CITY OF GLENDALE IGA AMENDMENT 3.PDF

Contract No. C-22-17-028-3-03 Amendment No. 3
AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
CITY OF GLENDALE
I. Maricopa County (“County”) administered by its Human Services Department and the City of
Glendale (“City”) entered into a financial Intergovernmental Agreement (“Agreement”) on or about
January 12, 2017. The purpose of the Agreement is for the City to provide owner occupied housing
rehabilitation and a single family housing construction program with homebuyer assistance. The
County provided the City with $514,115 in 2016 HOME Investment Partnerships Program (HOME)
funds from the U.S. Department of Housing and Urban Development (HUD). The County and the
City may be referred to individually as “Party” or collectively as “Parties.”
The Parties executed Amendment No. 1 on or about March 8, 2018 to add 2017 Work Statements
(A&B) for owner occupied housing rehabilitation and a single family housing construction with
homebuyer assistance programs. Through this Amendment, the County provided the City with
$515,985 for HOME funded activities. The Amendment also extended the term of the Agreement
from January 12, 2019 to September 30, 2021. All work performed or costs incurred or expended
under 2017 Work Statements shall remain reimbursable through September 30, 2021.The total
funding amount for the Agreement was increased to $1,030,100.
The Parties executed Amendment No. 2 on or about March 27, 2019 to add 2018 Work Statements
(A&B) for owner occupied housing rehabilitation and a single family housing construction with
homebuyer assistance programs. Through this Amendment, the County provided the City with
$718,852 for HOME funded activities. The Amendment also extended the term of the Agreement
from January 12, 2019 to September 30, 2022. All work performed or costs incurred or expended
under 2018 Work Statements shall remain reimbursable through September 30, 2022.The total
funding amount for the Agreement was increased to $1,748,952.
II. The Parties agree to enter into this Amendment No. 3 to the Agreement as follows:
A. Extend the expenditure deadline for the HOME Program Year 2016 funds from September
30, 2019 to September 30, 2021. Extending the expenditure deadline will provide the City with
additional time to complete the Work Statement identified in the original Agreement. The
Parties agree that all work performed or costs incurred or expended shall remain reimbursable
under the original terms and conditions.
B. Extend the term of the Agreement from September 30, 2022 to September 30, 2023.
C. The County shall provide the City with funding for Amendment No. 3, funding shall not
exceed $669,968.56. The total funding amount for the Agreement shall be increased to
$2,418,920.56.
D. Add three (3) additional Work Statements to the Agreement:
1. 2019 Work Statement A:
a. The County shall provide the City with $200,311.39 HOME 2019 Program
Year Funding ($158,438.35 Entitlement funds and $41,873.04
Administration funds).
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Contract No. C-22-17-028-3-03 Amendment No. 3
b. The City shall utilize $63,083.87 of HOME 2019 Program Year/Program
Income funds towards the 2019 Work Statement activities.
c. The City shall provide owner occupied housing rehabilitation or
reconstruction activities.
d. The expenditure deadline for the Work Statement shall expire on September
30, 2023.
2. 2019 Work Statement B:
a. The County shall provide the City with $79,220 in 2019 HOME funds.
b. The City shall acquire land, construct a single family home and provide
homebuyer assistance.
c. The expenditure deadline for the Work Statement shall expire on September
30, 2023.
3. 2019 Work Statement C
a. The County shall provide the City with $390,437.17 in 2019 HOME funds.
b. The City shall utilize funding for new construction of multi-family rental
housing.
c. The expenditure deadline for the Work Statement shall expire on September
30, 2023; and
E. Section IV, Compensation, Subsection D, Reimbursement shall be amended to reference total
funding of $2,418,920.56.
III. The County shall reimburse the City on a Net 0 payment standard.
IV. This Agreement is subject to A.R.S. §38-511. The foregoing paragraphs contain all the changes made
by this Amendment. All other terms and conditions of the original Agreement and previous
Amendments remain the same and in full force and effect as approved and amended.
[Signatures on following page]
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Contract No. C-22-17-028-3-03 Amendment No. 3
IN WITNESS THEREOF, the Parties have signed this Amendment:
APPROVED BY: APPROVED BY:
CITY OF GLENDALE MARICOPA COUNTY
___________________________________ ____________________________________
Chairman, Board of Supervisors
Attested To: Attested To:
____________________________________ ____________________________________
City Clerk Date Fran McCarroll, Clerk of the Board Date
IN ACCORDANCE WITH A.R.S. §§ 11-952, 11-201, AND 11-251, THIS AMENDMENT HAS BEEN
REVIEWED BY THE UNDERSIGNED ATTORNEYS, AND, IN ACCORDANCE WITH A.R.S. § 11-
952, AND EACH ATTORNEY HAS DETERMINED THAT THIS AMENDMENT IS IN PROPER
FORM AND WITHIN THE POWER AND AUTHORITY GRANTED UNDER THE LAWS OF THE
STATE OF ARIZONA.
