COMPETITION IMPRACTICABLE REQUEST_TT0651.PDF

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
Jennifer Toth 12/18/2020
Kevin Tyne 12/18/2020

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL-TABLE A
CONSULTANT
COST PROPOSAL SUMMARY (Revision No.2)
CONSUL TANT: HDR Construction Control Corporation CONTRACT NO.: 2021-021
PROJECT NAME TT0651 - MC85 at 91st. Ave.
DIRECT LABOR
Classifications Man-hours Hourly Rates Labor Costs
Project Manager/Principal 33 $101.40 $3,346.20
Sr. Resident Engineer 3,186 $91.51 $291,550.86
Inspector V /Chief/ MC 2,329 $51.17 $119,174.93
Inspector IV/ TCS 2,675 $41.93 $112,162.75
Inspector Ill 0 $34.21 $0.00
Accountant 80 $46.57 $3,725.60
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL HOURS: 8,303 $529,960.34
Consultants Subtotal Direct Labor $529,960.34
Consultant's Overhead @ 120.4486% Direct Labor 120.4486% ---------- $638,329.81
Consultant's Profit @10% of (Direct Labor+ Overhead) 10.00% $116,829.02
Consultant's Total Direct Labor $1,285,119.17
DIRECT AND OUTSIDE EXPENSES
Description Expense Amount
Plotting (at cost) & Field Supplies (at cost) $1,000.00
Travel (Mileage) @ $0.575/mile or current GSA rate. $627.90
PRE-CONSTRUCTION PHASE. Assume:
1 truck: 1-RE. Its 14 miles round trip from HOR Thomas to MCDOT's Durango office. 1 mtg./wk,
18 months, 78 weeks, 1,092 miles
CONSTRUCTION PHASE. Assume 50 miles/work day; 12 months, 264 work-days, 4 trucks = 52,800 $30,360.00
CLOSE-OUT PHASE. Assume: 1 truck: 1-RE.14 miles round trip from HOR Thomas to MCDOT's $708.40
Durango office. 4 months, 88 work-days, 1,232 miles
Document Control Software: Microsoft Teams or PlansGrid $5,000.00
Consultant's Total Direct and Outside Expenses $37,696.30

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL - TABLE A
CONSULTANT
COST PROPOSAL SUMMARY (Revision No.2)
SUBCONSUL TANT(S)
Name of Subconsultant Task Total Cost
EPS Group Construction Survey Staking $115,824.14
Ninyo & Moore Materials Testing Services $123,052.00
WSP Field Office Admin $138,012.34
Total Subconsultant(s) ---------- $376,888.48
Cons u It ant's Total Direct Labor ----------- $1,285,119.17
Consultant's Total Direct and Outside Expenses ----------- $37,696.30
Total $1,322,815.47
Consultant's Totals of Direct Labor and Direct and Outside Expenses ---------- $1,699,703.95
TOTAL PROPOSED FEE $1,699,703.95
(Inclusive of Consultant and Subconsultant[s] total proposed fee)
HOR Construction Control Corporation
Firm
Signature
Vice President
Title
12/7/2020
Date

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
CONSULTANT/SUBCONSUL TANT
SCHEDULED PROJECT MAN-HOURS (Revision No.2)
CONSULTANT/SUBCONSULTANT NAME: HDR Construction Control Corporation CONTRACT NO.: 2021-021
PROJECT NAME: TT0651 - MC65 at 91st Ave. -----------
DATE: 1'2llf2020
ESTIMATED MAN-HOURS
YEAR 2020/2021 TOTALS (ALL PHASES)
PROJECT PERSONNEL MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTALS PM/PIC 33
.,.
I Plan, RE 3,186
ProjectM;inageriPrlnclpa1 1 1 1 1 4 V 2,329
Sr.Resident Engineer 40 8 8 8 64 IV/MC 2,675
lnspectorV/Chlef/MC 0 111/TCS 0
lnspedorlV/TCS 0 Accl 80
lnspectorlll 0
Accountant 4 2 2 2 10
TOTAL 0 0 0 0 0 0 0 0 45 11 11 11 78 78
YEAR 2021/2022
PROJECT PERSONNEL MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTALS 100.00%
Beate0 ,._
I 100% Plans& - Advert
95% Plans& ROW Ulinty r.:ampl,Udbj Fo,
Plans EnY.CIN Clear Cleat Const. PRE.Const
ProjectMo1na.,..rlPrindn11 1 1 1 1 1 1 1 1 1 1 1 1 12 PM/PIC 17
Sr.ResklentEnalneer 8 80 8 8 80 8 8 80 60 40 40 80 500 RE 604
lnsoectorV/ChleffMC 0 V 0
lnsoectorN/TCS 173 173 173 519 IV/MC 519
lnsoectorlll 0 111/TCS 0
Accountant 2 2 2 2 2 2 2 2 2 2 2 2 24 Accl 36
TOTAL 11 83 11 11 83 11 11 83 236 216 216 83 1,055 1,055 1,176 Running Total
YEAR I 2022/2023 14.16%
PROJECT PERSONNEL MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTALS
1 NTPv.19 i.;onst- i.;on,t Const..J l:Oflll-4 Const-o const-ti con,t• Con1I..a Consl..S I c;onst- o Constructioo
Prolt!ctManaoerlPrincloal 1 1 1 1 1 1 1 1 1 1 1 1 12 PM/PIC 12
St.ResldentEMlneer 40 173 173 173 173 173 173 173 173 173 173 173 1 943 RE 2 076
lnspectorV/ChleffP.IC 80 173 173 173 173 173 173 173 173 173 173 1 810 V 1983
lnsDecl orlVITCS 80 173 173 173 173 173 173 173 173 173 173 1 810 IV/MC 1 983
lnsaectorm 0 lltfTCS 0
Accouot¶t 2 2 3 3 3 3 3 3 3 3 3 3 34 Accl 35
TOTAL I 43 336 523 523 523 523 523 523 523 523 523 523 5,609 5,609 7,265 Running Total
73.33%
VEAR I 2023/2024 Closeout
PROJECT PERSONNEL MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB TOTALS PM/PIG 4
I Const-11 Con11-12 CloH-OU! Close-out Close-out RE 506
Pro!ec:11,lanaoer/Princi ill 1 1 1 1 1 5 V 346
Sr. Resident Ennioeer 173 173 173 80 80 679 IV/MC 173
lnsoector VI Chief/ MC 173 173 173 519 lllfTCS 0
lnsoector IV/ TCS 173 173 346 Acct 9
lnspedOflll 0 Running Total
A=unlanl 3 3 2 2 2 12 12.50%
TOTAL I 523 523 349 83 83 0 0 0 0 0 0 0 1,561 1,561

