EXP CARRY OVER REQUEST 11-1-18_DOC.PDF

Maricopa County
Human Services Departme nt –Early
Education Division
234 N. Central October 31, 2018
Avenue
Suite 3201
Phoenix, AZ 85004
Phone: 602- 506- 5911 Andrea Harvey
Fax: 602- 506- 1886
www.maricopa.gov Department of Health and Human Services
Administration for Children and Families
Bruce Liggett Office of Head Start
Director
90 7 th Street, 9 th Floor
Eve Del Real San Francisco, CA 94103
Assistant Director
Gabriella Aranda
Department of Health and Human Services
Administration for Children and Families
Office of Grants Management, Region IX
90 7 th Street, Suite 9-100
San Francisco, CA 94103
Grant No. 09HP00105
Budget period: 09/01/2018 to 08/31/2019
Subject: Carry Over Request
Dear Program Specialists,
The Maricopa County Head Start program anticipates not expending the
complete EHS- Expansion (Grant No.09HP00105) budget for March 2017—
August 2018. We are requesting carry- over of unobligated balances for
$122,800 in Operating Funds. The Head Start Policy Council reviewed and
approved this funding amendment at its October 29, 2018 meeting.
The Early Head Start- Child Care Partnership (EHS- CC) grant award was
received in March of 2017. The program added childcare partners over the
past 18 months. This has led to generated savings from expenses related to
direct services to children. Enrollment of children began in December of
2017. We currently have 88 children enrolled and are working diligently to
continue our progress toward meeting our full enrollment.
While the program has been working closely with partners to ensure each
site is safe and ready for enrollment and teachers are ready to provide
excellent care and education, we are still working with two partners, Against
All Odds and Beautiful Oasis toward completing facility improvements.

With approval of carry- over, we can complete the planned and needed
project as follows:
Against All Odds -18704 E Chandler Heights Rd, Queen Creek, 85142
Against All Odds is the last partnership site pending licensure. The
program identified additional facility improvements needed to complete
licensure that includes indoor classroom water line, playground shade,
structures and safety surfacing. The classroom is also in need of a laptop
to enter daily observations and appropriate documentation
Location Project Scope of Work/Project Amount to
Recom m e n d atio n Carry Over
 Shade Structure
 Playground grading
and safety
surfacing
Facility  Installation of
Upgrades classroom waterline $95,000
Against  Fire Sprinkler
All Odds System
 Architectural plan
and permitting
Classroom  Classroom furniture $12,200
equipment
IT Equipment  Dell laptop with $2,800
printer
Beautiful Oasis - 1236 S. Stapley Dr, Mesa AZ 85204
Beautiful Oasis is providing infant care in a classroom that does not have
an active waterline and drain. The classroom utilizes a portable sink to
provide accessible hand washing water. The program identified the need
to install the waterline, drain, and sink unit. The classroom is also in need
of a laptop to enter daily observations and appropriate documentation.
Beautiful Facility  Install water line $10,000
Oasis Improvements drain and sink unit
in the infant room
IT Equipment  Dell laptop with $2,800
TOTAL CARRY OVER FOR PROJECTS $122,8 0 0

Budget and Budget Justification:
Funds in the Expansion Grant No. 09HP00105 are budgeted to align
with the programs approach to ensure comprehensive services to
eligible children and their families in a cost effective manner. The
budget distinguishes operating funds, TTA funds, the requested
supplemental funding and the required Non- Federal Share. The charts
below reflect the distribution of requested funds and the revised NFS
amounts.
Category Operatio TTA Suppleme *NFS TOTAL
ns ntal Funds
Personn $417,830 $15,84 $433,679
el 9 $0 $0
Fringe
Benefits $202,199 $6,639 $0 $0 $208,838
Travel $0 $0 $0 $0 $0
Equipme $0 $0 $0 $0 $0
nt
Supplies $15,571 $0 $17,800 $0 $33,371
Contract $926,635 $0 $0 $52,250 $978,885
ual
Other $65,194 $15,47 $105,000 $431,58 $617,254
7 3
Indirect 141,986 $5,150 $0 $0 $147,136
Income $0 $0 $0 $0 $0
TOTAL $1,769,4 $43,11 $122,800 $483,83 $2,419,1
15 5 3 63
*NFS Includes Additional $30,700 increase
 Personnel- No Increase Requested
 Fringe Benefits- No Increase Requested

 Travel- No Increase Requested
 Equipment- No Increase Requested
 Supplies- $17,800
o Classroom supplies - Indoor classroom furniture
o IT Equipment -laptop and printers for 2 classrooms
 Contractual- No Increase Requested
 Other- $105,000
o Building Maintenance & Repair - Covers the
expenditures of adding the water lines and playground
surfacing with shade structure
 Indirect- No Increase Requested
 Non- Federal Share- $30,700
As stewards of the Federal funds, the program will continue to track and
monitor progress towards ensuring funds are spent efficiently.
Thank you for your consideration.
Sincerely,
Eve Del Real
Assistant Director, Maricopa County Human Services
Early Education Division