ATOS INTERNAL APPROVAL SS AND BACKUP.PDF

MARICOPA COUNTY SHERIFF'S OFFICE Memoro dum
To: Steven O'Ney From: J-egnildNatighn
010 'project Manager
Teohnology Borenn MVP? POjeOt
TechnOlogy Bureau
Snbjeet: Atos 0ontraot Extension —Jail Management: Dat6: 2019
System Monthly licensing Pees
Atos Contract 081I7-SS .,is for proprietary monthly licensing fees and 'administrative servicesiforthe
'MCSO Jail Management System (JMS) application., 'The current contract will expire on June 30, 2019.
We are requesting the,-contractio be extended six (0) . months through December 31, 2019 and due
to the:dollar amount it must be approved by the Board of Supervisors priorte the end of the
contract.
The )1MS application runs on an ATOS Mainframe Using a GUYS 8 operatingsystern and an IDSII data
base. MCSQ pays monthly licenSing fees to use this proprietary software. The Contract includes
monthly licensing fees and administrative serVices.
Atos charges (including tax) for the period July 1, 2019 through December 31, 2019,
Monthly Licensing.Fees $1,216,967.32
Adininistrative.SerVices $14,044.80
Total $1,231,012.12
This funding aniOunt has been ineluded in the Technology Bureau Budget Requests for six months
FYE 19/20, I am requesting :the BO tosapprove ,:$1,231,012,12, be added to contract 08117-S8.
; II
kevit,eilt, 12.21;17

Snbj:eet: MOS:Contra:et Extension Request 6011748 Date: 05/07/1010
Chain of Command SignatureSt
DirectSiipervisor's Signature SeiM # Date
Comments:,.
Lieutenant/Section Commander's Signature Serial # Date
Cernments:
DiViSioriffilstriet: (Omni andq's. Signatnre :Serial 4 Date
Comments:
•
Deptiq Chief'. 6 gnature Serial # Date
Comments: Ne nn Liz Psc c4..., ,,e14 C..—Li. v t.... PtP6 gt..) '-6,:=2-k1/44.0)\
uocutfro Ote.rs gighowe :Serinl # Date
• M-intents:
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Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form Is to be used When an agency believes-an acquisition is a sole source and the acquisition dollar amount is above
$5,000 The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000, This ferrn Must be submitted for approval to Office of Procurement Services I 820 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602,258,1571 The signed form Must be retained In the purchasing file,
DEPARTMENT NAME , - DEPARTMENT R)Ot-
MCSOiegtindlog.y130realriMainfrarne 0 Technical SUpPert 5634.
Department Contact anted Phone Nurnbet .
kanneN/aughn - +1(802) 876-4011
PROPOSED CONTRACT VENDOR NEEtilDENTIFIEDDate: April 30,2019
Company:- AtOs .. . -HEWES-No DELIVERY June 15, 2019
Address: 18430 N. 8IacK Canyon . 1:iighs•dvay, 'M.57:08, pare:
'
City, State: Phoenix,.AZ• QUOTED PIKE: 1;23 rt,D1 2.-11
Zip/Postal Code: 8509
Phone: (604862-5001 AceonhtInStilri§:: 255 50715034 DACRt001-8123 11
Pax: (60) 862-018
Colitact Name: JIM Utrey
111104141 / SdiliregitifOritiOrOli
Is thls'a Technology,Procurement7 .. (4) Yes oNo
.
Monthly licenSing fees.and Administrative servites.for tnel IACSD cr itical Jail
. . Mana0einentSystolu (IMS) appitcatiOnforthree-s1X -month tontractextensions.
Nee.(21$_Staginerit
Describe In detail th e material orservIce tor be procured and
howronlyit meettiyour *needs,
The JIVIS.applIcatIon was Witten :0 a Roprletary Ales GCDS.operafing system and
Features/Requirements: IDSII'data baSe, Monthly lIcensMO fee (MU) are required ICI run the COS operating
identifythe.majorfeatures/capabilities:that are legliired, What SyStern: Administrative
unidndesignipettOrmanceleature(S) mak,ethis.tmaterial or
vendor the-Only onkhatcan.nieetyOur requIrements?RrOVIde
a brietexpFailatIOn'ak-to Why only these featerreS- &this Vendor
can meet your reciOirernentsi'ldehtlfy.thelnanufattilrellinodel
or your existing equipment, serVICelor system it applicable;
The :MLF and AtOS,Inainfrarrie are'OropfIelaty.to Almendro Oilier coinpany can
supply the:operating systenil database and.harclWare needed Minh the NS
Competing Brands/Vendors Investigated: application,
Did you consider other materials or Vendors Witb slifillar
capabilltleSilndlcatespecifIccOmpetItor'sbrandsirnodels -or
vendorttiatWere.trivestlgated and describe why they cio.nnt a .
Meet'your requIrenients...Yau-need.td state' that-tO the best
yourldloWledda- these are the Only 'colnpanieS making this
material„equIpment otproyiding:this.senilce. List.srales.
representatIvesandthelrphonernumbers so the Procurem ent -
Officer Can 'contattthem to verify that 'other materiais;
eqn1prneritorsendeeS dd not rneetydurredulfernents,

