PH RFP CONTRACT 200142 AZ ALLIANCE.PDF

PH REP 200142
CONTRACT PH RFP 200142
This Contract is entered into this 1s' day of December, 2019 by and between Maricopa County ("County"), a
political subdivision of the State of Arizona, and Arizona Alliance for Community Health Centers ("Contractor") for
the purchase of Assessment of Substance-Abuse Infrastructures in FQHCs.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of three (3) years, beginning on the 1st day of December, 2019 and ending
the 30th day of November, 2022.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of two (2) additional years, (or at the County's sole
discretion, extend the contract on a month-to-month bases for a maximum of six (6) months after
expiration). The County shall notify the Contractor in writing of its intent to extend the Contract
term at least sixty (60) calendar days prior to the expiration of the original contract term, or any
additional term thereafter.
1.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and
responsibilities to another provider and/or to the County. This may include, but is not limited to the
preparation of a transition plan and cooperation with the County or other providers in the transition.
The transition includes the transfer of all records, and other data in the possession, custody or control
of Contractor required to be provided to the County either by the terms of this agreement or as a
matter of law. The provisions of this clause shall survive the expiration or termination of this
agreement.
2.0 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) calendar days prior to the
Contract expiration date. Requests for adjustment in cost of labor and/or materials must be supported by
appropriate documentation. The reasonableness of the request will be determined by comparing the request
with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price
terms, County shall issue written approval of the change and provide an updated version of the Contract. The
new change shall not be in effect until the date stipulated on the Contract.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit "A."
3.2 Payment shall be made upon the County's receipt of a properly completed invoice.
Page 1 of 28

PH REP 200142
3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy oftheir detailed invoice before payment(s)
will be made. Incomplete invoices will not be processed. At a minimum, the invoice must
provide the following information:
Company name, address and contact
County bill-to name and contact information
Contract Serial Number
County purchase order number
Project name and/or number
Invoice number and date
Payment terms
Date of service or delivery
Quantity (number of days or weeks)
Contract Item number(s)
Description of Purchase (product or services)
Pricing per unit of purchase
Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the Department as listed on the
Purchase Order.
3.3.3 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/922Nendors).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed
invoice is received by the County.
3.3.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.4 APPLICABLE TAXES:
3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor's invoices.
3.4.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction
privilege taxes apply to sales made under the terms of this Contract it is the responsibility
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or State and local laws and regulations, and any other costs including;
Page 2 of 28

PH RFP 200142
transaction privilege taxes, unemployment compensation insurance, Social Security, and
Worker's Compensation.
3.5 TAX (SERVICES):
No tax shall be invoiced or paid against Contractor's labor. It is the responsibility of the Contractor
to determine any and all applicable taxes.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
4.2 If any action is taken by, any State agency, Federal department, or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with,
this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment only
for services rendered prior to the effective date of the termination, provided that such services are
performed in accordance with the provisions of this Contract. County shall give written notice of
the effective date of any suspension, amendment, or termination under this Section, at least ten (10)
days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit "B", or as otherwise directed in writing by
the Procurement Officer.
6.0 TERMS AND CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage,
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed
as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
Page 3 of 28

PH RFP 200142
6.2 INSURANCE:
6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated
minimum insurance from a company or companies duly licensed by the State of Arizona
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing,
the stipulated insurance may be purchased from a company or companies, which are
authorized to do business in the State of Arizona, provided that said insurance companies
meet the approval of County. The form of any insurance policies and forms must be
acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily completed
and formally accepted. Failure to do so may, at the sole discretion of County, constitute a
material breach of this Contract.
6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County's right to coverage
afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be solely
responsible for the deductible and/or self-insured retention and County, at its option, may
require Contractor to secure payment of such deductibles or self-insured retentions by a
surety bond or an irrevocable and unconditional letter of credit.
6.2.6 The insurance policies required by this Contract, except Workers' Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
6.2.7 The policies required hereunder, except Workers' Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor's work or service.
6.2.8 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $1,000,000 for each occurrence, $2,000,000
Products/Completed Operations Aggregate, and $2,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad form property
damage, personal injury, products and completed operations and blanket contractual
coverage, and shall not contain any provisions which would serve to limit third party action
over claims. There shalt be no endorsement or modifications of the CGL limiting the scope
of coverage for liability arising from explosion, collapse, or underground property damage.
6.2.9 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage of
not less than $2,000,000 each occurrence with respect to any of the Contractor's owned,
hired, and non-owned vehicles assigned to or used in performance of the Contractor's work
or services or use or maintenance of the premises under this Contract.
Page 4 of 28

