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SERIAL 200114-C INMATE CLOTHING DATE OF LAST REVISION: December 11, 2019 CONTRACT END DATE: November 30, 2020 CONTRACT PERIOD THROUGH NOVEMBER 30, 2020 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for INMATE CLOTHING Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on December 11, 2019. All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. BG/mm Attach Copy to: Office of Procurement Services Barry Thiem, MCSO Amie Bristol, MCSO Chuck Mayper, MCSO (Please remove Serial 13164-C from your contract notebooks) SERIAL 200114-C AMERICAN TEXTILE SYSTEMS, 10631 HATHAWAY DR., SANTA FE SPRINGS, CA 90670-3780 SERIAL 200114-C NIGP CODE: 200-49 RESPONDENT'S NAME: American Textile Systems COUNTY VENDOR NUMBER: VC0000003317 ADDRESS: 10631 Hathaway Dr. Santa Fe Springs, CA 90670-3780 P.O. ADDRESS: N/A TELEPHONE NUMBER: 562-307-0762 FACSIMILE NUMBER: 562-229-0597 WEB SITE: www.amtexsys.com CONTACT (REPRESENTATIVE): Julia Weber REPRESENTATIVE'S E-MAIL ADDRESS: julia@amtexsys.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS X [ ] CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X [ ] [JRW ] NET 30 DAYS SECTION 2.13 – WASH CLOTH Item Price Qty Unit Notes Manufacturer WASH CLOTH $1.65 1 dozen Price per dozen ATS PRICING SHEET NIGP CODE 73560 Terms: NET 30 Vendor Number: VC0000003317 Certificates of Insurance Required Contract Period: To cover the period ending November 30, 2020. SERIAL 200114-C BOB BARKER COMPANY INC., 7925 PURFOY RD., FUQUAY-VARINA, NC 27526 SERIAL 200114-C NIGP CODE: 200-49 RESPONDENT'S NAME: Bob Barker Company, Inc COUNTY VENDOR NUMBER: VC0000005563 ADDRESS: 7925 Purfoy Rd Fuquay-Varina, NC 27526 P.O. ADDRESS: PO BOX 429, Fuquay-Varina, NC 27526 TELEPHONE NUMBER: 800-334-9880 FACSIMILE NUMBER: 800-322-7537 WEB SITE: www.bobbarker.com CONTACT (REPRESENTATIVE): Tabitha L. Poteat REPRESENTATIVE'S E-MAIL ADDRESS: tabithapoteat@bobbarker.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS [ ] [X ] CONTRACT WILL ACCEPT PROCUREMENT CARD FOR PAYMENT [ X ] [ ] [ X] NET 30 DAYS SECTION 2.10 – MEN’S WOVEN QUALITY BOXER SHORTS Size Price Unit Prod Code Bidder Notes Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be Small $13.26 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be Med $13.26 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be Large $13.26 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be XL $13.26 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be 2XL $13.26 dozen JEBXLSQ6040 delivered within 90-120 days SERIAL 200114-C BOB BARKER COMPANY INC. Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be 4XL $15.32 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be 6XL $18.12 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be 8XL $21.22 dozen JEBXLSQ6040 delivered within 90-120 days Bob Barker Company Please note that these items meet all specifications. Price provided is per dozen. Items must be purchased in quantities of 1 master case/ 10 dozen of the same size and will be 10XL $21.22 dozen JEBXLSQ6040 delivered within 90-120 days PRICING SHEET NIGP CODE 20187 Terms: NET 30 Vendor Number: VC0000005563 Certificates of Insurance Required Contract Period: To cover the period ending November 30, 2020. SERIAL 200114-C VICTORY SUPPLY LLC, 7025 INDUSTRIAL PARK RD., MOUNT PLEASANT, TN 38474 SERIAL 200114-C NIGP CODE: 200-49 RESPONDENT'S NAME: Victory Supply LLC COUNTY VENDOR NUMBER: 79090324 ADDRESS: 7025 Industrial Park Rd Mount Pleasant TN 38474 P.O. ADDRESS: Same as above TELEPHONE NUMBER: 888-376-1205 FACSIMILE NUMBER: 931-325-5521 WEB SITE: www.victorysupplyinc.com CONTACT (REPRESENTATIVE): Mariah Macham REPRESENTATIVE'S E-MAIL ADDRESS: mariah@victorysupplyinc.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS [X] [ ] CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X] [ ] [X] NET 30 DAYS SECTION 2.4 – NIGHT SHIRTS Size Price Unit Prod Code Bidder Notes Manufacturer Custom item similar to spec sheet S - M $6.24 each MCNS attached. Price per each VSI Custom item similar to spec sheet L - XL $6.47 each MCNS attached. Price per each VSI Custom item similar to spec sheet 2XL - 4XL $7.74 each MCNS attached. Price per each VSI Custom item similar to spec sheet 6XL - 10XL $8.17 each MCNS attached. Price per each VSI SECTION 2.6 – WOMEN’S PANTIES Size Price Unit Prod Code Manufacturer 6 (Blue) $8.21 dozen MCPNTY VSI 8 (Pink) $8.88 dozen MCPNTY VSI 10 (Green) $9.24 dozen MCPNTY VSI 12 (White) $9.24 dozen MCPNTY VSI 14 (White) $9.24 dozen MCPNTY VSI 16 (White) $9.24 dozen MCPNTY VSI 18 (White) $9.24 dozen MCPNTY VSI SERIAL 200114-C VICTORY SUPPLY LLC SECTION 2.8 – BRAS Size Price Unit Prod Code Notes Manufacturer 32 $19.34 dozen SBWH Price per dozen VSI 34 $19.34 dozen SBWH Price per dozen VSI 36 $19.34 dozen SBWH Price per dozen VSI 38 $19.34 dozen SBWH Price per dozen VSI 40 $19.34 dozen SBWH Price per dozen VSI 44 $20.34 dozen SBWH Price per dozen VSI 46 $20.34 dozen SBWH Price per dozen VSI 48 $20.34 dozen SBWH Price per dozen VSI 52 $20.34 dozen SBWH Price per dozen VSI Sze 54 $20.34 dozen SBWH Price per dozen VSI SECTION 2.9 – SOCKS Prod Item Price Qty Unit Bidder Notes Manufacturer Code Crew socks $4.19 1 dozen SKCRWH Price per dozen VSI Tube socks $4.07 1 dozen SKTBWH Price per dozen VSI SECTION 2.12 – BATH TOWEL Item Price Qty Unit Prod Code Bidder Notes Manufacturer BATH TOWEL (White) $8.24 1 dozen MCLNBT20402 Price per dozen VSI BATH TOWEL (Navy Blue) $10.34 1 dozen MCLNBT2040NV Price per dozen VSI SECTION 2.14 – BLANKETS Item Price Qty Unit Prod Code Bidder Notes Manufacturer BLANKETS $46.44 1 dozen LNBLSN Price per dozen VSI SECTION 2.15 – SHEETS Item Price Qty Unit Prod Code Bidder Notes Manufacturer SHEETS (Thread count 130) $25.44 1 dozen SHT66104 Price per dozen VSI SHEETS (Thread count 180) $37.97 1 dozen SHT66104T180 Price per dozen VSI SERIAL 200114-C VICTORY SUPPLY LLC SECTION 2.16 – SHIRTS, SHERIFF’S INMATE Item Size Price Unit Prod Code Bidder Notes SHIRTS SHERIFF'S INMATE MEDIUM $4.39 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE LARGE $4.47 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE XL $4.47 