081919IB.DOC

Informal Meeting Minutes
Monday, August 19, 2019 Board Members
9:30 AM Bill Gates, Chairman, District 3
Clint Hickman, Vice Chairman, District 4
BOARD OF SUPERVISORS Jack Sellers, District 1
Maricopa County, Arizona Steve Chucri, District 2
(and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5
Library District, Stadium District, Improvement Districts,
Housing Authority of Maricopa County and/or Board of
Deposit) County Manager
Joy Rich
Clerk of the Board
"The mission of Maricopa County is to
provide regional leadership and fiscally Fran McCarroll
responsible, necessary public services
to its residents so they can enjoy living Meeting Location
in healthy and safe communities”
Supervisors’ Conference Room
301 W. Jefferson, 10th Floor
Phoenix, AZ 85003
BOARD OF SUPERVISORS
The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 9:30 AM
on Monday, August 19, 2019, in the Supervisors’ Auditorium, 205 W. Jefferson Street, Phoenix, AZ 85003,
with the following members present: Bill Gates, Chairman, District 3; Clint Hickman, Vice Chairman, District
4; Jack Sellers, District 1; Steve Chucri, District 2 (entered late); Steve Gallardo, District 5. Also present:
Fran McCarroll, Clerk of the Board; Kelly Gardiner, Minutes Coordinator; Joy Rich, County Manager; and
Andrea Cummings, Legal Counsel.
PRESENTATION
Office of Communications
1. 2020 CENSUS
Presentation from the US Census Bureau regarding key dates and plans for conducting the 2020
Census in Maricopa County. (C-06-20-059-P-00)
Tammy Parise, US Census Bureau
Fields Moseley, Maricopa County Communications Director
Chairman Gates opened the meeting and asked Fields Moseley, Maricopa County
Communications Director to come forward to introduce the presentation for the 2020
U.S. Census.
Mr. Moseley introduced Tammy Parise and Vianey Celestino, the U.S. Census Bureau
representatives in the region. He stated that he has been attending Census meetings to
best understand the role of communications in the enumerating process. He said with
the growth in Maricopa County, it is important to have accurate information. He added
that a congressional seat could be added to the state of Arizona due to the population
growth.
Chairman Gates thanked Mr. Moseley for his leadership on this very important process.
Tammy Parise, Partnership Coordinator with the U.S. Census Bureau, came forward to
present information regarding 2020 Census. Ms. Parise has been working with many
organizations throughout northern and southern Arizona as well as pockets within

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Maricopa County. She introduced Vianey Celestino, Partnership Specialist, who works
with governments throughout Maricopa County. The goal for Ms. Parise and Ms.
Celestino is to assist in the implementation of education and process for the decennial
census. A brief video followed introducing the Tagline: Shape Your Future which gave
an overview of what the U.S. Census means to communities.
~ Supervisor Chucri entered the meeting ~
In the next slide, Ms. Parise explained that the Census has been constitutionally
mandated to be done every 10 years since 1790. The U.S. Census is known as the
Gold Standard in data because of the long history of this counting.

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Ms. Parise stated the census is important, safe and easy. In the following slide, the
gathering of this population information helps determine governmental representation,
federal money allocation, planning by government and assistance for businesses and
non-profits.
The information collected by the Census Bureau is confidential and protected by Title 13
of the United States Code. The results are confidential for 72 years as outlined in Title
44 of the US Code. Ms. Parise emphasized the results from the census are safe and
confidential. She stressed the importance of government informing the public on the
security of the information gathered.
Ms. Parise announced that for the first time in history, there are three methods of
responding to the census: Internet, phone and mail. This makes it easier than ever for

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the public to respond.
Chairman Gates asked if Ms. Parise had an idea of the percentage of respondents in
each of the three methods. She said the anticipation is that 80% will respond on the
internet.
Ms. Parise said that starting in March 2020, “invitations” would be mailed to all
households to encourage citizens to participate by internet. A specific identifier for the
household is included to allow the public to go onto the internet to respond. Four
additional mailings will go out if citizens would prefer to use the other options of phone in
or mail in. If the phone method is selected, the citizen will call in to a local phone bank.
Ms. Parise reviewed the timeline of the Census Bureau explaining the process, time and
effort required to conduct the Census. She stated the current education phase involves
county government, non-profits and large organizations (trusted voices) to carry the

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important message of the 2020 Census to the constituents. The phases that follow are
equally important and will be an extension of the education phase reminding citizens to
participate in the census.
Ms. Parise remarked on the job opportunities available in Arizona during the different
phases. As the process moves along, there will be changing employment needs. She
pointed out Area Census Offices (ACO) opening in the areas noted on the map.

