FTF ORAL HEALTH YR 2 (01).PDF

C-86-18-100-3-01

Line-Item Budget and Budget Narrative
SFY20 Line-Item Budget
Budget period: July 1, 2019 June 30, 2020
Budget Category Line Item Description I Requested Funds Total Cost
PERSONNEL SERVICES Personnel Services Sub Total $909,900
Salar es Permanent Personnel Subtotal; $419,250
1 FTE Health Educator Supervisor
1 FTE Program Assistant
1 FTE Registered Dental Hygienist
1 FTE Outreach Educator
1 FTE Outreach Educator
1 FTE Bilingual Social Worker
1. FTE Bilingual Social Worker
1 FTE Field Staff Supervisor
1 FTE Accounting Specialist
Temporary Personnel Subtotal:
Registered Dental Hygienists $307,970
8 MC WIC Clinics 8,632 hours @
$2549
1 Adelante WIC Clinic 658 hours @
$25.49
1 Community Based Sites 245 hours
@ $25.49
2 Immunization Sites 2,547 hours
@ $25.49
Site Assistants $182,680
8 MC WIC Clinics 8,632 hours @
$15.12
1 Adelante WIC Clinic 658 hours @
$15.12
1 Community Based Sites 245 hours
@ $15.12
2 Immunization Sites 2,547 hours
@ $15.12
EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $286,500
Fringe Benefits or Other ERE Permanent Personnel $189,548
Fixed $11,856/FTE, Variable 19.76%
Temporary Personnel $96,952
Variable 19.76%
PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub $14,025
Total
Contracted Services Dental Consultant-Dr. Tony d/b/a $7,500
Cyrus Professionals
Peoria School District $4,000
Outside Services $2,525
TRAVEL Travel Sub Total $10,955
In-State Travel Mileage $7,565
Out-of-State Travel NOHC— Hotel, Meals, Air/Ground $3,390
Transportation
AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $434,250
Subgrants or Subcontracts to Dignity Health $407,700
organizations/agencies/entities AZ Early Childhood Education $26,550
Association
Page 1 2

::OTHE.ROPER-ATINGP{PEV$4.:::1::: , Other Operating ExpensesSiib-Total $124,809
• Telephones/Communications Services $6,600
• Internet Access
• General Office Supplies $2,400
• Food $3,024
• Rent/Occupancy $14000
• Utilities
• Furniture
• Postage
• Software (including 1T supplies)
• Dues/Subscriptions
• Advertising
$15,000
• Printing/Copying
• Equipment Maintenance $4,915
• Professional Development (Staff
Training, Conferences, Workshops,
Training Fees for Staff)
• Insurance
• Program Materials $1520
• Program Supplies $33,000
• Scholarships
• Program Incentives $44,350
NON=CAP1TAL EQUIPMENT - Sli 13.Total
Equipment $4,999 or less in value 1 Desktop and 5 Laptops $9,038
Sübtotálrèi $1,789,477
:. ADIVIINISTRATIVE/INDIREcreosTs:: , , , , Total Ati Min/indirect :•:;:..$135523
Indirect/AdMin Costs $135;521
Total $1,925,000 $17925,000
Authorized Signature Date
Max Porter, Acting Director
Page I 3