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE 2 XL $4.47 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE 4 XL $4.89 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE 6 XL $5.44 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE 10 XL $6.36 each MCUNSH Price per each (Black Ink (Unsentenced)) SHIRTS SHERIFF'S INMATE MEDIUM $4.19 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE LARGE $4.27 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE XL $4.27 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE 2 XL $4.27 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE 4 XL $4.74 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE 6 XL $5.24 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE 10 XL $6.16 each MCUNSH Price per each (Black Ink (Sentenced)) SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve MEDIUM $4.39 each MCUNSHJ Price per each (Juvenile)) SECTION 2.16 - SHIRTS, SHERIFF’S INMATE Item Size Price Unit Prod. Code Bidder Notes SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve LARGE $4.47 each MCUNSHJ Price per each (Juvenile)) SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve XL $4.47 each MCUNSHJ Price per each (Juvenile)) SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve 2 XL $4.47 each MCUNSHJ Price per each (Juvenile)) SERIAL 200114-C VICTORY SUPPLY LLC SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve 4 XL $4.89 each MCUNSHJ Price per each (Juvenile)) SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve 6 XL $5.44 each MCUNSHJ Price per each (Juvenile)) SHIRTS SHERIFF'S INMATE (Black Ink for Yellow Sleeve 10 XL $6.36 each MCUNSHJ Price per each (Juvenile)) SECTION 2.17 – PANTS, SHERIFF’S INMATE Prod Item Size Price Unit Bidder Notes Code PANTS SHERIFF'S INMATE Size: Med $5.07 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: Large $5.07 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: XL $5.07 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: 2XL $5.07 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: 4XL $5.44 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: 6XL $6.24 each MCUNTR Price per each PANTS SHERIFF'S INMATE Size: 10XL $6.49 each MCUNTR Price per each PRICING SHEET NIGP CODE 20049; 20186; 20187; 85092; 85064; 85012 Terms: NET 30 Vendor Number: VC0000004363 Certificates of Insurance Required Contract Period: To cover the period ending November 30, 2020. SERIAL 200114-C INMATE CLOTHING 1.0 INTENT Maricopa County Sheriff’s Office is seeking to award to multiple suppliers a contract for the provision of various inmate clothing, underwear and linen needs. MCSO clothes approximately 8000 inmates, total spend annually is $800K. Other governmental entities under agreement with the County may have access to services provided hereunder (see also Sections 3.17 and 3.18, below). The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. The County reserves the right to award either by the line item or as a whole depending on the most advantageous bid submitted. 2.0 SPECIFICATIONS 2.1 PANTS, INMATE 2.1.1 65% Polyester/35% combed cotton industrial finish, 7 ½ ounce twill 2.1.2 Color 2.1.2.1 Postman Blue 2.1.3 Material to be colorfast and able to withstand 300 industrial washings 2.1.4 1 ½” wide heat resistant elastic waistband with washable 26-gauge woven rubber 2.1.5 Elastic to be serged and double-needle lock stitched to pants (chain stitching is not acceptable) 2.1.6 Thread shall match garment on topstitching and bottom stitching 2.1.7 No zippers or other fasteners 2.1.8 No pockets 2.1.9 Crotch and mock fly to be sewn serged, double-needle lock stitched, and bar tacked 2.1.10 All seams to be double-needle flat felled lock type minimum eight stitches per inch 2.1.11 Leg hems shall be double folded and lock stitched (not blind stitched) 2.1.12 Manufacturer label to be stenciled on 2.1.13 Sizes 2.1.13.1 Small through 10 X-Large SERIAL 200114-C 2.1.13.2 Measurements of unwashed garments Front Rise Back Rise Inseam +/- Thigh +/- Relaxed Stretched +/- ¼” +/- ¼” ¼” ¼” Waist +/- Waist +/- ¼” ¼” SM 12 ½” 14” 31” 11 ½” 24” 36” MED 13” 15” 31” 12 ½” 26” 40” LG 14” 16” 31” 13½” 28” 44” XL 14 ½” 16 1/2” 33” 14 ½” 30” 48” 2XL 15” 17” 33” 15 ½” 34” 52” 3XL 15 ½” 17 ½” 32” 16 ½” 36” 56” 4XL 16” 18” 32” 17 ½” 38” 60” 6XL 17” 19” 32” 19 ½” 44” 68” 10XL 19” 21” 31” 23” 55” 84” 2.2 HEAVY THERMAL TOPS 2.2.1 First Quality 2.2.2 9.0 ounce knit fabric 2.2.3 US domestic sizing 2.2.4 Crew neck 2.2.5 Long sleeve shirt 2.2.6 3.25” spiral rib elastic type knit on sleeve 2.2.7 1” spiral rib elastic on crew neck 2.2.8 Color 2.2.8.1 Natural 2.2.9 Reinforced lock stitching at all stress points 2.2.10 Heavy weight 2.2.11 50% cotton/50% polyester blend 2.2.12 Sizes 2.2.12.1 4Xlarge 2.2.12.2 10Xlarge 2.2.13 2” black ink capital letters stenciled 2.3 SWEATSHIRTS, MEN’S 2.3.1 Heavy duty 2.3.2 Crew neck 2.3.3 50% cotton/50% polyester SERIAL 200114-C 2.3.4 Long sleeve 2.3.5 Preshrunk or shrink resistant 2.3.6 Color 2.3.6.1 Gray 2.3.7 Sizes 2.3.7.1 Large – 3Xlarge 2.4 NIGHT SHIRTS (MCSO) 2.4.1 65% polyester/35% combed cotton 2.4.2 Industrial laundry finish 2.4.3 4.5-ounce poplin weave 2.4.4 Slip over 2.4.5 V-neck with piping to be bias self-material single-needle locked stitched with two bar tacks at the neck 2.4.6 Sleeve hems and bottom hems shall be double folded and locked stitched (no blind stitch) 2.4.7 Raglan short sleeves 2.4.8 No buttons or other fasteners 2.4.9 No pocket 2.4.10 All seams to be triple-needle flat felled minimum eight stitches per inch. 2.4.10.1 Manufacturer label to be stenciled on 2.4.11 Material and stenciling to be colorfast and able to withstand 300 industrial washings 2.4.12 Stenciling 2.4.12.1 Black ink 2.4.12.1.1 2” capital letters 2.4.12.1.2 Size centered inside the neck opening 2.4.12.1.3 Centered on back of shirt, “MCSO INMATE” 2.4.13 Color 2.4.13.1 Orange SERIAL 200114-C 2.4.14 Measurements S – M L – XL 2X – 4X 6X – 10X SLEEVE From neck to end of sleeve 14” 16” 20” 22” CHEST Under arms area along chest 27” 33” 37” 42” LENGTH From neck to bottom of hem 44” 44” 45” 45” HEM Across the bottom 27” 33” 37” 42” V-Neck Back neck to V 8” 9” 10” 10” Pricing Unit of