CITY OF GLENDALE MARICOPA COUNTY
BY: ______________________________ BY: ______________________________
City Attorney Date Deputy County Attorney Date
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement A
MARICOPA COUNTY
HOME Investment Partnerships Program
Program Year 2019
Consortium Member: City of Glendale, Arizona
Project: Housing Rehabilitation
Program Year 2019 HOME Funds: $158,438.35 in Entitlement funds and $41,873.04 in Administration.
Additional sources of funding not paid by the 2019 HOME Program Year: $63,083.87 in Program Income.
Total funds: $263,395.26
Type of Property: Single-Family
A. DETAILED SCOPE OF WORK:
Include the following-
1. Consolidated Plan goals as it relates to this activity, include the priority rating i.e. High, Low
High
2. Type of assistance/activity to be provided with HOME funds:
Single Family Housing Rehabilitation and/or Replacement Housing
3. Methods and instruments used for ensuring affordability:
The City will secure HOME funds with a Deed of Trust, Promissory Note or other appropriate
lien instrument that will include a recapture provision.
4. Anticipated use of program income/project proceeds:
The City will use program income and recaptured funds for activities eligible under 24 CFR 92.
B. OBJECTIVES AND OUTCOMES:
OUTCOMES
AVAILABILITY/
AFFORDABILITY SUSTAINABILITY
ACCESSIBILITY
DECENT Single Family Housing Homebuyer Activities,
Housing Activities in a
HOUSING Rehab and Emergency Acquisition/Rehab of housing,
targeted revitalization
Rehab, Homebuyer Acquisition/New Construction of
area
Assistance housing.
C. LOGIC MODEL: PERFORMANCE INDICATORS:
INPUTS/ ACTIVITIES OUTPUTS OUTCOMES IMPACT
RESOURCES In order to address Once When Long term changes:
In order to accomplish the issue, the completed, completed, these
proposed activities, the subrecipient will these activities activities will lead
subrecipient will need conduct the will produce the to the following
the following: following activities: following: changes:
HOME funding Homeowner Owner Low to moderate Stable
Rehab/Replacement occupied income families neighborhoods and
Housing housing have safe and increased financial
rehabilitation decent housing stability of LMI
households
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement A
D. PROPOSED BENEFICIARIES:
Targeted Population by Number of Total Number
Income Level Households of Units
Households at or below 50%
Households at or below 60%
Households at or below 80% 3 3
TOTAL 3 3
E. PRIORITY POPULATIONS:
Priority Populations No. of Units
Elderly 0
Physically Disabled 0
Other Priority Populations:
0
Veterans
F. PERFORMANCE REPORTING GOALS-TIMELINE OF ACTIVITIES:
START COMPLETION
MILESTONES
DATE DATE
HOME Contract signed by City Council 9/10/19 9/10/19
Qualify Low Income Homeowner 7/15/20 9/15/20
Scope of Work 10/15/20 10/30/20
Environmental Review 11/1/20 12/30/20
RFQ Issued 12/30/20 1/30/21
Contractor Selected 1/30/21 2/15/21
Rehab and/or Construction to commence 3/15/21 3/15/21
Rehab complete or Certificate of Occupancy 5/15/21 5/15/21
Unit Occupied by Low/Moderate Income Person/Family 5/15/21 5/15/21
Completion Report submitted by City 6/30/21 6/30/21
Any change to the Timeline will need to be submitted to and approved by Maricopa County.
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement A
G. ACTIVITY BUDGET SUMMARY:
HOME Funds Additional Sources*
ACTIVITIES TOTAL COST
PY 2019 (defined in Table H.)
