FTF-NUTRI-OBESITY-PHYSACT RENEWAL SFY20.PDF

C-86-18-091-G--01

Line-Item Budget and Budget Narrative
SFY20 Line-Item Budget
Budget period: July 1, 2019 —June 30, 2020
Budget Category Line Item Description Requested Funds Total Cost
PERSONNEL SERVICES Personnel Services Sub Total $45,457
Salaries Health Educator 1.0 FTE 45,457
EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $20,838.30
Fringe Benefits or Other ERE Variable @ 19.76% 8,982.30
Fixed @ $11,855x 1 FTEs 11,856
PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub $0
Total
Contracted Services 0
TRAVEL Travel Sub Total $1,800
In-State Travel Mileage 1800
Out-of-State Travel
AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $0
Subgrants or Subcontracts to 0
organizations/agencies/entities
OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $22,813.70
• Telephones/Communications Services 650
• General Office Supplies 2,028.70
• Food 989
• Rent/Occupancy 1,219
• Professional Development/Staff
Training 514
• Program Supplies 17,413
NON-CAPITAL EQUIPMENT Non-Capital Sub Total $o
Equipment $4,999 or less In value o
Subtotal Direct Program Costs: 90,909 $90,909
ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indlrect $9,091
Indirect/Admin Costs $9,091 $
Total $ $100,000
Authorized Signature /T6tf Date (7/ ,.//,
Max Porter, Acting Director
Page I 2

SFY20 Budget Narrative
The budget narrative should provide a clear and concise description of how amounts were determined, including
calculations, for each proposed line item in the Line-item Budget. if a budget category does not apply, either leave
blank or delete the category.
Personnel Services
MCDPH will manage program operations with the following personnel:
Health Educator 1.0 FTE: will have managerial oversight of all aspects of the project, both
operational and strategic. Responsibilities will focus on creating sustainable partnerships with
community-based organizations, oversight of CBA, and building systems capacity for long-
term sustainability.
$45,457 Current rate $21.77/hr.
Employee Related Expenses:
Variable @1976% = $8,982.30
Fixed @ $11,856.00 X 1 FTE = $11,856.00
Fringe Benefits are calculated for a fixed benefit of $11,856.00 per FTE for medical and dental
coverage and a variable benefit of 19.76% of total salaries for Medicare, social security,
unemployment, worker's compensation, long term disability, life insurance, and Arizona
State Retirement System. These benefits have been calculated using Maricopa County rates
for the contract period July 1, 2019 through June 30, 2020.
Professional and Outside Services
N/A
Travel:
Local travel is necessary for the successful implementation of the program in the largest and
most rural region of Maricopa County for activities that include: training community
members, attending meetings and events, and delivering the program. Mileage has been
estimated for 1 FTE at the current MCDPH rate of $0.445/mile. The following anticipated
expenses are:
1 staff x approx. 337miles per month x 12 months x $0.445/mile
Subtotal $1,800.00
Other Operating Expenses:
Telephones /Communications Services $54.16/month X 12 months = $650
General Office Supplies Office supplies are general items needed to support all the positions
and will be approximately $2,028.70
Food= Food purchases will follow County and federal procurement guidelines. Providing
healthy snacks for families is a part of the program delivery strategy= $989.00
Page I 3

Rent/Occupancy = rent is calculated on a percent of the square footage the staff occupies
and that is .13%. It comes to 101.58 per month X 12 months = $1,219.00
Professional Development (Staff Training, Conferences, Workshops, Training Fees for Staff) =
Staff can receive training in a variety topics from nutrition and physical and child
development topics = $514.00
Program Supplies=Color Me Healthy kits for families after attending the Color Me Healthy
trainings (50 @ $100 = $5,000), Physical activity items- Parachutes (120 @ $22 = $2,640),
Floor Spots (120 @ $18 = $2,160), and Active Play books (30 @ $39 = 1,170) provided in
collaboration with the training topic to parents after attending each training. Nutrition
materials to include plastic MyPlate for children (50 @ $4 = $200), plastic Adult MyPlate (50
@ $4 = $200) and other educational materials such as vegetable steamers (125 @ $10 =
$1,250) , water bottles (125 @ $5 = $625), food storage containers (100 @ $3 = $300), recipe
books (100 @ $10 = $1,000), children activity books (200 @ $10 = $2,000), Journals (100@
$3.68 = $368) and resistance bands (50 @ $10 = $500) to reinforce learning principles of
physical activity and good nutrition. = $17,413.00
Non-Capital Equipment:
N/A
Administrative/Indirect Costs:
The approved indirect rate for Maricopa County Department of Public Health is 18.90% from
July 1, 2019 through June 30, 2020; however, First Things First requires a 10% cap on indirect
costs. $9,091.00
Applicants must list either Option A or Option B and provide proper justification for expenses included:
*
Option A - Administrative Costs: with proper justification, applicants may include an allocation for
administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization(s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative costs may also include that portion of salaries and benefits of the program's director and
other administrative staff not attributable to the time spent in support of a specific program.
OR
CI Option B - Federally Approved Indirect Costs: If your agency/organization has a federally approved
indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to
10% of the direct costs. Applicants must provide a copy of their federally approved indirect cost rate
agreement.
Authorized Signature 0, Aye" r 'ev-1-.._C— Date Y/7 7/7
Max Porter, Acting Director
Page I 4

