FTF-CCHC RENEWAL 19-097-01-Y2.PDF

Grant Renewal Amendment Early Childhood
Development and Health
Grant Renewal/2020 Grant Award Board
(First Things First)
ta GRA-STATE-19-0970-01-Y2
FIRST THINGS FIRST East Maricopa,Northwest Maricopa,Phoenix 4000 North Central Avenue,
North,Phoenix South,Southeast Maricopa,Southwest Suite 800
Phoenix, Arizona 85012
Maricopa,ADE PRE-K Regional Partnership Council
OF Child Care Health Consultation (602) 771-5100
CONTRACTOR:
Maricopa County Department of Public Health
PURPOSE OF AMENDMENT:
1. Pursuant to the Special Terms and Conditions, Contract Renewal, for the above referenced grant award, the State of Arizona hereby
exercises its sole option to renew the grant award number referenced above. The renewal award period is July 1, 2019 through June
30, 2020.
2. Total award amount for the grant period is $1,149,120
3. Contracted Service Units:
Primary Strategy:
QF Child Care Health Consultation
Number of center based providers served: 469(E. Maricopa: 72 Centers, NW Maricopa: 76 Centers, Phoenix N.: 134 Centers,
Phoenix S.: 111 Centers, SE Maricopa: 55 Centers, SW Maricopa: 21 Centers)
Secondary Strategy:
Number of home based providers served: 44(E. Maricopa 4 Homes, NW Maricopa: 4 Homes, Phoenix N.: 7 Homes, Phoenix S.:
20 Homes, SE Maricopa: 5 Homes, SW Maricopa: 4 Homes)
Number of Non-QF Centers: 0
Number of Non-QF Homes: 0
4. The grantee is responsible for all updated Standards of Practice located in the First Things First Partner and Grant Management System
(PGMS) under Grantee Resources/Standards of Practice.
5. All other terms and conditions remain unchanged and are according to the original award documents, clarification documents and
renewal submission documents.
Contractor hereby acknowledges receipt and understanding of the The above referenced amendment is hereby executed
contract amendment effective July 1, 2019 once signed and dated below:
Josh Allen
Signature CFO/C00
Max Porter
Name Date
Acting Director
Title
c/7 Ill*
Date
Page I 1

Line-Item Budget and Budget Narrative
SFY20 Line-Item Budget
Budget period: July 1, 2019 — June 30, 2020
Budget Category Line Item Description Requested Funds Total Cost
PERSONNEL SERVICES Personnel Services Sub Total $732.659
Salaries
EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $257,405
Fringe Benefits or Other ERE
PROFESSIONAL AND OUTSIDE SERVICES Professional 81 Outside Services Sub $
Total
Contracted Services
TRAVEL Travel Sub Total $9,809
In-State Travel
Out-of-State Travel
AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $
Su bgrants or Subcontracts to
organizations/agencies/entities
OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $44,781
• Telephones/Communications Services 6,540
• Internet Access
• General Office Supplies 5,472
• Food
• Rent/Occupancy 8,946
• Utilities
• Furniture
• Postage
• Software (including IT supplies)
• Dues/Subscriptions
• Advertising
• Printing/Copying
• Equipment Maintenance
• Professional Development (Staff
Training, Conferences, Workshops,
Training Fees for Staff)
• Insurance
• Program Materials
• Program Supplies 23,823
• Scholarships
• Program Incentives .
NON-CAPITAL EQUIPMENT Non-Capital Sub Total $
Equipment $4,999 or less in value
Subtotal Direct Program Costs: $
ADMINISTRATIVE/INDIRECT COSTS Total Adrnin/Indirect $
Indirect/Admin Costs $ $104,466
'
Total $ , $1,149,120
Authorized Signature Date 5 /2 777
Max Porter, Acting Director
Page I 2