ACQUISITION
Land $ -
Buildings $ -
Closing Costs $ -
Legal Fees $ -
TOTAL $ - $ - $ -
SITE & DEMOLITION $ -
Site Work $ -
Demolition $ 10,000.00 $ 10,000.00
TOTAL $ - $ 10,000.00 $ 10,000.00
REHABILITATION $ -
Construction Costs-Materials $158,438.35 $ 46,083.87 $ 204,522.22
Builder Overhead $ -
Builder Profit $ -
General Requirements $ -
Consultant/Specialist $ 2,000.00 $ 2,000.00
Permits & Fees $ 5,000.00 $ 5,000.00
Construction Contingency $ -
Sales Tax $ -
Other-Infrastructure $ -
TOTAL $ 158,438.35 $ 53,083.87 $ 211,522.22
ARCHITECTURAL FEES $ -
Design $ - $ - $ -
Supervision $ -
Other $ -
TOTAL $ - $ - $ -
CONSTRUCTION INTEREST &
$ -
FEES & LEGAL FEES
Construction Interest $ -
Bond Premium $ -
Title & recording $ -
Insurance $ -
Legal Fees $ -
Other $ -
TOTAL $ - $ -
ADMINISTRATION COSTS $ -
Program Income Administration $ -
Administration $ 41,873.04 $ 41,873.04
Volunteer Labor $ -
TOTAL $ 41,873.04 $ - $ 41,873.04
GRAND TOTAL $ 200,311.39 $ 63,083.87 $ 263,395.26
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement A
H. SOURCE AND AMOUNT OF OTHER RESOURCES:
VOLUNTEER/
FUNDING AGENCY CASH AMOUNT
IN-KIND AMOUNT
Program Income $63,083.84
TOTALS $63,083.87 $0
I. MATCH:
Identify match sources and amounts that have been committed to the project. Match commitment
must equal 25% of the HOME funds requested. Documentation is due at the time of request for
payment(s). Match Logs must be submitted annually by June 30th of each year.
SOURCE/FUNDING
TYPE TOTAL
AGENCY
Cash or cash equivalents from a City of Glendale General
$39,610
non-federal source Fund
Value of waived taxes, fees or
charges associated with HOME
projects
Value of donated land or real
property
Cost of infrastructure
improvements associated with
HOME projects
Percentage of proceeds from
single- or multi-family state
housing bonds
Value of donated materials,
equipment, labor and professional
services
Sweat equity
TOTAL $39,610
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement B
MARICOPA COUNTY
HOME Investment Partnerships Program
Program Year 2019
Consortium Member: City of Glendale, Arizona
Project: Acquisition of Land and Construction of New Housing
Program Year 2019 HOME Funds: $79,220 in Entitlement funds for construction of new housing and
homebuyer assistance.
Type of Property: Single Family
A. DETAILED SCOPE OF WORK:
Include the following-
1. Consolidated Plan goals as it relates to this activity, include the priority rating i.e. High, Low
High
2. Type of assistance/activity to be provided with HOME funds: Acquisition of Land and
Construction of New Housing
Methods and instruments used for ensuring affordability:
The City will secure HOME funds with a Deed of Trust, Promissory Note or other appropriate
lien instrument that will include a recapture provision.
3. Anticipated use of program income/project proceeds:
The City will use program income and recaptured funds for activities eligible under 24 CFR 92.
B. OBJECTIVES AND OUTCOMES:
OUTCOMES
AVAILABILITY/
AFFORDABILITY SUSTAINABILITY
ACCESSIBILITY
Single Family
DECENT Housing Rehab and Homebuyer Activities, Housing Activities in a
HOUSING Emergency Rehab, Acquisition/Rehab of housing, targeted revitalization
Acquisition/New Construction of
Homebuyer area
housing.
Assistance
C. LOGIC MODEL: PERFORMANCE INDICATORS:
INPUTS/ ACTIVITIES OUTPUTS OUTCOMES IMPACT
RESOURCES In order to address the Once completed, When Long term changes:
In order to accomplish issue, the subrecipient these activities will completed, these
proposed activities, will conduct the produce the activities will lead
the subrecipient will following activities: following: to the following
need the following: changes:
HOME funding New Construction of Expand affordable Low to moderate Stable
Single Family Housing. housing income families neighborhoods and
opportunities become first time increased financial
homebuyers stability of LMI
households
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement B
D. PROPOSED BENEFICIARIES:
Targeted Population by Number of Total Number
Income Level Households of Units
Households at or below 50% 0 0
Households at or below 60% 0 0
Households at or below 80% 1 1
TOTAL 1 1
E. PRIORITY POPULATIONS:
Complete the table below only if the Activity will specifically set-aside units for a priority population.
Set-asides will be enforced through contract provisions.
Priority Populations No. of Units
Elderly 0
Physically Disabled 0
Other Priority Populations:
0
Veterans
F. PERFORMANCE REPORTING GOALS-TIMELINE OF ACTIVITIES:
START COMPLETION
MILESTONES
DATE DATE
HOME Amendment executed by City 9/10/19 9/10/19
Market Study 6/30//20 8/15/20
Underwriting 6/30/20 8/15/20
Environmental Review 8/15/20 9/15/20
Obtain Site Control 9/15/20 12/30/20
Developer Selected and Signed Development Contract 4/1/20 5/1/20
Acquisition and/or Construction to commence 3/15/21 9/15/21
Certificate of Occupancy 10/15/21 10/15/21
Unit Occupied by Low/Moderate Income Person/Family 11/1/21 11/1/21
Completion Report submitted to County 12/30/21 12/30/21
Any change to the Timeline will need to be submitted to and approved by Maricopa County.
