GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM (HLP, INC).PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition impracticable and the
acquisition dollar amount Is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000, Board of
Supervisors approval Is required If the acquisition is over $100 1000. This form must be submitted for approval to; Office of
Procurement Services 320W. Lincoln I Phoenix, AZ 85003, Fax number: 602,258,1573. The signed form must be retained In
the purchasing file. Unless approved by the Board of Supervisors in a formai agenda Item or the Chief Procurement Officer in
a formal Contract a Ci form is valid from July 1 thru June 30th of eath Fiscal Year,
DEPARTMENT NAME DEPARTMENT MO I
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: July 1,2019
Company: HLP INC Chameleon " Software Products REQUESTED DELIVERY .
Address: 9888 W Belleview Ave Date;
City, State: Littleton, CO QUOTED PRICE; 175,799,28
Zip/Postal Code: 80123
Phone; (800) 459-8376 Accounting string: 0790-572-7911-1000-8123.DOGL
Fax: 18668443924
Contact Warne: Keith 8 rakey
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is; (.s,. $100k (i'> $100k
is this a Technology Procurement? (;. Yes ON o
Chameleon/CMS (MCACC's Enterprise Application) annual support & malnt .
Web Licensing/Web Web/Donation and Vet import annual service fees
LockBox and Custom Load Program annual certified data connection support & maint -
Estimated Vet Impot and WebLIcensing transaction fees
COMPETITION IMPRACTICABLE CATEGORY (che<k applicable box, attach docuraentatto» or provide explanation belay/4
Maricopa County Procurement Code MCI-351 states: "Competition impracticable" means an acquisition where, competition Is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors,
NOTE; The following are unlikely to be sufficient Competition Impracticable Justifications;
4 Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting In limited time to conduct a competitive procurement
• Special Incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
°Grant specified (supporting documents attached) to ,-2, . Software license renewals, additions, or upgrades available from
.' only one source
Cr Mailing lists, subscriptions or media advertising ,-.. Brand compatibility available from only one source (no other
' distributors)
C. Warranty voided if service provided by other contract vendor (7; Other proprietary situation
C Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attar:h additional page if needed):
MCACC purchased the Chameleon Software Program from HLP Inc. several years ago, This enterprise application requires
annual maintenance and support that is only available through HLP, Inc.
SEARCH
A seal'ch was conducted conslstlng of: (check all that apply) .RESULTS
(8) Market research D Public notice given, list D no alternatives were Identified
D Other vendors contacted O Other D no alternatives were deemed acceptable
because (explain below):
Describe the seal'ch from above in detail:
PRICE
MC1-352ȸB states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process Is advantaQeous to the County; and the scope, duration and estimated total dollar value of the orocurement,
Pdce has been fafrly and reasonably established by: (81 Comparison to public sector contract pricing
□Comparison to previous comparable purchases O Discount off publlshed catalog pricing
from a different vendor 0 Marl<et survey
D Independent estimate D Other, explain:
Describe lllethodology and results (attach auy written supporting data, c,g,, survey Ol' mal'lcet 11111llyll1s):
Pima County pays $140,000.00 per year for this type of agreement

CERTIFICATIONS
I certify: •
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the Information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor Is fair, reasonable, and provides the best value to Maricapa County; and
3) this request for an exception to the competitive solicitation process is not the result of Inadequate advance planning
or for purposes of securing the services of a preferred vendor.
-
Department Head or Department Head Delegate Signature (Required)
ifiry)ii(44//0 dil OP"' R4All- - 37/0 9
'Printed Name fir ture Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration. .
g Recommended to BOS for approval.
elji Q 'T(I)JC 0 5/Zdi
Printed Name 'Signature Date
Office of En.terprise Technology (This procurement Is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returnecl to the requestor,)
r 7195i proved. Recommended purchase Is In line with Marlcopa County's strategic technology plan or currently Installed
I--- equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
5. /7
Printed Name S gnature D -