PH REP 200142
6.2.10 Workers' Compensation:
Workers' Compensation insurance to cover obligations imposed by Federal and State
statutes having jurisdiction of Contractor's employees engaged in the performance of the
work or services under this Contract; and Employer's Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers' Compensation and Employer's Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance:
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial
Umbrella insurance, which will insure and provide coverage for errors or omissions or
professional liability of the Contractor, with limits of no less than $2,000,000 for each
claim.
6.2.12 Certificates of Insurance:
6.2.15.1 Prior to commencing work or services under this Contract, Contractor shall have
insurance in effect as required by the Contract in the form provided by the County,
issued by Contractor's insurer(s), as evidence that policies providing the required
coverage, conditions and limits required by this Contract are in full force and
effect. Such certificates shall be made available to the County upon 48 hours'
notice. BY SIGNING THE AGREEMENT PAGE THE CONTRACTOR
AGREES TO THIS REQUIREMENT AND FAILURE TO MEET THIS
REQUIREMENT WILL RESULT IN CANCELLATION OF CONTRACT.
6.2.15.2 In the event any insurance policy(ies) required by this Contract is(are) written on
a claims made basis, coverage shall extend for two years past completion and
acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
6.2.15.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) calendar days prior to the expiration date.
6.2.13 Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor's insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2)
business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be
expiring. Such notice shall be sent directly to Maricopa County Office of Procurement
Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ
85003, or emailed to the Procurement Officer noted in the solicitation.
6.3 FORCE IVIAJELTRE:
Page 5 of 28

PH REP 200142
6.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities
(whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military
or usurped power or confiscation, terrorist activities, nationalization, government sanction,
lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or
telecommunication service.
6.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its inability
to perform or comply.
6.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
6.4 WARRANTY OF SERVICES:
6.4.1 The Contractor warrants that all services provided hereunder will conform to the
requirements of the Contract, including all descriptions, specifications and attachments
made a part of this Contract. County's acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.4.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.
6.5 INSPECTION OF SERVICES:
6.5.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
Contract performance and for as long afterwards as the Contract requires.
6.5.2 County has the right to inspect and test all services called for by the Contract, to the extent
practicable at all times and places during the term of the Contract. County shall perform
inspections and tests in a manner that will not unduly delay the work.
6.5.3 If any of the services do not conform to Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at no
cost to the County. When the defects in services cannot be corrected by re-performance,
County may:
6.8.3.1 Require the Contractor to take necessary action to ensure that future performance
conforms to Contract requirements; and
6.8.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
Page 6 of 28

PH RFP 200142
6.5.4 If the Contractor fails to promptly perform the services again or to take the necessary action
to ensure future performance in conformity with Contract requirements, County may:
6.8.4.1 By Contract or otherwise, perform the services and charge to the Contractor,
through direct billing or through payment reduction, any cost incurred by County
that is directly related to the performance of such service; or
6.8.4.2 Terminate the Contract for default.
6.6 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of
Procurement Services, a Purchase Order issued by the using Department or direction by a Certified
Agency Procurement Aid (CAPA) with a Purchase Card for payment.
6.7 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after
issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for
actual and documentable costs incurred by the Contractor in response to the Purchase Order. The
County will not reimburse the Contractor for any costs incurred after receipt of County notice of
cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.8 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so suspended,
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is
asserted in writing as soon as practicable after the termination of the suspension, delay, or
interruption, but not later than the date of final payment under the Contract.
6.9 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar
days after the order is delivered to the Contractor, and for any further period to which the parties
may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is
delivered to the Contractor, or within any extension of that period to which the parties shall have
agreed, the Procurement Officer shall either:
6.9.1 Cancel the stop work order; or
6.9.2 Terminate the work covered by the order as provided in the Default, or the Termination for
Convenience clause of this Contract.
6.9.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or Contract price, or otherwise, and the Contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an increase
in costs to the Contractor.
Page 7 of 28

PH RFP 200142
6.10 TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the Contract for convenience by providing sixty (60) calendar days
advance notice to the Contractor.
6.11 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this Contract in whole or
in part if the Contractor fails to:
6.11.1 Deliver the supplies or to perform the services within the time specified in this Contract or
any extension;
6.11.2 Make progress, so as to endanger performance of this Contract; or
6.11.3 Perform any of the other provisions of this Contract.
The County's right to terminate this contract under these subparagraphs may be exercised if the
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing
by the County) after receipt of the notice from the Procurement Officer specifying the failure.
6.12 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the Contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf
of the County is at any time while the Contract or any extension of the Contract is in effect, an
employee or agent of any other party to the Contract in any capacity or consultant to any other party
of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf ofthe County
from any other party to the Contract arising as the result of the Contract.
6.13 CONTRACTOR LICENSE REQUIREMENT;
6.13.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees
necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental or
non-governmental entities as mandated to maintain compliance with and in good standing
for all permits and/or licenses. The Contractor shall keep fully informed of existing and
future trade or industry requirements, Federal, State and Local laws, ordinances, and
regulations which in any manner affect the fulfillment of a Contract and shall comply with
the same. Contractor shall immediately notify both Office of Procurement Services and the
Department of any and all changes concerning permits, insurance or licenses.
6.14 SUBCONTRACTING:
6.14.1 The Contractor may not assign to another contractor or subcontract to another party for
performance of the terms and conditions hereof without the written consent of the County.
All correspondence authorizing subcontracting must reference the Contract Number and
identify the job project.
6.14.2 The subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate, as
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates
or the County has approved the increase. The subcontractor's invoice shall be invoiced
directly to the Prime Contractor, who in turn shall pass-through the costs to the County,
Page 8 of 28