CONFLICT OF INTEREST STATEMENT
The tilOthlitiricj department agrees thetthere ls.no real or potential conflictof interest in recommending this material or
servite as a Sole source procurement.
NOTE; If a real or patentiarconflict exists, oontactthe Procurement Officer listed on your Requisition.
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the Use of Competitive solicitations unless
exempted bylaw I have reviewed the information and materials-releVarit to this procurement of goods and service's,
and am requesting approval of an exception to the competitive process fOrth6reasons described;
1) the price to be paidto the.,proposed:solesource vendor is fair, reasonable, ,arid provides the best value to Maritopa
County; :and
S) this request for an exception to the competitive solicitation process Is not the result of inadequate advance planning
or for purposes ofgetufina-the serVices-of a oreferred;vendor.
Agooty:1-feAd or Appointing .Authority Stynatu -- (Required)
l A4 Pga,AM ( V 11 , - 1 —) 67--(2.--/ 9
Printed Name Siqhaty e Date
Office of EnterOriSe TechrioIogy (This procurem6nt is clasSified:as a technology procurement and must be
forwarded to OET for coordination and/or approval, If this procurement request is not approved by OETi the form will be
returned to the requestor:)
Approved. Recommended .purchase is in line with Maricopa:County's strategic tec.hnolOgy plan or currently installed
III equipment or service, and is considered to be a sole source procurement. ,
0 Not Approved, Reasoning:
Printed Name Signature age.
Office;of Pro'corement Services
The CPO can approve procurements:uRto.$100,00 .0. 'ThisTequestis.over $100;000 and.tnuSt be submitted as an
,agenda.iterillo the Board of Supervisors for-consideration.
O Recommended to:BOS for approval.
Printed Name- Signature Date
Emaii Save

