AMENDMENT NO. 2 18-198219 TRP MARICOPA FINAL WITH PETER SIG.PDF

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CONTRACT NO.: ADEQ18-198219 ADEQ PROCUREMENT
AMENDMENT NO.: 2 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007
COUNTY: MA R1COPA COUNTY 602-771-4779
Effective upon signature, the Agreement referenced above is hereby amended as follows:
1. Pursuant to the Agreement Terms, SectionFour (4), Amendment, the Agreement is hereby amended as follows;
1.1. Section Ten (10), Agreement Term, the agreement is hereby extendedto June 30,2020;
1.2. Section Five (5), Amount of Agreement is revised and replaced with the following:
"ADEQ will provide County with up to $872,692.00 to execute the Workplan. Any changes or modification to anypaitof
this Agreement shall be modified only by written Contract Amendmenf'
1.3. The Scope of Work Section is hereby revised and replaced with the Scope of Work attached to this Amendment two (2);
1.4. The Budget Sheet is hereby revis ed and replaced with the Budget Sheet attached to this Amendment two (2); and
Continuedonnextpage
Approved as to Form:
Date:
Deputy County Attorney
MARIC 0 PA CO UN1Y ARIZO NA DEP A RTAIIN T OF ENVIRO NMENTA I, Q IJA Lill'
The Contractor hereby acknovvledges receipt and The above referenced contractAmendment is hereby
understanding of the above Amendment. executed this day at Phoenix Arizona.
Day of 2019
Signature ofAuthorized Individual Date
Typed or Printed Name and Title Daniel Czecholinski
Interim Director, Air Quality Division
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CONTRACT NO.: ADEQ18-198219 ADEQ PROCUREMENT
A MENDM ENT NO.: 2 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007
COUNTY: MA RICOPA COUNTY 602-771-4779
Section Thirteen (13), Notices, Corres pondence, Reports and Invoices is hereby revised and replaced with the
following:
"13.1 All notices and correspondence fromthe County, except correspondence described in 13.2 below shall be
sent to:
Arizona Department o f Env ironmental Quality
Air Quality Division
Amanda Luecker, Transportation Planner
1110 W Washington Street
Phoenix, AZ 85007-2935
(602)-771-4887
Luecker.amandazdecLgov
"13.2 All correspondence relating to the execution of the Agreement, clarification of the Agreement,
Agreement amendments shall be sent to:
For ADEQ: For Maricopa County:
Merrilyn Forbin, Sr. Procurement Specialist Maric op a CountyAir Quality Department
Arizona Department ofEnvironmental Quality Tina Wes oloskie, Travel Reduction &Outreach Manager
1110 W. Washington Street 3800 N. CentralAvenue, Suite 1400
Phoenix, AZ 85007 Phoenix, AZ 85012
(602) 771-4779 (602) 506-6936
Forbin.merrilvn@aaleq.gov Tina.WesoloskierDmaricopa.gov
Al/ oilier Terms and Conditions remain unchanged.
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ADE
Arizona Department
of Environmental Quality
TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality Department
Scope of Work for Air Quality Grant
Funding
Fiscal Year 2020
JUNE 5, 2019
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THIS PAGE IS INTENTIONALLY BLANK
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I. BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State ofA rizona and Marie op a County for
failure to meet the Ambient Air Quality Standards for carbonmonoxide. The federal court ordered the State of A rizo n a
to write a State Implementation Plan to comply with the standards. In response, the Arizona Leg is lature passed the 1988
Air Quality Bill (Arizona Revised Statutes (ARS) §49-581 et seq.)which mandated a Travel Reduction Program (TRP)
for employers and s chools in Marie° pa County.
The Maricopa County TRP is included in regional carbon monoxide plans and included as committed transportation
control measures in several ozone and PM-10 particulate plans.
Metropolitan area employers and media have pointed out that theys ee tittle difference in the objectives of the Travel
Reduction Program and the Clean Air Campaign as both are rooted in legislation intended to reduce vehicle miles
traveled in Maricopa County, especially travel by single occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education effort supporting employers in
encouraging commuters to use alternative modes of transportation and educating the general public. While the campaign
continues to place emphasis on the winter carbon monoxide season, as required by statute, ozone and p articulates are
also being ad dressed through the summer Commit to One Day ozone campaign.
The Maricopa County Air Quality TRP staffadministers all aspects ofthe TRP and will continue to operate the research,
planning, coordinating, regulatory and compliance assurance aspects ofthe TRP. Employer training, technical assistance,
and programpromotion will continue to be carried o ut through a contract with Valley Metro — Commute Solutions under
direction of County staff.
IL GOALS &OBJECTIVES
Continue implementation o fthe Regio n al Travel Reduction Pro grampurs uant to Arizona Revised Statutes, Tit le 49,
Chapter 3, Article 8 (§49-581 through §49-593) and the Regional Voluntary No-Drive Day Campaign pursuant to
Arizona Revised Statute, Title 49, Chapter 3, Article 3 (49-506) and the M aricop a County Trip Reduction Ordinance
No. P-7.