PH REP 200142
without mark-up. A copy of the subcontractor's invoice must accompany the Prime
Contractor's invoice.
6.15 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. The
designated Procurement Officer shall be responsible for approving all amendments for Maricopa
County.
6.16 ADDITIONS/DELETIONS OF REQUIREMENTS:
The County reserves the right to add and/or delete materials and services to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of
service reduced in accordance with the bid price. If additional materials or services are required
from a Contract, prices for such additions will be negotiated between the Contractor and the County.
6.17 STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of
the Contract.
6.18 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
6.19 SEVERABILITY:
The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity
of any other provision of this Contract.
6.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each Party shall
supply to the other Party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
6.21 NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and
downloaded at the Arizona State Library Research website
(http://azinemory.azlibrary.gov/cdm/singIeitem/collection/execorders/id/680/rec/1) which is
hereby incorporated into this contract as if set forth in full herein. During the performance of this
Contract, Contractor shall not discriminate against any employee, client or any other individual in
any way because of that person's age, race, creed, color, religion, sex, disability or national origin.
6.22 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
6.22.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the
best of his or her knowledge and belief that the Contractor, it's current officers and
directors;
Page 9 of 28

PH RFP 200142
6.22.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from being awarded any contract or grant by
any United States Department or Agency or any state, or local jurisdiction;
6.22.2 have not within three (3) year period preceding this Contract;
6.22.2.1.1 been convicted of fraud or any criminal offense in connection with
obtaining, attempting to obtain, or as the result of performing a
government entity (Federal, State or local) transaction or contract; and
6.22.2.1.2 been convicted of violation of any Federal or State antitrust statues or
conviction for embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen
property regarding a government entity transaction or contract;
6.22.2.1.3 are not presently indicted or criminally charged by a government
entity (Federal, State or local) with commission of any criminal
offenses in connection with obtaining, attempting to obtain, or as the
result of performing a government entity public (Federal, State or
local) transaction or contract; and are not presently facing any civil
charges from any governmental entity regarding obtaining, attempting
to obtain, or from performing any governmental entity contract or
other transaction; and have not within a three (3) year period preceding
this Contract had any public transaction (Federal, State or local)
terminated for cause or default.
6.22.2.2 If any of the above circumstances described in the paragraph are
applicable to the entity submitting a bid for this requirement, include
with your bid an explanation of the matter including any final
resolution.
6.22.3 The Contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations
for lower tier covered transactions related to this Contract.
6.23 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS:
6.23.1 By entering into the Contract, the Contractor warrants compliance with the
Immigration and Nationality Act (INA using e-verify) and all other Federal
immigration laws and regulations related to the immigration status of its employees
and A.R.S. §23-214(A). The Contractor shall obtain statements from its
subcontractors certifying compliance and shall furnish the statements to the
Procurement Officer upon request. These warranties shall remain in effect through
the term of the Contract. The Contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (1-9) as required by the Immigration
Reform and Control Act of 1986, as amended from time to time, for all employees
performing work under the Contract and verify employee compliance using the E-
verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three (3) years, whichever is longer. 1-9 forms
are available for download at USCIS.GOV .
6.23.2 The County retains the legal right to inspect Contractor and subcontractor employee
documents performing work under this Contract to verify compliance with
paragraph 6.23.1 of this Section. Contractor and subcontractor shall be given
reasonable notice of the County's intent to inspect and shall make the documents
Page 10 of 28

PH RFP 200142
available at the time and date specified. Should the County suspect or find that the
Contractor or any of its subcontractors are not in compliance, the County will
consider this a material breach of the Contract and may pursue any and all remedies
allowed by law, including, but not limited to; suspension of work, termination of
the Contract for default, and suspension and/or debarment of the Contractor. All
costs necessary to verify compliance are the responsibility of the Contractor.
6.24 INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.24.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type of valuable contribution
or subsidy,
6.24.2 That is offered or given with the intent to influence a decision, obtain a contract,
garner favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
6.25 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS:
6.25.1 The Parties agree that this Contract and employees working on this Contract will
be subject to the whistleblower rights and remedies in the pilot program on
Contractor employee whistleblower protections established at 41 U.S.C. § 4712
by section 828 of the National Defense Authorization Act for Fiscal Year 2013
(Pub. L. 112-239) and section 3.908 of the Federal Acquisition Regulation;
6.25.2 Contractor shall inform its employees in writing, in the predominant language of
the workforce, of employee whistleblower rights and protections under 41 U.S.C.
§ 4712, as described in section 3.908 of the Federal Acquisition Regulation.
Documentation of such employee notification must be kept on file by Contractor
and copies provided to County upon request.
6.25.3 Contractor shall insert the substance of this clause, including this paragraph, in all
subcontracts over the simplified acquisition threshold ($150,000 as of September
2013).
6.26 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title
2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.
6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
Page !! of 28