Measure S – M L – XL 2X – 4X 6X – 10X Each $ $ $ $ 2.5 JUVENILE NIGHT SHIRT 2.5.1 65% polyester/35% combed cotton 2.5.2 Industrial laundry finish 2.5.3 4.5-ounce poplin weave 2.5.4 Slip over 2.5.5 V-Neck with piping to be bias self-material single-needle locked stitched with two bar tacks at the neck 2.5.6 Sleeve hems and bottom hems shall be double folded and locked stitched (no blind stitch) 2.5.7 Raglan short sleeves 2.5.8 No buttons or other fasteners 2.5.9 All seams to be triple-needle flat felled minimum eight stitches per inch 2.5.10 Material to be colorfast and able to withstand 300 industrial washings 2.5.10.1 Manufacturer label to be stenciled on 2.5.11 Color 2.5.11.1 Navy Blue 2.5.12 Measurements Small – Large One size fits all Xlarge – 4Xlarge Sleeve 14” (From neck to end of sleeve) 16” Chest 27” (Under arms area chest) 33” Length 40” (From neck to bottom of hem) 40” Hem 26” (Across the bottom) 32” 2.5.13 Sizes 2.5.13.1 Small – Large (one size fits all) 2.5.13.2 XLarge – 4Xlarge SERIAL 200114-C 2.6 WOMEN’S PANTIES (MCSO) 2.6.1 100 percent preshrunk cotton panty – double cotton crotch, Fruit of the Loom or equal in quality 2.6.2 120 grams per square meter (GSM) weight 2.6.3 Heavy duty elastic waist 2.6.4 Waistband is ½” exposed elastic style 2.6.5 Heavy duty leg band 2.6.6 Manufacturer label to be stenciled on 2.6.7 Color (see “Sizes” 2.6.8): color fast dye, dye shall not mix with other colors when washed together 2.6.8 Sizes: A different color for each size. (US Standard Sizes) County has final say on variance. 2.6.8.1 Size 6, Blue 2.6.8.2 Size 8, Pink 2.6.8.3 Size 10, Green 2.6.8.4 Size 12, White 2.6.8.5 Size 14, White 2.6.8.6 Size 16, White 2.6.8.7 Size 18, White Size 6” 8” 10” 12” 14” 16” 18” Waist relaxed 12” 14” 16 ½” 18 ½” 20 ½” 22 ½” 24 ½” Waist stretched 24” 26” 28” 30” 32” 34” 36” Hip 16” 18” 20” 22” 24” 26” 28” Front rise 8 ½” 10” 10 ½” 11 ½” 12 ½” 13 ½” 15 ¼” Back rise 11 ½” 12 ½” 13 ½” 14 ½” 15 ½” 17” 19” Out seam 6 ½” 7” 8” 9” 9 ½” 10” 10 ¼” Crotch width 3 ¾” 4” 4 ¼” 4 ¼” 4 ½” 4 ½” 4 ½” 2.7 WOMEN’S PANTIES (JUVENILE) 2.7.1 100 percent pre-shrunk cotton brief – double cotton crotch, Fruit of the Loom or equal in quality 2.7.2 Heavy duty elastic waist SERIAL 200114-C 2.7.2.1 Waistband is ½” exposed elastic style 2.7.3 Heavy duty leg band 2.7.4 Color 2.7.4.1 White 2.7.5 Sizes 2.7.5.1 5 – 16 (US Standard Sizes) County has final say on variance. 2.8 BRAS 2.8.1 65% cotton/30% polyester/5% spandex sports bra 2.8.2 First Quality 2.8.3 No hooks or eyelets 2.8.4 Pullover style 2.8.5 Double panel fabric on front 2.8.6 Double stitching on all seams 2.8.7 Manufacturer label to be stenciled on 2.8.8 Color 2.8.8.1 White 2.8.9 Domestic Sizing 2.8.9.1 Numerical sizing from 32” – 54” SERIAL 200114-C 2.8.10 2” black lettering with the size letter centered on the back (MCSO only) Size 32 36 40 44 48 52 54 S M L XL 2X 4X 6X Shoulder strap 1 ½ 1 ½ 1 ½ 1 ½ 1 ½ 1 ½ 1 ½ Bust 14 ¼ 15 ¼ 16 ½ 18 19 ½ 21 21 3/4 Bottom 12 13 14 15 16 ¼ 17 ¾ 19 Neck drop 4 ½ 5 6 6 6 ½ 7 7 Body length 12 12 ½ 14 ¼ 15 ¼ 15 ½ 16 16 Armhole-Straight 7 ½ 8 9 9 ½ 10 10 ½ 10 ½ 2.9 SOCKS 2.9.1 Crew socks 2.9.1.1 Fruit of the Loom or equal in quality 2.9.1.2 First Quality 2.9.1.3 19” mid-calf 2.9.1.4 28+ ounces per dozen 2.9.1.5 ½” welt top 2.9.1.6 Double reinforced toe 2.9.1.7 Cushioned foot 2.9.1.8 Rib knit to prevent sock from slouching 2.9.1.9 80% cotton/20% polyester 2.9.1.10 Color 2.9.1.10.1 White 2.9.1.11 Men’s sizes 10 – 13 2.9.2 Tube socks 2.9.2.1 Fruit of the Loom or equal in quality 2.9.2.2 80% cotton/20% polyester, open end cotton 2.9.2.3 Color: 2.9.2.3.1White 2.9.2.4 Men’s sizes 10 – 13 2.9.2.5 Minimum weight: 29 ounces per dozen 2.9.2.6 Non-ravel welt top 2.9.2.7 Overall length: 18” SERIAL 200114-C 2.10 MEN’S Woven Quality Boxer Shorts 2.10.1 Fruit of the Loom or equal in quality 2.10.2 110 GSM 2.10.3 60% cotton/40% polyester 2.10.4 Elastic waist band 2.10.5 1 1/4” heavy duty, heat resistant waistband 2.10.6 4 rows of stitching on waistband 2.10.7 Reinforced bar tacked fly front 2.10.8 Broad cloth 2.10.8.1 76 x 68/30 x 30 heavyweight woven construction 2.10.8.2 Three panel back construction 2.10.8.3 No center seam 2.10.8.4 Manufacturer label to be stenciled on 2.10.9 Full Cut 2.10.10 Color 2.10.10.1 White Size MED LG X LG 2 XL 4 XL 6 XL 8 XL 10 XL Fit Waist 30/32 34/36 38/40 46/48 54/56 62/64 70/72 78/80 Waist relax 13 ½ 14 ½ 15 ½ 18 21 ½ 25 28 31 Waist extended 21 ½ 23 ½ 25 ½ 29 ½ 35 39 41 43 Hip- 3 inches from crotch 23 25 27 29 ½ 35 39 41 43 Front rise 12 12 ½ 13 13 ¾ 15 ¼ 16 ½ 17 17 Back rise 16 16 ½ 17 18 20 22 ½ 23 23 Out seam 15 ½ 16 16 ¾ 17 ½ 18 ½ 19 ½ 20 20 In seam 4 4 4 4 ¾ 5 ½ 5 ¾ 5 ¾ 5 ¾ Leg opening 13 ½ 14 ½ 15 ½ 16 ½ 19 ½ 22 ½ 23 ½ 24 ½ 2.10.11 2” black lettering with the size (letter) stenciled on the right-side top under the waist band 2.10.12 Sizes: S, M, L, XL, 2X, 4X, 6X, 8X, 10X 2.11 MEN’S BOXER BRIEFS 2.11.1 Fruit of the Loom or equal in quality 2.11.2 100% cotton 2.11.3 Shrink resistant 2.11.4 Color 2.11.4.1 White SERIAL 200114-C 2.11.5 Size 2.11.5.1 Small – Xlarge 2.11.5.2 2Xlarge 2.11.5.3 3Xlarge 2.11.5.4 4Xlarge 2.11.5.5 5Xlarge 2.12 BATH TOWEL 2.12.1 Size 2.12.1.1 20” x 40” finished size 2.12.2 First Quality terry cloth 2.12.3 100 percent cotton dense looped 2.12.4 5.0-pound weight per dozen (minimum with no tolerance) 2.12.5 Colors 2.12.5.1 White 2.12.5.2 Navy Blue 2.13 WASH CLOTH 2.13.1 Size: 12” x 12” 2.13.2 Color 2.13.2.1 White 2.13.3 First Quality 100 percent cotton dense looped terry cloth 2.13.4 Machine washable 2.13.5 Dozen weight: one pound 2.14 BLANKETS 2.14.1 Size: 72” x 108” finished size 2.14.2 Snag free, First Quality 2.14.3 100% cotton, raised on both sides 2.14.4 Reinforced stitched ends 2.14.5 Weight: 2.1 pounds 2.14.6 Domestic quality 2.14.7 Color SERIAL 200114-C 2.14.7.1 Tan 2.15 SHEETS 2.15.1 Flat 2.15.1.1 First Quality Machine wash and dry 2.15.1.2 50% cotton/50% polyester 2.15.1.3 Size 2.15.1.3.1 66” x 104” finished size 2.15.1.4 Minimum 1” hem on each end 2.15.1.5 Manufacturer label to be sewn or stenciled on 2.15.1.6 Thread count 130 2.15.1.7 Color 2.15.1.7.1 White 2.15.2 Flat 2.15.2.1 First Quality Machine wash and dry 2.15.2.2 50% cotton/50% polyester 2.15.2.3 Size 2.15.2.3.1 66” x 104” finished size 2.15.2.4 Minimum 1” hem on each end 2.15.2.5 Manufacturer label to be sewn or stenciled on. 2.15.2.6 Thread count 180 2.15.2.7 Color 2.15.2.7.1 White 2.16 SHIRTS, SHERIFF’S INMATE 2.16.1 Material 2.16.1.1 65% Polyester/35% combed cotton industrial laundry finish 2.16.1.2 4.5-ounce poplin weave 2.16.1.3 Material and stenciling to be colorfast and able to withstand 300 industrial washings 2.16.2 Color 2.16.2.1 Orange SERIAL 200114-C 2.16.3 Description 2.16.3.1 Slip over, V-neck with piping to be bias self-material single-needle lock stitched with two bar tacks at neck. 2.16.3.2 Bias to be cleanly finished with no raw edges exposed 2.16.3.3 Sleeve hems and bottom hems shall be double folded and double lock stitched (not blind stitched) 2.16.3.4 Raglan short sleeves 2.16.3.4.1 Color of sleeves for juvenile (approx. 