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C-86-18-091-G-01
Maricopa County,
by and through its Department of Public Health
____________________________
Bill Gates, Chairman
Board of Supervisors
APPROVED AS TO FORM:
____________________________
Attorney for County
ATTEST:
_____________________________
Office of the Clerk of the Board

Based on Actual Expenditures for the
Year Ended June 30, 2017
Maricopa County, Arizona

Maricopa County
Depattment of Finance
Shelby L. Seharbach
CPA, CGFM
Assistant County
Manager and CERTIFICATE OF INDIRECT COSTS
Chief Financial Officer
301 West Jeffmon &feet
Suite Phoenix, 960 AZ 85003-2143 This is to certify that I have reviewed the indirect cost rate proposal submitted
Phone: 602,506-3561 herewith and to the best of my knowledge and belief:
Fax: 602506-4451
www.maticopa.goViinance 1. All costs included in this proposal dated July 1, 2016 to June 30, 2017 (FY17)
to establish billing or final indirect costs rates for July 1, 2018 to June 30,
2019 (FY19) are allowable in accordance with the requirements of the Federal
award(s) to which they apply and the provision of 2 CFR Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirements for
Federal Awards, Unallowable costs have been adjusted for in allocating costs
as indicated in the indirect cost proposal.
2. All costs included in this proposal are properly allocable to Federal awards on
the basis of a beneficial or causal relationship between the expenses incurred
and the agreements to which they are allocated in accordance with applicable
requirements. Further, the same costs that have been treated as indirect
costs have not been claimed as direct costs. Similar types of costs have been
accounted for consistently and the Federal Government will be notified of any
accounting changes that would affect the predetermined rate.
I declare that the foregoing is true and correct.
GOVERNMENT UNIT: Maricopa County
SIGNATURE:
NAME OF OFFICIAL: Shelby L. Scharbach
TITLE: Assistant County Manager - Chief Financial Officer
DATE OF EXECUTION: July 1, 2018

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Acquisition Office & Professional
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Office Worm, I County
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Health and Grants/Contracts Procurement Health
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Office Office Serviees Clinical and of Office of Office of Office Wellness Office Office
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Policy Public Performance Preparedness Epidemiology Epidemiology Health Community Vital
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Refugee Health Preparedness Health Communicable Data Care &
Laboratory HIV/STD Health Immunizations Death
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updated: Response Emergency Disease Consultants Certificates
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MARICOPA COUNTY
DEPARTMENT OF PUBLIC HEALTH
DESCRIPTION OF INDIRECT COSTS
FOR FY 2018/2019 PLAN
CENTRAL SERVICE COST ALLOCATION PLAN COSTS
This category consists of countywide costs allocated to Public Health from the OMB
2 CFR Part 200 Cost Allocation Plan. These costs were allocated entirely to
administration and then allocated to various grant funded programs based on
salary and/or operating expenditures per grant agreements.
DEPARTMENTAL INDIRECT
The Departmental cost pool consists of costs that benefit all Public Health divisions.
These costs were allocated to the divisions based on salary and operating
expenditures. The following description of the organization is based on the
structure as of May 2018.
PUBLIC HEALTH DIRECTOR
The Department of Public Health is organized into six primary divisions consisting
of the Administration division, Community Transformation, Community Health
Action, Clinical Services, Disease Control and Program Operations and one quasi
division namely Performance Improvement. The Director and staff provide
oversight to these areas and ensure the fulfillment of their mission and mandates.
The administrative costs were allocated to the divisions based on salary
expenditures with the exception of the salary of the Public Health Director which
was retained in the General Fund as a mandated public health position.
ADMINISTRATION DIVISION
This division consists of four administrative units: Professional & Technical
Services, Human Resources, Finance & Budget and Procurement & Grants
Management. Professional & Technical Services provides facilities management
and strategic planning services.
PUBLIC HEALTH CLINICAL SERVICES
This division provides tuberculosis control, confidential counseling and testing
services for a variety of infectious diseases, health screening for new refugees to
the County, pharmacy support to the Department and to clients, and lab support

