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C-86-18-083-3-01 FOR MARICOPA COUNTY, by and through its Department of Public Health APPROVED AS TO FORM:______________________________ Attorney for County Date _____________________________________________________________ Bill Gates, Supervisor, Board of Supervisors Date ATTEST:_____________________________________________ Office of the Clerk of the Board Date SFY20 Line-Item Budget Budget period: July 1, 2019 —June 30, 2020 Budget Category Line Item Description Requested Funds Total Cost PERSONNEL SERVICES Personnel Services Sub Total $5,205.00 Salaries Jeanene Fowler - .05 FTE, grant $5,205.00 oversight EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $1,621.00 Fringe Benefits or Other ERE Jeanene Fowler — Fringe Benefits $1,621.00 PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub $25,283.00 Total • Contracted Services ACRO — Temp Services $25,283.00 TRAVEL Travel Sub Total In-State Travel Out-of-State Travel AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $80,974.00 Subgrants or Subcontracts to TBD— Administration of FHPHX $80,974.00 organizations/agencies/entities Deliverables OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $3,369.00 • Telephones/Communications Services • Internet Access • General Office Supplies • Food • Rent/Occupancy Rent for one office cube space $1,894.00 • Utilities • Furniture • Postage • software (including IT supplies) • Dues/Subscriptions Dues: FHPHX Website Hosting Fee $1,475.00 with Microsoft Azure Platorrn • Advertising • Printing/Copying • Equipment Maintenance • Professional Development (Staff Training, Conferences, Workshops, Training Fees for Staff) • Insurance • Program Materials • Program Supplies • Scholarships • Program Incentives NON-CAPITAL EQUIPIVIENT Non-Capital Sub Total Equipment $4,999 or less in value Subtotal Direct Program Costs: $109,091.00 ADMINISTRATIVE/INDIRECT COSTS Total Admin/Indlrect $3,548.00 Indirect/Adrnin Costs $3,548.00 Total $120,000.00 Authorized Signature Date 4/18/19 Page I 2 SFY20 Budget Narrative The budget narrative should provide a clear and concise description of how amounts were determined, including calculations, for each proposed line item in the Line-Item Budget. If a budget category does not apply, either leave blank or delete the category. Personnel Services: Include information such as position title(s), name of employee (if known), salary, time to be spent on this program (hours or %), number of months assigned to this program, etc. Explain how the salary rate for each position was determined. If salaries are expected to increase during the program year, indicate the percentage increases for each position and justify the percent of the salary increase. Jeanene Fowler- Program Operations Administration and Program Director (NICDPH) for FindHelpPhx 4 hours/week (.05 FTE) Overall grant supervision, manages subcontracts, drafts grants and quarterly reports. FTE: .05 Salary: $5,205.00 Employee Related Expenses: Include a benefit percentage and what expenses make up employee benefit costs. Indicate any special rates for part-time employees, if applicable. Explain how the benefits for each position were determined. If using a fringe benefit rate, explain how this percentage is justified or approved by your agency/organization. Jeanene Fowler: Total ERE Expenses are $1,621.00 Fringe benefits are calculated at 19.76% of salary for Medicare, Social Security, Worker's Compensation, long term disability, life insurance and AZ State Retirement System. Medical, dental, vision, and prescription drug coverage benefits. These benefits have been calculated using the Maricopa County projected rates for the fiscal period of July 1, 2019 —June 30, 2020. Professional and Outside Services: If professional consultants/services costs are proposed in the budget, define how the costs for these services were determined and the justification for the services related to the program. Explain how all contracts will be procured. ACRO - Amanda Lopez-Molina, 20 hours per week at bill rate $24.31/hr. - $ $25,283.00 annually Amanda is our Spanish translator and in addition to ensuring Encuentra Ayuda Phoenix is properly translated, she conducts community presentations in both English and Spanish. TBD Services to assist with administration of FHPX deliverables - $73,613.00 annually MCDPH plans on utilizing a subcontract that will assist the department in meeting all of FTF's deliverables for Find Help Phoenix. This contractor will be skilled in managing the front and back end of a resource directory program and will bring additional staff to expand Find Help's reach into the community. Travel: Separate in-state and out-of-state travel. Include a detailed breakdown of hotel, transportation, meal costs, etc. Indicate the location(s) of travel, the justification for travel, how many employees will attend and how the estimates have been determined. Applicants must use the State of Arizona Travel Policy on rates limitations for mileage, lodging, and meals (https://aao.az.gov/trovel/welcome-aao-travel) for both in-state and out-of-state travel. No Travel is budgeted. Aid to Organizations or Individuals: In the event that this application represents collaboration and you will be utilizing subcontractors (including subgrantees) to perform various components of the program, include a list of subcontractors, programmatic work each subcontractor will perform, and how costs for each subcontractor are determined. N/A Page 1 3 Other Operating Expenses: Explain each item to be purchased, how the costs were determined and justify the need for the items. All purchases should be made through competitive bid or using established purchasing procedures. Items can only be categorized in the following line items: Telephones /Communications Services, Internet Access, General Office Supplies, Food, Rent/Occupancy, Utilities, Furniture, Postage, Software (including IT supplies), Dues/Subscriptions, Advertising, Printing/Copying, Equipment Maintenance, Professional Development (Staff Training, Conferences, Workshops, and Training Fees for Staff), Insurance, Program Materials, Program Supplies, Scholarships, and Program Incentives. Rent/Occupancy - $1,894 - for Amanda Lopez-Molina Dues/Subscriptions- $1,475 will be spent for Microsoft Azure platform services for one year. Non-Capital Equipment: For items with a unit cost less than $5,000 and an initial estimated useful life beyond a single year, explain each item to be purchased, how the costs were determined and justify the need for the items. All purchases should be made through competitive bid or using established purchasing procedures. For example, items such as computers, printers, projectors, etc. each with a unit cost less than $5,000. N/A Administrative/Indirect Costs: Administrative costs are general or centralized expenses of overall administration of an agency/organization that receives grant funds and does not include particular program costs. Such costs are generally identified with the agency/organization's overall operation and are further described in 2 CFR 220, 2 CFR 225, and 2 CFR 230. Indirect costs are costs of an organization that are not readily assignable to a particular program, but are necessary to the operation of the organization and the performance of the program. The cost of operating and maintaining facilities, depreciation, and administrative salaries are examples of the types of costs that are usually treated as indirect. Applicants must list either Option A or Option 13 and provide proper justification for expenses included: Option A - Administrative Costs: with proper justification, applicants may include an allocation for administrative costs for up to 10% of the total direct costs requested of the grant request. Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing, contracting or general legal services; costs of internal evaluation, including overall management improvement costs; and costs of general liability insurance that protects the agency/organization(s) responsible for operating a program, other than insurance costs solely attributable to the program. Administrative costs may also include that portion of salaries and benefits of the program's director and other administrative staff not attributable to the time spent in support of a specific program. OR 0 Option B - Federally Approved Indirect Costs: If your agency/organization has a federally approved indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to 10% of the direct costs. Applicants must provide a copy of their federally approved indirect cost rate agreement. 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