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement B
G. ACTIVITY BUDGET SUMMARY:
HOME Funds Additional Sources*
ACTIVITIES TOTAL COST
PY 2019 (defined in Table H.)
ACQUISITION
Land $ 33,000.00 $ 33,000.00
Buildings $ -
Closing Costs $ -
Legal Fees $ -
TOTAL $ - $ 33,000.00 $ 33,000.00
SITE & DEMOLITION
Site Work $ 8,000.00 $ 8,000.00
Demolition $ 8,000.00 $ 8,000.00
TOTAL $ - $ 16,000.00 $ 16,000.00
CONSTRUCTION $ -
Construction Costs-Materials $ 69,220.00 $ 10,000.00 $ 79,220.00
Builder Overhead $ -
Builder Profit $ -
General Requirements $ -
Consultant/Specialist $ -
Permits & Fees $ - $ 10,000.00 $ 10,000.00
Construction Contingency $ -
Sales Tax $ -
Other-Infrastructure - Developer Fees $ -
TOTAL $ 69,220.00 $ 20,000.00 $ 89,220.00
ARCHITECTURAL FEES $ -
Design $ -
Supervision $ -
Other $ -
TOTAL $ - $ - $ -
HOMEBUYER ASSISTANCE,
$ -
INTEREST, FEES
Homebuyer Assistance $ 10,000.00 $ 5,000.0 $ 15,000.00
Interest $ -
Fees $ 2,000.00 $ 2,000.00
Insurance $ -
Legal Fees $ -
Other $ -
TOTAL $ 10,000.00 $ 7,000.00 $ 17,000.00
ADMINISTRATION COSTS $ -
Administration $ 7,000.00 $ 7,000.00
Volunteer Labor $ 40,000.00 $ 40,000.00
TOTAL $ - $ 47,000.00 $ 47,000.00
GRAND TOTAL $ 79,220.00 $ 123,000.00 $ 202,220.00
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement B
H. SOURCE AND AMOUNT OF OTHER RESOURCES:
VOLUNTEER/
FUNDING AGENCY CASH AMOUNT IN-KIND AMOUNT TOTAL
Home Sponsorships $0
Volunteer Labor $40,000 $40,000
General Funds $0
TOTALS $0 $40,000 $40,000
I. MATCH:
Identify match sources and amounts that have been committed to the project. Match commitment
must equal 25% of the HOME funds requested. Documentation is due at the time of request for
payment(s). Match Logs must be submitted annually by June 30th of each year.
SOURCE/FUNDING
TYPE TOTAL
AGENCY
Cash or cash equivalents from a
non-federal source
Value of waived taxes, fees or
charges associated with HOME
projects
Value of donated land or real
property
Cost of infrastructure
improvements associated with
HOME projects
Percentage of proceeds from
single- or multi-family state
housing bonds
Value of donated materials,
equipment, labor and professional Habitat for Humanity $40,000
services
Sweat equity
TOTAL $40,000
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement C
MARICOPA COUNTY
HOME Investment Partnerships Program
Program Year 2019
Consortium Member: City of Glendale, Arizona
Project: New Construction of Rental Housing
Program Year 2019 HOME Funds: $390,437.17 in Entitlement funds.
Type of Property: Multi-Family
A. DETAILED SCOPE OF WORK:
Include the following-
1. Consolidated Plan goals as it relates to this activity, include the priority rating i.e. High, Low
High
2. Type of assistance/activity to be provided with HOME funds:
Single Family Housing Rehabilitation/or Replacement Housing
3. Methods and instruments used for ensuring affordability:
The City will secure HOME funds with a Deed of Trust, Promissory Note or other appropriate
lien instrument that will include a recapture provision.
4. Anticipated use of program income/project proceeds:
The City will use program income and recaptured funds for activities eligible under 24 CFR 92..
B. OBJECTIVES AND OUTCOMES:
OUTCOMES
AVAILABILITY/
AFFORDABILITY SUSTAINABILITY
ACCESSIBILITY
DECENT Single Family Housing Homebuyer Activities,
Housing Activities in a
HOUSING Rehab and Emergency Acquisition/Rehab of housing,
targeted revitalization
Rehab, Homebuyer Acquisition/New Construction of
area
Assistance housing.
