TT0549 PALO VERDE RID-COUNTY BOS DOCS.PDF

ROOSEVELT IRRIGATION PROJECT DISCRIPTION
AND
COST BREAKOUT

ROOSEVELT IRRIGATION DISTRICT
103 West Baseline Road • Buckeye, AZ 85326 Phone (623) 386-2046 • Fax (623) 386-4360
Board of Directors Superintendent
W. Bruce Heiden, President Donovan L. Neese
K.C. Gingg
Brandon Leister
Jason Rovey
John Vanderwey
March 27, 2019
Maricopa County Department of Transportation
2901 W Durango Street
Phoenix, Arizona 85009-6357
Attention: Timothy Williams
Dear Mr. Williams,
Reference: Roosevelt Irrigation District Main Canal and Lateral 22 (181300561)
MCDOT Project TT549 — Palo Verde Road Bridge Replacement — Design
and Plan Review Package and Post Design Package
As requested, the Roosevelt Irrigation District (RID) is herein providing an updated scope of
work and funding requirement for the design and construction of RID irrigation and/or
drainage facility relocations for portions of the RID Main Canal and Lateral 22 in association
with the above referenced project.
To accommodate the proposed bridge and roadway improvements and existing
underground utilities adjacent to the existing RID Main Canal and Lateral 22, RID and the
Maricopa County Department of Transportation (MCDOT) have jointly agreed to the
relocation of the check structure downstream of the bridge to upstream, and relocation of
the on-bank delivery structures and related piping and appurtenances to upstream of the
bridge as well.
All design work for the RID relocations and related construction observation is assumed to
occur prior to or during the 2019 dry-up. A portion of the MCDOT bridge plans will be
reviewed in 2019, but approval is expected in 2020 when the majority of the bridge work will
Occur.
The attached Fee Proposals present a detailed scope-of-work and budget for the estimated
RID engineering services and plan review, and post design costs associated with this project.
Additional RID project costs include a fee for RID project administration, a RID License to
Construct fee, and the JOC construction cost. The packages have been broken into
Design/Plan Review and Post Design as requested by the MCDOT. The Design/Plan Review
funding requirement has been reduced by the efforts already invoiced through the prior
authorization-between the prior closeout and 30% redesign.

A summary of the estimated RID funding required for this project are as follows:
DESIGN/PLAN REVIEW
Engineering Fees & Expenses 93,555.00
RID Administrative Fee 9,355.50
Engineering Billed 9/4/18-3/22/19 (12,761.92)
RID Admin Billed 9/4/18-3/22/19 (1,276.19)
Total Additional Design Authorization Required 88,872.39
POST-DESIGN
Engineering Fees & Expenses 78,275.00
RID Administrative Fee 7,827.50
RID License to Construct 500.00
JOG Construction Cost 1,124,544.00
Total Post Design Authorization Required 1,211,146.50
The commencement of engineering and plan review and post design work for the project will
be scheduled once the attached Cost Participation Agreement (CPA) for the necessary funding
package has been returned to RID along with funding, if MCDOT chooses to provide a check
in lieu of an authorization.
We look forward to working with the MCDOT on this project, and to its successful completion.
Please contact Ms. April Victorino at Stantec Consulting Services, Inc. (480-687-6270) or me
if you have any questions or need any additional information.
Sincerely,
ROOSEVELT IRRIGATION DISTRICT
L4AA s
.i Donovan L. Neese
sej Superintendent
Attachments: Fee Proposals, Cost Participation Agreements
c. Files, April Victorino (Stantec)

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No. NO.2 4 No. 5 No.