PH REP 200142
6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code
the Contractor agrees to retain (physical or digital copies of) all books, records,
accounts, statements, reports, files, and other records and back-up documentation
relevant to this Contract for six (6) years after final payment or until after the
resolution of any audit questions which could be more than six (6) years,
whichever is latest. The County, Federal or State auditors and any other persons
duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.27.2 If the Contractor's books, records, accounts, statements, reports, files, and other
records and back-up documentation relevant to this Contract are not sufficient to
support and document that requested services were provided, the Contractor shall
reimburse Maricopa County for the services not so adequately supported and
documented.
6.28 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course
of action to address the disallowance shall be at sole discretion of the County, and may include
either an adjustment to future invoices, request for credit, request for a check or a deduction from
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to
Maricopa County.
6.29 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the Contract.
6.30 CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this Contract may include information that is
proprietary or confidential to the County. This provision establishes the Contractor's obligation
regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that
no information contained in its records and/or obtained from the County or from others in carrying
out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers,
or employees, except as required to efficiently perform duties under the Contract. The Contractor's
procedures and controls at a minimum must be the same procedures and controls it uses to protect
its own proprietary or confidential information. If, at any time during the duration of the Contract,
the County determines that the procedures and controls in place are not adequate, the Contractor
shall institute any new and/or additional measures requested by the County within fifteen (15)
calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information s shall be referred
to the County for review and approval, prior to any dissemination.
6.31 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection
and copying after Contract award and execution, except for such Offers or sections thereof
determined to contain proprietary or confidential information by the Office of Procurement Services.
Page 12 of 28

PH RFP 200142
If an Offeror believes that information in its Offer or any resulting Contract should not be released
in response to a public record request under Arizona law, the Offeror shall indicate the specific
information deemed confidential or proprietary and submit a statement with its offer detailing the
reasons that the information should not be disclosed. Such reasons shall include the specific harm
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement
Services shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
6.32 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those paid
by any other customer for these or similar services.
6.33 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.34 RELATIONSHIPS:
6.34.1 In the performance of the services described herein, the Contractor shall act solely
as an independent contractor, and nothing herein or implied herein shall at any
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County
and the Contractor.
6.34.2 The County reserves the right of final approval on proposed staff for all Task
Orders. Also, upon request by the County, the Contractor will be required to
remove any employees working on County projects and substitute personnel
based on the discretion of the County within two (2) business days, unless
previously approved by the County.
6.35 GOVERNING LAW:
This Contract shall be governed by the laws of the State of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.
6.36 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if
applicable, the terms of this Contract shall prevail.
6.37 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.37.1 Exhibit A, Pricing;
6.37.2 Exhibit B, Scope of Work;
6.37.3 Exhibit C, Office of Procurement Services Contractor Travel and Per Diem
Policy.
NOTICES:
Page 13 of 28

PH RFP 200142
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County Public Health
ATTN: Cheryl Bucalo
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
(602) 506-6886
Cheryl.Bucalo@Maricopa.gov
For Contractor:
Arizona Alliance for Community Health Centers
Frances Kaplan
700 E. Jefferson Street, #100
Phoenix, AZ 85034
(602) 253-0090
frances@aachc.org
Page 14 of 28

PH RFP 200142
IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
AUTHORIZED SIGNATURE
PRINTED NAME AND TITLE
ADDRESS
DATE
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY DATE
Page 15 of 28

PH REP 200142
EXHIBIT A
PRICING
BIDDER NAMF.: Arizona Alliance for Community Health Centers
VENDOR 0: _
700 I:, Jefferson Street, Suite 100, Phoenix, AZ 85034
IIIDDF.R ADDRESS:
P.O. ADDRESS:
602.253.0090
BIDDER PRONE N:
602.252.3620
BIDDER FAX
www.aachc.ore,
COMPANY WED SITE:
Franc“ Kaplan
COMPANY CON IACT (REP):
francesk@aachc.org
E•MAII. ADDRESS (REP):
PAYMENT TERMS: Net 30
COMPENSATION/FEES: TOTAL REOUES TEEL Year One
$350,000.00
SUBSTANCE-ABUSE INFRASTRUCTURES IN FQIICs
(As &I-1mA hcrcin) (Please fill in)
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request for Proposal
indicated above for the total amount they have listed above.
'Mature (REQUIRED) Dat
Page 16 of 28

PH RFP 200142
EXHIBIT B
SCOPE of WORK
Original Scope of Work front RFP:
1.0 INTENT:
Maricopa County Department of Public Health (MCDPH) was recently awarded the Overdose Data to
Action or OD2A grant by the Centers for Disease Control and Prevention. The overarching goal of this
grant is to increase access to prevention activities and to coordinate and integrate Opioid Use Disorder
(OUD) care utilizing high quality, complete, and timelier data on opioid prescribing and overdoses in
several targeted underserved populations.
One of the strategies proposed by MCDPH is to support and improve the substance-abuse infrastructure
related to Federally Qualified Community Health Centers (FQHC) and FQHC look-a-likes in Maricopa
County.
In order to meet this goal, MCDPH is looking to contract with an organization that routinely works with the
FQHC's and look-a-likes in Maricopa County to identify training needs and gaps related to substance abuse
and especially OUD within the Community Health Center (CHC) system and employ a full time individual
to develop and execute a plan to meet these needs.
This is a three year grant with budget for this project not to exceed $200,000 per year.
Maricopa County reserves the right to award this contract to multiple vendors. The County reserves the
right to award in whole or in part, by section or geographic area, or make multiple awards, where such
action serves the County's best interest.
The County reserves the right to add additional contractors, at the County's sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to
ensure adequate competition on any project or task order work.
2.0 SCOPE OF WORK:
2.1 Assess Maricopa County's FQHC's and look-a-likes on training needs related to substance abuse
and DUD
2.2 Employ a frill-time program manager to design and administer a training program for the CHC's
as indicated by a CHC assessment
2.3 Identify at least one CHC per year to create a systems change related to OUD such as offering
MAT or increasing linkages to treatment. Program manager to work with that CHC to initiate the
systems change.
2.4 Provide monthly reporting to MCDPH on grant deliverables and budget
2.5 Provide quarterly progress report and annual report to MCDPH
2.6 Meet as needed with MCDPH staff and CDC project officer
Page 17 of 28