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
CONSULTANT/SUBCONSUL TANT NAME: HDR Construction Control Corporation CONTRACT NO: 2021-021
PROJECT NAME: TT0651 - MC85 at 91st. Ave.
DATE: 12/7/2020
DIRECT LABOR CLASSIFICATIONS
CONTRACT $101.40 $91.51 $51.17 $41.93 $34.21 $46.57 $0.00 $0.00 $0.00 $0.00 TOTAL
TASK/PHASE Inspect V / Inspect Inspect Ill Labor Labor Labor Labor Man-hours TOTAL Labor
PM/PIC SRE Chief IV/MC /TCS Acct. Class Class Class Class
Preconstruction 17 604 0 519 0 36 0 0 0 0 1,176 $80,434.03
Construction 12 2,076 1,983 1,983 0 35 0 0 0 0 6,089 $377,438.81
Closeout 4 506 346 173 0 9 0 0 0 0 1,038 $72,087.50
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
33 3,186 2,329 2,675 0 80 0 0 0 0 8,303 $529,960.34

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
.. -..~~.---- · ------------·------
MC85 at 91st Avenue HDR
PROJECT NO. TT0651 Contract No. 2021-021
DERIVATION OF COST PROPOSAL SUMMARY
(Figures Rounded To The Nearest $1)
ESTIMATED DIRECT LABOR
PERSON BILLING
CLASSIFICATION HOURS RATE/HOUR TOTAL
Project Principal 15 $ 60.09 $ 901
Project Manager 60 $ 46.15 $ 2,769
Senior Field Technician 800 $ 26.25 $ 21,000
Senior Laboratory Technician 350 $ 23.00 $ 8,050
Clerical 75 $ 22.50 $ 1,688
$ $
$ $
$ $
1,300 Hours
Estimated Labor Cost $ 34,408
Overhead 130% $ 44,730
Subtotal $ 79,138
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel $ 4,025
Asphalt Coring Equipment $ 6,325
Ice $ 250.00
Miscellaneous Expenses $ 25,400
Total Estimated Expenses $ 36,000
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm Cost
$
$
$
Total Estimated Outside Services $
PROFIT (Direct Labor +Overhead) 10% $ 7,914
TOTAL ESTIMATED FEE $ 123,052
CONTRACT TIME 365 Calendar Days
9/23/2020
Date
t_
,·
)9123/2020
Page 1 or 1

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
MC85 at 91st Avenue HDR
PROJECT NO. TT0651 Contract No. 2021-021
ESTIMATED STAFF HOURS - PHASE
TASK Scale No Hours/ Project Project Sen Field or !;; Laboratory Senior Clerlcal Total
Shts Sheet Principal Manager echn!cla '" echnfcla
Task 3.1 Management Services
Task 3.1.1 Administration Initiation #DIV/01
Task 3.1.2 Partnerino Set uo and Faciilation
Task 3. 1.3 Partnerino & Precon Meetino ê
t:Jrķasĸk!J.j:1.!•ĹGĺ,nĻ"ļatĽeľa);;M:i)a1Ŀ,nŀ·••Łsł,moŃt1,ń,aŅ&ņTŇesňtinʼn,aŊP1ŋ•;;:nŌōŎ•ŏnrnŐ•]Aő19[:cŒ•-;]:o,œ1l====================!====t===!======!======t==:::==:!======t=====:!======t======t=====:t=====j Ŕ
f---
ŕ:;;]:Ŗŗ====· =====::::====================!====t===!======!======t=====:t======t=====:t======t======t=====:t=====j
Monlhtv Progress Estimates
Task 3.1.10 Preoare and rocess Chance Orders as needed
Task 3.1.11 Final Pavment & Final lnsoection
Task 3.1.12 Preoare and maintain a comclete set of As.Built DrSWV'los
Task 3.1.13 Project Close Out
F.r"'as7k"°3.°'2.71 Task 3.2 lnsoection ""P,=rti"o,=mŘo,-'thvslc=.c',a1"'0"',""'"'"=,ř.,ecŚ,o'.onś,Ŝ-°'G",.,n and Materials Testino Services e"',a"°I W"'o"rk"'lc-n,"o,ec=oo"n,,-------------+---+--+- - -+----+---+---t- -+----+-- -f-- -+-- -1 f--­
Task 3.2.2 Perfocm Specialty Inspections:
ITS/TrafficSJona!s
f--.Lŝ,Şnd=scş,Š.,,==š-----------------------+- Smart Work Zones -t- +-- -+-- -f---+----+- -+---+-- -+-- -+- ---lf---
t.Tc::as:;:kŢ3.°'2.73ţP,::rtcco,=m-=,.c1 a"',c::,..:51y"Ac:,.., =,anc=e•T-::essc,n:::,o•&•Rc:-,= =Ť·=-"--------------+- -t- -+-- -+-- -f---+--;;;aoo:;;---+- -+---+----+-- -+- ---lť
Task 3.2.4 Review and Aoorove al QA laborato,vTestino Results/Re 15 52 75 142.0
Task 3.2.5 Provide and Perform Laboratorv Testi'la Servkes 350 350.0
3.3 Construction Staijng and Surveying
Task 3.3.1 Perfocm an Base Survevs - Establish/verifv Controls and ElOsW'ln Cro!:.S Sections
hŦ=:7ŧ"°:Ũũ:Ūū5ŬŭŮ:,,7ů,C:Űű=ŲųŴsŵŶ•;ŷ.Ÿ6•ŹźŻżŽ:ž-,=•'ſRƀOƁWƂ&ƃTƄC=E"6•--- - - ------ - - -+---+--+- -+----+---+---t- -+----+- - -f-- -+----lf---
hT=a,7kƅ3.73.745Pr=oƆ=·d,Ce='"=N=evƇ,=n7d=mo=n=,m=eƈnƉt,Ɗt,Ƌƌ-::, ,-------------- - --+--+--+- - +---+---+---t- -+----+- - -f-- -+----lf--­
Task3.3.5 Perfotm Fnal Survev and measurements f0< final ouantilies & Record Orawinos
Task 7 .0 Additional SeNlces
Task 7. 1 Constructab1itv Revlew
Task 7.2 Plan-ii-Hand Site lnsnection
Task 7.3 Attend Corrvnent Resolution Meelino
Task 7.4 Additional Services as Directed
I 15 60 soo I 350 75 I II 1300.ol
Pa;e1d1