COST PARTICIPATION AGREEMENT

COST PARTICIPATION
AGREEMENT BETWEEN THE
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION AND
THE ROOSEVELT IRRIGATION DISTRICT ASSOCIATED WITH THE
TT549-Palo Verde Road Bridge Replacement Project
THIS COST PARTICIPATION AGREEMENT FOR ENGINEERING DESIGN AND PLAN
REVIEW, associated with the proposed PALO VERDE ROAD BRIDGE
REPLACEMENT is made between THE ROOSEVELT IRRIGATION DISTRICT, an
Arizona municipal corporation (hereinafter the "DISTRICT") and THE MARICOPA
COUNTY, an Arizona municipal corporation (hereinafter the "COUNTY").
RECITALS:
A. The COUNTY has recently contacted the DISTRICT regarding a proposal to
construct roadway and bridge improvements including and adjacent to the
intersection of Palo Verde Road and the RID Main Canal in the City of Buckeye,
Maricopa County, Arizona in association with the TT549-Palo Verde Road Bridge
Replacement project (the "Project").
B. The DISTRICT owns, operates and maintains the RID Main Canal and Lateral 22
for the conveyance and delivery of irrigation water to lands located generally south
of their Main Canal. The COUNTY's proposed improvements along this segment of
Palo Verde Road cross or impact a portion of these DISTRICT facilities.
C. To accommodate the Project, the relocation of certain DISTRICT facilities along The
RID Main Canal and Lateral 22 is required. The DISTRICT, and/or the DISTRICT's
authorized agents, will provide technical coordination, engineering design,
construction plan preparation, construction services, contract and construction
administration and other necessary services associated with the design and
construction of the DISTRICT relocated facilities required for the proposed Project
(the "Relocated Facilities").
D. The COUNTY and the DISTRICT desire to enter into this agreement pursuant to
which the DISTRICT shall provide various services associated with the design and
construction of the Relocated Facilities and the COUNTY shall reimburse the
DISTRICT for such services. Specifically, DISTRICT and/or its authorized agents
shall provide the following services in connection with the Relocated Facilities: (i)
land rights and right-of-way research, appraisals and access negotiations as needed;
design and prepare specifications and construction plans for the Relocated Facilities
review; and coordinate and obtain approvals of other utilities affected by the
Relocated Facilities (collectively "Design Services"); and (ii) procure construction
services for the Relocated Facilities, including sub consultant and trades
coordination; construct the Relocated Facilities; provide contract and construction
administration services; relocate improvements of other utilities affected by the
Relocated Facilities as needed; undertake all required inspections and testing and
provide construction and as-built surveys (collectively "Technical Coordination,
Construction and Administration Services"). (Design Services and Technical
Coordination, Construction, and Administration Services are collectively referred to
as "Services"). The COUNTY shall reimburse the DISTRICT's reasonable costs
associated with the SERVICES, including additional costs pursuant to Section 6
Page 1 of 4

Cost Participation Agreement
Between the MCDOT and the Roosevelt Irrigation District
Associated with the TT549-Palo Verde Road Bridge Replacement Project
below.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1. The Recitals set forth above are incorporated herein by this reference.
2. All construction projects involving DISTRICT facilities are subject to the written
approval of the DISTRICT Board of Directors and such approval may be granted or
denied solely within the discretion of the Board and this Agreement shall not take
effect until approved by the DISTRICT Board of Directors.
3. The COUNTY can provide the DISTRICT with a written Letter of Authorization for
commencement of RID Design Services, Technical Coordination and Administration
Services while awaiting DISTRICT Board of Directors approval on this Agreement
so as not to incur a delay in RID and COUNTY Construction activities. This written
notification would not allow the commencement of Construction Services until
following DISTRICT Board of Directors Agreement approval.
4. Should the Board approve the Project, the DISTRICT shall provide the Services set
forth in Recital D above and the COUNTY shall reimburse the DISTRICT for
reasonable costs incurred by the DISTRICT in providing such Services, including
legal or administrative fees associated with the Services. Estimated DISTRICT
costs for the Services are hereby established at eighty-eight thousand, eight
hundred seventy-two dollars and thirty-nine cents ($88,872.39).
5. The COUNTY hereby understands, acknowledges, and agrees that the total funding
amount identified in this Agreement is an estimate based on the DISTRICT's current
understanding of the scope of the Project, and that actual costs incurred by the
DISTRICT in association with the Project may be greater or lesser than noted.
6. All Services completed by the DISTRICT in association with the Project shall be
completed on a time and materials basis. The DISTRICT will not invoice the
COUNTY for funds in excess of those identified in the Fee Proposal and Contractors
Estimated Construction Costs, attached hereto and referenced herein, without prior
written consent of the COUNTY. In the event the DISTRICT determines that funds
in addition to those set forth in the Fee Proposal and Engineers Opinion of Probable
Construction Costs are reasonably necessary to complete the Project, the DISTRICT
may, at its sole discretion, cease work on the Project immediately upon providing
written notice to the COUNTY of the need for additional funds.
7. The DISTRICT shall provide monthly invoices to the COUNTY for payment of
incurred DISTRICT costs. The COUNTY will use reasonable efforts to remit
payment of such invoices within thirty (30) days of receipt and, in no event, later than
sixty (60) days after receipt.
8. If the COUNTY should rescind or cancel the request to complete the Project, the
COUNTY will be responsible for all costs incurred by the DISTRICT in association
with the Project.
2019-04-26_RID_Funding_Pkg_CPA design-561 docx
Page 2 of 4