to the Department and to the Correctional Health and Juvenile Probation
departments.
COMMUNITY HEALTH ACTION
This division is responsible for the Office of Family Health, the Women, Infants
and Children (WIC) grant program and the Office of Oral Health.
COMMUNITY TRANSFORMATION
This division is responsible for the Office of Worksite Health Innovation, Office of
School Health & Wellness Initiatives, Office of Community Health Innovation and
Integration Support.
DISEASE CONTROL
This division is responsible for the Office of Preparedness & Response, Community
Wellness & Health Promotion (including childhood immunizations), Epidemiology
and Disease Surveillance, and Vital Registration — the registration of births and
deaths in Maricopa County.
PROGRAM OPERATIONS
This division is responsible for the Office of Healthcare Innovation, Office of
Community Empowerment and Office of Communications and Marketing. The cost
of Office of Office of Communications and Marketing was allocated to the divisions
based on salary expenditures.
PERFORMANCE IMPROVEMENT AND PUBLIC HEALTH POLICY
This team directly reports to the department director and consists of the Office of
Performance Improvement and Office of Public Health Policy.
GRANT PROGRAMS
This category was established to accumulate indirect costs to compute the indirect
rate for the Department of Public Health. The indirect rate cost base was
determined using total grant expenditures, less the distorting costs of capital
expenditures for grants, administrative costs in the grant fund not subject to
indirect, Central Service Costs, pass-through subrecipients and expenditures of the
discontinued program for Healthcare for the Homeless. The 2016/2017
expenditures used as grant base for calculating the indirect rate for 201812019 is
$31,464,782.14 ($45,177,895.56 total grant fund expenditures less
$13,713,113.42 in distorting costs = $31,464,782.14 net base).

Public Health
Explanation of Amounts deducted from Base for Grant Indirect Calculation — FY 2019
• Object 8110 Healthcare, 8111 Dental, and 8120 General/Other Services under program codes with suffix 'sub'
reflect funds passed through to subreciplents and contractors, and therefore not subject to indirect.
• The Ryan White Dental program, object 8125 insurance Services, 'effects pass-through funds to Delta Dental
Insurance. This grant only allows 10% of the direct services to be administrative/ indirect costs and therefore not
subject to indirect.
• Capital expenditures are exempt from indirect costs.
• The Cost Pool (POOL) amount represents indirect collected from the grants for the department share and the
spending of the indirect revenues. This includes the administration costs, which are not subject to indirect. An
indirect rate is not applied to the cost pool as this would be doubling up of indirect being applied to the already
collected indirect revenue and thus, should be excluded.
• Central Service Costs (CSCA) are deducted because this is the amount of indirect collected from the grants for
the county share.
Explanation of Grant Indirect Deductions — FY 2019

Public Health
Departmental Indirect Cost Allocation for Grants for FY 2018-2019
2CFR Part 200 County Wide $2,482,447.71
indirect Cost
Allocated Rate Base Indirect Rate
County Wide Rate 2,482,448 31,464,782 7.9%
Departmental Rate 3,457,233 31,464,782 11.0%
5,939,681 18.9%
Rate base was calculated as defined below:
Total FY17 Expenditures for Public Health Grants 45,177,895.56
Less: Capital total for grant 900's -96,848.80
Less: Administration not subject to indirect (net of CSCA) -3,390,747.60
Less: CSCA -1,779,992.20
Less: Internal Audit Costs -2,025.61
Less: Pass-Thru Subrecipients -5,128,772.17
Less: FICH Discontinued Program -3,319,727.04
RATE BASE 31,464,782.14
Allocation of County Wide Cost
Basis:
Labor % of Labor Indirect Cost
General Fund (F100-D860) 6,313,003.47
!Grant Fund (F532 0860) 26,521,616.15 100% 2,482,447.71
Special Revenue Fund (F265-D860) 4,00501,26
TOTAL OPERATIONS* 36,840,220.88 100% 2,482,447.71
*Net of Admin Services Labor Costs
;Allocation of Public Health Admit, cost
Administration Services Labor:
Administration (100-0860-8601 ODIR/SPPT) Less Indirect (7950) 235,379.76
Administration (100-0860-8602 SPPT) Less Indirect (7950) 287,962.94
Administration (100-0860-8630) Less Indirect (7950) 870,477.94
Administration (100-0860-8632) Less Indirect (7950) 463,290.66
Administration (100-0860-8640) Less Indirect (7950) 327,373.05
Administration (100-0860-8642) Less indirect (7950) 555,923.23
Administration (265-0860-8630) Less Indirect (7950)
Administration (532-D860-8630) Less Indirect (7950)
Acimln Services Labor Costs 2,740,407.08
Admin Services Non-Labor Costs (Less Capital/Central Services)** 2,061,910.44
TOTAL ADMINISTRATION 4,802,317.52
**Excluding Supplies & Services Allocation-Out (8050, 8720)
Basis:
Labor % of Labor Indirect Cost
Admin (100-D860-8601/02/30/32/40/42)** Allocated Out
General Fund (F100-D860) 6,313,003.47 17.14% 822,93337
!Grant Fund (F532-D860) 26,521,616.15 71,99% 3,457,232.85
Special Revenue Fund (F265-D860) 4,005,601.26 10.87% 522,151.30
TOTAL OPERATIONS* 36,840,220.88 100.00% 4,802,317,52
TOTAL ADMINISTRATION 2,740,407.08
TOTAL 39,580,627,9E 100.00% 4,802,317.52
Recon Agrees To Pivot Table 39,580,62736
"Net of indirect (7950)
FY19 Public Health Indirect Cost Allocation Plan 5-16-2018/Grant Fund I/3 5/17/2018 2:06 PM