SFY20 Budget Narrative
The budget narrative should provide a clear and concise description of how amounts were determined, including
calculations, for each proposed line item in the Line Item Budget If a budget category does not apply, either leave
blank or delete the category.
Personnel Services:
Permanent Personnel
The Health Educator Supervisor, Berenise Bauer, will be responsible for management of all aspects of the First
Teeth First program. This position oversees human resources, procurement, budget, reporting, community
relations and any other aspects of the program implementation, At $26.69 per hour x 2,088 annual hours, the
12-month salary for this 1 FIE position is $55,729.
The Program Assistant, Clara Guevara, schedules personnel at the sites, and assists the Program Coordinator and
staff with all administrative functions. At $18.35 per hour x 2,088 annual hours, the 12-month salary for this 1
FTE position is $38,315.
The Registered Dental Hygienist, Jackie Sutter, in collaboration with the Dignity Health team, will develop
partnerships with learning institutions to incorporate oral health education in their curriculums. This position will
provide outreach to pediatric dentists, medical providers and community organizations for professional
development purposes and to engage practitioners to see children zero through five for oral health needs. This
position will also provide clinical oversight for the dental hygienists in the field. At $29.66 per hour x 2,088 annual
hours, the 12-month salary for this 1 FTE position is $61,930.
The Outreach Educators, Maryola Blancas ($20.42/hr) and Martha Payan ($19.42/hr) will promote the program
in communities and identify partners drawing large numbers of families, children five years of age and under and
pregnant women where preventive oral health services will be offered. Outreach Educators coordinate all Services
with the child care centers. They are the daily contact for the Dental Hygienists and Site Assistants in the field.
At the above hourly rates x 2,088 annual hours, the 12-month salary for these 2 FTE positions is $83,186.
The Accounting Specialist, Mari Smith, is responsible for tracking the budget, submitting reimbursement
requests, reconciling the budget and other financial related activities to be in compliance with Maricopa County
and First Things First policies. At $22.11 per hour x 2,088 annual hours, the 12-month salary for this 1 FTE position
is $46,166.
The Field Staff Supervisor, Tirsia Lopez is responsible for quality assurance and direct supervision of field staff by
reviewing for accuracy of data .entry, managing and creating staff schedules, maintaining inventory and ordering
supplies. At $18.82 per hour x 2,088 annual hours, the 12-month salary for this 1 FTE position is $39,296,
The Bilingual :Social Workers, Jahaziei Linare ($25.60 per hour) and Esther Valerio ($19.72 per hour) are
responsible for providing support to families who have received dental referrals for Oral Health services, Secures
dental services; identifies resources and advocates on the patient's behalf while working as a liaison between
providers, dental clinics and patients. At the above hourly rates x 2,088 annual hours, the 12-month salary for
these 2 FTE3-Jositions is $94,628.
Total Salaries for 9 Permanent Personnel is $419,250
Temporary Personnel
Registered Dental Hygienists (RDHs)
Registered Dental Hygienists are hired by Maricopa County as temporary personnel to provide one on one
education, standardized oral screenings, and fluoride varnish applications, RDHs are projected to work 12,082
annual hours at an average rate of $25.49 per hour for a total expense of $307,970 for the 12-month period.
Page I 4

Site Assistants
Site Assistants are hired by Maricopa County as Temporary Personnel to provide translation for Registered Dental
Hygienists who are not bilingual, and to assist the RDHs on -site with patient flow, forms and data entry. They are
scheduled at the same time as the RDHs for the same number of hours/days/locations described above with the
difference being the Site Assistant's rate per hour. Site Assistants are projected to work 12,082 annual hours at
an average rate of $15.12 per hour for a total expense of $182,680 for the 12-month period.
Total Salaries for Temporary Personnel is $490,650
Total Salaries for Permanent and Temporary Personnel is $909,900
Employee Related Expenses:
Fringe benefits for permanent personnel are calculated at $11,856 per FTE (9 FTE) for a total of $106,704 (fixed
rate) which is for medical and dental coverage. Variable benefits are calculated at 19.76% of salaries for Medicare,
social security, unemployment, workers compensation, long term disability, life insurance and the Arizona State
Retirement System. Total variable benefit cost is $82,844 for the 12-month period. The total cost of fixed and
variable benefits for Permanent Personnel is $189,548
Fringe Benefits forTemporary Personnel only include the variable benefits and are calculated at 19.76% of salaries
for Medicare, social security, unemployment workers' compensation, long term disability, life insurance, and the
Arizona State Retirement System. Total variable benefit cost is $96,952 for the 12-month period.
Total Cost for Employee Related Expenses is $286,500
Professional and Outside Services:
Contracted Services
Consulting Dentist
A Dentist will be contracted to provide standing orders and clinical consultation across all sites. (Quarterly costs
are $625 for patient review, $625 for phone consultation and $625 for treatment recommendations for a total
cost of $1,875/quarter) The annual cost for this contract is $7,500.
Peoria School District
A unique partnership with this school district allows us to screen and varnish children 0-5 years of age in large
groups. (Site Coordination for 52.5 hours @ $25/hour = $1,312, Data Entry/Reporting for 50 hours @ $25/hour
= $1,250. Bus transportation for 86 hours @ $16.72/hour = $1,438). The cost for this partnership will be $4,000.
Outside Services
Shiftboard is used to maintain an online work schedule for our staff, annual subscription is $1,500. Fingerprinting
is required of any staff that is hired per our Standards of Practice, 10 employees x $65 = $650. Language Select is
used for translation services for our non-English/Spanish speaking clients, 12 calls x $25 = 300. Maricopa County
Oral Health Leaders Advocates and Resources (MOLAR) Coalition annual dues = $75. Annual cost is $2,525.
Total Cost for Professional and Outside Services is $14,025
Travel:
In-State Travel
Travel is necessary between sites for training, events, program monitoring and meeting attendance (e g, First
Things First State and Regional meetings). Travel for the 12-month period for all staff is estimated at 17,000 miles.
At $.445 per mile, the total cost for in-state travel is $7,565.
Out-of-State Travel
Travel expenses for 3 FTEs to attend the annual National Oral Health Conference is estimated to cost $1,200 in
Airfare ($400 each) + $1,350 for Lodging ($150 per night x 3 nights each) + $540 for meals ($60 per day x 2 days
Page I 5