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
MC85 at 91 st Avenue HDR
PROJECT NO. TT0651 Contract No. 2021-021
EST/MA TE OF DIRECT EXPENSES
Travel
A. Local Mileage 1 (Current federal rate) = $.575/mile
7,000.000 0.575 lmiles
175 man trips at 40 miles round trip each
Subtotal Travel 4,025 I
Plotting
B. Exhibits at exhibits
C. Plots at cost plots
-
D. Plan Submittals I
Half Size Bond Copies at Cop}es
Full Size Bond Copies at I Copies
Subtotal Plotting ~$=========·
Miscellaneous Expenses
C. Other - Asphalt Coring Equipment $ 6,325
C. Other - Ice $ 250
C. Other - laboratory testing costs $ 25,400
Subtotal Miscellaneous Expenses 1$ 31,9751
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
-
1: I
TOTAL ESTIMATED OUTSIDE SERVICES 1$ - I
TOTAL ESTIMATED EXPENSES $ 36,000
3/26/2013 Page 1 of 1

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
Table 1 - Breakdown of Estimated Fee
Earthwork
Senior Field Technician 300 hours @ $ 26.25 /hour $ 7,875.00
Senior Laboratory Technician 100 hours @ $ 23.00 /hour $ 2,300.00
Subtotal $ 10,175.00
Concrete
Senior Field Technician 200 hours @ $ 26.25 /hour $ 5,250.00
Senior Laboratory Technician 80 hours @ $ 23.00 /hour $ 1,840.00
Subtotal $ 7,090.00
Asphalt Paving
Senior Field Technician 300 hours @ $ 26.25 /hour $ 7,875.00
Senior Laboratory Technician 170 hours @ $ 23.00 /hour $ 3,910.00
Subtotal $ 11,785.00
Project Management and Data Processing
Project Manager 60 hours @ $ 46.15 /hour $ 2,769.00
Project Principal 15 hours @ $ 60.09 /hour $ 901.35
Data Processor 75 hours @ $ 22.50 /hour $ 1,687.50
Subtotal $ 5,357.85
Estimated Direct Labor Cost $ 34,407.85
Overhead (130%) $ 44,730.21
Profit (Direct Labor+ Overhead) (10%) $ 7,913.81
Subtotal $ 87,051.86
Direct Expenses
Asphalt Coring Equipment 115 hours @ $ 55.00 /hour $ 6,325.00
Ice 50 bags @ $ 5.00 /bag $ 250.00
On-Site Laboratory w/ Mobilization Allowance @ $ 25,400.00 /each $ 25,400.00
Mileage (40 miles round trip@ $.575/mile) 175 trips @ $ 23.00 /trip $ 4,025.00
Estimated Direct Expenses Subtotal $ 36,000.00
TOTAL ESTIMATED FEE $ 123,051.86
Ninyo & Moore I MC85 at 91st Avenuet Phoenix, Arizona I 605629002 I September 23, 2020 1

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL-TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
CONSULTANT: --------------- EPS Group, Inc. CONTRACT NO.: 2021-021
PROJECT NAME TT0651 - MC85 at 91st. Ave.
DIRECT LABOR
Classifications Man-hours Hourly Rates Labor Costs
Survey Manager 10 $56.11 $561.10
Project Manager RLS 17 $44.67 $759.39
Project Manager 30 $35.00 $1,050.00
CADD Technician II 15 $34.11 $511.65
CADD Technician I 39 $25.25 $984.75
Crew Chief 675 $31.25 $21,093.75
Instrument Person 675 $15.50 $10,462.50
Rod Person 107 $15.00 $1,605.00
Secretary/Clerical 10 $24.50 $245.00
$0.00
$0.00
$0.00
$0.00
TOTAL HOURS: 1,578 $37,273.14
Consultants Subtotal Direct Labor $37,273.14
Consultant's Overhead@ 162.72% Direct Labor 162.7200% -------------- $60,650.85
Consultant's Profit @10% of (Direct Labor+ Overhead) 10.00% $9,792.40
Consultant's Total Direct Labor $107,716.39
DIRECT AND OUTSIDE EXPENSES
Description Expense Amount
mileage@ $0.575/mile (current GSA rate) = 14,100.43 miles estimated $8,107.75
I
Consultant's Total Direct and Outside Expenses $8,107.75

