COMPUCOM CONTRACT EXT 190701.PDF

MARICOPA COUNTY SHERIFF'S OFFICE Memorandum
To: Steven O'Ney From: Jeanne Vaughn
do Project Manager
Technology Bureau SHIELD
Subject: CompuCom Contract Extension — Hardware Date: May 7,2019
Maintenance for the Jail Management System
Mainframe
CompuCom Contract 11134-SS is for hardware maintenance for the Bull (Atos) mainframe. The Bull (Atos)
mainframe houses the Jail Management System and is an MCSO critical enterprise application that needs to be
running 24/7. We are requesting the contract to be extended six (6) months through December 31, 2019. This
extension will coincide with the Abs contract end date for monthly licensing fees and services. CompuCom is the
only Atos authorized US vendor certified to work on the Bull (Atos) mainframe.
Due to the dollar amount that will need to be added to the contract, the Board of Supervisors must approve the
contract extension prior to the end of the contract.
Charges (including tax) for the period July 1, 2019 through December 31, 2019.
Hardware maintenance $54,459.17
G & R product licensing $10,167.92
Total $64,626.29
This funding amount has been included in the Technology Bureau Budget Requests for six months of FYE 19/20. I
am requesting the BOS to approve $64,626.29 be added to contract 11134-SS.
Revised: 12.21.17

Subject: CompuCom Contract 11134-SS Extension Request Date: 05107/2019
Chain of Command Signatures:
Direct Supervisor's Signature Serial # Date
Comments:
Lieutenant/Section Commander's Signature Serial # Date
Comments:
Division/District Commander's Signature Serial # Date
Comments:
Deputy Chief's Signature Serial # Date
Comments:
Executive Chief's Signature Serial # Date
Comments:
Chief Deputy/Chief of Staff/CFO's Signature Serial # Date
Comments:
2 1Pa ge

Office of Procurement Services
GOODS AND SERVICES
SOLE SOURCE FORM
This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
MCSO Technology Bureau Mainframe Operations &Technical Support 5034
Department Contact Contact Phone Number
Jeanne Vaughn +1 (602) 876-4011
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: April 30, 2019
Company: CompuCom REQUESTED DELIVERY June 15, 2019
Address: 8383 Dominion Parkway Date:
City, State: Plano, TX QUOTED PRICE: 64,626.29
Zip/Postal Code: 85029
Accounting String: 255 507 5034 DACR 0000 0825 00
Phone: (571) 220 -1590
Fax:
Contact Name: Jim Groves
Material / Service Information
Is this a Technology Procurement? r Yes 6- No
A six month contract extension for the the Jail Management System hardware and
Needs Statement: GLink licensing fees.
Describe in detail the material or service to be procured and
how only it meets your needs.
A six month contract extensions for the the Jail Management System hardware and
Features/Requirements: GLink licensing fees. CompuCom is the only Vendor certified by Atos to maintain the
Identify the major features/capabilities that are required. What Bull NovaScale mainframe and peripherals. July 1,2019 through Decembre 31, 2019
unique design/performance feature(s) make this material or
vendor the only one that can meet your requirements? Provide
a brief explanation as to why only these features or this vendor
can meet your requirements, Identify the manufacturer/model
or your existing equipment, service or system if applicable.
There are no other vendors who can service this hardware.
Competing BrandsNendors Investigated:
Did you consider other materials or vendors with similar
capabilities? Indicate specific competitor's brands/models or
vendors that were investigated and describe why they do not
meet your requirements. You need to state that - to the best of
your knowledge - these are the only companies making this
material, equipment or providing this service. List sales
representatives and their phone numbers so the Procurement
Officer can contact them to verify that other materials,
equipment or services do not meet your requirements.

THIS PROCURMENT IS A SOLE SOURCE BECAUSE (attach additional page if needed):
CornpuCom is the only certified vendor in the United States who can service and maintain the Bull NovaScale mainframe.
SEARCH
MC1-349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by
an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source
Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does
not alone justify a sole source Procurement if there is more than one potential Respondent for that item.
A search was conducted consisting of: (check all that apply) RESULTS
El Market research ill Public notice given, list $2 no alternatives were identified
0 no alternatives were deemed acceptable
• Other vendors contacted Other because (explain below):
Describe the search from above in detail:
No search was done as CornpuCom is the only vendor certified to maintain and service the Bull Novascale hardware.
PRICE
The estimated cost of this Procurement is: C .. $100k (i'> $100k
MC1 -348 States: The Board of Supervisors may Award a contract for a Commodity or Service without competition by the
Board of Supervisors based on written documentation submitted by the Using Agency that there is only one source for the
required Commodity or Service. Sole source Procurement shall be avoided, except when no reasonable alternative source
exists.
Price has been fairly and reasonably established by: fl Comparison to public sector contract pricing
Comparison to previous comparable purchases El Discount off published catalog pricing
El from a different vendor Market survey
Independent estimate .1-2 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
There is no other comparable vendor to maintain this hardware.

