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C-86-20- Steven Nadel, MA, MS Page 2 September 6, 2019 RWJF Contact: Senior Program Officer: Nancy Wieler Fishman, RN, MPH, 609-627-5893 (nfishman@rwjEorg) Program Financial Analyst: Christine Lee, 609-627-5964 (clee@rwjEorg) The terms and conditions governing your award are set forth in the Letter of Agreement signed by your authorized official and dated August 27, 2019 (the "Letter of Agreement"). This email summarizes certain provisions of the Letter of Agreement and contains additional information pertaining to your grant. In the event of a conflict between the terms of this email and the terms of your Letter of Agreement, the terms of the Letter of Agreement control. I . Payment of Award Payment in the amount of $75,000, which represents the initial payment of your award, will be processed and you can expect receipt within two weeks. Attached to the email notifying you of this award was your Financial Report form listing your financial reporting period(s). Unless the terms of the Letter of Agreement specify a different payment schedule, we expect to distribute additional payments upon receipt and review of your Financial Reports. 2. Contracts Unless previously approved during budget negotiations, the Foundation must agree in advance to the use of a contractor in connection with the project funded by this award. The terms and conditions of any contracts so approved must be consistent with the terms and conditions of the Letter of Agreement, including, but not limited to, the start date and end date of the grant (unless you use other funds for any contractual costs that begin earlier than the start date of the grant or that end later than the end date of the grant). We recommend you consider including right to audit provisions and record retention expectations when negotiating any such contracts. The Foundation will not be a party to your contracts. You retain full responsibility for your contracts, which includes overseeing the work and deliverables, and reporting the expenses associated with the contract to the Foundation. 1 Audits As set forth in the Letter of Agreement, the Foundation may select grantees to be audited. If your organization is selected, you will be notified in advance of the audit. 4. Reporting The Foundation expects that the project directors will be in close communication with the national program center. We want to hear from you if you find yourself facing unusual challenges at any time during your grant. Please alert the program officer or program financial analyst about such concerns as soon as they become apparent, rather than waiting to tell us in your narrative report. Unless you are otherwise notified, your reports are due as set forth in the Letter of Agreement. The Financial Report form should be completed for each reporting period, for monitoring purposes and to generate further payments. RWJF or the national program center will provide you with the specific questions to address in your narrative report each year. For grantees Steven Nadel, MA, MS Page 3 September 6, 2019 advised to report via RWJF's Grantee Hub, please follow the reporting instructions within Grantee Hub. If you have not been advised by RWJF and given access to Grantee Hub, please submit all reports and products electronically to grantreports@rvq.org following the Electronic Submission Standards reporting instructions which can be found at www.rwjEorg/instructions. Please remember to submit your products as soon as you complete them; do not wait until the end of the reporting period, 5. Financial Correspondence When submitting correspondence about your grant, please refer to the above-captioned ID. number. Correspondence (including any changes to the financial officer) and questions regarding financial matters or items in this letter should be addressed to the program financial analyst listed above. 6. Communications The Foundation would like to know about any communications plans you have for this project, and, if appropriate, to involve your project in our overall communications about our strategy in this area. No formal announcements or news releases about the grant should be issued before September 15, 2019, Please consult with Beth Toner, RWJF senior communications officer, at etoncrOrwiforg, in our Communications department and the national program center about any communications activities you propose, and, as set forth in the Letter of Agreement, do not issue any public announcements about your project without first checking with the communications officer. This includes all materials you propose to produce and disseminate that include the Foundation's name and logo. Please go to www.tAforg/grantees/policies/logo.jsp to read our guidelines for C0111111111licating about your grant and/or using the RWJF name and logo. We are thankful to have you in the Foundation's family of grantees. We are enthusiastic about your project and wish you success as we embark together on this important endeavor to build a national Culture of Health that will enable all to live longer, healthier lives now and for generations to come. Sincerely, Richard E. Besser, MD cc: Thomas Cox, CPA Vjollca Belisha, MD Naomi Baum, MPA Lauren Marie Ross, MA, PhD Mandy LaBreche, MPH Diana Hernandez, PhD September 6, 2019 RE: Robert Wood Johnson Foundation Grant Award Of the total $350,000 award, $105,000 is awarded to MCDPH. $75,000 total for years 1-3 + $30,000 for the graduate assistant ($10K for years 1-3) Fixed $225,000 requested Year 1 Year 2 Year 3 ACEEE $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 75,000.00 MCDPH $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 75,000.00 MCDPH Columbia $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 225,000.00 Additional $125,000 1. Arizona-based graduate research assistant - $10,000/year - --- $30,000 to MCDPH $75,000+$30,000 = $105,000 Not-to-Exceed Total over 3 years Identifying Information Project Title: Energy Insecurity and Public Health: Going Further through Cross-Sector Collaboration Application I.D.: 81508 Budget Narrative submitted by: Vjollca Berisha, Diana Hernandez, and Lauren Ross Legal Name of Applicant Organization: American Council for an Energy Efficient Economy Budget Narrative: 1. Provide the dollar amount of the total award you will allocate to each team member per year to support his or her time in the program here: Year 1 Year 2 Year 3 Team Member #1 $25,000 $25,000 $25,000 Team Member #2 $25,000 $25,000 $25,000 Team Member #3 $25,000 $25,000 $25,000 Total $75,000 $75,000 $75,000 Provide an explanation if the amount is less than $25,000 per year, per team member: N/A 2. Provide the amount you expect to allocate for the research project along with a brief explanation of how the funds will be used (e.g., purchasing data or supplies, support staff, travel related to project execution, etc.): We anticipate needing $125,000 for the research project in addition to the staff time of the team members. This would include: 1. Arizona-based graduate research assistant - ($10k/year) 2. ACEEE-ba9ed part-time project coordinator ($10k/year) 3. Columbia-baed research assistant ($10k/year) 4. Professional development training sessions for team members - ($3k/year) 5. 1-2 trips/year for the non-local team members to the community site - ($4k/year) 6. Space and food for the initial "town hall" community meeting - ($1,000) 7. Purchase of energy-related data broken out by census tract - ($1,000) 8. Survey development software - ($500) 9. Administration of community survey and interviews (-$6,000) 10. Transcription for key informant interviews (-$2,000) 11. Qualitative data analysis software ($500) 12. Graphic designer for final report, Maricopa County Energy Insecurity Index - ($1,200) 13. Print-outs for public meetings - ($300) 14. Space and food for end of project community "report back" - ($1500) Total project: $125,000 3. Provide the amount of the award you expect will be used to cover indirect/overhead expenses of the grantee, if any (may not exceed 12% of the participant fees and the research project cost) and the reason for the charge. The Foundation strongly encourages the grantee to waive indirect/overhead charges.) Page 1 of 2 ON BEHALF OF MARICOPA COUNTY __________________________________________________________ Bill Gates, Chairman, Board of Supervisors Date APPROVED AS TO FORM: ____________________________________________________ Attorney for County Date ATTEST: _________________________________________________ Office of the Clerk of the Board Date