5%) 2.16.3.4.1.1 Solid yellow 2.16.3.5 No buttons or other fasteners 2.16.3.6 One breast pocket, double-needle lock stitched, and bar tacked full cut pattern, squared bottom clean finish, no raw edges. 2.16.3.7 All seams to be triple-needle flat felled minimum 8 stitches per inch and sewn with all white thread 2.16.3.8 Manufacturer label to be screened on the inside of the garment 2.16.4 Measurements of unwashed garments 2.16.4.1 Sizes 2.16.4.1.1 Medium through 12X 2.16.4.2 Lengths to be in perspective with sizes, with measurements taken from back of shirt 2.16.4.3 Neck measurements taken by closing back of neck to the front V 2.16.4.4 Chest measurements taken under arms outside seams Size Length +/- ¼” Neck +/- ¼” Chest +/- ¼” MED 29” 12 ½” 44” LARGE 30 ½” 13 ½” 50” 2X 32” 14 ½” 56” 4X 33 ½” 15 ½” 62” 6X 34 ½” 16 ½” 68” 10X 35 ½” 17 ½” 84” 12X 36 ½” 18 ½” 90” SERIAL 200114-C Size Sleeve opening +/- ¼” Sleeve length +/- Front sleeve ¼” (neck to end seam +/- ¼” of sleeve) LARGE 8” 13 ½” 15 ½” 2X 9” 15” 16 ½” 4X 9 ½” 16 ½” 17 ½” 6X 9 ½” 17” 18 ½” 10X 10 ½” 21” 23” 12X 12 ½” 23” 26” 2.16.5 Stenciling (included with the price of the garment) 2.16.5.1 Black Ink (Unsentenced) 2.16.5.1.1 2” capital letters 2.16.5.1.2 Front of shirt - Stencil on the outside three inches down from the point of the collar “MCSO” 2.16.5.1.3 Front of shirt – Stencil outside of short seven inches down from point of collar “UNSENTENCED” 2.16.5.1.4 Back of shirt - Stencil on the outside shirt five inches down from the top of collar “MCSO” 2.16.5.1.5 Back of shirt – Stencil outside of shirt nine inches down from top of collar “UNSENTENCED” 2.16.5.1.5.1 18 inches across and centered 2.16.5.1.6 Size of shirt to be stenciled on inside of shirt approximately two inches below neckline. 2.16.5.2 Black Ink (Sentenced): 2.16.5.2.1 2” capital letters 2.16.5.2.2 Back of shirt - Stencil on the outside stencil on the outside five inches down from top of collar “MCSO” 2.16.5.2.3 Size of shirt to be stenciled on the inside of shirt approximately two inches below neckline. 2.16.5.3 Black Ink for Yellow Sleeve Shirts (Juvenile): 2.16.5.3.1 2” Capital letters 2.16.5.3.2 Front of shirt – Stencil on the outside three inches down from the point of the collar “MCSO” 2.16.5.3.3 Back of shirt – Stencil on the outside of shirt five inches down from the top of collar “MCSO”. 2.16.5.3.4 Size of shirt to be stenciled on the inside of shirt approximately two inches below neckline. SERIAL 200114-C 2.17 PANTS, SHERIFF’S INMATE 2.17.1 Material 2.17.1.1 65% Polyester/35% combed cotton industrial laundry finish, 7 ½-ounce twill 2.17.1.2 1” wide heat resistant elastic waistband with washable 26-gauge woven rubber 2.17.1.3 Elastic to be serge and double needle lock stitched to pants (chain stitching is not acceptable) 2.17.1.4 No zippers or other fasteners 2.17.1.5 No pockets 2.17.1.6 Crotch to be sewn serge, double-needle lock stitched and bar tacked.; no mock fly, plain front 2.17.1.7 All seams to be triple-needle flat felled lock-type, minimum 10 stitches per inch 2.17.1.8 Leg hems shall be double folded and double-locked stitched (not blind stitched) 2.17.1.9 Material and stenciling to be colorfast and able to withstand 300 industrial washings 2.17.1.10 Thread shall match garment on topstitching and bottom stitching 2.17.1.11 Thread to be white 2.17.1.12 Material to be orange 2.17.1.13 Pants to be stenciled in black ink with the size of the pants in 1 ¼” letters (stenciling included in price) 2.17.1.13.1 Example: MED, LG, XL, 2X, 4X, 6X, 10X, 12X 2.17.1.14 Stencil to be on the outside in black ink, left front as close to the waistband as possible, and not to be lower than 10 inches from the waistband 2.17.1.15 Manufacturer label to be stenciled on 2.17.1.16 Measurements of Unwashed Garments Size Front rise +/- Back rise Inseam Thigh Relaxed Stretched ¼” +/- ¼” +/- ¼” +/- ¼” Waist +/- ¼” Waist +/- ¼” MED 13” 15” 31” 12 ½” 26” 40” LG 14” 16” 31” 13½” 28” 44” XL 14 ½” 16 1/2” 32” 14 ½” 30” 48” 2X 15” 17” 32” 15 ½” 34” 52” 4X 16” 18” 32” 17 ½” 38” 60” 6X 17” 19” 32” 19 ½” 44” 68” 10X 19” 21” 32” 23” 55” 84” 12X 21” 23” 32” 25” 59” 92” SERIAL 200114-C 2.18 FREEZER JACKETS, SHERIFF’S INMATE: 2.18.1 Material 2.18.1.1 Outside of jacket fabric to be 7 ½-ounce twill 2.18.1.2 Color: 2.18.1.2.1 Orange 2.18.1.3 Black fleece lined throughout the entire length of the jacket, 380-gram weight 100 percent polyester 2.18.1.4 Finished length is 43 ½ inches. 2.18.1.5 Knit cuffs 2.18.1.6 Snap front closure 2.18.1.7 One left breast pocket 2.18.1.8 Stencil on center back of jacket “MCSO” in black capital 2” letters 2.19 MEN’S T-SHIRTS: (Fruit of the Loom or equal in quality) 2.19.1 50% cotton/50% polyester 2.19.2 Manufacturer label to be stenciled on. 2.19.3 20 singles yarn 2.19.4 5 ounce per square yard 2.19.5 Fabric count: 2.19.5.1 43 courses per inch 2.19.5.2 31 wales per inch 2.19.6 Ball burst point: 78 lbs 2.19.7 Circular body without side seams 2.19.8 Minimum ¾” hem at the bottom 2.19.9 Two piece knit circular collaret 2.19.10 Short sleeve securely sewn to body of shirt 2.19.11 Minimum ¾” sleeve hem 2.19.12 Shrink resistant 2.19.13 Made in the USA 2.19.14 Sizes: 2.19.14.1 Medium SERIAL 200114-C 2.19.14.2 Large 2.19.14.3 Xlarge 2.19.14.4 2Xlarge 2.19.14.5 3Xlarge 2.19.15 Colors: 2.19.15.1 Lt. Blue 2.19.15.2 Gold 2.19.15.3 Red 2.19.15.4 Grey 2.19.15.5 White 2.19.16 Measurements garment: Small Medium Large Xlarge 2Xlarge 3XLarge Body Width 18” 20” 22” 24” 27” 29” Body Length 27” 28 ½” 29.7” 31” 32” 33” 2.20 SHRINKAGE Allowable shrinkage on all garments is three percent 2.21 QUANTITIES The successful bidder must be able to meet the quantities specified on BidSync. 