PH RFP 200142
Contractor's Response:
1. Executive Summary
According to the Maricopa County Department of Public Health there were 419 drug overdose deaths as of April 30,
2019. 1 From May 2018 to April 2019, there were 1,348 drug-related overdose deaths in Maricopa County, the
majority of which involved opioids, methamphetamines, or alcohol. 2 Opioids (including prescription opioids and
heroin) killed 893 people between May 2018 to April 2019, and over 73% of all opioid overdose deaths involved
prescription opioids and fentany1. 3
Over the past two years, the Arizona Alliance For Community Health Centers (AACHC) has increased its efforts to
help address the growing problem of substance abuse and Opioid Use Disorder (OUD) in Arizona by working in
close partnership with its health center members throughout the state to establish linkages to care and improve
provider and health system support through training and technical assistance. AACHC is committed to building the
capacity of Federally Qualified Health Centers (FQHC's) and FQHC look-a-like health centers to stem the tide of
the Opioid epidemic by leveraging its vast experience and close relationships with Community Health Centers
(CHCs) to develop the substance-abuse infrastructure of centers in Maricopa County.
With grant funding from the Maricopa County Department of Public Health (MCDPH), AACHC intends to assess
Maricopa County's FQHC's and look-a-likes on training needs related to substance abuse and OUD; employ a full-
time program manager to design and administer a training program for the CHCs based on the results of the needs
assessment; and identify at least one CHC per year to create a systems change related to OUD. The AACHC
program manager will work closely with the health center to initiate the desired systems change. AACHC will
provide monthly reporting to MCDPH on grant deliverables and budget, a quarterly progress report, and an annual
report to MCDPH, and will meet as needed with MCDPH staff and CDC project officer to ensure successful
implementation of the project.
1,"Overdose Deaths," Maricopa County Department of Public Health, September 23, 2019,
https://www.maricopa.gov/468/Medical-Examiner.
2Ibid., pp I.
3Ibid., pp 1.
Page 18 of 28

PH RFP 200142
IL Proposal
AACHC plans to implement the MCDPH strategy to support and improve the substance-abuse infrastructure related
to FQHC's and FQHC look-a-likes in Maricopa County to provide health system support to Maricopa County CHCs
by increasing opioid-related training capacity and by facilitating linkages to care, resources for clinical support of
patients with chronic pain, including the screening for OUD, use of non-opioid pain treatment modalities,
Motivational Interviewing (MI), and adverse childhood experiences (ACEs).
In March 2019, AACHC commissioned a substance abuse assessment, entitled "An Opportunity Assessment for
Substance Abuse Treatment and Continuum of Care for Health Centers in Arizona." This initial assessment
produced data showing what each CHC is doing to address substance abuse, including what screening tools they are
using and how their health center is providing substance use treatment, as well as recommendations to address
°plaid and substance abuse within the health centers. The results of the assessment is helping to inform the types of
training and provided through AACHC's existing and future programs and services to address OLTD/Substance Use
Disorder (SUP) prevention, treatment, and recovery needs within the health center system.
Below is a sumnuuy of the methodology and results of the assessment:
Methodology:
• Interviews were conducted with two staff members at each health center with the purpose of assessing
where health centers are at with the development of an SUD program, and finding out what AACHC can
do to help them build their capacity to address substance abuse, especially OUD.
Interview Questions and Results:
• Describe how your center is providing SUD Treatment?
• Current approaches of how health centers are delivering SUD services varies by center: referrals
to local special behavioral health agencies, co-locating, and in-house staffproviding services.
• Are you using ACEs screening?
• Centers are reporting that about 30% of the caseloads are under the age of 18.
• ACEs is increasingly becoming the gold standard.
• Which screening tools does your clinic use?
• Most frequently used are Patient Health Questionnaire 2 (PHQ-2) and PHQ-9.
Page 19 of 28

