DATASHAREAGMT_OPIOID DASHBOARD PROJ.PDF

Dashboard Data-Sharing and Usage Agreement
Maricopa County Department of Health and Sonoran Prevention Works
Background and Purpose:
This agreement establishes the terms and conditions under which the Maricopa County Department of
Health (MCDPH) can acquire and use data from Sonoran Prevention Works to be used in the community
health dashboard. Data provided will be utilized in support of sharing information about the health
status of the Maricopa County population to the Community and stakeholders.
The dashboard will be a publicly available dashboard for community stakeholders to access and learn
about the health of Maricopa County residents. Aggregate data, tables and charts will be available as a
part of the dashboard for partners to utilize in their grant making, presentations, etc. With this project,
the partners hope to help the community better understand, in real-time, the status of our community’s
health. This is a 5 year agreement, effective upon full execution and may be terminated by other party
with written notice.
Process:
Sonoran Prevention Works will:
Provide MCDPH with a monthly data report which includes the following:
-Number of Naloxone kits provided each month
-Number of Overdose Reversals Reported each month
Maricopa County Department of Public Health will:
Utilize the provided data to create charts, graphs, heat maps or other appropriate presentments of the
data to be included in the community health dashboard.
Data use Restrictions:
In using this data, Sonoran Prevention Works and MCDPH users agree to comply with the following data
use restrictions.
The Maricopa County Department of Public Health does everything in its power to assure that the
identity of data subjects cannot be disclosed. All direct identifiers including name, SSN, and DOB, as well
as any characteristics that might lead to identification, are omitted from the dataset. Users shall not
attempt to identify individuals from any computer file, nor shall they link with a computer file containing
patient identifiers. Any intentional identification or disclosure of a person or establishment violates the
assurances of confidentiality given to the providers of the information.
Therefore, MCDPH and Sonoran Prevention Works (users) must agree to the following provisions:
1. The confidentiality of data pertaining to individuals will be protected as follows:
a. The data recipient will not release the names of individuals or information that could be linked
to an individual, nor will the recipient present the results of data analysis (including maps) in any
manner that would reveal the identity of individuals.
b. The data recipient will not release individual addresses, nor will the recipient present the results
of data analysis (including maps) in any manner that would reveal individual addresses.

c. Both parties shall comply with all Federal and State laws and regulations governing the
confidentiality of the information that is the subject of this Agreement.
2. The data recipient will not release data to a third party without prior approval from the data
provider.
3. Users will not attempt to link, nor permit others to link the data with individually identified records
in other MCDPH or non-MCDPH databases.
4. If the identify of any person is discovered inadvertently, then the following action should be taken:
a. No use will be made of this knowledge
b. Users will not share the discovered identity with others
c. User will notify their immediate supervisor of the occurrence
5. If accessing the data from a centralized location on a time-sharing computer system or LAN, users
will not share their logon name and password with any other individuals. Users will also not allow
any other individuals to use their computer account after they have logged on with your logon name
and password.
6. The data recipient will not share, publish, or otherwise release any findings or conclusions derived
from analysis of data obtained from the data provider without prior approval from the data
provider.
7. Data transferred pursuant to the terms of this Agreement shall be utilized solely for the purposes set
forth herein.
8. All data transferred to MCDPH by Sonoran Prevention Works shall remain the property of Sonoran
Prevention Works and shall be returned or destroyed upon termination of the Agreement.
9. Any third party granted access to data, as permitted under condition #2 above, shall be subject to
the terms and conditions of this agreement. Acceptance of these terms must be provided in writing
by the third party before data will be released.
10. Users will be held accountable for any violation of these data use restrictions.
11. Data attribution will be provided to Sonoran Prevention Works. Please provide the information for
how your organization prefers to be represented/appear: Sonoran Prevention Works
Signatures/Approvals: IN WITNESS WHEREOF, both Maricopa County , through its duly authrized representative, and Sonoran
Prevention Works, through its duly authorized representative, have hereunto executed this Agreement as of the last date below written.
FOR MARICOPA COUNTY: FOR SONORAN PREVENTION WORKS:
________________________________________ ____________________________________
Bill Gates, Chairman, Maricopa County Board of Supervisors Stacey Cope, Program Director
Dated:______________ Dated:_______________
APPROVED AS TO FORM:______________________________________________________________
Attorney for County Date
ATTEST:_____________________________________________________________________________
Office of the Clerk of the Board Date