CARRYOVER FUNDS SUMMARY.PDF

Maricopa County
Human Services Department
Early Education Division
January 14,2019
Gabriela Aranda
Financial Management Specialist
Office of Grants Management, Region IX
90 7th Street, 9t h Floor
San Francisco, CA 9410
Subject: Carry Over Request Grant No. 09CH010385 Head Start/Early Head Start
Dear Ms Aranda,
Maricopa County Early Education Division HS/EHS programs work to develop and implement high
quality early education and comprehensive family development services to reach the desired program
impact through the efficient use of federal funds. The program was unable to complete projects as
described in the FY 16-17 Duration application due to programmatic transitions and rolling start dates.
MCHSD-E,ED is respectfully submitting a request for carry over funding from PY in Grant No.
09CH010385 Head Start/Early Head Start of $346,245 to complete facility improvements and purchases
as initially intended. Included in the request, are the replacement of instructional supplies and IT
equipment that will continue to support high quality early learning experiences.
The program requests funding supplemented from the following CANS for the identified budget line
item:
CAN HS G094122 2016 $237,602
o Supplies $181,402
o Facility Improvements $56,200
CAN EHS G094125 2016 $58,134
o Supplies $58,134
CAN DS G094123 2017 $50,509
o Supplies $50,509
Human Services Department Early Education Division 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County
Human Services Department
Early Education Division
Supplies $290,045 - HS $181,402 , EHS $58,134, Duration $50,509
The program identified educational supplies and equipment in the initial budget narrative that included
community, cultural and educational activities; books, manipulative materials, educational games,
classroom furniture. The additional requested materials support school readiness through the provision of
updated curriculum supplies, upgrading IT equipment, and mobile vision screening equipment.
• Classroom and Family Services Supplies -$136,000
• Technology -$154,045
Classroom and Family Services Supplies
(HS G094122 2016 $47,357)
(EHS G094125 2016 $38,134)
(DS G094123 2017 $50,509)
Program Site/Content Area Item
Outdoor Play Equipment Physical and Gross Motor $16,000
Hamilton, SonRise, Compadre, Development Supplies
Frank, Westside Multi- • Balls
Generational, Gilbert Boys & • Bikes /Trikes
Girls Club, La Mesita, • Sports equipment
Stevenson, Hughes, North
Tempe, Lindbergh, Lowell, First
United Methodist, Lincoln, First
Presbyterian Church, Bellview,
Edison, Adams
Outdoor Play Equipment Cognitive Development and $8,000
Galveston, Hamilton, Palm Sensory Supplies
Lane, Compadre, Frank, • Sand and water tables
Guadalupe, Westside Multi- • Digging tools
Generational, La Mesita, Harris, • Science kits
Jefferson, Hughes, Child Crisis, • Gardening tools
Taft
Classroom Equipment Math & Science Development $29,000
North Tempe, La Mesita, Equipment
Westside Multi-Generational, • Manipulatives
Child Crisis, Longfellow, First • Light tables
Presbyterian Church, Bellview, • Building blocks
Taft, Lowell, Edison, First • People blocks
United Methodist, Adams, • Science kits
Galveston, SonRise, Palm Lane, • Counting and number
Lincoln, Frank, Compadre, supplies
Boulder Creek, Guadalupe,
Human Services Department Early Education Division + 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County
Human Services Department
Early Education Division
tevenson, Jefferson, Hughes,
Paiute
Classroom Equipment Literacy & Language $5,000
First Presbyterian Church, Development Equipment
Hamilton, Guadalupe, • Letter activities
Lindbergh, Boulder Creek, La • Puzzles
Mesita, Adams, Galveston, • Games
SonRise, Gilbert Boys & Girls
Club
Classroom Equipment Children's Books for $5,500
Bellview, Edison, Whitman, Curriculum
Compadre, Harris
Classroom Equipment Social Studies & Arts $6,000
First Presbyterian Church, La Development Equipment
Mesita, Adams, Galveston, • Dress-up clothing
Lowell, Palm Lane, Gilbert • Puppets
Boys & Girls Club, First United • Minors
Methodist, Compadre, • Art tools, non-
Stevenson, Guadalupe, consumable art supplies
Jefferson, Lincoln, Westside • Multi-cultural supplies
Multi-Generational, North
Tempe, Bellview, Boulder
Creek, Paiute
Indoor Furniture Indoor Furniture $31,000
Hamilton, Galveston, Palm • Storage units
Lane, Compadre, Guadalupe, • Tables/Chairs
Westside Multi-Generational, • Carpets
Paiute, Gilbert Boys & Girls • Shelves/Cubbies
Club, La Mesita, Webster, • Couches
Harris, Stevenson, Jefferson,
North Tempe, Child Crisis,
Lindbergh, Taft, First United
Methodist, First Presbyterian
Church, Bellview, Edison
Inclusion ASQ $6,000
• 13 English/Spanish Kits
• 10 Arabic Kits
• 5 French Kits
• 1 Vietnamese Kit
Health 3-Vision Screening devices
$5,500 $16,500
Home Base (EHS) • Partners for Healthy $4,000
Baby Curriculum
Human Services Department Early Education Division • 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County
Human Services Department
Early Education Division
IILMO
Family • Roll Away bags — 36 @ $5,400
$150
• Triple P Books
English/Spanish $1,200
• 6 Ergo Chairs Intake
area — 6 @ $400 $2,400
Total $136,000
The request includes a combination of IT equipment to support the replacement of broken interactive
classroom monitors and laptops with outdated warranties and update equipment that supports the record
keeping and retention of data. The acquisition would improve the redundancy of the system/data.
