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SECTION 01000 SHERIFF"S OFFICE FACILITIES SECURITY GUIDELINES Effective: 03/16/2015 PART 1- GENERAL ACCESS REQUIREMENTS AND SECURITY BACKGROUND CHECKS For the purpose of this procedure, the following terms shall apply Acceptable ID: Identification documents such as a driver's license, passport or military ID which contain at a minimum: date of birth, sex and either a clear photograph or a second numerical identifier, such as a Social Security number. If an Arizona Driver License number is not submitted, the applicant must submit to a digital photograph that will be used during the background investigation and for an ID card if appropriate. Contractor Personnel: Non-employees who provide services in any Sheriffs Facility on a regular or irregular basis. Contractor personnel shall have entry to detention or district facilities at the discretion of the Sheriff or his designee for the duration of the construction project. Contractor personnel shall complete a Sheriffs Office Application for Courtesy Identification -afa41.-the-- forms prior to performing any services, or gaining access to any Sheriffs Office Facility. Application forms shall be completely and legibly filled out and signed. False statements shall be grounds for disqualifying the applicant. Application forms shall be submitted to the Facilities Management Project Manager who will then forward the forms to the Sheriffs Office Facilities Project Coordinators for processing. Forms must be submitted to the Maricopa County Sheriffs Office Facilities Project Coordinators in the Construction Maintenance Division at least TEN (10) working days prior to the date required to access the facility. You can reach Karl Gosch at 602-876-4479 or by cell at 602-527-2194 (Tues - Fri). You can also reach Charles Grimes at 602-876-1896 or by cell at 602-527-5714 (Mon -Thur). The information provided on the Maricopa County Sheriffs Office Application for Courtesy Identification form will be used to conduct a criminal history check. Any resulting criminal history documentation will be forwarded to the Sheriffs Office Facilities Project Coordinator, or his designee. It will be reviewed on a case by case basis to determine whether the applicant poses any risk to the safety of any persons, or to the security of any jail or facility. Applicants must meet the following conditions to be approved by the Sheriff or his designee for access to Sheriffs Office Facilities: a. The applicant must be at least eighteen (18) years of age. There will be no exceptions. b. At least one year must have elapsed since serving a term of probation or parole. If parole or probation is a result of a sexual crime the applicant shall not be granted access. G. If the applicant has been incarcerated in any correctional, detention, or booking facility, regardless of the duration of time spent in custody, including those who have been processed on a summons booking, shall be required to wait for a minimum period of one year from the date of their release prior to being granted access. d. If the applicant has been convicted of any misdemeanor a minimum period of one year must have elapsed from completion of the court order. e. Applicant shall not have committed any misdemeanor acts with such a frequency or such a nature so as to indicate disrespect for the law and disregard for the safety of other persons. f. Any applicant that has a crime that was sexually related shall not be granted access into Sheriffs facilities in order to comply with Prison Rape Elimination Act (PREA) Standards. At a minimum, every five years, the Sheriffs Office shall conduct criminal records checks on all current applicants for investigations of allegations of sexual abuse. g. If the applicant served a jail or prison term as a result of a felony conviction, the Sheriffs Office, in its sole and absolute discretion, may deny the applicant access to its facilities. Supersedes 02/11/2014 and 08/13/2014(IJT) h. If after access is granted it is determined that an applicant is on parole, probation, any type of work release, or has ever been convicted of a felony, they shall not be granted access. i. Applicants must not have had a license suspension within the past one year calculated from the date of suspension. Contractor personnel who are approved after a criminal history check shall be issued a Sheriff's Office Facility Visitor Card. The card remains the property of the Sheriff's Office and may be revoked if the following rules and regulations are not adhered to: a. The card shall be worn in plain view on the front of the shirt or on a chain around the neck at all times while in a Sheriff's Office facility. b. All personnel are required to submit to a search for contraband, if asked. c. Contractor personnel are prohibited from duplicating the card. d. Contractor personnel who lose their access cards shall report the loss to the Jail Commander or Sheriff's Office Facilities Project Coordinator as soon as possible. e. Allowing another person to use the ID. Card is prohibited. Contractor personnel who are approved after a criminal history