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Contract No. C-22-15-084-3-05 Amendment No. 5 AMENDMENT NO. 5 TO THE CONTRACT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND CENTRAL ARIZONA SHELTER SERVICES I. Maricopa County (“County”) by and through its Human Services Department and Central Arizona Shelter Services (“CASS”) entered into a financial Agreement on or about July 7, 2015 through June 30, 2016. The purpose of the Agreement is for CASS to provide emergency shelter services to homeless individuals or families. The Agreement includes an option to extend the Agreement for five (5) one-year terms. The County and the City may be referred to individually as “Party” or collectively as “Parties.” The Parties executed Amendment No. 1 on or about December 17, 2015 to increase funding amount. Amendment No. 2 (renewal option #1) was executed on or about August 11, 2016 to extend the Agreement term to June 30, 2017. The Parties executed Amendment No. 3 (renewal option #2) on or about July 26, 2017 which extended the term to June 30, 2018. Amendment No. 4 (renewal option #3) was executed on or about June 27, 2018, extended the Agreement term to June 30, 2019. II. The Parties now wish to amend the Agreement “Amendment No. 4# (renewal option #4, final renewal option) to address the following: A. Amend the Agreement term from June 30, 2019 to June 30, 2020. B. The County shall provide CASS with $450,000 for the period of July 1, 2019 to June 30, 2020. C. Add the following clause to Section I, Paragraph K “Termination”: 5. The County has the right to reevaluate this Agreement upon a decision in the City of Phoenix Special Permit related to temporary shelter capacity at the Human Services Campus. D. Revise Section III Work Statement and Compensation in the following paragraph: A. Scope of Work revised to include collaborative work activities III. CASS shall provide the County with proof of occupancy by July 1, 2019. IV. Unexpended funds from the Original Agreement and Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment 4 shall revert to the County and shall not be available for the new Agreement term. V. The County shall reimburse the Contractor on a Net “0” payment standard. Contract No. C-22-15-084-3-05 Amendment No. 5 VI. This Agreement is subject to and incorporates by reference the statutory language of A.R.S. §38-511. VII. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. IN WITNESS THEREOF, the Parties have signed this Amendment: FOR AND ON BEHALF OF: FOR AND ON BEHALF OF: CENTRAL ARIZONA SHELTER SERVICES MARICOPA COUNTY ____________________________________ ______________________________________ Chief Executive Officer Chairman, Board of Supervisors Attested To: ______________________________________ Clerk of the Board Date This Amendment has been reviewed by the undersigned Attorney who has determined that is proper in form and within the power and authority granted under the laws of the State of Arizona. ______________________________________ Deputy County Attorney Date Contract No. C-22-15-084-3-05 Amendment No. 5 A. SCOPE OF WORK CASS shall work collaboratively with the Human Services Campus and its partners to identify areas where cooperation and coordination of operations would benefit the client and campus needs. The following are required to be coordinated: - Participate in weekly coordinated entry case conferencing / client coordination meetings - Campus messaging – partner to coordinate messaging and data points with campus partners to demonstrate collective needs and outcomes - Provide CASS’s implementation plan of the Homebase low-barrier technical assistance by October 1, 2019. - Work with campus partners on redesign initiative to ensure a streamlined intake and housing plan process in order to eliminate gaps for clients FY 19/20 PRIORITIES Case management services prioritized for: Persons who are chronically homeless Persons who have a length of homelessness > 1 year Persons who have a shelter stay > 90 days FY 19/20 Outcomes – Performance Measures Ensure case management has been assigned for at least 185 clients who meet one or more of the case management priorities: 1. Persons who are chronically homeless 2. Persons who have a length of homelessness > 1 year 3. Persons who have a shelter stay > 90 days Report monthly on the number and percent of the 185 case managed clients who meet one or more of these criteria Achieve known exit destinations of 53%, an increase known exit destinations for case managed individuals in HMIS by 5% annually until known destinations reach 75% Increase HUD defined positive exit destinations for case managed individuals by 5% annually to 45% for FY18/19, until positive exit rate of 75% is achieved (see link for approved destinations, applicable destinations are marked with “P” in the “ES” column). Achieve and maintain an average length of stay of 37 days for all stayers based on total bed nights used divided by total clients served in the twelve month period ending with the last month of the reporting period. Goal is 20 day average length of stay. FY 19/20 Indicators – Not a Performance Measure for Project Client surveys reflect continuous improvement – at least annual surveys conducted and submitted Reduce #/% of participants with a permanent housing placement who return to homelessness – (goal of less than 15% returns to homelessness) Number of new clients entering shelter – HUD definition Bed utilization rate Demographics FY 19/20 System Performance Measures – Not a Performance Measure for Project Reduce length of time homeless for participants in project Contract No. C-22-15-084-3-05 Amendment No. 5 REPORTING SCHEDULE (If the 15th of the month falls on a weekend or holiday, reports will be due the following business day) Contractor shall provide the following HMIS and program specific reports by the 15th of each month: 0550 Exit Destination Outcomes LOS by Program 0323 Project Demographics CASS Custom Rainbow Report (20th of the month) Narrative report on collaboration with Human Services Campus and partners Contractor shall provide the following quarterly HMIS and program specific reports by the 15th of July, October, January, and April: 0704 Number of First Time Homeless 0315 Program Daily Census Modified 0701 – Returns to Homelessness by Program Number and percentage of Case Managed clients meeting one or more of priority criteria Contractor shall provide the following annual HMIS and program specific reports by the 15th of July: 0700 Length of Time Homeless Client Satisfaction Survey B. BUDGET MC Investment Quarterly Payment Allowance MC Bed Nights (Utilization) $450,000 $112,500 20,566 SUCCESS MEASURES/PAYMENT MODEL Quarter 1 100% budget request Project meets or exceeds 75% successful outcomes by quarter 4 of prior fiscal year 75% budget request Project meets up to 74% successful outcomes by quarter 4 of prior fiscal year Quarter 2 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 1 May recoup quarter 1 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 1 At end of Quarter 2 County and Contractor will evaluate and reassess benchmarks as necessary Quarter 3 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 2 May recoup quarter 1-2 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 2 Quarter 4 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 3 May recoup quarters 1-3 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 3 PAYMENT SCHEDULE Contract No. C-22-15-084-3-05 Amendment No. 5 Four equal installments paid at the beginning of each quarter dependent upon evaluation and achievement of prior quarter performance measurements.