2.22 PACKAGING 2.22.1 Box size should be approximately 24” L x 12” H x 12” W 2.22.2 Box contents shall be consistent for like items and like sizes 2.22.2.1 Box must be clearly labeled on the outside with size, quantity and content 2.22.3 Must ship on four-way pallet size 40” x 48” only 2.22.4 No over hanging on pallets 2.23 GUARANTEE The successful bidder must guarantee product against any defect in workmanship or materials. Failure to comply with this requirement shall result in immediate return of the merchandise at the expense of the bidder for prompt replacement with merchandise meeting the standards listed herein. Should the bidder not meet this condition, the County shall obtain its requirements on the open market and the contractor shall be obligated to assume excess costs, if applicable. 2.24 TECHNICAL AND DESCRIPTIVE SALES LITERATURE: The contractor shall provide copies of its sales literature and brochures and copies of any manufacturer’s technical and/or descriptive literature regarding the material(s) the contractor SERIAL 200114-C proposes to provide. Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) submitted and must be included with the bid. Failure to include this information may result in the bid being rejected. 3.0 PURCHASING REQUIREMENTS 3.1 DELIVERY 3.1.1 Delivery is desired as soon as possible but REQUIRED no later than forty-five (45) days after Contractor’s receipt of a purchase order or contract release order. Contractor shall notify the county representative listed on the order if the requested delivery date and the anticipated lead time cannot be met. Failure to communicate changes in the order status to Maricopa County (County) may result in default proceedings. 3.1.2 Supplies or equipment shall be delivered between the hours of 6:00 a.m. and 3:00 p.m. Mountain Standard Time (MST), Monday through Friday, except on County recognized holidays. 3.1.3 Delivery shall be F.O.B. Destination Freight Prepaid. 3.2 EXPEDITED DELIVERY 3.2.1 If the department determines that expedited delivery or other alternate shipping is required, it shall notify the contractor. The contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the department. 3.2.2 The department shall not advise the contractor to proceed with an expedited shipment until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the additional costs, the department shall advise the contractor to proceed. 3.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any additional charges are in compliance with and do not exceed agreed to costs. The department shall retain all documents related to these costs within the agency purchase file. 3.3 SHIPPING DOCUMENTS A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 3.3.1 Contract serial number 3.3.2 Contractor’s name and address 3.3.3 Department name and address 3.3.4 Department purchase order number 3.3.5 A description of product(s) shipped, including item number(s), quantity(ies), number of containers and package number(s), as applicable 3.4 SHIPPING TERMS Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) stipulated on the purchase order. All delivery locations are within Maricopa County. 3.5 SAMPLES The contractor may be requested to furnish samples of material(s) bid for examination by the County. Any materials so requested shall be furnished within 10 working days from the date of SERIAL 200114-C request and furnished at no cost to the County and sent to the address designated in the requesting correspondence. 3.6 TESTING Unless otherwise specified, materials purchased will be inspected by the department to ensure the materials meet the quality and quantity requirements of the specifications. When deemed necessary by the County, samples of the materials may be taken at random from stock received for submission to a commercial laboratory or other appropriate agency for analysis and tests as to whether the materials conform in all respects to the specifications. In cases where commercial laboratory reports determine that the materials do not meet the specifications, the expense of such analysis shall be borne by the contractor. 3.7 ACCEPTANCE Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance. 3.8 WARRANTY 3.8.1 All items furnished under this contract shall conform to the requirements of this contract and shall be free from defects in design, materials, and workmanship. 3.8.2 The warranty period for workmanship and materials shall be for an initial period of 12 months and commence upon acceptance by County. 3.8.2.1 The contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply. 3.8.2.2 The contractor agrees that it will, at its own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.9 BRAND NAME The County reserves the right to request samples to determine quality and acceptability of materials bid by contractor. In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration. 3.10 ORDER LEAD-TIME NOTIFICATION Contractors submitting bids shall advise the County of lead-time(s) for the required items specified in this solicitation at the time of bid submission. Notification of any changes to lead time (learned after submission of bid) shall also be the contractor’s responsibility. The contractor shall also provide lead-time information to all county representatives included on purchase orders. If the item(s) become no longer available, contractor shall notify County of the last available ordering date for the item(s) and may provide County with alternative item(s) that the County may elect to purchase. If the alternative item(s) do not meet the County’s requirements, County may terminate this contract for convenience per Section 4.13. 