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Ms. Parise reviewed the canvassing that is currently underway. She stated that public
service announcements are an effective means of alerting the public regarding census
workers in the neighborhoods. Address Canvassers are out in neighborhoods to clear
up discrepancies in addresses so invitations can be directed to the citizens. The
Address Canvassing map gave a link so citizens can be aware of canvassers in their
neighborhoods starting August 18, 2019 until early October 2019.

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The Partnership Portal is a link to promotional material available and was provided by
the Census’ major contractor, Young & Rubicam. With this outreach information
available, the Partners in the field do not have to create material and have valuable
information available to them as needed.
Ms. Parise explained that the Census Bureau conducts surveys year round. She said
many citizens do not realize that data collection is taking place all year long. The
decennial census is the survey that occurs every 10 years.

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Ms. Parise said the 2020 Census tagline is Shape Your Future. Material is available in
13 different languages. She emphasized the importance of educating all citizens of the
need to count everyone to determine needs across Arizona and the United States.
The goal is to count everyone only once and in the right place. In Arizona, there is a
large population of winter visitors and there is criteria in place for counting that
population. Ms. Parise announced that citizens and members of county government can
help to achieve the goal. She acknowledged Complete Count Committee initiated by Mr.
Moseley which engaged the Library system and Health system to educate and inform.

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Ms. Parise concluded the presentation and asked if there were any questions.
Supervisor Hickman asked how the Census accounts for Assisted Living Communities.
Ms. Parise stated that the Census uses a complex method called “Group Quarters” to
address populations like Assisted Living Communities, college campuses, prisons,
correctional facilities and places where large numbers of people reside. This method
ensures people are only counted once.
Supervisor Gallardo asked how the children are counted. Because of the climate of fear
and language barriers, how can we be sure to count our youngest citizens.
Ms. Parise stated there is a history of undercounting the children 0-5 years old and that
has become an action item for the 2020 U.S. Census. There is a multifaceted national
campaign underway addressing this issue.
Supervisor Gallardo stated that he finds the schools to be a comfortable resource for
citizens who might otherwise avoid government agencies. He asked Ms. Parise how the
school districts are being utilized in the census process.
Ms. Parise replied that all the Superintendents of Schools have been engaged on this
subject. The partnerships have developed a program “statistics in schools” where
students are educated and they in turn share the information with their parents. Teacher
and staff ambassadors have stepped in to assist in getting the word out regarding
accurate counts. The partnerships are working with Arizona Department of Education,
the food programs offered to children, and related services that the population relies on.
She said they are waiting on the Governor to finalize the Complete Count Committee to
see that Arizona Department of Education is on board and not wanting to overstep
protocol.
Supervisor Gallardo also asked about the homeless community, both those who utilize
the shelter and those who choose not to.

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Ms. Parise said the “Group Quarters” previously mentioned would apply to the shelters.
Those who do not utilize the shelters are counted by census workers who go out in the
middle of the night on a nondisclosed date and count the sleeping individuals.
Supervisor Gallardo reiterated the importance of the Census count to accurately reflect
Arizona population and the federal funds that the state relies on to take care of its
people. He thanked Ms. Parise for all the hard work and offered to help in any way.
Supervisor Chucri thanked Ms. Parise for all the work on the Census process in
Maricopa County and Arizona.
Chairman Gates remarked on the importance of the Census and how we can all
participate in spreading the word. “What is your circle of influence”. Education in our
community is important and we can all help. He also remarked on how impressive the
80% of respondents likely to come via the internet shows how far we have come in 10
years when the method of counting was paper. Thanks again to Fields Moseley for all of
his help and thank you to Ms. Parise and the U.S. Census Bureau.
ACTION
Budget Office
2. FY 2020 PROPERTY TAX LEVY RESOLUTION
Adopt the following Resolution regarding the “Maricopa County 2019 Tax Levy”
WHEREAS, pursuant to A.R.S.§ 42-17105 on June 24, 2019, the Board of Supervisors adopted
the FY 2020 budget which included a budgeted property tax levy of $605,109,318; and
WHEREAS, pursuant to A.R.S. §48-252, on June 24, 2019, the Flood Control District of Maricopa
County Board of Directors adopted the FY 2020 Budget which included a budgeted property tax
levy of $70,877,943; and
WHEREAS, pursuant to A.R.S. §48-252 on June 24, 2019, the Library District Board of Directors
adopted the FY 2020 Library District budget which included a budgeted property tax levy of
$24,016,045; and
WHEREAS, pursuant to A.R.S. §48-954 on June 24, 2019, the Boards of Directors of the County
Improvement Districts adopted the FY 2020 Budgets; each Budget indicating a corresponding
budgeted property tax levy as detailed in the budget schedules adopted that day; and
WHEREAS, pursuant to A.R.S. §42-17151 the Board of Supervisors is directed to “fix, levy and
assess the amount to be raised from primary property taxation and secondary property taxation;”
and “fix and determine a primary property tax rate and a secondary property tax rate;”
NOW THEREFORE, BE IT RESOLVED BY THE MARICOPA COUNTY BOARD OF
SUPERVISORS,
1.Pursuant to A.R.S. §§ 42-17151, 48-955, 48-3620 and 48-3903, and based on the budget duly
adopted for Maricopa County, the Flood Control District of Maricopa County, the Maricopa County
Library District and the Maricopa County Improvement Districts, the Board of Supervisors
determines and fixes tax rates as follows:

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•Fiscal Year 2020 (Tax Year 2019) Maricopa County Primary Tax Rate at $1.4009 per $100 of net
assessed valuation with a levy of $605,109,318.
•Fiscal Year 2020 (Tax Year 2019) Flood Control District of Maricopa County Secondary Tax Rate
at $0.1792 per $100 of net assessed valuation with a levy of $70,887,943.
•Fiscal Year 2020 (Tax Year 2019) Maricopa County Library District Secondary Tax Rate at
$0.0556 per $100 of net assessed valuation with a levy of $24,016,045.
•Fiscal Year 2020 (Tax Year 2019) for each of the assessable properties within County
Improvement Districts the tax levy and/or tax rate as set forth in the “Maricopa County 2019 Tax
Levy” compiled by the Department of Finance.
2.Based on the amount of taxes to be raised by property taxation determined by each
governmental entity set forth in the “Maricopa County 2019 Tax Levy,” the Maricopa County Board
of Supervisors has calculated the numerical tax rates necessary to raise the requested revenues,
and pursuant to the direction of each such government entity, levies the amounts of taxes and
sets the resulting tax rates, all as set forth in the “Maricopa County 2019 Tax Levy. The tax levy
for desegregation expenses for school districts was included in the primary tax pursuant to the
Arizona Tax Court's ruling in Pima County, et al. v. State of Arizona, et al., TX2018-000737 where
the Court found the Arizona Legislature’s inclusion of the desegregation expense in the secondary
tax pursuant to A.R.S. § 15-910 (L) (2018) (as amended by Arizona Senate Bill 1529 (2018)) was
inconsistent with the Arizona Constitution.
3.Pursuant to ARS §42-18003, the Maricopa County Treasurer is directed to collect taxes as
required by law from the persons listed on the tax roll. The County Treasurer is now therefore
responsible for collecting the totals of all taxes levied on the roll. (C-49-20-004-M-00)
Chairman Gates asked if there were any questions or comments. There were none.
Chairman Gates clarified that the school district rates are calculated based on the recent
tax court ruling. This budget reflects a flat tax rate in Maricopa County for another year.
Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo
Ayes: Sellers, Chucri, Gates, Hickman, Gallardo
Assessor
3. ADOPTION OF FULL CASH VALUE FOR BOND CALCULATION
Adopt 2019 FULL CASH VALUE for MARICOPA COUNTY as set forth in Attachment A for the
purpose of calculating bond indebtedness of cities, towns, and school districts. (C-12-20-001-M-
00)
Motion to approve by Supervisor Hickman, seconded by Supervisor Sellers
Ayes: Sellers, Chucri, Gates, Hickman, Gallardo

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4. EXECUTIVE SESSION
Vote to convene in Executive Session to consider items on the Executive Agenda dated August
19, 2019, for Board of Supervisors and relevant Special Districts pursuant to statutory authority
listed for each item.
Supervisor Chucri thanked Chairman Gates and colleagues as well as the elected officials for
all the effort that went into the budget process and working to keep the tax rate flat for
another year.
Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman
Ayes: Sellers, Chucri, Gates, Hickman, Gallardo
MEETING ADJOURNED
After discussion on the executive items and there being no further business to come before the Board, the
meeting was adjourned.
___________________________
Bill Gates, Chairman of the Board
ATTEST:
____________________________
Fran McCarroll, Clerk of the Board