C. LOGIC MODEL: PERFORMANCE INDICATORS:
INPUTS/RESOURCES ACTIVITIES OUTPUTS OUTCOMES IMPACT
In order to accomplish In order to address Once When completed, Long term
proposed activities, the the issue, the completed, these activities will changes:
subrecipient will need the subrecipient will these activities lead to the
following: conduct the will produce the following changes:
following following:
activities:
HOME funding New construction Renter- LMI renters will Increase in
of rental housing occupied multi- have safe, decent, supply of
family sanitary and affordable
affordable units affordable housing rental units
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement C
D. PROPOSED BENEFICIARIES:
Targeted Population by Number of Total Number
Income Level Households of Units
Households at or below 30%
Households at or below 50%
Households at or below 60% 2 2
Households at or below 80%
TOTAL 2 2
E. PRIORITY POPULATIONS:
Complete the table below only if the Activity will specifically set-aside units for a priority population.
Set-asides will be enforced through contract provisions.
Priority Populations No. of Units
Elderly 0
Physically Disabled 0
Other Priority Populations:
0
Veterans
F. PERFORMANCE REPORTING GOALS-TIMELINE OF ACTIVITIES:
START COMPLETION
MILESTONES
DATE DATE
HOME Amendment executed by City 9/10/19 9/10/19
Market Study 6/30//20 8/15/20
Underwriting 6/30/20 8/15/20
Environmental Review 8/15/20 9/15/20
Obtain Site Control 9/15/20 12/30/20
Developer Selected and Signed Development Contract 4/1/20 5/1/20
Acquisition and/or Construction to commence 3/15/21 9/15/21
Certificate of Occupancy 10/15/21 10/15/21
Unit Occupied by Low/Moderate Income 11/1/21 11/1/21
Person/Family
Any change to the Timeline will need to be submitted to and approved by Maricopa County.
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement C
G. ACTIVITY BUDGET SUMMARY:
HOME Funds Additional Sources*
ACTIVITIES TOTAL COST
PY 2019 (defined in Table H.)
ACQUISITION
Land $ -
Buildings $ -
Closing Costs $ -
Legal Fees $ -
TOTAL $ - $ - $ -
SITE & DEMOLITION $ -
Site Work $ -
Demolition $ -
TOTAL $ - $ - $ -
Construction $ -
Construction Costs-Materials $ 390,437.17 $ 12,504,815.00 $ 12,895,252.17
Builder Overhead $ -
Builder Profit $ -
General Requirements $ 155,150.00 $ 155,150.00
Consultant/Specialist $ -
Permits & Fees $ 150,000.00 $ 150,000.00
Construction Contingency $ -
Sales Tax $ -
Other-Infrastructure $ -
TOTAL $ 390,437.17 $ 12,809,965.00 $ 13,200,402.17
ARCHITECTURAL FEES $ -
Design $ - $ 504,000.0 $ 504,000.00
Supervision $ -
Other $ -
TOTAL $ - $ 504,000.0 $ 504,000.00
CONSTRUCTION INTEREST & FEES
$ -
& LEGAL FEES
Construction Interest $ -
Bond Premium $ -
Title & recording $ -
Insurance $ -
Legal Fees $ -
Other $ -
TOTAL $ - $ -
ADMINISTRATION COSTS $ -
Program Income Administration $ -
Administration $ -
Volunteer Labor $ -
TOTAL $ - $ - $ -
GRAND TOTAL $ 390,437.17 $ 13,313,965.00 $ 13,704,402.17
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Contract No. C-22-17-028-3-03 Amendment No. 3
2019 Work Statement C
H. SOURCE AND AMOUNT OF OTHER RESOURCES:
VOLUNTEER/
FUNDING AGENCY CASH AMOUNT
IN-KIND AMOUNT
ADOH LIHTC funds $13,313,965 0
TOTALS $13,313,965 $0
I. MATCH:
Identify match sources and amounts that have been committed to the project. Match commitment
must equal 25% of the HOME funds requested. Documentation is due at the time of request for
payment(s). Match Logs must be submitted annually by June 30th of each year.
SOURCE/FUNDING
TYPE TOTAL
AGENCY
Cash or cash equivalents from a City of Glendale General
$97,610
non-federal source Fund
Value of waived taxes, fees or
charges associated with HOME
projects
Value of donated land or real
property
Cost of infrastructure
improvements associated with
HOME projects
Percentage of proceeds from
single- or multi-family state
housing bonds
Value of donated materials,
equipment, labor and professional
services
Sweat equity
TOTAL $97,610
Page 15 of 15