SS FORM MILLER MENDEL E SOPH.PDF

Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form Is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition Is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln1Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Maricopa County Sheriff's Office
Department Contact Contact Phone Number
Andrew Mesquite +1 (602) 876-4646
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: March 18, 2019
Company: Miller-Mendel REQUESTED DELIVERY j Li ly 1, 201 9
Address: 1425 Broadway, 11430 Date:
City, State: Seattle, WA QUOTED PRICE: 720,625
Zip/Postal Code: 98122
Phone: (206) 330-2094 Accounting String:
Fax:
Contact Name: Tyler Miller
Material / Service Information
Is this a Technology Procurement? (« Yes C No
See attached quote. Annual price of $144,125.
Needs Statement:
Describe in detail the material or service to be procured and
how only it meets your needs,
eSOPH software has patented functionality of electronic reference checks, including
Features/Requirements: the locating of law enforcement agencies based on a current or former residential
Identify the major features/capabilities that are requIred.What address of the applicant. MPH is completely customizable to fit the exact needs of
unique design/performance feature(s) make this material or Human Resources :ADAM and expand as future needs change. Questionaires, forms,
vendor the only one that can meet your requirements? Provide waivers and small templates used by the dept can be added and utilized in the system.
a brief explanation as to why only these features or this vendor A calendar feature allows tracking of Interviews and deadlines,The system has a radius
can meet your requirements. identify the manufacturer/model search for addresses entered Identifying law enforcement agencies near that location,
or your existing equipment, service or system IF applicable. A directory of agencies is in the system and Is updated regularly by vendor.
The fallowing companies were identified as possible vendors:
1. eSOPH - http://mIllermendeLcom/index.php/page/esoph meets and exceeds
Competing Brands/Vendors Investigated: requirements outlined by the department.
Did you consider other materials or vendors with similar 2. Guardian -guardianbackground.com does not provide single sign on capabilities or
capabilities? Indicate specific competitor's brands/models or allow for internal follow-up on questionaires completed by candidates by Investigator.
vendors that were investigated and describe why they do not Contact Is Justin Ofedinger 415-655-2744
meet your requirements. You need to state that- to the best or 3, POWS - www.pobIts.com does not provide ability to customize templates, does not
your knowledge-these are the only companies making this provide single sign on as well as other features that eSOPH provides.
material, equipment or providing this service. List sales 4. Hire Right- httpsi/Asww.hlreright.com is a background check service and is not a
representatives and their phone numbers so the procurement management system like eSOPH or POUTS. No contact made.
Officer can contact them to verify that other materials,
equipment or services do not meet your requirements.

r4i
THIS PROCURMENT IS A SOLE SOURCE BECAUSE (attech additional page if needed):
This vendor's software Is a product with patented features providing the functionality of +decimate reference checks,a national database of law
enforcement ilijim des ad contact Information built In with regular updates,lt elsoinci ud es an integaded fax seri/kat° allow fax inItletion/recelpt from
within software, uses Microsoft-Word for template creation, a calendar fa ature for scheduling, a customizable checklist for diffetentjob types, allows
uploading or documents by an didoe And interviewer and tracking ofell • tit Ilisetion of mealy different software products would be required to achieve
the me level and number of features and cep abilities provided In tills system. This Is the only software system, we era aware of, that provides the
combined menu offeetwes In one application which would satirfy the requirements at Specified by our Human Resources Pra ,Eropl oyment *arm enh
SEARCH
MCI-349-A states; Any reqtlest bye Using Agen cy th et a Procurement be restricted to one potential Contractor shall be accompanied by
an expian at I on as to why no other would be suitable or acceptable to meat the need,The Using Agency requesting sole source
Procurement shall provide written evidence to support a sole source deternt In ado n, A requirement for a particular propile to ry item does
not alanajustify a sole source Procurement If there !enlace than one potential Respondent for that item
A search was conducted consisting of: (check ell that apply) RESULTS
r Market research r Public notice given, list r— no alternatives ware Identified
rg Other vendors contacted r other Iv no alternatives were deemed acceptable
I^ because (explain below);
Describe the search from above In detail:
Using theSte tormentor Work to be performed chalked hy Human Resources at MSCO, we sought out vendors that couid provide a background check
case management system or shill tar product that meets the needs to organise, streamline, and expedite the process cif hiring detention officers,
Identification of four companies were Identified through contacting other law anfocement eg Odes. A number of these agencies are located outside
the state ofArizona, We researched the number of ca nd irides each agency processed for hiring In LEO positions. We found that agencies utilizing
sl Mild rbeckground check systems within Afton are substantially smaller In size and do not process the numb 4 r of background checks that MCSO does
on an annual blob. Therafom, they ware not able tomcat our currentsoftware needs,
PRICE
The estimated cost of this Procurement Is; C.4 $100k 0' > $100k
)
MCI-347 States: The Chief Procurement Officer may mike the determination Olathe sole source method set forth'in
MC1-349 shall be used If a Commodity or Service is available from only one vendor, and the purchase Is estimated to Cost
no more than $100,000,
Price has bean folrly and reasonably established by i" Comparison to public sector contract pricing
r. Comparison to previous comparable purchases r Discount off published catalog Pricing
P from a different vendor r ,
r Market survey
Independent estimate
r5(3 Other, explain:
. .
Describe methodology and resulte (attach any written supper tins date, e.g., survey or market ansiysis):
See attached do4 u men t outlInIng vendors researched for consideration and esul ts or endings,
. .

CONFLICT OF INTEREST STATEMENT
The submitting department agrees that there is no real or potential conflict of interest In recommending this material or
service as a sole source procurement.
NOTE: if a real or potential conflict exists, contact the Procurement Officer listed on your Requisition.
CERTIFICATIONS
I 1) certify: ! recognize that the Marlcopa . County Procurement Code requires the use of competitive solicitations unless
exempted bylaw. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described; the best value to Maricopa •
2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides
County; 3) this request and for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Appointing Authority Signa ure (iiiii ed)
\-) / 41 Aeq.. i Vi Date
Printed Name S gnaty e
Office of Enterprise Technology (This p ocurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.) purchase is in line with Maricopa County's strategic technology plan or currently Installed
rvi Approved. Recommended
obi equipment or service, and is considered to be a sole source procurement,
0 Not Approved. Reasoning:
Si Ej i c"7
Printed Name Signature 2( Date
•
Office of Procurement procurements Services up to $100,000. This request Is over $100,000 and must be submitted as an
The CPO can approve
agenda item to the Board of Supervisors for consideration,
D Recommended to BUS for approval.
Printed Name Signature Date