3.11 USAGE REPORT The contractor shall furnish the County a usage report, upon request, delineating the acquisition activity governed by the contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. SERIAL 200114-C 3.12 BACKGROUND CHECK Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s Office, County Attorney's Office, Courts, as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to (but is not limited to) the company, subcontractors and employees and the failure to pass these checks shall deem the respondent non-responsible. 3.13 INVOICES AND PAYMENTS 3.13.1 The contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address, and contact information • County bill-to name and contact information • Contract serial number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity (number of days or weeks) • Contract item number(s) • Description of purchase (product or services) • Pricing per unit of purchase • Freight (if applicable) • Extended price • Total amount due 3.13.2 Problems regarding billing or invoicing shall be directed to the department as listed on the purchase order. 3.13.3 Payment shall only be made to the contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After contract award the contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site https://www.maricopa.gov/5169/Vendor-Information. 3.13.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 3.13.5 EFT payments to the routing and account numbers designated by the contractor will include the details on the specific invoices that the payment covers. The contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.14 APPLICABLE TAXES 3.14.1 Payment of Taxes: The contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by contractor under the terms of this contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the contractor’s invoices. 3.14.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. SERIAL 200114-C 3.14.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and local taxes applicable to its operation and any persons employed by the contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or State and local laws and regulations, and any other costs including; transaction privilege taxes, unemployment compensation insurance, Social Security, and Worker’s Compensation. 3.15 TAX (COMMODITIES) Tax shall not be invoiced against contractor’s labor. It is the responsibility of the contractor to determine any and all applicable taxes and include the tax percentage in their proposal. 3.16 POST AWARD MEETING The contractor may be required to attend a post-award meeting with the Department to discuss the terms and conditions of this contract. This meeting will be coordinated by the procurement officer of the contract. 3.17 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE) The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please state so in your bid. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this bid. 3.18 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) County currently holds ICPAs with numerous governmental entities. These agreements allow those entities, with the approval of the contractor, to purchase their requirements under the terms and conditions of the County contract. It is the responsibility of the non-County government entity to perform its own due diligence on the acceptability of the contract under its procurement rules, processes, and procedures. 4.0 CONTRACTUAL TERMS & CONDITIONS 4.1 CONTRACT TERM This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of one year. 4.2 OPTION TO RENEW The County may, at its option and with the concurrence of the contractor, renew the term of this contract up to a maximum of four additional years, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six months after expiration). The contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least 60 calendar days prior to the expiration of the original contract term. 4.3 CONTRACT COMPLETION The contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, SERIAL 200114-C custody or control of contractor required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.4 PRICE ADJUSTMENTS Any requests for reasonable price adjustments must be submitted 60 calendar days prior to the contract expiration date. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County shall issue written approval of the change and provide an updated version of the contract. The new change shall not be in effect until the date stipulated on the contract. 4.5 INDEMNIFICATION To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the contractor, the contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this contract. Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting therefrom, caused by negligent acts, errors, omissions, or mistakes in the performance of this contract, but only to the extent caused by the negligent acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. The scope of this indemnification does not extend to the sole negligence of County. 4.6 INSURANCE 4.6.1 Contractor, at contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current AM Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.6.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this contract. 4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. SERIAL 200114-C 4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.6.6 The insurance policies required by this contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials, and employees as Additional Insureds. 4.6.7 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials, and employees for any claims arising out of contractor’s work or service. 4.6.8 Commercial General Liability Commercial General Liability (CGL) insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third-party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.6.9 Workers’ Compensation Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of contractor’s employees engaged in the performance of the work or services under this contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor, its contractors, and its subcontractors waive all rights against contract and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by contractor, its contractors and its subcontractors pursuant to this contract. 