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL - TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
SUBCONSULTANT(S)
Name of Subconsultant Task Total Cost
None
Total Subconsultant(s) ---------- $0.00
_______ __
Cons u It ant's Total Direct Labor $107,716.39 ......,.
_______ __
Consultant's Total Direct and Outside Expenses $8,107.75 .....,.
Total --------------- $115,824.14
Consultant's Totals of Direct Labor and Direct and Outside Expenses _____ $115,824.14 ....... ____ _
TOTAL PROPOSED FEE $115,824.14
(Inclusive of Consultant and Subconsultant[s] total proposed fee)
EPS Group, Inc.
Firm
David Hargrove
Signature
Project Manager
Title
12/4/2020
Date

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL - TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
CONSULTANT: ------------ WSP USA Inc. CONTRACT NO.:
PROJECT NAME TT0651 - MC85 at 91st. Ave.
DIRECT LABOR
Classifications Man-hours Hourly Rates Labor Costs
Office Manager 1,557 $37.09 $57,749.13
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL HOURS: 1,557 $57,749.13
Consultants Subtotal Direct Labor $57,749.13
Consultant's Overhead@ 117.26% Direct Labor $67,716.63
Consultant's Profit @ 10% of (Direct Labor+ Overhead) $12,546.58
Consultant's Total Direct Labor $138,012.34
DIRECT AND OUTSIDE EXPENSES
Description Expense Amount
Mileage
Consultant's Total Direct and Outside Expenses $0.00

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
FEE PROPOSAL-TABLE A
CONSULTANT
COST PROPOSAL SUMMARY
SUBCONSUL TANT(S)
Name of Subconsultant Task Total Cost
N/A
Total Subconsultant(s) ---------- $0.00
Cons u It ant's Total Direct Labor ----------- $138,012.34
Consultant's Total Direct and Outside Expenses ----------- $0.00
Total ------------- $138,012.34
Consultant's Totals of Direct Labor and Direct and Outside Expenses ---------- $138,012.34
TOTAL PROPOSED FEE $138,012.34
(Inclusive of Consultant and Subconsultant[s] total proposed fee)
WSP USA Inc.
Firm
Signature
Project Manager
Title
12/02/20
Date

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
1-)
December 7, 2020
Lisa Ruane, P.E.
Construction Engineer
Maricopa County Department of Transportation
2901 W. Durango Street• Phoenix, AZ 85009
Subject: Scope and Fee Proposal Submittal
Revision No.2
Contract 2021-021
TT0651 - MC 85 at 91st Ave.
Dear Ms. Ruane,
Thank you for the opportunity Maricopa County Department of Transportation (MCDOT) has afforded HDR
Construction Control Corporation (HDR) to provide Construction Administration Services on TT0651, MC85 at
91st Ave. project.
Attached please find HDR's Revision No.2 of scope and fee proposal submittal for CA services during the pre­
construction, construction, and close-out phases of the project. Included in the package are fee proposals
from our three proposed subconsultants. This primary change is inclusive of EPS' revised fee proposal, which
necessitated a slight revision to HDR's fee proposal package. All other documents remain unchanged.
This submittal is based on HDR's 2019 FAR audit report and labor classifications rates from our MCDOT 2018-
019 contract. We are acknowledging that this submittal is being made early in relation to anticipated
construction NTP, thus HDR reserves the right to re-negotiate the classifications wage rates along with
incorporation of the overhead rate corresponding with the actual NTP of the project.
We appreciate the opportunity to provide these CA services for MCDOT and please let me know should you
have any questions or require additional information. I could be reached at either 520.275.8404 or
maher.salah@hdrinc.com.
Sincerely,
HDR CY sZoration
Maher Salah, PE
Vice President & AZ/NM Field Services Managing Principal
C: Cover Letter
Fee Proposal (HDR)
Scope of Work, Exhibit A
Fee Proposals (WSP, EPS, N&M)
Project File
hdrinc.com
20 East Thomas Road, Suite 2500, Phoenix, AZ 85012··3118

DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
EXHIBIT A
CONSULTANT'S SCOPE OF WORK
CONSTRUCTION ADMINISTRATION SERVICES
CONTRACT NO. 2021-021
MC 85 at 91st Avenue- Project No. TT0651
1. DEFINITIONS
COUNTY Maricopa Department of Transportation (MCDOT}
PROJECT MONITOR The official MCDOT representative who will remain
available throughout all phases of the construction
project and who shall provide guidance to the
Consultant during the administration of the
construction contract.
CONSULTANT Employee(s} of the Prime firm and/or their Sub­
Consultants, contracted with MCDOT to represent
MCDOT and administer the construction contract in
accordance with this Scope of Work; Project Plans
and Specifications; MCDOT, MAG and other
applicable standard details and specifications; the
MCDOT Manual for Construction Management; and
MCDOT policies and procedures.
CONSTRUCTION The performance of contract management,
ADMINISTRATION construction inspection, office procedures, safety
monitoring, partnering, documenting the work, and
all other duties required to successfully manage the
project under this contract. Included is enforcement
of the MCDOT Title VI program, and all of the
requirements of the construction contract.
2. GENERAL
2.1. CONSULTANT shall provide complete construction administration services to the
Maricopa County Department of Transportation, hereinafter referred to as
COUNTY, and to serve as an extension of the COUNTY staff. The following outline
is not intended as a complete task listing, but as a general outline of the level of
service required.
2.2. Assign as Resident Engineer, a Professional Engineer licensed in Arizona in Civil
Engineering, or an approved related field. The Resident Engineer must have a
minimum of five years of proven experience in all aspects of Construction
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DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
Administration for publically owned roadway projects. This individual will be the
Lead for the COUNTY throughout the construction of this project.
2.3. Assist and/or represent the COUNTY during project audits when applicable. The
assigned RE shall make him/herself available and be able to produce the necessary
documents that are requested for these audits.
2.4. Prior to submittal of Fee Proposal, consult with COUNTY to determine the general
nature, scope and extent of the construction administration services required of
the WORK, unique situations associated with the project, and to identify the need
for, and availability of project data or services.
2.5. The project has existing IGA's with the Cities of Phoenix and Tolleson, and
coordinating with these agencies will be necessary per requirements of the IGAs
and Special Provisions of the construction contract, Addenda and Change Orders.
CONSULTANT will be the lead in coordination with the cities throughout
construction, and in assuring the conditions of the agreements are met, including
assistance with any final computations for cost sharing between the COUNTY and
cities.
Payment-in-Lieu Agreements also exist between COUNTY, adjacent private
development, and possibly adjoining cities. Assistance in the estimated and final
cost calculations may be requested.
2.6. Maintain a field office in facilities provided by Construction Contractor in close
proximity to the project site, preferably within the project limits. If a suitable
location cannot be found within the project limits, the field office shall be located
as close to the project as possible. Assist the Contractor in locating a suitable
facility.
After written notice to proceed, CONSULTANT shall:
2.7. Assist the Contractor in arranging for access, and securing any permits required to
enter upon public and private property, as required, for CONSULTANT to perform
services required for the WORK.
2.8. Maintain a project staff for the full duration of the contract that is knowledgeable
in all areas of work covered within this Scope of Work and the project's
construction contract documents. Employees of the CONSULTANT or any SUB­
CONSULTANTS who do not perform their work in a safe and knowledgeable
manner, or who are intemperate or disorderly, shall be removed immediately
from the project at the written request of the COUNTY.
2.9. The CONSULTANT or SUB-CONSULTANTS providing services under this contract
cannot have the same parent company or any corporate association with the
contractor(s) performing work for these projects.
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DocuSign Envelope ID: 27E39E60-1B1B-491E-A865-8E95867755E6
3. SPECIFIC WORK REQUIREMENTS
3.1 MANAGEMENT SERVICES
3.1.1 The CONSULTANT, as contract administrator, shall have the sole
responsibility for communicating or relaying information and/or requests to
the contractor. Problems or questions concerning the project or the
contractor shall be addressed to, and by, the CONSULTANT. The
CONSULTANT will be expected to be actively engaged with the project and
respond to project issues in an expeditious manner to meet time
constraints of the project.
3.1.2 The CONSULTANT shall provide project field inspection staff with vehicular
transportation, cellular telephone, and any other required devices to
successfully determine the quality of workmanship of the contractor. Field
testing equipment for soils and/or concrete as may be required for work
under Section 3.2. All project staff is required to have computer access for
effective and comprehensive documentation, reporting, analysis and
communication.
3.1.3 Prepare, issue and maintain a list of key personnel assigned to the project
including contractor and subs, consultant, and any other sub-consultant
personnel by listing telephone numbers, e-mail addresses, affiliation and
responsibility.
3.1.4 The CONSULTANT shall have a thorough working knowledge and prior
experience with Partnering as it relates to the construction of public
projects. The CONSULTANT and the staff shall maintain a professional
working relationship with the contractor throughout the duration of the
construction project.
3.1.5 Either prior to, or no later than five (5) business days after Notice to
Proceed for CONSULTANT, CONSULTANT shall meet with the COUNTY to
establish the Partnering needs and direction as it specifically applies to this
project and the COUNTY Partnering Program. This meeting will also identify
all stakeholders beyond the CONSULTANT, COUNTY, and Contractor;
address Partnering budget; address facilitation of the initial Partnering
Workshop and Pre-Construction meeting; and identify potential venues or
formats.
3.1.6 In accordance with the COUNTY Partnering Program, assist the Partnering
facilitator, who shall be mutually agreed upon by COUNTY, CONSULTANT
and CONTRACTOR, in making arrangements for, and conducting an Initial
Partnering Workshop for the project. This Workshop will review the overall
scope and intent of the project; discuss the principles of Partnering;
establish the unified goals of the Project and the construction team; identify
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Contractor issues; establish the Project's escalation matrix; identify issues of
concern from Stakeholders; and develop action plans to address each issue.
The CONSULTANT shall be solely responsible for notifying the Stakeholders
of this meeting.
3.1.7 The CONSULTANT shall take the lead in following through with Partnering
throughout the duration of the project. Partnering shall be a standard
