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SERIAL 190126-S GENERAL MAINTENANCE AND REPAIR SERVICES DATE OF LAST REVISION: February 27, 2019 CONTRACT END DATE: February 28, 2020 CONTRACT PERIOD THROUGH FEBRUARY 28, 2020 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for GENERAL MAINTENANCE AND REPAIR SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on February 27, 2019. All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. LA/am Attach Copy to: Office of Procurement Services Chad Elms, Facilities Management (Please remove Serial 11149-S from your contract notebooks) SERIAL 190126-S ALL PROPERTIES SERVICES, 4225 W INDIAN SCHOOL RD, PHOENIX, AZ 85019 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: All Properties Services COUNTY VENDOR NUMBER : VC0000008063 ADDRESS: 4225 W Indian School Rd Phoenix, AZ 85019 P.O. ADDRESS: Po Box 39207 Phoenix, AZ 85069 TELEPHONE NUMBER: 602-375-3948 FACSIMILE NUMBER: 602-278-9646 WEB SITE: none REPRESENTATIVE: Bruce Kimura REPRESENTATIVE E-MAIL: allpropertiesco@aol.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X ] [ ] [X ] 2% 10 DAYS NET 30 DAYS Weekend Normal and Business After Holiday Self Disciplines Hours Hours Rate UOM Perform Bidder Notes GENERAL CONTRACTOR $75.00 $112.50 $112.50 hour Yes GENERAL LABORER $40.00 $60.00 $60.00 hour Yes CARPENTER $40.00 $60.00 $60.00 hour Yes CEMENT MASON $40.00 $60.00 $60.00 hour Yes PLASTERER $40.00 $60.00 $60.00 hour Yes ELECTRICIAN $75.00 $112.50 $112.50 hour Yes PAINTER $40.00 $60.00 $60.00 hour Yes PLUMBER $75.00 $112.50 $112.50 hour Yes Jobs under $750 APPLIANCE SERVICE TECHNICIAN $75.00 $112.50 $112.50 hour Yes EXTERMINATOR $75.00 $112.50 $112.50 hour Yes Jobs under $750 GARAGE DOOR TECHNICIAN $75.00 $112.50 $112.50 hour Yes GLAZIER $75.00 $112.50 $112.50 hour Yes small panes HVAC TECHNICIAN $75.00 $112.50 $112.50 hour Yes SWIMMING POOL TECHNICIAN $75.00 $112.50 $112.50 hour Yes Jobs under $750 LOCKSMITH $75.00 $112.50 $112.50 hour Yes MASONRY WORKER $40.00 $60.00 $60.00 hour Yes FENCING, RAILING, & GATE REPAIR WORKER $40.00 $60.00 $60.00 hour Yes LAWN & SHRUB MAINTENANCE WORKER $40.00 $60.00 $60.00 hour Yes METAL FABRICATION $40.00 $60.00 $60.00 hour Yes SERIAL 190126-S ALL PROPERTIES SERVICES Material Cost Plus: 5% PRICING SHEET: NIGP CODE 91052 Terms: 2% 10 DAYS NET 30 DAYS Vendor Number: VC0000008063 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S DIAMOND RIDGE DEVELOPMENT 6098 N. 57TH AVE. GLENDALE, AZ 85380 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: Diamond Ridge Development COUNTY VENDOR NUMBER : VC0000008444 ADDRESS: 6098 N. 57th Ave. Glendale, AZ 85301 P.O. ADDRESS: P.O. Box 2662 Peoria, AZ 85380 TELEPHONE NUMBER: 623-412-8809 FACSIMILE NUMBER: 623-4142-8328 WEB SITE: www.diamondridge.biz REPRESENTATIVE: Jeff Green REPRESENTATIVE E-MAIL: jgreen@diamondridge.biz YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT :( ADD 3%) [X ] [ ] [ X ] NET 30 DAYS Weekend Normal and Business After Holiday Self Disciplines Hours Hours Rate UOM Perform GENERAL CONTRACTOR $55.00 $83.00 $110.00 hour YES GENERAL LABORER $42.00 $63.00 $84.00 hour YES CARPENTER $55.00 $83.00 $110.00 hour YES CEMENT MASON $55.00 $83.00 $110.00 hour YES PLASTERER $63.00 $95.00 $126.00 hour YES ELECTRICIAN $90.00 $135.00 $180.00 hour YES PAINTER $50.00 $75.00 $100.00 hour YES PLUMBER $120.00 $180.00 $240.00 hour NO APPLIANCE SERVICE TECHNICIAN $78.00 $117.00 $156.00 hour NO EXTERMINATOR $65.00 $98.00 $130.00 hour NO GARAGE DOOR TECHNICIAN $150.00 $225.00 $300.00 hour NO GLAZIER $80.00 $120.00 $160.00 hour YES HVAC TECHNICIAN $168.00 $252.00 $336.00 hour NO SWIMMING POOL TECHNICIAN $65.00 $98.00 $130.00 hour NO LOCKSMITH $150.00 $225.00 $300.00 hour NO MASONRY WORKER $72.00 $108.00 $144.00 hour NO FENCING, RAILING, & GATE REPAIR $75.00 $113.00 $150.00 hour NO WORKER LAWN & SHRUB MAINTENANCE WORKER $42.00 $63.00 $84.00 hour YES METAL FABRICATION $102.00 $153.00 $204.00 hour YES SERIAL 190126-S DIAMOND