check may be placed on a list and only those listed will have access to the Sheriff's Office Facility or Grounds. Contractor's personnel who become involved in a criminal investigation during the contract period, either on the job or on their own time, must notify the Sheriff's Office Facility Planning Coordinator within twenty-four hours. Contractor's personnel access may be subsequently suspended or revoked at the discretion of the Sheriff's office Facility Planning Coordinator, Facility Commander/ District Commander or designee. All concerns regarding contractor personnel should be forwarded to the Sheriff's Office Facility Planning Coordinator. The services of any contractor may be reduced, postponed or discontinued for any of the following reasons: a. Violating these guidelines. b. Participating in unlawful or immoral conduct. c. Showing signs of an illness or condition that might interfere with the individual's ability to perform his duties or threaten the security, health or safety of any one involved. d. Reporting to work with any odor of intoxicating beverage on their breath or while under the influence of any intoxicating beverage to ny degree. e. Behaving in a manner which threatens the safety and security of the jail, staff or inmate. f. Unauthorized contact with inmates. g. Possession or use of any controlled substances, narcotics or hallucinogens, except when prescribed by a physician, for any illness or injury unless otherwise provided by the Arizona Revised Statutes §13-2501. h. Possession of any weapon on or near County property. i. Failure to follow the directions of a Sheriff's Office Staff. j. Being in an unauthorized area. k. Possession of tobacco products, including electronic cigarettes or pipes, alcohol, and weapons are strictly prohibited on jail premises. 1. Under no circumstances will cell phone cameras be used without the express permission of the Jail Commander/District Commander or designee. m. Under no circumstances will MP3 players, radios, I-Pods or similar devices be permitted on to the facility. n. Contraband as defined in Arizona Revised Statute §13-2501. The Sheriff's Office Facility Visitor Card is to be used for no other purpose than to access the specific areas related to the project in progress. On completion of the project, the cardholder shall immediately return the card to the Jail Commander/District Commander, or the Sheriff's Office Facility Planning Coordinator. Supersedes 02/11/2014 and 08/13/2014(11T) PART 2— FACILITY ENTRY AND EXIT REQUIREMENTS Entry into and exit from the job site will be coordinated with the Jail Commander/District Commander, or his designee, or the Sheriffs Office Facility Planning Coordinator prior to the commencement of the project. NOTE: ENTRY AND EXIT COULD BE DELAYED DUE TO UNSCHEDULED INMATE MOVEMENT OR ACTIVITIES. The time of entry and exit must be predetermined by the Jail Commander/District Commander or his designee who may consider a more flexible schedule. With the exception of delivery truck drivers, entry will not be granted to any person who is not in possession of a valid Sheriff's Office Facility Visitor Card or on the access list. At the start of each workday (times will vary), all persons working on this project will enter the grounds at one time in the AM. At the end of each workday (times will vary), all persons working on this project will exit the grounds at one time in the PM. While it is suggested that all contractors bring their lunches, sodas, etc. with them when they enter the grounds each AM, they may depart the grounds for lunch if they so desire, however, they must ALL depart and return at the same time, Port-A-Johns will need to be placed on the grounds by the contractor. An area will be decided by the Jail Commander/District Commander or his designee or the Sheriffs Office Facility Planning Coordinator. Equipment, and Supplies, etc. may be brought in through the Facilities Vehicle gates. All Weapons and Alcohol are strictly prohibited on jail premises or grounds. Tobacco and tobacco products including electronic cigarettes or pipes cannot be brought into the Facility. The contractor must inventory all tools brought into the facility, before entering and departing the jail grounds. Copies must be provided to the Jail Staff. Contractors may leave tools on site provided they are locked up in a metal storage container in a location approved by the Jail Commander/District Commander or his designee. Tools that are NOT being used must be kept in secured containers or within the immediate reach and control of the contractor. Contractor personnel shall not operate any Sheriffs Office property. CONTRACTOR MUST IMMEDIATELY REPORT ANY LOSSES OR UNEXPLAINED DAMAGE TO EQUIPMENT TO THE JAIL COMMANDER/OR DISTRICT COMMANDER. Contractors will NOT talk to or associate with any inmate for any reason. PART 3- DISRUPTION TO ELECTRICAL SERVICE OR WATER SERVICE At least twenty-four (24) hours advance notice shall be provided prior to the electricity or water being shut off TO ANY AREA. The electricity or water service to only one (1) housing unit or building will be shut off at any