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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME DEPARTMENT RX# MCSO Aviation Services Division PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Jul 1, 2019 Company: Bell Textron Inc REQUESTED DELIVERY Address: 3255 Bell Flight Boulevard Date: 06/30/2020 City, State: Fort Worth, TX QUOTED PRICE: 8,450,969 Zip/Postal Code: 76118 Phone: (303) 692-4636 Accounting String: Fax: (817)278-0509 Contact Name: Greg Maitlen DESCRIPTION OF GOODS OR SERVICES REQUIRED: The estimated cost of this Procurement is: C _. $100k (: > $100k Is this a Technology Procurement? C Yes (i' No MCSO is seeking the purchase of a twin engine rescue helicopter capable of: 1)performing hoist rescue operations with a 600lb minimum hoist capability 2)flying at a minimum density altitude of 8,000 ft 3)carrying two stretchers and at least one rescue technician in the rear cabin 4) flying at a minimum speed of 140 knots 5) providing a minimal "foot print", i.e. length from nose to tail and width skid to skid 6)maximum tail clearance 7) allowing for efficient pilot and mechanic switch-over training (cost and skill related) 8)most efficient tool and parts switch-over costs 9)fitting inside current hangar space COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: "Competition Impracticable" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: • Personal or department preference for a product or vendor • Department perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of department planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Department convenience C' Grant specified (supporting documents attached) C' Software license renewals, additions, or upgrades available from only one source C' Mailing lists, subscriptions or media advertising c, Brand compatibility available from only one source (no other distributors) C Warranty voided if service provided by other contract vendor C Other proprietary situation 67 Other (Provide written explanation below) THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): MCSO Aviation currently operates two Bell 407 helicopters. The cost to include a second manufacturers make and model of aircraft to the MCSO Aviation fleet would result in greater costs. Items that would need to be included in an alternative manufacturers aircraft would include, but not be limited to, additional tools, parts inventory, mechanic training, and pilot training. Purchasing a Bell helicopter will greatly reduce these costs while staying consistent with familiarity of engines, maintenance schedules, avionics platforms, mechanic familiarization, parts, pilot training and pilot familiarization of cockpit layout. It should be noted that aircraft are very different from other types of transportation and require extensive training to operate safely. Manufacturers design aircraft differently making switch-over to another aircraft costly and time consuming. By purchasing from Bell these switch-over costs are greatly reduced. In addition, the greater the switch-over the greater the safety risks due to re-training and cross training, most particularly in regards to pilots. SEARCH A search was conducted consisting of: (check all that apply) RESULTS 0 Market research El Public notice given, list El no alternatives were identified fl Other vendors contacted III Other no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: See attached memorandum, "Cl Form Attachment: SEARCH". PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: El Comparison to public sector contract pricing Comparison to previous comparable purchases El Discount off published catalog pricing El from a different vendor El Market survey El Independent estimate Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): The price was determined to be the best option due to aircraft capabilities and familiarization with aircraft manufacturers, models, and makes of helicopters and the associated costs incurred after initial purchase. Other factors considered were staying consistent with aircraft operations, controls, and cockpit layout to minimize safety issues related to switching between two different types of aircraft for high-risk aviation search and rescue missions. CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department Head or Department Head Dele te Si • - ture (Required) ---- j4) P. , )(1) i v t_tic Printed Name gna ure Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. D Recommended to BOS for approval. Printed Name Signature Date Email Save