Pll REP 200142
• More and more are moving to Screening, Brief Intervention and Referral to Treatment (SBIRT).
• How is your center using Telehealth?
• In rural areas, telehealth is the vital link; broadband capacity has been a harder.
▪ Telehealth being used a lot in behavioral health, more center to center (ex: Prescott to Page).
• Canyonlands Healthcare is offering Telehealth MAT.
• Not having bilingual staff can also add barriers to implementation of a telehealth program.
Scope of Work:
1) Assess Maricopa County FQHCs and Look -A-Likes:
a. AACHC will conduct an initial targeted CHC needs assessment by March 2020 in order to
identify training needs and gaps related to substance abuse and OUD for FQHCs and Look-A-Like
health centers in underserved populations within Maricopa County. This targeted assessment will
allow AACHC to develop and execute a plan to meet the specific needs of the participating health
centers.
b. AACHC will utilize an electronic and/or face to face method such as, Survey Monkey and/or a
facilitated focus group, to complete this initial targeted CHC needs assessment.
c. AACHC will conduct a follow up CRC needs assessment participating health centers in March
2022 to evaluate progress and re-assess training needs and gaps.
2) Employ a full-time program manager:
a. AACHC will hire a full-time program manager to design and administer a training and technical
assistance (T/TA) program for the participating health centers based on the results of the initial
targeted needs assessment that will include the following job duties and responsibilities:
Conducting conference calls for consultation, site visits to offer in-person group and one-on-one
training, providing email communications for updates on relevant tools, informational resources,
and training opportunities, offering periodic SUD webinars, and convening the AACHC SUD Peer
Networking Committee.
b. The SUD Program Manager will have the following background and qualifications and will be
supervised by the Sr. Director of Quality and Data Management:
Page 20 of 28

PH RFP 200142
i. Bachelor's degree in health-related discipline required; Master's degree in Social Work
and/or Public Health preferred;
ii. 3-5 years of professional experience in Behavioral Health and SUD treatment programs
and services;
iii. Proficiency in project management.
3) Identify at least one CHC per year to create systems change interventions related to SUD/OUD based on
the initial needs assessment and expressed interest by the health centers, which are evidenced-based such
as, but not limited to, MAT; SBIRT; and ACEs.
Page 21 of 28

200142 and of non- Quality TA Quality TA Quality TA Quality TA
RFP and by use STAFF of and and Resources of and and of and of and
PH complete, (OUD), Director Grants Training Human Director Manager Grants Training Director Manager Training Director Manager Training
quality, capacity Disorder RESPONSIBLE Sr. Management Kaplan, Manager Foulds, Sr. Management Kaplan, Manager Foulds, Sr. Management Foulds, Sr. Management Foulds,
high training Ross, Bergman, Ross, Program Ross, Program Ross, Program
utilizing Use -Shelli and Data -Frances Contracts -Meredith Coordinator -Kat Manager -Shelli and Data -SUD -Frances Contracts -Meredith Coordinator -Shelli and Data -SUD -Meredith Coordinator -Shelli and Data -SUD -Meredith Coordinator
opioid-related Opioid
(OUD) care for SUD Manager abuse T/TA gaps substance OUD abuse T/TA
increasing screening (ACEs). OUTCOMCES Full-time Program staff. Substance OUD and identified. of and topics. Substance CUD program developed.
Disorder by the on and needs List abuse T/TA and
Use (CHCs) including experiences END
Opioid populations. Centers pain, & DATES 1/15/20 2/14/20 2/19/20 4/30/20 28
integrate childhood START — — — - of
Health chronic 12/1/19 12/1/19 2/17/20 2/20/20 22
and underserved with adverse Page
coordinate Community patients and SUD opioid- Look- a process Monkey group, to CHC based schedule
to targeted of (MI), orient support for and County. implement Survey focus targeted topics assessment. content,
and several County support Interviewing ACTIVITY hire, and to change at FQHCs Maricopa and assessment as initial training needs training methodology, survey, and events.
activities in Maricopa clinical Manager systems needs in needs such facilitated an assessment.
overdoses to for Motivational Recruit, Program health related A-Likes Develop targeted tools and/or a complete needs Identify targeted Prepare materials, evaluation training
prevention and support 1.1 1.2 and 1.3 on 1.4 for
to prescribing system resources modalities, change FQHCs
access health to care, the OUD system in Maricopa
1 Increase opioid linkages treatment OBJECTIVE Assess and health gaps in 3/1/2020.
for Year Goal: data on Provide pain 1: abuse and needs and Look-A-Likes by
Timeline Overall timelier Strategy: facilitating opioid Objective substance training T/TA and County