Qubee
AtisS
MaricopR ebtiaty-SlietliN °dice
peps SR8 ail() Related SaftWare -Litenge and SoftWare Suppotet Priting
Fet the Peried July 1,1019 - Deceitibet 31 ; 2019
May 2,2019
Monthh-Xec.
7/112019
1/3i11610
QTY MI Geo S
• ADDC402-0000 DEBUG SUPPORT sy*yhm Lice*
CLOC40 I 0O0O COMPILIaR &RUNTIME License ,
CNSQ161-0000 OCOS 8 SR8 BASIG:COMNIUNICATION FACILITY theme'
dp.gOtoi-0000 COBOL 74/85 COMPILER & RUNTIME
OBDC401-8800 IOS-IitamitEfIENSIVETAcE,ITy License
DISC402:-,000.0 OPP8-DS License
1 DVSC0124890 MONO. SYS: LTC, VS90_00'4012 License
.EHGC412-880 .0 EDIT8 LieetiSe'
EX8010 4/600 0000 pRiIHASESYSTEtv Licafiso
1 EXSC40I-14500 G:COS8 sita l'100:tict SET FORNOVASCALE..9.000Y5I Lieenie
.EXSC402,0000 GOON SRS EXECUTIVE FOR NOVASEAL'9680 License $16;322,..07
1 -HM0103=0000 011058 SRS SYSTEM ADMINISTRATIONTOOLS License
1 .EX80104-0000 OCOS8 8118 ISS .COMPREHERSIYR PACKAGE Lieenso
t:004054/0.00 C.4.03 S118 SUPPLEMENTAL SAVE 'PAPE COPYRIGHT LiedUse
EXSC412--,N500. GCCS8 S18 V900015.)t SOFTWARE ijeense
TpDC401-0000 TEKOMPEEHENSIVERAOMITY License
O8001-0008' COMPREHENSIVE SYSTEMOTEHIES IA0cose
0TSQ108-00(1 FM lAeths0
1 uTSCO20.888 IMS8 Uodds6 -
131$0180-0000 PARKSoftWor9: 140to
WEB0104-000A GTEA FOR 01 T0,03 PLATFORMS License
5118 $065,*,a7
litEI00800/21,D :Option GOLOIevil Support Support $9;917.52
QTY Mt. Vika° NV
'VMSIS-NVPk011A VIRTU° 2820011058 LICENSE. LihOtist 8.10,285p 9P
MER9-.000.:GOLD Virtuo P820 bCO88 dol0 Support Supticirt $01$.43
5 VmsKHIC-6IDA VIRTHOLICENSITOPTity1A CACHE -TIER. SuPP94 5301.35
1 gT149.S 'NoVaseale RemeteOperatidrial Meet§ Support SZiOM
GCOS 8 SyStem Adininistrn (ten Support:Service $1,340,80
NonthliTole 8189,106;81 .
Months
'Period Toth).
McintlitYleeAVI.iiittlattikileatti.Optien 8i006,81- I
Tetsil Of 6 .IVIontlis ivith a 6MatttIV,a8.vancatonartittnentan4 paymentin adVancelinclutIcs a 10% &Count) . st,ozt,i101.
Totat:Of 3 •Mant1i8j0tit1611'1IripI11001/aiic'e;:c01111111iIpit p83'ifltfit in adVancelinclaties-a.8% caiut 8g3S19•54:41.1
Notes:
1) The abavAprlaing is'aubjeat to the toralp or the olo'Setirce Contract,'Seria11407.03,execitted between iyinricopa, comity and Boll RN
Intorrnation Systems Find ailbsetiaantly atsignett to ,Nos:IT Solutions and SerViees.,14O, on )0tte 36.; 200, and extended. through June:00, 2019.
3) 81tou1dili,e above confiattration elfaaae the priding wilt clitthgaddirdinabt,
3) Month tp-Monitiosap.ot.thonhove products and acrvicenrc9iiirni 30 clay advante Written notice to terniinate.
Ales agte,dWprovidefrt 10 PK.discount on the nboyerces it the eon* commits. to an initial period or at eait .Sii(6)tnontlis'pridr to June 30,;3019:.and agrees
to oislin.AcNando..byhly 31,2019. litOs *cgs to provide a 5; 64 &Scoot ems the ahovo.feesir the County , commits- to an initial patiad.of at lea'stihrep (3) months:
print. tolano:30;,.20Ig, and'iitotei tOpay adVanco by J015/.31', 2019.
$5. The above priernOyel id tbrottob line-30, 2019

Sales 6 months Total Tax GCOS
Tax 8 GCOS Atos
Administrative.servites License 8 Contract
Fees 6 Monthly Contract
Month Contract Licensing Extension
$ $ $ $ $ 07701/203.9 Extension 08117-SS Fees Extension
Maintenance and 07/01/2019 Costs
8.60% 1,231,012.12 1231,012:42 14,044,80 96;37126 1,120596,06 12131/2019 Administrative Through
NovaScale
Services 12/31/2019