Technology Supplies
(HS G094122 2016 8134,045)
(EHS G094125 2016 820,000)
IT • Item Cost
Laptop Upgrade with Dell Latitude 5591 $1435 $85,329
docking station Dell Business Dock $149
30 @ $2,844 per staff Dell Monitor $875
member Dell Multimedia keyboard $19
Dell Mouse $14
Mobile Adapter $61
Storage bag $69
SGEI
Intel i7
Sprint Card —Mobile
5 year warranty
, Shipping, -- Taxes $222
HS/EHS Server Server upgrades ENS/HS $40,000
3 @ S 9,572 Dell Interactive Monitor 86 $28,716
HS Site-Guadalupe -Videoconferencing
ESO 2 Wireless keyboard
Display mount
8GB
5 year warranty
Total $154,045
Other-Facility Improvements $56,200- HS
Human Services Department Early Education Division • 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County
Human Services Department
Early Education Division
le program has identified several sites in need of minor facility improvements that include paint, sink
and storage unit replacements. Taft is in need of an additional shade structure and artificial turf to
facilitate wheel chair access and support outdoor play for children with limited mobility.
The MCHSD RED reception desk is in need of minor repair via removal of a glass barrier that impedes
direct communication with parents and resurfacing of the countertop. Repairs will include the addition of
two intake spaces in the lobby. The program proposes to paint, update floors and outdoor signage to
create a welcoming environment for families and staff.
• Classroom improvements-$47,200
• Main office —Reception area- $9,000
Program Site /Content Area Facility Improvement
Taft, Westside Generational • Paint Ceiling Tiles
Lindbergh, Lowell, First United • Shade Structure
Methodist • 10 x 10 Artificial Turf
• Resurface classroom
countertops $47,200
• Replace cabinets
• Sink Replacements
• Removal of the $8,000
Main Office —Reception area reception desk glass
barrier
• Countertop resurfacing
• Reception paint
• Reception floor
• Outdoor signage $1,000
TOTAL I $56,200
A critical component to ensuring the program provides high quality services is identifying prospective
budget needs to effectively provide for updated equipment and facility improvements. Maricopa County
HSD, EED strongly advocates for the approval of the requested facility improvements and supplies to
support the continuous implementation of high quality care and education and current best practices. The
need for an updated spectrum of educational materials and technology to meet specific leaning objectives
negatively impacts teaching practices and childrens' learning when resources are limited.
Although, the program has sustained a level of services that meets or exceeds OHS Performance
Standards teaching staff have utilized classroom supplies and materials that are in need of continuous
Human Services Department Early Education Division 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County
Human Services Department
Early Education Division
replacement, such dramatic play equipment and project study books. The program utilized scheduling
strategies to share limited equipment and resources for children and it created an inefficient use of
teacher's time that delayed the implementation of some early learning experiences. However, the
program has been proactive in modifying processes that identify aged equipment that may reach its end of
service.
The success of skill acquisition is highly dependent on the effective utilization of available and relevant
materials and technology to support individualized activities and curriculum fidelity. The program
appreciates your consideration of our request for facility improvements and instructional materials and is
confident that it will further enhance early learning experiences.
Sincerely,
Eve Del Real
Assistant Director
Maricopa County Human Services Department, Early Education Division
Human Services Department Early Education Division • 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210