level data on a monthly basis to DHSPS, and report progress on benchmarks in the MCHB Discretionary Grants Information System. 7. Grantees are required to participate in the National Evaluation of Healthy Start Programs and respond to data request for information from the Division and the supporting HS performance project. 8. HRSA reserves the right to reduce base awards for grantees that consistently maintain unobligated balance greater than $100,000. 9. A grantee can propose to include an evidencebased home visiting model as part of their Healthy Start (HS) program as long as each component of the program addresses the four HS approaches, and the evidencebased model allows for the HS program to collect the data included in the HS screening tools. That is, the requirements of any curriculum or model chosen do not supersede the requirements of HS. 10. HRSA reserves the right to reduce funding if, after receiving Technical Assistance, grantee cannot fulfil the requirements of the grant. i.e. progress on benchmarks, number of participants served. 11. Grantees are to budget for up to 3 persons each to attend mandatory regional meetings, and the Healthy Start convention. Standard Term(s) 1. Your organization must comply with all HRSA Standard Terms unless otherwise specified on your Notice of Award. Reporting Requirement(s) 1. Due Date: Within 90 Days of Award Issue Date The grantee must submit a Performance Report within 90 days after receipt of the NoA. This report should include completing the financial forms, project abstract, grant summary and performance measures. The performance report must be submitted using the Electronic Handbook (EHB). 2. Due Date: Annually (Budget Period) Beginning: Budget Start Date Ending: Budget End Date, due Quarter End Date after 90 days of reporting period. The recipient must submit an annual Federal Financial Report (FFR). The report should reflect cumulative reporting within the project period of the document number. Effective October 1, 2020, all FFRs will be submitted through the Payment Management System (PMS). Technical questions regarding the FFR, including system access, should be directed to the Help Desk at PMSFFRSupport@psc.hhs.gov. The FFR will be due 90, 120, or 150 days after the budget period end date. Please refer to the chart below for the specific due date for your FFR. Page 4 NOTICE OF AWARD (Continuation Sheet) Date Issued: 2/17/2021 5:32:10 PM Award Number: 5 H49MC00174-21-00 Budget Period ends August – October: FFR due January 30 Budget Period ends November – January: FFR due April 30 Budget Period ends February – April: FFR due July 30 Budget Period ends May – July: FFR due October 30 Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions. Contacts NoA Email Address(es): Name Role Email Program Director, Authorizing Official, meloney.baty@maricopa.gov, Meloney Baty Point of Contact meloneybaty@mail.maricopa.gov Millette Miller Business Official millette.miller@maricopa.gov Note: NoA emailed to these address(es) All submissions in response to conditions and reporting requirements (with the exception of the FFR) must be submitted via EHBs. Submissions for Federal Financial Reports (FFR) must be completed in the Payment Management System (https://pms.psc.gov/). Page 5