The primary goals ofthe programare:
> Increase by two percent the "tons ofpollution prevented" for programcommuters, using an alternative mode of
travel to/from their workplace fromthe level achieved in FY 2019.
> Increase by two percent the number ofaltemativeVehicle Miles Traveled by program participants from the level
achieved in FY2019.
> Comply with all tasks and items listed in the Special Terms and Conditions ofthe Grant Agreement.
III. TASKS & ACTIVITIES
Task : Marie opa County Air Quality Department - Travel Reduction Program
o Administer the TRP to major employers within Maricopa County Area A who have 50 or more employees.
Pursuant to ARS §49-581(11), a major employer within area A has fifty employees working at or reporting to a
single work site during anytwenty-fourhour period for at least three days per week at least sixmonths ofthe year.
o Issue internet/intranet/paper surveys to participating TRP employers.
o Process and analyze the TRP surveys for participating employers.
o Research, identify and incorporate new major employers that are legally required to take part in the TRF'.
o Provide summary analyses to employers participating in the TRP regarding their employee commuting habits based
on the employees urvey results. W ith this information, employers are able to formulate plans that will reduce single
occupancy vehicle trips and/or miles.
o Assist employers in the development of approvable TRP annual plans.
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o Submit completed annual plans to the Maricopa County Travel Reduction Program Regional Task Force for
approval.
o Review and monitor employer TRP annual plans.
o A dministerthe County's year round Clean A ir Campaign to encourage weekly use oftravel reduction s olutions.
Implement marketing and advertising that creates awareness and encourages the increased use o f alternative modes
and work schedules in coordination with the Travel Reduction Program.
o Negotiate a sub award agreement with Valley Metro/Commute Solutions to assistMaricopaCo unty in providing
TRP training, programpromotions, plan implementation assis tance and promotion of alternative transportation
modes and strategies.
Task 2: Subcontractor— TRP Training and Assistance
o Promote the use of ahem ative modes by dev eloping promotional kits for employers and associated collateral pieces
under direetionofthe County up to fourtimes peryear.
o Provide technical assistanc e to TRP employers in achieving the prescribed reductions in single occupancy vehicle
trips or single occupancy vehicle miles traveled through one-on-oneassistance, webin ars, e-newsletters and in -
pers on training.
o Provide on-line training to TRP transportation coordinators on the requirements ofthe law including the survey
process, plans and documentation, types of alternative modes and travel reduction strategies. Revise training as
necessary to address changes to the TRP plan template and upcoming ord inance revis ion.
o Assist employers in achieving at least a 60% responserate for the TRP annual survey.
o Assist employers in implementation of ap proved TRP annual plans including attending employer events, lunch and
learns, reviewing anypromotionalmatetials to ensure content provides enough guidanceto employees, courtesy
visits to answer questions and provide best practices.
o Assist the County to encourage weekly use oftravel reduction strategies through integrated campaigns which may
include print materials, public and media relations and events.
W. DELIVERABLES
Maricopa County will submit to ADEQ monthly, quarterly and annual reports describing activities for which A DEQ
funding has been received. M aricopa Countywill also provideADEQ a digital copy ofthe refined data set on a fiscal
yearbasis.
• Monthly reports, to be filed with A DEQ with monthly invoices shall be subtnittedwithin 25 days following the last
day ofthe prior month, will include the following:
• A recap ofcommute survey distribution, survey response rates, survey analysis reports generated and annual
plans received/approved;
• A summary of enforcement activities;
• Narratives on other general programoperation activities; and
• A s eparate report fromsubcontractor RPTA addressing employer contacts, and employer as sistance efforts.
• Quarterly reports, to be filed with ADEQ within 45 days followingthe conclusion of each quarter, will include the
following:
• A recap ofcommute survey distribution, surveyresponse rates, survey analysis reports generated and annual
plans received/approved forthe quarter;
▪ A summaty of enforcement activities for the quarter;
• Narratives on other general program operation activities for the quarter; and
▪ A separate report from subcontractor RPTA that includes employer contacts, training and employer assistance
efforts for the quarter.
• A nnual reports, to be filed with A DEQ within 105 days following the last day ofthe fiscal year, will include the
following:
• Table to display the total emission reductions in tons for the current fiscal year and the past fo ur years for the
following pollutants: CO, VOC, PM10, NOx and total pollution reduction.
• Table to display the annual TRP SOVMT, SOY and AMU Rates by Trips including SOVMT%, SOV%,
Carpool %, Bus %, Bike %, W alk %, Telework %, Other % and TotalAMU%.
• Summary of programparticipation levels including employer count, survey site count, and employ ee/ student
count information.