agenda item at weekly construction meetings, and will also entail special
meetings to specifically address issue resolution and the effectiveness of
the Partnering in achieving resolution and construction team effectiveness.
The CONSULTANT shall be responsible for documentation of the
Partnering, including details of follow through on the action plans for each
issue and the resolution of issues.
3.1.8 Make arrangements for and conduct the pre-construction meeting for the
project. To maximize efficiency and attendance of key personnel, the pre­
construction meeting is to be combined with the Initial Partnering
Workshop. Agenda templates for the combined meetings are available and
shall be tailored to address the specific needs and requirements of the
Project. The conference shall be held in one of the conference rooms at
Maricopa County Department of Transportation, located at 2901 West
Durango in Phoenix, Arizona, or other venue and/or format as appropriate.
The CONSULTANT shall be solely responsible for notifying the Stakeholders
of this and all subsequent project meetings. Alternative arrangements may
be considered for an off-site location if combined with the initial Partnering
Workshop.
3.1.9 Prepare a schedule of shop drawings and material submittals to be
expected from the Contractor that is consistent with the project schedule.
3.1.10 Review and approve shop drawings and material submittals. Distribute as
necessary to appropriate municipal and/or MCDOT Division if their review is
desired or specified. CONSULTANT shall confer with other reviewers of
submittals as necessary for project requirements, but shall be the singular
responding authority of submittal response. Such submittals shall be
stamped either "Approved," "Not Approved." or "Approved as Noted", as
appropriate, and returned to Contractor.
3.1.11 Prepare a Material Sampling and Testing Plan with the assistance of MCDOT
Material Testing Section outlining the required tests, the frequency of
testing and sampling requirements for materials anticipated for use on the
project in accordance with the MCDOT Sampling & Testing Guide - non­
Federal and/or MCDOT's Construction Management Manual Appendix "A".
The sampling frequency for Correlation/Verification testing will generally
occur at the approximate rate of one per five acceptance tests.
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3.1.12 Prepare a Materials Certification Log that lists manufacturer's Certificates of
Compliance and Certificates of Analysis that will be required during
construction. The manufacturer's certifications shall be reviewed to assure
that all materials and manufactured items incorporated into the project
conform to the plans and specifications. The certifications shall include as a
minimum, the information listed in the format of Appendix "A", page 21 of
MCDOT's Construction Management Manual.
3.1.13 The CONSULTANT shall submit written narrative progress reports to the
PROJECT MONITOR on a weekly and monthly basis. The weekly reports
shall be delivered by 9:00 A.M. Monday morning following the week
covered in the report, and they shall contain considerable detail about
activities on the project. A detail of the CONSULTANT's anticipated type and
number of project personnel to adequately cover the work for the up­
coming week shall also be included. Project staffing shall be proportional to
upcoming work, and expertise shall be appropriately assigned.
3.1.14 Monthly reports shall be delivered by the fifth (5) of each month, and shall
consist of a brief recap of the project progress for the previous month
including comments on schedule and progress, deficiencies, and any
problems, which may result in claims or additional expense to the COUNTY.
When seventy percent (70%) of the contract time has been used for the
project, the CONSULTANT shall advise the PROJECT MONITOR if the project
can be completed within the original time frame. If the CONSULTANT
cannot, a detailed analysis outlining the time needed to complete the
project must be submitted along with a request for an extension of time to
the PROJECT MONITOR. This analysis and request must be completed and
received by the PROJECT MONITOR prior to eighty percent (80%) of the
contract or work assignment time being used.
3.1.15 Each of the project staff performing inspection or assigned responsibility for
any project operation is required to maintain a diary of detailed information
concerning the contractor's operations for the specific phase of work they
are assigned to. These diaries shall be completed for every day that project
staff is actively participating in the contract in accordance with the MCDOT
Manual for Construction Management, and shall be kept on file in the
project field office, and shall be made available to the COUNTY upon
request.
3.1.16 Conduct weekly meetings with Contractor's supervisory personnel to
provide close coordination and Contractor's understanding of each aspect
of the work. At a minimum, one meeting per month shall include a
discussion of the status of the project's Partnering relationship and review
the partnering evaluation results. Prepare minutes each weekly meeting
and transmit to all concerned parties and Stakeholders. The COUNTY shall
approve meeting location and schedule.
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3.1.17 Determine quantity of work in-place, obtain Contractor's concurrence, and
prepare monthly progress payment report(s) utilizing MCDOT's standard
format, and submit to the COUNTY within 5 days after the 20th of each
month. All signatures shall be in blue ink. The CONSULTANT shall maintain
separate and distinct records, files, all inspection diaries, log books, survey
staking records, material tests results and required documentation that
justify all payments for quantity of work in-place. A process for electronic
signatures, may be considered by the COUNTY in lieu of the blue ink
signatures. Electronic signatures would be routed through programming as
determined by the COUNTY.
3.1.18 Maintain a subcontractor list and a copy of subcontracts. Verify that prime
contractor is maintaining a minimum of 50% self-performance.
3.1.19 Analyze problems, which may arise as the result of any changes, actual field
conditions, or alterations. Make appropriate analysis of alternative actions
and submit recommended solutions, cost analysis, supporting documents
and calculations in writing to the COUNTY for review and approval. If a
change order is required, make recommendations for and process change
orders for submittal to the COUNTY for final approval. The COUNTY shall
be consulted regarding the format of the Change Order. Four (4) original
change orders shall be submitted, (five (5) for change orders requiring
Board approval) on County forms. All signatures shall be in blue ink. The
CONSULTANT shall obtain "concurrence" from MCDOT PROJECT MONITOR
and Chief Construction Engineer on Major Change Orders and "notify" the
same on all Change Orders. A process for electronic signatures, may be
considered by the COUNTY in lieu of the blue ink signatures. Electronic
signatures would be routed through programming as determined by the
COUNTY.
3.1.20 Arrange and conduct a final inspection when work is complete. Prepare a
deficiency list and re-inspect items that required repair, replacement or
needed additional attention. Coordinate with additional agencies
throughout the progression of the PROJECT to verify CONTRACTOR and
COUNTY adherence to all construction Details and methods of construction
