CITY OF SURPRISE CAP AMENDMENT 3.PDF

Contract No. C-22-16-043-3-03 Amendment 3
AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
CITY OF SURPRISE
I. Maricopa County (“County”) by and through its Human Services Department and the City of Surprise
(“City”) entered into a financial Intergovernmental Agreement (“Agreement”) which began on July 1, 2016
through June 30, 2017. The purpose of the Agreement is for the County to provide the City with cash
reimbursement for the provision of Community Action Program services to include Crisis Case Management
and Financial Assistance Services in the Community Service Area (CSA). The Agreement included an option
to extend the Agreement for three one-year terms. The County and the City may be referred to individually
as “Party” or collectively as “Parties.”
The Parties executed Amendment No. 1 (renewal option #1), which extended the Agreement term and
provided funding for July 1, 2017 through June 30, 2018 peroid. The Parties executed Amendment No. 2
(renewal option #2), which extended the Agreement term and provided funding for July 1, 2018 through June
30, 2019 peroid.
II. The Parties now wish to amend the Agreement “Amendment No. 3” (renewal option #3), as follows:
A. The City of Surprise shall hereinafter be referred to as the “Subrecipient” for this Agreement.
B. Extend the Agreement termination date from June 30, 2019 to June 30, 2020.
C. The County shall provide the Subrecipient with $86,955 for the period of July 1, 2019 to June 30,
2020.
D. Incorporate Attachment A Operating Budget for the period of July 1, 2019 to June 30, 2020, into
the Agreement.
E. Revise Section I General Provisions, paragraph GG “Agreement Compliance Monitoring” as
follows:
Remove in its entirety and substitute:
GG. AGREEMENT COMPLIANCE MONITORING/AUDITING
1. The County will annually monitor the Subrecipient's compliance for fiscal and
programmatic performance under the terms and conditions of this Agreement and
applicable regulations promulgated by the U.S. Department of Health and Human
Services Office: Administration for Children and Families, Arizona Department
of Economic Security and Maricopa County. On-site visits for compliance
monitoring may be made by the County and/or its grantor agencies at any time
during the Subrecipient's normal business hours, announced and/or unannounced.
For auditing purposes, the County shall provide Subrecipient with a 30-day
advance notice of proposed on-site visit. During an on-site visit(s), the
Subrecipient shall make all of its records and accounts related to work performed
or services provided under this Agreement available to the County for inspection
and copying.
2. The County shall request information for fiscal monitoring/audit per Office of
Management and Budget (OMB) Uniform Guidance 2 CFR § 200, to include:
a. Financial Management 2 CFR § 200.302
b. Internal Controls 2 CFR § 200.303
c. Bonds 2 CFR § 200.304
d. Payment and Financial Reporting 2 CFR § 200.305
e. Cost Sharing or Matching 2 CFR § 200.306
f. Program Income 2 CFR § 200.307
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Contract No. C-22-16-043-3-03 Amendment 3
g. Revision of Budget and Program Plans 2 CFR § 200.308
h. Period of Performance 2 CFR § 200.309
i. Insurance Coverage 2 CFR § 200.310
j. Record Retention and Access 2 CFR § 200.31
k. Procurement Standards 2 CFR § 200.318
l. Indirect Costs 2 CFR § 200.414
m. Compensation-Personal Services 2 CFR § 200.430
n. Audit Requirements 2 CFR § 200.501-200.517
F. Revise Section II Special Provisions, paragraph M “Disallowed Costs” as follows:
Remove in its entirety and substitute:
M. DISALLOWED COSTS
The cost principles set forth in the Code of Federal Regulations, 48 CFR, Chapter 1,
Subchapter e, Part 31, (October 1, 2011), including later amendments and editions on file
with the Arizona Secretary of State and incorporated by this reference, shall be used to
determine the allowability of incurred costs for the purpose of reimbursing costs under
Agreement provisions that provide for the reimbursement of costs. Those costs which are
specifically defined as unallowable therein will not be submitted for reimbursement by the
Subrecipient and may not be reimbursed with County funds.
1. Office of Management and Budget (OMB) Uniform Guidance 2 CFR § 200
G. Revise Section II Special Provisions, paragraph N “Payment Recoupment” as follows:
Add No. 10
10. Any amounts identified as a financial audit exception.
H. Revise Section III Work Statement, paragraph B “Training” as follows:
Remove in its entirety and substitute:
B. TRAINING
1. Subrecipient shall provide training to all new employees providing services under
this Agreement. Training shall include the following:
a. Overview of the Maricopa Community Services policy and procedure manual
(Handbook); and
b. Access and overview of the HSD Online client database.
2. Subrecipient shall provide documentation to the Department that verifies that case
management staff have received training.
3. County shall provide annual program training to case managers and supervisor
staff. Training shall include but not limited the following:
a. Review of revised policy, procedures, and/or case management forms;
b. Review of all applicable federal, state, and county regulations, laws, and rules
related to specific funding sources used;
c. Review of program monitoring findings; and
d. Effective practices that support intake and case management delivery.
I. Revise Section IV Compensation to include the following:
7. The County shall reimburse the Subrecipient on a Net “0” payment standard.
III. This Amendment is subject to A.R.S. §38-511. The foregoing paragraphs contain all the changes made by
this Amendment. All other terms and conditions of the original Agreement remain the same and in full force
and effect as approved and amended.
[This Section Intentionally Left Blank]
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Contract No. C-22-16-043-3-03 Amendment 3
IN WITNESS THEREOF, the Parties have signed this Amendment:
APPROVED BY: APPROVED BY:
CITY OF SURPRISE MARICOPA COUNTY
___________________________________ ____________________________________
Mayor Chairman, Board of Supervisors
Date: __________________________ Date: __________________________
Attested To: Attested To:
____________________________________ ____________________________________
City Clerk Date Fran McCarroll, Clerk of the Board Date
IN ACCORDANCE WITH A.R.S. § 11-952, THIS AMENDMENT HAS BEEN REVIEWED BY THE
UNDERSIGNED ATTORNEY(S) WHO HAVE DETERMINED THAT THIS AMENDMENT IS IN PROPER
FORM AND WITHIN THE POWER AND AUTHORITY GRANTED UNDER THE LAWS OF THE STATE OF
ARIZONA.
CITY OF SURPRISE MARICOPA COUNTY
BY: ______________________________ BY: ______________________________
City Attorney Deputy County Attorney
Date: __________________________ Date: __________________________
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Contract No. C-22-16-043-3-03 Amendment 3
ATTACHMENT A
SFY20 OPERATING BUDGET
Contract Operating Budget -County July 1, 2019 to June 30, 2020
SUBRECIPIENT: City of Surprise
Service: Crisis Case Management and Financial Assistance Services
Revenue Sources
County* $86,955
Total Revenues $86,955
Budget Categories
Personnel / ERE $86,955
Total Expenses $86,955
*Funding will be allocated internally on a monthly basis
by Maricopa County Human Services
Department/Financial Services.
Based on fund availability, funds utilized may include, but are not
limited to:
SSBG, TANF, LIHEAP, County Funds and CSBG
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