4.6.10 Certificates of Insurance 4.6.10.1 Prior to contract award, contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the contract in the form provided by the County, issued by contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this contract are in full force and effect. Such certificates shall identify this contract number and title. 4.6.10.2 In the event any insurance policy(ies) required by this contract is(are) written on a claims-made basis, coverage shall extend for two (2) years past completion and acceptance of contractor’s work or services and as evidenced by annual Certificates of Insurance. SERIAL 200114-C 4.6.10.3 If a policy does expire during the life of the contract, a renewal certificate must be sent to County 15 calendar days prior to the expiration date. 4.6.11 Cancellation and Expiration Notice Applicable to all insurance policies required within the Insurance Requirements of this contract, contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without 30 days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within two 2 business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or emailed to the procurement officer noted in the solicitation. 4.7 FORCE MAJEURE 4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service. 4.7.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 4.7.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion so that other prudent precautions could be contemplated. 4.8 ORDERING AUTHORITY Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a purchase order issued by the using department, or direction by a Certified Agency Procurement Aid (CAPA) with a purchase card for payment. 4.9 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 4.9.1 This contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this contract when the County identifies a need and proper authorization and documentation have been approved. 4.9.2 Contractors agree to accept verbal notification of cancellation of purchase orders from the County Procurement Officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. SERIAL 200114-C 4.10 PURCHASE ORDERS County reserves the right to cancel purchase orders within a reasonable period of time after issuance. Should a purchase order be canceled, the County agrees to reimburse the contractor for actual and documentable costs incurred by the contractor in response to the purchase order. The County will not reimburse the contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of purchase order, etc. 4.11 SUSPENSION OF WORK: The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the procurement officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed or interrupted by any other cause, including the fault or negligence of the contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.12 STOP WORK ORDER The procurement officer may, at any time, by written order to the contractor, require the contractor to stop all, or any part, of the work called for by this contract for a period of 90 calendar days after the order is delivered to the contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 calendar days after a stop work is delivered to the contractor, or within any extension of that period to which the parties shall have agreed, the procurement officer shall either: 4.12.1 cancel the stop work order; or 4.12.2 terminate the work covered by the order as provided in the Default, or the Termination for Convenience clause of this contract. The procurement officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the contractor demonstrates that the stop work order resulted in an increase in costs to the contractor. 4.13 TERMINATION FOR CONVENIENCE Maricopa County may terminate the resultant contract for convenience by providing 60 calendar days advance notice to the contractor. 4.14 TERMINATION FOR DEFAULT The County may, by written notice of default to the contractor, terminate this contract in whole or in part if the contractor fails to: 4.14.1 deliver the supplies or to perform the services within the time specified in this contract or any extension; 4.14.2 make progress, so as to endanger performance of this contract; or 4.14.3 perform any of the other provisions of this contract. SERIAL 200114-C The County’s right to terminate this contract under these subparagraphs may be exercised if the contractor does not cure such failure within 10 business days (or more if authorized in writing by the County) after receipt of the notice from the procurement officer specifying the failure. 4.15 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any contract without penalty or further obligation within three (3) years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other party of the contract with respect to the subject matter of the contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County from any other party to the contract arising as the result of the contract. 4.16 OFFSET FOR DAMAGES In addition to all other remedies at Law or Equity, the County may offset from any money due to the contractor any amounts contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.17 SUBCONTRACTING 4.17.1 The contractor may not assign to another contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the bid serial number and identify the job or project. 4.17.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s rate, as bid in the pricing section, unless the prime contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the subcontractor’s invoice must accompany the prime contractor’s invoice. 4.18 AMENDMENTS All amendments to this contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 4.19 ADDITIONS/DELETIONS OF COMMODITIES The County reserves the right to add and/or delete materials to a contract. If additional materials are required from a contract, prices for such additions will be negotiated between the contractor and the County. 4.20 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW 4.20.