• A s ummary evaluation ofpollution/emissions prevented associatedwith program operations as estimated using
the regional miles per pound of pollution factor supplied annually by the Maticopa Association of
Governments.
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• Measure 1: Increase by two p ercent the "tons of po llution prevented" for program commuters, using an
alternative mode of travel to/fromtheir workplace fromthe level achieved in FY 2019.
• A summaty ofchanges in SOV/SOVMT rates, employee/student survey response rates and alternative mode
participation rates for the program in total.
> Measure 2: Increase by two percent the number of alternative Vehicle Miles Traveled by program
patticipants fiom the level achieved in FY2019.
• A summary of enforcement activities and compliance assistance efforts for the reporting period, including
action taken regarding s urvey res pon se and other program elements.
• Identification ofperfomance with program g o als by employers, including recommendations and commitments
made underARS §49-588(D).
Maricopa County will continue to coordinate with ADM and other ADEQ-funded travel reduction programs in
identifying metrics and methodologies that allow for consistentreporting and datasharin g across programs, and for
assessment of program elements in terms oftheir effectiveness in increasing altern ative mode usage. This information
will be used in gauging program efficacy and in assisting employers that participate in the program.
By March 30, 2020 Maricopa County will submit to ADEQ an overview of the vision and planning for the FY21
program including highlights ofproposed initiatives, operational changes, as well as recommendations to increase TRP
compliance results. Submission ofthis documentmay accompany proposed s cope ofwork and budget request for the
FY2I grant cycle.
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
Deliverable Date of Submittal
Monthly Reports and Invoices 25 days followingthe las t day ofprevious month
Quarterly Reports 45 days following the close ofthe previous quarter
Annual Report 105 days within the close of the Fiscal Year
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BUDGET
TASK 1: CONTRACTOR -
MCAQD/TRP (TRP ADEQ)
Period: July 1,2019 - June 30, 2020
Program Total
Personnel Hourly Rate Operations Cost
Cummings Phillip M $37.94 1,044.00 $39,609,00
Fowler Joel E $17.39 1,044.00 $18,155.00
Jannett Ernest J $24.60 1,044.00 $25,682.00
Little Hubert J $23.46 1,044.00 $24,492.00
Martinez Sylvia Airedondo $22.55 1,044.00 $23,542.00
Moeller Gregory A $23.46 1,044.00 $24,492.00
Starr Sheila J $22.29 1,044.00 $23,271.00
Wes oloskie Tina M $39.36 568.00 $22,356.00
Weston-Smith Kris ten M $20.30 1,044.00 $21,193.00
Wheatley Michele Lee $19.61 1,044.00 $20,473.00
W oh Ib randt Morgan B $14.46 1,044.00 $15,096.00
[ vacant ] [ vacant ] $34.14 780.00 $26,629.00
A pp elo Regan C $26.32 522.00 $13,739.00
Total Ho urly Cost $298,729.00
Total Hours 12,310.00
Fringe Benefit 43.92% $131,193.00
Total Labor with Fringe $429,922.00
REIMBURSABLE EXPENSES Total Cost
Supplies $9,500.00 $9,500.00
Non-Cap ital Equipment and
software $5,000.00 $5,000.00
Services $127,781.00 $127,781.00
Marketing/Advertising Clean Air
Campaign $92,573.00
Rent $16,708.00
Conference and Train ings $4,000.00
Telecom $9,500.00
Printing $2,500.00
Mileage $2,500.00
$127,781.00
Total Reimburs able Expenses $142,281.00 $142,281.00
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TAS K 2 : S UBCONTRACTOR -
RPTAJVal ley Metro TRASUB
Period: July 1, 2019 - June 30, 2020 Training & Total
Personnel Hourly Rate Assistance - Cost
(Project Manager) $48.40 271.44 $13,137.70
Day, Suzanne $34.48 361.92 $12,479.00
Duarte, Lillian $34.48 361.92 $12,479.00
Reid, Jeff $25.53 271.44 $6,929.86
Subtotal $45,025.56
Total Hours 1,266.72
Total Hourly Subcontractors Cost $45,025.56
Fringe Benefit 40.14% $18,073.26
Overhead 75.50% $33,994.30
Consultants (Other) $12,500.00
Reimbursable Expense (Meetings &
Mileage) $13,750.00
Reimbursable Expense
(Pos tage/Print/Mis c.) $26,656.88
Total S u bc on tractor Expenses . $150,000.00
GRAND TOTAL COSTS BY
TASK TASK I TAS K2
Period: July 1, 2019 - June 30, 2020 MCA QD/TRP TRA SUB TOTAL
Total Lab or with Fringe $429,922.00 $429,922.00
Reimbursable Expenses $142,281.00 $142,281.00
Overhead 26.30% $150,489.00 $150,489.00
Subcontractor (RPTA/Valley Metro) $150,000.00 $150,000.00
TOTALS: $722,692.00 $150,000.00 $872,692.00
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