200142 TA Quality TA Quality Quality Quality
RFP STAFF and of and of of of quarterly
PH Manager and TA Manager Training Director Manager Training Director Manager Manager Director Manager Director Manager a
RESPONSIBLE Training Foulds, Sr. Management Foulds, Sr. Management Sr. Management Sr. Management budget,
Program Program Ross, Program Ross, Program Program Ross, Program Ross, Program and
-SUD Foulds, Coordinator -SUD -Meredith Coordinator -Shelli and Data -SUD -Meredith Coordinator -Shelli and Data -SUD -SUD -Shelli and Data -SUD -Shelli and Data -SUD deliverables
-
OUTCOMCES abuse training scheduled abuse training completed. abuse training evaluated. and for systems to FQHCs Look-A-Likes implementation evidenced-based of systems provided. outcomes report to on grant
Substance OUD events organized. Substance OUD events Substance OUD events FQHCs Look-A-Likes identified health change. provided identified interventions. evaluation conducted health support T/TA summary submitted MCDPH. MCDPH officer.
and and and and 2-4 TA and on of TA
to project
END reporting CDC
& DATES 4/30/20 7/31/20 8/15/20 -2/28/20 7/31/20 8/15/20 and 28
START - - - - - 8/15/20-8/30/20 monthly staff 23 of
2/20/20 5/1/20 8/1/20 2/15/20 3/1/20 8/1/20
provide MCDPH Page
Look- T/TA and will with
and events. events. events. and specific MAT; report the including Year 2
planning training FQHCs and them. how to evidence-based as, activities. summary from for AACHC needed
ACTIVITY training training 2-4 determine needs with on such ACEs. TA resulting activities, grant. Timeline, meet as
Coordinate for Implement Evaluate Identify to opioid-related opportunities Offer TA interventions and Evaluate Prepare a and recommendations of the 1 and
2.1 logistics 2.2. 2.3 3.1 A-Likes 3.2 incorporate SBIRT; 3.3 3.4 outcomes events Year 3 Year MCDPH,
the
care, in and in to
1 to and clinicians centers 8/31/2020. health opioid-related care, treatment OUD, FQHCs listed report
6-8 substance linkages for health by to pain for 2-4 Maricopa activities annual
OBJECTIVE Provide on referral resources at County Provide for linkages screening to in 8/31/2020. the and
2: events OUD, screening, providers 3: support such as non-opioid ACEs by to report
Objective training abuse and treatment Maricopa Objective systems needs of modalities, M.I. and Look-A-Likes County addition progress
and and use In

SERIAL PH REP 200142
Budget Justification Narrative
A. Personnel (includes annual Cost of Living increase of 3% April 1, 2020),
Year 1
Name,Titte,& Project Role Project Annual Salary Dee 1, 2019-
FTE 2019/2020 Aug 31, 2020
Vacant, SUD/OUD Program Massager 0.80 66,000 140,260
Manages program activities per grant and contract requirements. Provides training and technical assistance
to participating Community Health Centers (CHCs). liacks and reports on program progress.
Shelli Ross (Sr, Director of Quality & Data Management). Supen ,ises Program Manager to ensure timely, 0.12 111,983 110,246
effective, and efficient project development and management and alignment of project and organizational
operations.
Meredith Foulds, Training and Technical Assistance Coordinator. 0.09 43,407 $3,322
Supports AACHC training and TA events.
Kat Bergman (Human Resource Manager). Daily human resource support for program staff 0.02 86,653 $1,321
Jonathan Frederick (Administrative/HR Assistant). Human resource administrative support for program 0.02 44,905 1615
staff
TBD (Controller). Review of transactions. financial grant & GAAP compliance. 0.03 90,000 $2,059
Joanna Garrison (Senior Accountant). System transaction input for payroll/payment ofinvoices. 0.02 57,845 1832
Suzanne Gilbert, CPA (Chief Financial Officer). Financial oversight, qualio/ control, reportsfunding 0.03 120,000 12,745
Frances Kaplan, MPH (Grants and Contracts Manager). Administers grant; provides planning 12,974
development, and start up swan; and ensures completion of programmatic reports and compliance
with grant requirements. 0.06 65,000
Patricia Macias (Administrative Assistant). Provides administrative support to Sr. Director of Quality & $1,050
Data Management and Program Manager as relates to project. 0.03 45,890
Kathryn Tremont° (Executive Asst to CEO). Provides administrative support to CEO as related to CEO 11,060
engagement in the project. 0.02 69,500
John McDonald, RN, MS, CP1H) (Chief Executive Officer). S2,835
Provides administrative oversight. 0.02 192,300
Total Personnel 1.26 1998,483 169,488
B. Fringe Benefits:
Fringellenefits 125.15% of Total Salaries. Below is a breakdown: Year 1
FICA Tax 7.65% of Total Salaries $5,316
Health Insurance 12% of Total Salaries $8,339
Life & Disability Insurance 1.5% of Total Salaries $1,042
Retirement Plan Benefits 4% of Total Salaries $2,780
Total Employee Benefits $17,477
A & B Total Personnel and Fringe $86,965
Page 24 of 28