Cost Participation Agreement
Between the MCDOT and the Roosevelt Irrigation District
Associated with the TT549-Palo Verde Road Bridge Replacement Project
9. The DISTRICT reserves the right to design and construct any modifications and/or
relocation of its facilities necessitated by the Project. The COUNTY shall bear all
responsibility for reviewing construction plans and specifications prepared by RID to
ensure that they are compatible with the Project.
10. The DISTRICT shall make every reasonable attempt to accommodate the
COUNTY's schedule. However, the DISTRICT may require that the construction
of proposed facilities be completed during scheduled dry-ups of the DISTRICT's
system. In any event, no liability shall accrue to the DISTRICT for delays associated
with its actions and/or necessitated by the DISTRICT's obligations to provide water
to its customers.
11. The COUNTY, or their authorized agent, must obtain a DISTRICT Right-of-Way
Crossing Permit prior to the crossing of existing DISTRICT facilities.
12. By their signature below, the respective signors warrant that they have the authority
to bind the identified entities to this Agreement. Additionally, the Parties expressly
warrant that they have complied with all procedures and any applicable laws or
regulations regarding the notice and the holding of public hearings as prerequisites
to approval of this Agreement and that there is no legal or other impediments
preventing the Parties from performing its obligations herein.
13. This Agreement may be signed in any number of counterparts, and once
so executed by all Parties each such counterpart will be deemed to be the original,
but all counterparts together shall constitute but one complete and binding
agreement.
The COUNTY desires that the DISTRICT proceeds to implement the request and hereby
indicates its agreement to the preceding terms as evidenced by the execution of this
AGREEMENT below.
Maricopa County Department of Transportation, an
Arizona municipal corporation
2019-04-26_RED_Funding_Pkg_CPA design-561.docx
Page 3 of 4

Acknowledgement
STATE OF ARIZONA
) ss:
County of Marieopa
On this day of , 2019 before me the undersigned
Notary Public personally appeared known to me to be the
of , an irrigation and water conservation district, a municipal
corporation and political subdivision of the State of Arizona, and they, being duly authorized so
to do, executed the foregoing instrument for the purposes therein contained.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal.
NOTARY PUBLIC
My Commission Expires:
STATE OF ARIZONA
County of Marieopa
On this day of , 2019 before me the undersigned
Notary Public personally appeared known to me to be the
of MARICOPA COUNTY, a political subdivision of the State of Arizona, and he/she, being
duly authorized so to do, executed the foregoing instrument for the purposes therein contained.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal.
NOTARY PUBLIC

ROOSEVELT IRRIGATION DISTRICT, an MARICOPA COUNTY, a political
irrigation and water conservation district, subdivision of the State of Arizona
a municipal corporation and a political
subdivision of the State of Arizona.
By: By:
Donovan L. Neese
Its Its Chairman of the Board of Supervisors
Superintendent
ATTEST: APPROVED AS TO FORM
By: By:
Its Its Deputy County Attorney