each) + $300 in Transportation (Phoenix & Conference Airport Shuttles) for a total cost of $3,390. Depending on
the location, all costs will stay within the State allotted guidelines.
Total Cost for Travel is $10,955
Aid to Organizations or Individuals:
Dignity Health
As a subcontractor and partner, Dignity Health will be the primary provider of services in the East and Southeast
Maricopa County regions. The partnership will allow coordinated services across Maricopa County. Total Cost
for this contract will be $407,700.
AZ Early Childhood Education Association
AECEA will conduct a 2-hr training based on ADHS Empower Standard for Oral Health. Training will include general
oral health education, implementation of a tooth brushing program, age appropriate activities for teachers to
deploy in classrooms, parent engagement strategies and explanation/expectations of how to participate in a
screening event (if applicable at the facility). Cost Breakdown includes 59 early childcare and education centers
@ $225 per hour. Total Cost for this contract will be $26,550.
Total Cost for Aid to Organizations or Individuals is $434,250
Other Operating Expenses:
Telephone/Communications Services
Monthly charges for staff Smart Phones is $550 or $6,600 for the 1.2-month period.
General Office Supplies
Office supplies are estimated at $200 per month or $2,400 for the 12-month period. Office supplies include pens,
pencils, paper, folders, envelopes, ink-toner and other miscellaneous office supplies.
Food Expenditure
Food provision for presentations @ medical offices for community outreach — 504 lunches @$6 each for 42 events
with average 12 attendee's. Total cost is $3,024 for the 12-month period.
Rent/Occupancy
WIC Clinic rent @ $10.00/day for 28 days 50 weeks or $14,000 for the 12 month period_
Printing/Copying
Printing and copying of forms, brochures and educational materials Is estimated at $1,250 per month for the 12-
month period totaling $15,000.
Conferences/Workshops/Training Fees
The cost for 2 FTEsto attend the annual Western Regional Dental Conference is $340 ($170 each). The registration
fee for 3 FTEs to attend the annual National Oral Health Conference will cost $2,175 ($725 each). Additional
miscellaneous staff training for 8 FTEs is estimated at $2,400 ($300 each). The total cost for the 12-month period
is $4,915.
Program Materials
Pamphlets/brochures will include the First Teeth First program brochures @ approximately $.08 each (total
number of brochures vary based on program need). The total estimated cost for the 12-month period is $1,520.
Program Supplies
Each visit requires approximately $2 in clinical supplies (fluoride varnish, gloves, gauze, etc.). The total cost for
16,500 children is $33,000 for the 12-month period.
Program Incentives: $44,350
Page I 6

Program Participation Incentives
Incentives (based on program need) to encourage program participation will include items such as spiffies
(approximately $.12 each), infant toothbrushes (approximately $1,04/each), toothbrush kits/cups for kids
(approximately $1.11 each), expectant mother flOss and toothpaste (approximately $.36/$.30 each) and other
miscellaneous educational materials, for a total estimated cost of $8,800 for the 12-month period.
Dental Gift Bags
The dental gift bags (e g, toothbrush, stickers, toothpaste, educational materials, etc.) are estimated at $2 per
bag. The total cost for 16;500 children is $33,000 for the 12-Month period.
Toothbrushes for Expectant Mothers
1,700 adult toothbrushes for pregnant women will be purchased at $1.50 each Total cost is $2,550 for the 12-
month period.
Total Cost for Other Operating Expenses is $124,809
Non-Capital Equipment:
Replace old desktop and laptops that staff are using. Quote = $1,042.33 for 1 desktop plus $7,995.98 for 5
laptops
Total Cost for Non-Capital Equipment is $9,038
Administrative/Indirect Costs: $135,523
Applicants must list either Option A or Option B and provide proper justification for expenses included:
Option A - Administrative Costs: with proper justification, applicants may include an allocation for
administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for costs of financial, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization(s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative costs may also include that portion of salaries and benefits of the program's director and
other administrative staff not attributable to the time spent in support of a specific program.
OR
Option B - Federally Approved Indirect Costs: If your agency/organization has a federally approved
indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to
10% of the direct casts. Applicants must provide a copy of their federally approved indirect cost rate
agreement
Authorized Signature Date
Max Porter, Acting Director
Page I 7

8 I
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10
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I 13
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I 15
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16 I
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17
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FOR MARICOPA COUNTY,
by and through its Department of Public Health
_____________________________ ______________
Bill Gates, Chairman Date
Maricopa County Board of Supervisors
APPROVE AS TO FORM:
_________________________________________
Attorney for County Date
ATTEST:
________________________________________
Office of the Clerk of the Board Date