SFY20 Budget Narrative
The budget narrative should provide a clear and concise description of how amounts were determined, including
calculations, for each proposed line item in the Line-Item Budget. if a budget category does not apply, either leave
blank or delete the category.
Personnel Services:$732.659
Salaries for 7.0 FIE CCHCs, 1.0 CCHC Lead Nurse, 0.70 Program Administrative Assistant, and 0.80 CCHC
Supervisor. Maricopa County Department of Public Health uses a Placement in Range System for determining
nursing salaries using an average rounded salary and salaries are determined based on the number of years on
nursing experience. Most of the nurses are very experienced and earn a salary in the top range, although some
of the newer hires earn less. The 7.0 FTEs are budgeted using an average rounded hourly rate. Please note,
average rounded rates are being utilized to reflect an anticipated average salary increase for Maricopa County
employees during FY 2019-20. The Program Administrative Assistant's salary is shared with another grant for
technical assistance and therefore 0.70 FTE in this grant and 0.30 FTE in the TA grant. The Supervisor's salary is
shared with the TA grant as well and there is 0.80 FTE for this grant and 0.20 FTE in the TA grant. Both the
Program Assistant and the Supervisor respectively spend approximately 70% and 80% of time on this grant. The
Lead Nurse is a 1.0 FTE on this grant and is responsible for the day to day supervision of the 8.0 FTEs (time
cards, calendars, one-on-ones, technical assistance to CCHCs) and works on online training modules. The
Supervisor is responsible for staff assignments within the tiered services delivery model, collecting and
reporting all data as required to FTF regarding program activities, providing recommendations for the CCHC
system development and fostering collaboration between the CCHCs and other early child hood coaches and
consultants. The Supervisor also creates protocols and policy/procedure and manages issues that are related to
policy and protocols.
Employee Related Expenses:$257,405
Fringe benefits are calculated at 19.76% of salary ($732,659 x 19.76%) for a cost of $144,773 for Medicare,
Social Security, Worker's Compensation, long term disability, life insurance and AZ State Retirement System.
Medical, dental, vision, and prescription drug coverage benefits are calculated @ $11,856 for 9.50 FTEs for
$112,632 These benefits have been calculated using the Maricopa County projected rates for the contract
period of July 1, 2019—June 30, 2020.
Professional and Outside Services: N/A
Travel: $9,809
Mileage for in-state travel of all staff is budgeted for a total of $9,809. All CCHC staff travel to various locations
in Maricopa County on a regular daily basis to service child care centers and homes. Staff submit mileage sheets
regularly in accordance to the State of Arizona Travel Policy. The CCHCs do not travel out of state
Page I 3

Aid to Organizations or individuals: N/A
Other Operating Expenses: $44,781
Cell phone and communication services is budgeted for $6,540 for 9 CCHCs (including Lead Nurse and
Supervisor). VPN service for teleworking and hotspots so that the staff can gain access to the internet out in the
field are also included in this amount. Rent and occupancy is budgeted for $8,946. General Office Supplies such
as copy paper, USB drives, pens, calendars, folders, binders, etc. is budgeted at 5,472. Program supplies
including books, physical activity equipment, diapers, gloves, wipes„ updated resource materials, etc. all used
for demonstration, technical assistance, policy development, and training purposes are budgeted for $23,823.
Non-Capital Equipment N/A
Administrative/indirect Costs: $104,466
Maricopa County utilizes a cost allocation system which is comprised of two components. The county wide
portion includes those costs allocated entirely to administration; the departmental cost pool consists of costs
that benefitted all Public Health planning services, finance procurement, human resources, grants/contracts,
and agency liability insurance. The indirect rate is derived annually based on the expenditures of the previous
year. The indirect rate for MCDPH is budgeted at 10% which is $104,466.
Indirect costs are costs of an organization that are not readily assignable to a particular program, but are
necessary to the operation of the organization and the performance of the program. The cost of operating and
maintaining facilities, depreciation, and administrative salaries are examples of the types of costs that are
usually treated as indirect.
Applicants must list either Option A or Option B and provide proper justification for expenses included:
El Option A - Administrative Costs: with proper justification, applicants may include an allocation for
administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization(s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative costs may also include that portion of salaries and benefits of the program's director and
other administrative staff not attributable to the time spent in support of a specific program.
OR
0 Option B - Federally Approved Indirect Costs: If your agency/organization has a federally approved
indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to 10% of
the direct costs. Applicants must provide a copy of their federally approved indirect cost rate agreement.
Authorized Signature Date /777n
Max Porter, Acting Director
Page I 4