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract for six years after final payment or until after the resolution of any audit questions which could be more than six years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the department shall have full access to and the right to examine, copy, and make use of, any and all said materials. SERIAL 200114-C 4.20.2 If the contractor’s books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract are not sufficient to support and document that requested services were provided, the contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.21 AUDIT DISALLOWANCES If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or a deduction from current invoices submitted by the contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the contractor by issuing a check payable to Maricopa County. 4.22 STRICT COMPLIANCE Acceptance by County of a performance that is not in strict compliance with the terms of the contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the contract. 4.23 VALIDITY The invalidity, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of the contract. 4.24 SEVERABILITY The removal, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of this contract. 4.25 RIGHTS IN DATA The County shall have the use of data and reports resulting from a contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a contract and to the performance thereunder. 4.26 RELATIONSHIPS 4.26.1 In the performance of the services described herein, the contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the contractor. 4.26.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 4.27 NON-DISCRIMINATION Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona Memory Project website http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, contractor shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin. SERIAL 200114-C 4.28 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 4.28.1 The undersigned (authorized official signing on behalf of the contractor) certifies to the best of his or her knowledge and belief that the contractor, its current officers, and directors; 4.28.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States department or agency or any state, or local jurisdiction; 4.28.1.2 have not within a three-year period preceding this contract: 4.28.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; 4.28.1.2.2 been convicted of violation of any Federal or State antitrust statutes or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 4.28.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; 4.28.1.2.4 are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and 4.28.1.2.5 have not within a three-year period preceding this contract had any public transaction (Federal, State or local) terminated for cause or default. 4.28.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 4.28.2 The contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this contract. If this clause is applicable to a subcontractor, the contractor shall include the information required by this clause with their bid. 4.29 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS 4.29.1 By entering into the contract, the contractor warrants compliance with the Immigration and Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the contract. The contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 2086, as amended from time to time, for all employees performing work under the contract and verify employee compliance using the E-Verify system and shall keep a record of the verification for the duration of the SERIAL 200114-C employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at www.uscis.gov. 4.29.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this contract to verify compliance with paragraph 4.29.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to; suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor. 4.30 CONTRACTOR LICENSE REQUIREMENT 4.30.1 The contractor shall procure all permits, insurance, and licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and, as necessary, complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The contractor shall keep fully informed of existing and future trade or industry requirements, Federal, State, and local laws, ordinances, and regulations which in any manner affect the fulfillment of a contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the department of any and all changes concerning permits, insurance, or licenses. 4.30.2 Contractor furnishing finished products, materials, or articles of merchandise that will require installation or attachment as part of the contract, shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the contract. 4.31 INFLUENCE As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 4.31.1 A person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. SERIAL 200114-C 4.32 CONFIDENTIALITY In the course of the solicitation process, the County may disclose information that is proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to prepare a response to this solicitation, neither it nor its agents or employees will communicate, divulge or disseminate to any third-party-persons or entities, any information that is disclosed to it by the County during the course of these discussions without the express written authorization of the County. If the offeror does disclose County proprietary or confidential information to a third party in preparing a response to this solicitation, it shall require the third party to acknowledge and comply with this provision. 4.33 PUBLIC RECORDS Under Arizona law, all offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after contract award and execution, except for such offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an offeror believes that information in its offer or any resulting contract should not be released in response to a public record request under Arizona law, the offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.34 INTEGRATION This contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied. 4.35 UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this contract the contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 4.36 GOVERNING LAW This contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, Arizona.