CONFLICT OF INTEREST STATEMENT
The submitting department agrees that there is no real or potential conflict of interest in recommending this material or
service as a sole source procurement.
NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition.
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Appointing Authority Signature (Required)
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an
agenda item to the Board of Supervisors for consideration.
111 Recommended to BOS for approval.
Ffnted—Name Signature Date
Email Save

12/31/2019 54,459.17 9,361.99 805.13 10,167.12 64,626.29
Maintenance 12/31/2019
through Maintenance -
Glink 11134-55 07/01/2019
& 07/01/2019
Hardware Contract $ $ $ $ $
8.60%
Extension
CompuCom
Contract Licensing Products
& Peripherals Proucts Glink R & G Tax
NovaScale G&R Tax only Ttoal Total Sales

NovaScale 9027/S41
Monthly
Gold
QTY MI Description Extended
GC058 NovaScale 9027/541 Hardware
4 CBLC050-1900 COPPER ETHERNET CABLE 8J45/RJ45 -10 MET NA
3 CMMC801-NO2P GCOS 3 MEM 2611 8 426.16
1 CMMC804-NOSP PHYSICAL MEMORY TYPE 1 5 205.17
1 CPSC842-NOOP BULL NOVASCALE GCOS 9412 S 1,278.43
1 1 NS02013-0005 GCOS 8 MODULE 9027/541 $ 4,935.58
8 CSUC503-N000 OPERATOR WORKSTATION SOFTWARE $ 180.40
1 CSUC801-N000 V9000 SERVICE PROCESSOR (221NCH) $ 81.17
1 CSUC802-N000 OPERATOR WORKSTATION (22 INCH) $ 60.37
2 FOCF007-M003 OPTICAL FIBRE 0M3 MULTI-MODE (SW) LC-LC NA
2 FOCF007-M005 OPTICAL FIBRE 0M3 MULTI-MODE (SW) LC-LC NA
. 1 LOCU200-00UU EURO/AMER LOCAUZATION TAG NA
2 MXFC604-NO2E 8GB/S FIBRE CHANNEL ADAPTER PCI-E DUAL P $ 225.48
• 2 NSFC601-NO2E PCI-E ETH. 10/100/1000MB/S COPPERADAP D4 $ 22.57
, 1 PKHC804-NOOP TELEMAINTENANCE EQUIPMENT FOR US NA
i 1 PSKU004-0001 P. SUPPLY TYPE VOLTAGE.PLUG US NA
Optima Disk Hardware
1 OPTF016-0002 OPTF016-0002 OPTIMA1600 BGB CACHE 2U 12X3.5 SLOTS 4X8 $ 85.69
• 1 OPTF150-6006 OPTF150-6006 !NIT PACK 6X300G8 SAS 6G 3.5 DISK 15K $ 24.79
Virtue NV Hardware
21 CBLH013-1025 C13/C14 POWER CABLE- 2.5M . NA
• 1 DCUG002-11FE V34USMODEM NA
, 6 FOCF007-M003 OPTICAL FIBRE 0M3 MULTI-MODE (SW) LC-LC NA
• 2 FOCF007-M005 OPTICAL FIBRE 0M3 MULTI-MODE (SW) LC-LC NA
1 FOCF007-M015 OPTICAL FIBRE 0M3 MULTI-MODE (SW) LC-LC NA
3 0P1F450-0001 DUMMY DISK CANISTER 3,5 FOR OPTIMAX600 NA
3 PDUH24A-9CUS 9XC13 PDU-24A- US-1U $ 33.86
1 PSKU004-0001 P. SUPPLY TYPE VOLTAGE.PLUG US NA
1 RCKI-1414-1224 RaCK N ROLL 1200 24U RACK W/ DOORS, NOP $ 43.98
1 RKAH457-13N00 NAMEPLATE BULL FOR FRONT DOOR NA
4 VMSDRP82X-0001 VIRTU° 1 DATA REDUCTION FOR P82X W/ DX1835 NA
1 VMSCOP1T16-E-BASE VIRT1.I0 NL-SAS DK BASE44.8T13(OPT1600,DK1T $ 236.76
1 VMSDR1615-0001 VIRTIUO 1 HARDWARE COMPRESSION W/ DR1615 $ 270.57
2 VMSSANINT-0001 VIRTUO 1 SAN SPORTS FF 1 PS 8GB SFP & WT $ 207.44
I VMSSCSL-RK00 V IRTUO CONSOLE, RACKMOUNT FORM $ 83.44
1 VMSSGTFG-P700 VIRTUO ENGINE PCI-E GRAPHICS ACCELERATOR $ 9.01
2 VIVISSHBAM-P8X5 VIRTU° 1 ADDITIONAL BGBPS PC1E4 PORT FC $ 383.31
1 VMSSNV-13325 STOREWAY VIRTUO NV SERIES P825 ENGINE $ 281.85
1 VMSSPLA-MODIVI VIRTU° PLATE FOR MODEM $ -
,
Total Monthly S 9,076.53
I Total for Period of 7/1/2019-12/31/2019 $ 54,459.19
i

GUNK Products
Gold
Qty Ml Description Extended
1 GHL0041UBCOE GGATE $ 132.87
1 GHL036OUBC00 GS POOL $ 38.97
1 GHLOO7OUBCOM G3270 AIX4.X CORP 1000 USERS $ 966.31
1 GHL018OUBCOA GIAPI/GLINE RT AIX 4.X CORP 20 $ 53.14
1 GHL038OUBC00 GIAPI SOK AIX 4.X SERVER $ 32.21
1 GLK0871 UHAOB GUNK FOR WIN PROF CORP 40 USER $ 159.45
1 GHL036OUBC00 GSPOOL AIX 4.X SERVER LICENSE $ 35.54
Total Monthly $ 1,418.48
Total for Period 7/1/2019-12/31/2019 $ 8,510.90