time. The length of time it is off is to be kept to the absolute minimum; however, it MUST never exceed four (4) hours in duration without prior approval. Supersedes 02/11/2014 and 08/13/2014(IJT) PART 4— KEYS Keys will NOT be left in any vehicle or piece of equipment that is left unattended. If a key is not required to start any vehicle or piece of equipment, then that vehicle or piece of equipment will be disabled so an inmate will not be able to start it if it is not in the immediate control of a contractor. PART 5— VEHICLES Only job essential vehicles may be brought onto the grounds. Note that these vehicles will remain on the grounds only long enough so that equipment, supplies, etc., may be loaded/unloaded. Personal vehicles will not be allowed on the grounds. Personal or contractor vehicles parked outside the grounds will not be parked within twenty (20) feet of any fence line or within fifty (50) feet of any fence line gate. PART 6— MECHANICAL PLANT If cranes or other types of mechanical equipment are to be used or left unattended, a temporary fence must be erected up around them by the contractor. Equipment and supplies will not be staged on grounds without prior approval from the Jail Commander/District Commander, or his designee. PART 7- EXCAVATION: A minimum of twenty-four (24) hours advance notice shall be provided prior to any digging being done within any secured perimeter fencing. Prior to any excavation, the specific location of underground utilities shall be marked. If there is any doubt of their location, the Facilities Management Project Manager shall be contacted. Any disruption to services will be repaired at the contractor's expense. All services must be back on-line prior to the contractor leaving for the day. There will be no exceptions. The contractor shall be fully conversant of the location of ALL shut-off valves, (water and gas) and all electrical panels prior to commencing excavation. All excavations MUST be properly marked during daylight hours and adequately illuminated and marked during the hours of darkness. All excavations that go under any fence line or gate MUST be completely back filled and tamped or covered with a heavy steel plates that are secured to the ground except when the contractor is physically working in that excavated area. AT NO TIME WILL A HOLE OR TRENCH, ETC., THAT GOES UNDER A FENCE OR GATE BE LEFT UNCOVERED IF IT IS UNATTENDED BY THE CONTRACTOR. Equipment and supplies shall NOT be left with twenty (20) feet of any fence or building. Ladders used to access roofs shall NOT be left unattended. All ladders left on the job site shall be secured with a pad lock to prevent their use by unauthorized persons. PART 8— DISRUPTION TO FIRE ALARM SYSTEM The fire alarm system can only be deactivated, reactivated or reset by Maricopa County's contracted fire alarm system vendor. The Contractor is to complete Section 00865, Fire System Bypass Request Form and Supersedes 02/11/2014 and 08/13/2014(11T) submitted to the Facilities Management Project Manager three business days prior to the disabling of any fire alarm or sprinkler system. The contractor will be responsible for all vendor fees for services. IF DIRECTED BY THE SHERIFF'S OFFICE STAFF, WORK MUST BE STOPPED: THIS ORDER MUST BE COMPLIED WITH AND CONTRACTORS MUST LEAVE IMMEDIATELY WITHOUT QUESTIONS, AS THE SAFETY OF THE CONTRACTORS AND THE STAFF COULD BE IN JEOPARDY. BASED ON SECURITY AND SAFETY ISSUES, STRICTER CONTROLS MAY HAVE TO BE IMPLEMENTED; HOWEVER, THE JOB SUPERINTENDENT WILL BE ADVISED PRIOR TO ANY CHANGES BEING MADE. PART 9 - PRISON RAPE ELIMINATION ACT (PREA) "Under the Prison Rape Elimination Act you will be required to be fingerprinted prior to starting any work, and are authorizing the Sheriffs Office conduct this procedure." See attached form. PART 10- Telephone or Data Rooms in Sheriff's Office Facilities The final determination for access in to Telephone or Data Rooms in Sheriffs Office facilities shall be made by the Telecommunications Commander. Only Terminal Operator Certified Personnel (TOC) shall have access to Criminal Justice information. Please see the Telecommunication Commander for details. Supersedes 02/11/2014 and 08/13/2014(IJT) MARICOPA COUNTY SHERIFF'S OFFICE APPLICATION FOR COURTESY IDENTIFICATION NAME. DATE OF BIRTH: ADDRESS: CITY: STATE ZIP: HEIGHT: WEIGHT: EYES: HAIR: SEX: SSN: DRIVER'S LICENSE: EXPIRE: EMPLOYER. TIME WITH COMPANY: ADDRESS: CITY: STATE: ZIP: PHONE: APPLICANT'S TITLE: JUSTIFICATION FOR GENERAL ACCESS: JUSTIFICATION FOR JAIL ACCESS: I authorize the Maricopa County Office to conduct a Criminal History/ Records Check and Warrants Check for the purpose of issuing a Sheriffs Office Courtesy Identification Card. I understand that this card be issued to me, it will be displayed ONLY when I am in a Sheriffs Office building or facility. I further understand that the card will be used to enter the Sheriffs building or facilities for official purpose related to my employment only. SIGNATURE OF APPLICANT DATE Please send all fingerprint results to: Karl Gosch/Charles Grimes at the MCSOHQ Supersedes 02/11/2014 and 08/13/2014(MT)