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Amendment 1 to AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE TOWN OF CAREFREE AND MARICOPA COUNTY on behalf of the Sheriff’s Office C-50-17-096-3-00 C-50-17-096-3-01 Term: July 1, 2017 through June 30, 2020 with up to three (3) Successive One-Year Automatic Renewals Amendment Effective July 1, 2019 Amendment 1 to Agreement for Law Enforcement Service between the Town of Carefree and Maricopa County on behalf of the Sheriff’s Office C-50-17-096-3-01 This Amendment to the Agreement between the Town of Carefree (“Town”) and Maricopa County (“County”) on behalf of the Sheriff's Office shall be effective on July 1, 2019 and upon approval of the Maricopa County Board of Supervisors and the Town of Carefree. Recitals The County acting on behalf of the Sheriff's Office and the Town entered into an Agreement for Law Enforcement Services (the “Initial Agreement”), executed May 24, 2017, (C-50-17-096-3-00). Amendment #1 is presented to amend Section III, Reimbursement Costs and Charges, to coincide with changes to Worksheet Exhibit A to be effective with FY 2020. The parties agree to change the Initial Agreement as follows, all other terms and conditions of the Initial Agreement remain in place. Amendment 1) Section III(A)(1) is amended to add a subsection (a) below: a. Worksheet Exhibit A is amended effective July 1, 2019 and is attached hereto for reference. 2) Section III(B)(1)(a) is amended to replace the FTE Staffing Requirements table with the one below that shows the number of Deputy FTE to 1 Sergeant as 8 (previously 9). FTE Staffing Requirements 5.00 Deputies 1 Beat 0.50 Detectives 1 Beat 1.00 Sergeant for 8 Deputies 1.00 Lieutenant for 18 Deputies 1.00 Captain for 30 Deputies 0.14 Clerical for 1 Beat 3) Section III(B)(2)(b) is amended as follows: b. Ammunition charges consist of actual costs from the four (4) previous fiscal years for ammunition averaged and then apportioned by sworn FTE. 4) Section III(B)(3) is amended to insert a new subsection (d) and statement about I-phone monthly charges as follows: d. I-Phone Monthly Charges: The monthly charges per device are allocated per applicable FTE. 5) Section III(B)(6), Indirect Cost Recovery, is replaced in its entirety with the following: A 3% administrative service charge will be applied to operating costs, excluding one-time items, beginning July 1, 2019 and each year thereafter. This percent may only be changed via amendment and takes effect at the start of a new fiscal year. Authorization and Signatures IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date of the last signature set forth below. TOWN OF CAREFREE MARICOPA COUNTY an Arizona municipal corporation a political subdivision of the State of Arizona By: _____________________________ By: ______________________________ Mayor, Town of Carefree Chairman, Board of Supervisors ___________________________ ___________________________ (print name) (print name) Date: __________________________ Date: ____________________________ Attest: Attest: ________________________________ _________________________________ Town Clerk Clerk of the Board MARICOPA COUNTY SHERIFF'S OFFICE ________________________________________ Paul Penzone, Sheriff Date In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorneys acknowledge that (i) they have reviewed the above Agreement on behalf of their respective clients and (ii) as to their respective clients only, each attorney has determined that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the laws of the State of Arizona. ____________________________________ _______________________________________ Town Attorney Date County Attorney Date Worksheet Exhibit A. Town of Carefree Maricopa County Sheriff's Office Law Enforcement Service Charges FY2020 (July 1, 2019 through June 30, 2020) BEATS 0.30 Operating $414,459.27 3% Indirect 12,433.78 One Time 0.00 Total Contract Cost $426,893.05 Part 1. Personnel Services $380,627.56 Annual Hours Budgeted 2088 FY 2020 FY 2020 Hourly Hourly Average Variable Base Plus FY 2020 Average Benefits Rate Variable FY 2020 Fixed Annualized Position FTE Hourly Base Pay Charge Benefits Benefit FY 2020 Patrol Beat Deputies 1.50 $30.15 65.34% $49.85 $11,856.00 $173,916.72 Detectives 0.15 $30.99 65.34% $51.24 $11,856.00 $17,827.94 Sergeants 0.27 $39.79 65.34% $65.78 $11,856.00 $40,285.55 Lieutenants 0.12 $50.18 65.34% $82.96 $11,856.00 $22,209.90 Captain 0.07 $61.76 65.34% $102.11 $11,856.00 $15,754.09 Traffic Enforcement-- 40 hrs. per week October 1 through March 31 0.50 $30.15 65.34% $49.85 $11,856.00 $57,972.24 Clerical/Administrative Assistant 0.04 $16.90 19.45% $20.19 $11,856.00 $2,160.70 Worker's Comp 2.65 $ 473.57 (Fund-Wide Allocation per FTE) $1,254.97 Unemployment 2.65 $ 18.36 (Fund-Wide Allocation per FTE) $48.64 Dispatch 0.32 (FTE is a total cost equivalent not to be used in other calculations) $21,971.61 Sub Total Salary and Benefits $353,402.36 Staffing Allocation Factor FTE Staffing Requirements 24 hour / 7 day post 5.00 FTE 5.00 Patrol Deputies 1 Beat 8 hour / 7 day post 1.67 FTE 0.50 Detectives 1 Beat 8 hour / 5 day post 1.19 FTE 1.00 Sergeant for 8 Deputies 1.00 Lieutenant for 18 Deputies 1.00 Captain for 30 Deputies 0.14 Clerical for 1 Beat Special Pay (Deputies/Detectives/Sgts.) FTEs Rate Per FTE Cost Includes 65.34% Variable Benefits Overtime 2.42 8,901.51 $ 21,541.66 Shift Differential 2.42 865.41 $ 2,094.28 Regular Over Budget 2.42 1,483.16 $ 3,589.26 $ 27,225.20 Sub Total Special Pay $ 27,225.20 Part 2. Supplies and Rent $13,993.54 Applicable FTEs 2.65 FTE total minus Dispatch Supply Cost 457.69 Per applicable FTE $1,212.88 Ammunition 323.17 Per Sworn FTE 2.61 $843.49 Uniform Allowance 800.00 Per Sworn FTE 2.61 $2,088.00 Rent and Utility Costs $3,716.67 Per applicable FTE 2.65 $9,849.17 Sub Total Supplies and Rent $13,993.54 Worksheet Exhibit A. Town of Carefree Maricopa County Sheriff's Office Law Enforcement Service Charges FY2020 (July 1, 2019 through June 30, 2020) Part 3. Communications and Information Technology (IT) $13,661.44 Sworn FTEs 2.61 Information System Service 9,077.37 Annual Cost $9,077.37 Monthly Radio Charges Vehicles 43.22 Per Month (12); 2 per Vehicle Vehicles 1.5 $1,555.92 Monthly Radio Charges Sworn 43.22 Per Month (12) per Sworn FTE $1,353.65 MDC Charges 41.36 Per Month (12) per Sworn FTE $1,295.40 Monthly I-Phone Charges 51.79 Per Month (12) per Device Devices 0.61 $379.10 Sub Total Communications and IT $13,661.44 Part 4. Vehicles and Equipment $6,176.73 Vehicle Cost with Warranty $ 45,052 Vehicle life 125,000 miles (combined average) Equipment Costs (Lights; Push Bar; Etc.) $ 17,345 Equipment life 343,750 Annual Per Mile Rate Miles Costs Mileage Charges $0.388 7,732 $3,000 $2,999.94 Vehicle Depreciation $0.360 7,732 $2,787 $2,786.66 Equipment Depreciation $0.050 7,732 $390 $390.13 Sub Total Vehicles and Equipment $6,176.73 Part 5. One-Time Costs This section is reserved for cost reimbursement of replacement or new equipment items that have been identified as necessary for Law Enforcement Service delivery that are not otherwise funded in the Sheriff's operational budget. (Requires amendment.) Part 6. Indirect Cost Recovery Indirect costs are recovered at 3%. $12,433.78