deviating from, or in addition to MAG, MCDOT, and City Supplemental
Standards and Details, as applicable. Representatives from all additional
agencies are invited to Final Inspections of affected work.
3.1.21 Make final determination of all contract quantities. Prepare and submit
final payment request together with final quantity analysis, change orders,
and all necessary certificates of performance documents on COUNTY
approved forms.
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3.1.22 In accordance with the MCDOT PC&I Division FINAL Record Drawing
Standard Operating Procedure, prepare FINAL Record Drawings by updating
an electronic PDF master file of the COUNTY "AS-Bid" Plan Set to provide an
accurate permanent record of the project's actual constructed features.
The Record Drawing master file shall be continuously updated throughout
construction as changes are constructed and submitted to the COUNTY
within 90-days of construction Final Acceptance. All information concerning
changes, additions or deletions to the original design shall be made
electronically to the master file and shown in red and clouded, with any
deleted item(s) crossed or lined out, but not obscured by the record
drawing changes. The CONSULTANT Resident Engineer shall provide a
sealed and signed record drawing certification statement on the cover
sheet. The Resident Engineer's Registered Professional Civil Engineer seal
shall be affixed to the cover sheet with, as a minimum, a certification
statement similar to the following:
RECORD DRAWING CERTIFICATION
To the best of my knowledge and belief, the project was constructed as
shown hereon.
3.1.23 Establish and maintain a project file according to the MCDOT PC&I Division
Filing Indexing Guide, and submit completed file to the COUNTY and
include all shop drawings, daily inspection diaries, maintenance manuals,
manufacturer's instructions, parts lists, or other pertinent data applicable to
the project. File shall also contain copies of all correspondence, inspection
logs, reports, test results, photographs, documentation for cause of delays,
payment requests, change orders, field orders and sketches, survey notes,
quantity estimates and such other applicable documents necessary to
provide a complete and accurate job record from beginning to end. Project
Record Documents as defined by the PROJECT MONITOR shall be provided
in electronic pdf format on a monthly basis throughout the duration of the
project. I
3.1.24 Submit a final report stating that the project has been completed in
substantial compliance with the contract requirements with the I
recommendation that the project be accepted and final payment made to
Contractor. Closeout documents and examples are provided in the MCDOT
Manual for Construction Management, and shall be submitted no later than
90 calendar days following final acceptance of the project.
3.1.25 Provide post-construction analysis of the project addressing areas of
successful prosecution, and specific types of problems encountered, along
with recommendations for prevention of similar problems on future
projects. In a lead position, participate in post-construction "Lessons
Learned" Workshop.
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3.2 INSPECTION AND MATERIALS TESTING SERVICES:
CONSULTANT shall provide the following Inspection and Materials Testing
Services:
3.2.1 Perform all inspection and field documentation to adequately record the
quality of the work and as it is being constructed by the contractor.
3.2.2 Provide at least one qualified inspector on the site, as required, when
significant work is being performed by Contractor. Provide additional
project staff as necessary to match the production of the contractor, which
shall remain consistent with the negotiated staffing plan for the contract.
Specialty inspection experience for: electrical components, signal
equipment, fiber optic cable installation and equipment will be required.
The COUNTY may opt to include Landscape inspection and other related
services. The CONSULTANT shall provide an inspector with project specific
experience of no less than five prior projects of similar components. The
CONSULTANT shall submit the proposed inspectors resume and specialty
project experience information for review and consideration.
3.2.3 Inspect work in progress, finished work, and keep Contractor informed of
acceptability status of the work. If CONSULTANT'S project personnel
observe or are aware of unsafe practices or site safety conditions which are
patently unacceptable and jeopardize the life and health of employees on
the site, or the public, and endanger property adjacent to the work site,
CONSULTANT shall immediately notify Contractor and the COUNTY of such
unsafe conditions. Nothing herein is intended to relieve Contractor of his
contractual responsibility for safety on the project, or to make
CONSULTANT responsible for Contractor safety procedures.
3.2.4 Inspect material stored on-site to verify it is stored properly to prevent
damage to the material, and the contractor has adequate security measures
in place to prevent theft or vandalism.
3.2.5 Complete photographic coverage of the project during construction is not
required; however, complete photographic coverage of the site prior to
construction and after completion of construction is mandatory. Critical
developments or conditions during construction shall be photographed and
included in the inspection record, which shall include but not be limited to,
flood damage, accidents, substandard work, structural failure, or any other
instance that is deemed pertinent by the Inspector.
3.2.6 Thorough inspections shall be made prior to terminal operations, such as
backfilling, concrete pours, pipeline tests, and inspections. All correction
orders to contractor shall be made in written form with a copy attached to
the inspection record.
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3.2.7 Prepare a Project Materials Sampling and Testing Plan in accordance with
Appendix A19 of the Construction Management Manual and submit to
COUNTY for review. Perform all quality assurance and acceptance testing
and reporting for the PROJECT.
3.2.8 Laboratory, field tests, and reports shall be reviewed and signed by a
Professional Engineer registered in the State of Arizona.
3.2.9 CONSULTANT shall maintain close contact with Contractor and keep
continuously aware of the current schedule. CONSULTANT shall keep
Contractor aware of the inspection and testing requirements and the effect
these have on work scheduling, in order to avoid delays and
misunderstandings.
3.2.10 Materials testing services, both field and laboratory, shall be provided by an
organization which is certified through the AASHTO Accreditation Program
in the requisite procedures.
3.2.11 Each supervising materials technician shall be certified by the National
Institute for Certification in Engineering Technologies (NICET) at Level Ill or
above in the applicable field(s) and/or meet the following requirements:
• Registered as a Professional Engineer in the State of Arizona with
one year of applicable experience, acceptable to the COUNTY
• Certified as an Engineer-in-Training by the State of Arizona with
one year of applicable experience, acceptable to the COUNTY
• Hold a Bachelor of Science Degree in Civil Engineering, Civil
Engineering Technology, or Construction, with three years of
applicable experience acceptable to the COUNTY.
3.2.12 Technicians shall meet one of the following requirements:
