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MEMORANDUM OF UNDERSTANDING BETWEEN THE MARICOPA COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT AND HANDS ON GREATER PHOENIX This Memorandum of Understanding (MOU) is entered into between Maricopa County by and through its Department of Emergency Management (MCDEM), and HandsOn Greater Phoenix (HGP), a non-profit volunteer management organization authorized to do business in Arizona. MCDEM and the HGP are referred to herein individually as a “Party” and collectively as the “Parties”. 1. PURPOSE. The purpose of this MOU is to outline responsibilities and major actions to support the Maricopa County Emergency Operations Center (MCEOC) response and recovery operation, specifically as it relates to coordinating efforts to manage spontaneous unaffiliated volunteers during the aftermath of a disaster or emergency. 2. SCOPE. This MOU provides guidance and documents the agreement for volunteer management operations for Maricopa County at the local level and the coordination with HGP in case of a major or catastrophic disaster or emergency. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements or to commit the participating parties to any action relative to a third party. 3. ASSUMPTIONS. Upon a declared local disaster or emergency, MCDEM will coordinate with HGP to manage spontaneous volunteers. 4. RESPONSIBILITIES: a. HGP will, to the extent feasible and within its discretion, support or carry out local volunteer management operations in the following areas: i. Act as the lead agency regarding volunteer management services for Maricopa County in a declared local disaster or emergency. ii. Coordinate with MCDEM to convene a volunteer coordination team to collaboratively make decisions with respect to allocating tasks and resources dependent on the locally declared disaster or emergency. iii. Coordinate with Maricopa County Community Organizations Active in Disaster (MCCOAD) and the MCEOC to identify and prioritize volunteer needs. iv. Through the volunteer reception center, match unaffiliated volunteers to approved and affiliated organizations to complete any additional forms, background screenings, or verification of certifications, with the accepting organizations assuming liability for the volunteer thereafter. v. Support unmet needs of the MCCOAD by utilizing community volunteers. vi. Provide an online platform for organizations to post volunteer needs and support recruitment. vii. Maintain records of services provided and requirements for support. viii. Coordinate with the MCEOC for the establishment of volunteer reception centers. ix. Work with ESF 15 External Affairs to assist in public messaging needs. b. MCDEM will, to the extent feasible and within its discretion, support volunteer management operations in the following areas: i. Provide HGP with facilities to be used as volunteer reception centers. ii. Support logistical needs, including but not limited to associated utilities, equipment, and supplies for volunteer reception center operations. iii. Solicit volunteers and provide public information to address specific unmet needs in coordination with the MCDEM Public Information Officer. 5. FINANCIAL MANAGEMENT. There will be no transfer of funds between Maricopa County and HandsOn Greater Phoenix. 6. NO PARTNERSHIP, NO EMPLOYMENT. Each Party represents that does not intend to create a partnership and the Parties agree that nothing in this MOU shall be construed to create a partnership between the Parties. Each Party is providing services separately for the community, as more particularly described herein, and not as an employee or agent of another Party, and each Party shall be wholly responsible for its own work, which work is not directed by nor under the control of any other Party. 7. INDEMNIFICATION. Each Party (the “Indemnifying Party”) shall indemnify, defend and hold harmless the other Party, its respective subsidiaries, directors, officers, employees, successors, and agents (collectively the “Indemnified Party”) from and against all actions, causes of action, liabilities, claims, demands, suits, judgments, liens, awards, damages, expenses, and losses of any kind and nature whatsoever, including reasonable and necessary attorneys’ fees and expert’s fees, arising out of or proximately caused by breach of this MOU or by the negligence or fault of the Indemnifying Party, its employees or agents, for property damage, personal injury, or death, provided however, that the Indemnifying Party shall not be liable for or be required to indemnify the other party with respect to any injuries and/or damages to any person or property to the extent resulting from the negligent or wrongful acts or omissions of such other party, their respective subsidiaries, directors, officers, employees, successors, and agents. 8. DURATION AND TERMINATION. The effective date of this MOU will be three years from the date the last Party has signed. The MOU may be terminated by either Party upon a thirty (30) days advance written notice of termination. 9. GOVERNING LAWS. This MOU shall be governed by and construed in accordance with the laws of the State of Arizona. 10. CANCELLATION. This MOU is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511. 11. FOREIGN PROHIBITIONS. Contractor certifies under A.R.S. §§ 35-391 et seq., and 35-393 et seq., that it does not have, and during the term of this MOU will not have, “scrutinized” business operations, as defined in the preceding statutory sections, in the countries of Sudan or Iran. 12. PLANNING AND IMPLEMENTATION. Cooperative arrangements for planning, exchange of information and continuing liaison will be developed and maintained. This statement of understanding will be shared at all appropriate levels of HGP and Maricopa County and will be in effect when signed by both parties and shall remain in effect until termination by written notification by either party. 13. APPROVED: For the Chairman, Board of Supervisor: For HandsOn Greater Phoenix: __________________________________ __________________________________ __________________________________ __________________________________ (Date) (Date) Clerk of the Board, Fran McCarroll __________________________________ __________________________________ (Date) Maricopa County Attorney: Approved as to Form: __________________________________ __________________________________ (Date)