SERIAL PH REP 200142
C. Travel:
Purpose of Travel Item & Computation Year 1
Travel within Mnricopn County to
provide training and support to CRC 300 miles per month* 9 months * $0.58 $1,566
sites.
SI,566
Program Manager to attend 2 national Airfare @ $500/trip * 2 trips $1,000
conferences and/or trainings annually, Lodging @ $181/night * 4 nights per trip * 2 trips $1,448
Meals S76/day * 2 days + $57/day 1st and last day* 2 trips S512
Ground Transportation: $100 air * 2 trips $200
S3,160
Total Travel -
D. Equipment: N/A
F, Supplies:
Item Description Year 1
Computer Computer for Program Manager $1,500
Office Supplies Paper, pens, ink, etc. @ $50/nith based on historical use. $450
Total Supplies Expense .1 tw.to
F. Consultant/Contractual Costs:
Vendor Item & Calculation Year 1
Annual external audit, including Single Audit, and tax filing (allocated based on federally
Fester & Chapman fimded programs) S300
Subject Matter Speaker Fees
$1,000/month for 9 months S9,000
Evaluation Evalution services for training and TA activities S20,000
Ideal Nee. orks IT Support: S13,500rnith*9 months *1.26 FTE/44 FTEs $3,479
Total Cont racing] Expenses $32,779
G. Construction: N/A
H. Other Costs:
Item Deserlption/Calculation Year 1
Insurance Liability, D&O, etc @ $20,000/yr 4' 9 months * 1.26/44 FTEs $430
Worker's Comp $0.33 per $100 in salaries $229
Staff Training Trainings required by law (H1PAA, etc.) S15,000/yr * 9 months • 1.26/44 FTEs $322
Subscriptions Citrix Online: gotomeeting service S1,9501yr * 9 months* 1.26130 FTEs S6I
Phone/Internet Telephone/ intemet est. $21,600 yr * 9 months * 1.26/44 FTEs S464
Cell Phone Reimbursetnent $50/mth * 9 months S567
Postage/Copying FP: Postage Meter $260 per month 9 months *1.26/44 1 I Es 567
Arizona Office Technologies: Copier lease S19,000/yr * 9 months * 1.26/44 Fits $479
Conference/ National training on Opioid addiction and treatment $700
Training Registration
Continuing Education/ Certification Continuing Education credits for attendees of training/TA activities S1,500
Page 25 of 28

SERIAL PH REP 200142
Training /TA Educational Materials Training costs, including venue, materials, audio/visual support for minimum of 6 trainings in Year 1. $14,224
Rent Office rent S12,000/mo * 9 mouths * 1.26130 FTEs 54,536
Total Other Costs S23,579
Other Costs: AACI IC purchases insurance, phone/internet services, and other administrative service for its organization as a whole, and allocates the expense based on the FTEs
who use these services. AACHC leases personnel to another non-profit, The Arizona Partnership for Immunization (TAP!), and to AACHC's non-profit affiliate, Collaborative
Ventures Network. Certain expenses are allocated to all entities based on a total of 44 FTEs; whereas, other expenses not used by TAP1 are allocated based on 30 ETEs, which
includes AACHC and its affiliate.
TOTAL DIRECT COSTS I S150,000
TOTAL COSTS FOR YEAR 1 BY BUDGET CATEGORY
Personnel $69,428
Fringe $17,477
Travel $4,726
Equipment -
Supplies $1,950
Consultant/Contractual $32,779
Construction -
Other $23,579
TOTAL PROJECT S150,000
Page 26 of 28

SERIAL PH REP 200142
EXHIBIT C
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY
1.0 All contract-related travel plans and arrangements shall be prior-approved by the County Contract
Administrator.
2.0 Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special District
(County) contracts shall be reimbursed based on current U.S. General Services Administration (GSA)
domestic per diem rates for Phoenix, Arizona. Contractors must access the following intemet site to
determine rates (no exceptions): www.gsa.gov
2.1 Additional incidental expenses (i.e., telephone, fax, intemet and copying charges) shall not be
reimbursed. They should be included in the contractor's hourly rate as an overhead charge.
2.2 The County will not (under no circumstances) reimburse for Contractor guest lodging, per diem or
incidentals.
3.0 Commercial air travel shall be reimbursed as follows:
3.1 Coach airfare will be reimbursed by the County. Business class airfare may be allowed only when
preapproved in writing by the County Contract Administrator as a result of the business need of the
County when there is no lower fare available.
3.2 The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at the time
of contract signing) will be reimbursed. Under no circumstances will the County reimburse for
airfares related to transportation to or from an alternate site.
3.3 The County will not (under no circumstances) reimburse for Contractor guest commercial air travel.
4.0 Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the trip,
not for the personal convenience of the traveler. Multiple vehicles for the same set of travelers for the same
travel period will not be permitted without prior written approval by the County Contract Administrator.
4.1 Purchase of comprehensive and collision liability insurance shall be at the expense of the contractor.
The County will not reimburse contractor if the contractor chooses to purchase these coverage.
4.2 Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger vehicle is
necessary for cost efficiency due to the number of travelers. (NOTE: contractors shall obtain pre-
approval in writing from the County Contract Administrator prior to rental of a larger vehicle.)
4.3 County will reimburse for parking expenses if free, public parking is not available within a
reasonable distance of the place of County business. All opportunities must be exhausted prior to
securing parking that incurs costs for the County. Opportunities to be reviewed are the DASH;
shuffles, etc. that can transport the contractor to and from County buildings with minimal costs.
4.4 County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed parking
will not be reimbursed) airport parking only if it is less expensive than shuttle service to and from
the airport.
4.5 The County will not (under no circumstances) reimburse the Contractor for guest vehicle rental(s)
or other any transportation costs.
5.0 Contractor is responsible for all costs not directly related to the travel except those that have been pre-
approved by the County Contract Administrator. These costs include (but not limited to) the following: in-
Page 27 of 28

SERIAL PH REP 200142
room movies, valet service, valet parking, laundry service, costs associated with storing luggage at a hotel,
fuel costs associated with non-County activities, tips that exceed the per diem allowance, health club fees,
and entertainment costs. Claims for unauthorized travel expenses will not be honored and are not
reimbursable.
6.0 Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified in individual
contracts
Page 28 of 28