funded the program 0.8FTE FTE 1.0FTE Page l 5
FTEs through 1.0
program. the Staffing Qualifications Yes/No** Yes Yes Yes
Meets SOP
proposed
the Child to month. policy, Assessor of child and of
through Lead, 7 Administrative charting information a budget, leaders, public better centers methods. technical variety staff and conducted families requirements. and screenings; technical variety staff and
funded Team 2 times Licensing, in create care and Provide on a care activities and information families immunizations; and Provide on a care
CO-IC and one electronic submitting staff to discuss with FTF Care partners CCHC's to child intervention consultation providers. guidance child and children reporting and for consultation providers. guidance child
partially Responsibilities 1 from with staff Child other in for data support, resources up-to-date developmental for
FIRST or Evaluate Consultants, data Extranet, meetings Collaborate well as with all quality and care and topics providers, and services. care and topics
Table are fully and and Gather the leadership etc. supervisors, as Network improving education assessment, to child training safety Documents care charting guidance, available for and assessment, to child training safety
and Roles Health in Organize with Supervisors, of and child providers dental, health and
THINGS Key Supervise Care Assistant. system FTF. Meet programs, coaching health. ways through Provide assistance education, health parents. with following Provide regarding care health, mental Provide assistance education, health
Personnel
implementation/services of in Nursing in public completed Resume years Completed 2016. Six as a
Program Standards position Promotion experience in (27) nursing of hospital.
FIRST the Health health, Degree Has Training. seven pediatric years. FTF. January primarily
program with Supervisor and Health Community years' school Arts Nursing. CCHC Twenty in 18 file at since a RN in the
tfi for align to (29) hospital, of in NT1 2009. beginning for on as worked
that moved Wellness as Nine Bachelor Degree nursing Resume MCDPH working also
responsible qualifications and known Twenty includes Training, since school Class. for has
2010 Community hospice. Associate Trainer FTF. MCDPH experience to CWHP experience but
directly Background/Expertise* include (SOP) from (formally MCDPH. which and with with moving CCHC with nurse,
Must Practice CCHC 2011 for CWHP with nursing health Education, NTI/CCI-IC on file CCHC of nursing then the NT1 CO-IC (6) years' school
individuals
those RN
- RN RN
Personnel Title Hoffman Richardson
Johnson
Key Name/ Position Karen CCHC Mamie CCHC Ann CCHC

FTE FTE FTE 6 1
1.0 1.0 1.0 Page
Yes Yes Yes
child and of child and of child and of
conducted families and technical variety and conducted families and technical variety and conducted families and technical variety and conducted families
activities and requirements. information families immunizations; screenings; and Provide a on staff care activities and requirements. information famMes immunizations; screenings; and Provide a on staff care and requirements. information families immunizations; screenings; and Provide a on staff care and requirements.
activities activities
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parents. child with following Provide regarding care health, mental Provide assistance education, health parents. child ith following Provide regarding care health, mental Provide assistance education, health child with following Provide regarding care health, mental Provide assistance education, health parents. child with following
has p FTF. g, with file on two on
NTI Thirty Primarily follow-up with years' nursing, working Resume Twenty health multiple Resume
the 2009. file on (31) Public in
Completed FTF. of nurse. care visitation. one maternal health Class. 2016. and Class.
with September health intensive home Resume Thirty in public CCHC September nursing. experience NT! the
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in on since public a newborn through since , previously the since experience 2013, Trauma, Completed
Science Resume MCDPH as families CCHC MCDPH nursing Completed MCDPH since
of course. with years providing for NT! with in worked with years' including FTF.
Bachelor CCHC CCHC (39) Nine worked ry services Completed CCHC experience has children. FTF. CCHC plus experience areas Medical/Surgical. with
but with (22) file
RN RN RN
LeFevre Khalsa Hanson
Diane CCHC Idolinda CCHC Kelly CCHC

FTE FTE 1.0FTE Page 7
1.0 1.0
Yes Yes
child and of child and of child and of child and
and technical variety and conducted families and technical variety and conducted families and technical variety and conducted families and
information families immunizations; screenings; and Provide on a care staff activities and requirements. information families immunizations; screenings; and Provide an a care staff activities and requirements. information families immunizations; screenings; and Provide on a care staff activities and requirements. information families immunizations; screenings;
and for developmental consultation providers. guidance for child and children reporting and for developmental consultation providers. guidance for child and children reporting and for developmental consultation providers. guidance child and children reporting and for developmental
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providers dental, health to and care providers dental, health to and care providers dental, health to and care providers dental, health
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a half School on file
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Five school on 2016. primarily Class. RN-CCHC
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at In
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By
** Max