• Construction Materials Technician certified at Level II or higher by
NICET in appropriate subfield
• Construction Materials Technician trainee under direct observation
of a Level II or Level Ill technician certified in appropriate subfield
3.2.13 At least eighty percent (80%) of CONSULTANT'S inspection team shall meet
the following requirements:
• Engineer-in-Training certified by the State of Arizona with two
years of highway construction experience, acceptable to the
COUNTY.
• An individual with three years of highway experience, acceptable to
the COUNTY and a Bachelor of Science Degree in Civil Engineering,
Civil Engineering Technology or Construction Management.
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• "Field" certification by the American Concrete Institute (ACI) and
the Arizona Technical Testing Institute (ATTI).
• Highway Construction Technician certified by NICET.
• A NICET certified Engineering Technician in Civil Engineering
Technology with five years of highway experience, acceptable to
the COUNTY
3.3 CONSTRUCTION STAKING AND SURVEYING :
3.3.1 Perform all base surveys and cross section of existing conditions that may
be required as a basis for quantity determination, and/or establishment of
construction lines and grades.
3.3.2 Provide construction staking necessary for Contractor's performance of the
work.
3.3.3 Perform surveys and measurements during the course of the work, as may
be required, in order to determine the quantity of work in place.
3.3.4 Perform final surveys and measurements for final quantity determination
and as required for the preparation of record drawings.
3.3.5 Assign overall responsibility for survey work to a Registered Land Surveyor,
licensed in Arizona.
3.3.6 Prior to commencement of the construction work, CONSULTANT shall
stake limits of right-of-way, temporary and permanent easements.
4. PROJECT MONITOR
COUNTY will assign a staff member to serve as contact person to CONSULTANT. The
COUNTY representative will periodically visit the site to keep informed of the job
conditions and progress and may from time to time, issue instructions or make
suggestions to facilitate the work. The COUNTY representative will not assume the duties
or responsibilities of CONSULTANT under this Contract. The COUNTY representative will
not perform any of the inspection prior to final inspection and will not solve routine
problems for CONSULTANT. Problems of an unusual nature shall be referred to the
COUNTY representative together with CONSULTANT'S recommendation for solving the
problem. The assigned representative will be CONSULTANT'S primary contact. All
transactions with the COUNTY under this Contract shall be conducted through and all
correspondence shall be directed to the assigned representative.
5. CORRESPONDENCE AND REPORTS
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In addition to project file requirements, CONSULTANT shall submit copies of all relevant
correspondence with Contractor to the COUNTY as soon as possible. Meeting minutes
shall be transmitted to the COUNTY weekly. Reporting shall be as detailed in Section 3.1.
6. DURATION OF CONTRACT AND PAYMENT FOR SERVICES
6.1 The performance period of each work assignment shall extend from the date of
the Notice to Proceed to CONSULTANT, to Ninety (90) calendar days after final
construction project acceptance. The term of each work assignment will be
extended by change order to correspond to any extensions to the construction
contract.
6.2 Whenever Contractor is prevented from working due to causes beyond its control,
CONSULTANT'S presence at the job site may not be required with the same
frequency and/or duration as during construction activity.
7. ADDITIONAL SERVICES
7.1 Following express written authorization by the COUNTY, CONSULTANT shall
provide jobsite construction administration services on an overtime basis, in
accordance with Exhibit B, Consultant's Fee Schedule.
7.2 Constructability Review: Upon the COUNTY'S written request, the CONSULTANT
shall provide a constructability review of contract documents. Items to include,
but not be limited to:
• Plan-in hand inspection of the project site. This on-site inspection will include
actual field conditions that may not be accurately depicted on Plans due to date of
plan development, omissions, or other reasons. Note any conflicts not identified
on the Plans.
• Review of the Special Provision wording for continuity as they relate to MAG
Standard Specifications, MCDOT Supplement, and other Agency specifications as
applicable.
• Note any missing bid items MCDOT normally incorporates such as the inclusion
of items for Variable Message Boards and Uniformed Off -Duty Officer.
• Review and help verify that quantities on the Bid Schedule are in agreement
with both those on the Plan Quantity Summary Sheets and the Plan sheet call­
outs.
• Review and note any conflicting information between Plans, Special Provisions,
MAG Standards and MCDOT Supplement to MAG.
• Note if Special Provisions and their measurement and payment sections
adequately address the scope of the work in each bid item? Particular attention
should be given to the "Remove and Reconstruct", or "Relocate and Adjust" bid
items.
• Review results should be listed in orderly fashion and shall be categorized by
headings of, in order, "Bid Schedule", "Special Provisions", and "Plans" on the
standard MCDOT Comment Review Form provided. Findings that affect in more
than one area shall be noted under each heading. For example, if the quantity
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on the Bid Schedule does not match the total on the Quantity Summary totals,
not under both "Bid Schedule" and "Plans". Supplemental plan redlines for
approximate locations and types of conflicts may also be submitted.
• Attend Comment Resolution or other meetings with COUNTY as required.
7.3 Pre-Construction Activities Specific to TT0651: Based on knowledge attained
throughout Construction Administration tenure on TT0345 such as "Lessons
Learned", working relationships with and standards of !GA Agencies, Utilities
within corridor, Existing businesses and new Development construction:
• Assist MCDOT Project Management and Consultant Design Engineer in
development of the final PS&E package. This will also include attendance at
monthly Design meetings, and other meetings on-site, or in office as necessary.
• Consult with MCDOT Project Management and Intergovernmental Relations for
development of Amendments to existing IGA's with Cities of Phoenix and Tolleson.
• Work with MCDOT Utilities Branch in identifying required utility relocations,
determining their final locations in relation to final roadway configuration,
inspection and documentation of relocations in advance of construction. Utilities
anticipated to include SRP (separate divisions for Distribution, Transmission, and
Irrigation), Telecommunications (Century Link, Cox, and MCI), water for Cities of
Phoenix and Tolleson.
• Coordinate with MCDOT Permits, and possibly Cities of Phoenix and Tolleson, on
permit applications by third parties, within project Construction and Traffic
Control limits.
• Assist in the review of estimated quantities and costs for Payment-in-Lieu
Agreements with developments within limits of work. Verify as-built quantities
and costs.
7.4 Provide other additional services as may be required, upon written authorization
by the COUNTY in accordance with SECTION V - AMENDMENTS of the Contract
Agreement.
(END OF SCOPE OF WORK)
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