RIDGE DEVELOPMENT Material Cost Plus: 20% PRICING SHEET: NIGP CODE 91052 Terms: NET 30 Vendor Number: VC0000008444 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S J.P. & SONS CONTRACTING, INC 18937 E VIA DEL VERDE QUEEN CREEK, AZ 85142 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: J. P. & SONS CONTRACTING, INC. COUNTY VENDOR NUMBER : VS0000000642 ADDRESS: 18937 E Via Del Verde Queen Creek, AZ 85142 P.O. ADDRESS: TELEPHONE NUMBER: 480-987-8885 FACSIMILE NUMBER: 480-987-2615 WEB SITE: www.jpandsonsinc.com REPRESENTATIVE: Joseph Perkins Jr, REPRESENTATIVE E-MAIL: joe@jpandsonsinc.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X ] [ ] [ X ] NET 30 DAYS *PLEASE NOTE that J.P. and Sons Contracting is only bidding for Maricopa County Human Services – Head Start T&M and Head Start Projects, to include Early Head Start, and Child Care Partnerships. Please see attached letter. Pricing does not include Davis Bacon since projects will vary based upon the labor amount for each job. Weekend Normal Business After and Holiday Self Disciplines Hours Hours Rate UOM Perform GENERAL CONTRACTOR $95.00 $132.25 $132.25 hour Yes GENERAL LABORER $55.00 $75.00 $85.00 hour yes CARPENTER $75.00 $95.00 $95.00 hour CEMENT MASON $60.00 $80.00 $100.00 hour PLASTERER No Bid No Bid No Bid hour ELECTRICIAN $85.00 $105.00 $115.00 hour PAINTER $55.00 $75.00 $75.00 hour Yes PLUMBER $90.00 $115.00 $115.00 hour APPLIANCE SERVICE TECHNICIAN No Bid No Bid No Bid hour EXTERMINATOR No Bid No Bid No Bid hour GARAGE DOOR TECHNICIAN No Bid No Bid No Bid hour GLAZIER $75.00 $100.00 $100.00 hour HVAC TECHNICIAN $90.00 $100.00 $125.00 hour SWIMMING POOL TECHNICIAN No Bid No Bid No Bid hour LOCKSMITH $75.00 $95.00 $95.00 hour SERIAL 190126-S J.P. & SONS CONTRACTING, INC MASONRY WORKER $75.00 $90.00 $105.00 hour FENCING, RAILING, & GATE REPAIR $72.00 $82.00 $82.00 hour WORKER LAWN & SHRUB MAINTENANCE $50.00 $65.00 $65.00 hour WORKER METAL FABRICATION No Bid No Bid No Bid hour Material Cost Plus: 10% PRICING SHEET: NIGP CODE 91052 Terms: NET 30 Vendor Number: VS0000000642 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S KOO DESIGN BUILD INC. 12752 E, SAHUARO DRIVE SCOTTSDALE, AZ 85259 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: Hoon Koo COUNTY VENDOR NUMBER : VC0000010713 ADDRESS: 12752 E. Sahuaro Drive Scottsdale, AZ 85259 P.O. ADDRESS: n/a TELEPHONE NUMBER: (480) 560-2233 FACSIMILE NUMBER: n/a WEB SITE: www.kooDB.com REPRESENTATIVE: Hoon Koo REPRESENTATIVE E-MAIL: hoonHKoo@kooDB.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X ] [ ] [ ] NET 30 DAYS Weekend Normal and Business After Holiday Self Disciplines Hours Hours Rate UOM Perform GENERAL CONTRACTOR $60.00 $90.00 $90.00 hour Yes GENERAL LABORER $42.00 $63.00 $63.00 hour Yes CARPENTER $54.00 $81.00 $81.00 hour Yes CEMENT MASON $54.00 $81.00 $81.00 hour Yes PLASTERER $54.00 $81.00 $81.00 hour Yes ELECTRICIAN $96.00 $144.00 $144.00 hour No PAINTER $54.00 $81.00 $81.00 hour Yes PLUMBER $96.00 $144.00 $144.00 hour No APPLIANCE SERVICE TECHNICIAN $96.00 $144.00 $144.00 hour No EXTERMINATOR $62.00 $93.00 $96.00 hour No GARAGE DOOR TECHNICIAN $90.00 $135.00 $135.00 hour No GLAZIER $96.00 $144.00 $144.00 hour No HVAC TECHNICIAN $96.00 $144.00 $144.00 hour No SWIMMING POOL TECHNICIAN $65.00 $97.50 $97.50 hour No LOCKSMITH $95.00 $142.50 $142.50 hour No MASONRY WORKER $54.00 $81.00 $81.00 hour Yes FENCING, RAILING, & GATE REPAIR $54.00 $81.00 $81.00 hour Yes WORKER LAWN & SHRUB MAINTENANCE WORKER $42.00 $63.00 $63.00 hour Yes METAL FABRICATION $96.00 $144.00 $144.00 hour No SERIAL 190126-S KOO DESIGN BUILD INC. Material Cost Plus: 5% PRICING SHEET: NIGP CODE 91052 Terms: NET 30 Vendor Number: VC0000010713 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S SWABS AZ INC. 1502 E CARTER ROAD PHOENIX, AZ 85042 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: SWABS-Az, Inc COUNTY VENDOR NUMBER: VC0000006604 ADDRESS: 1502 E Carter Road Phoenix, Az 85042 P.O. ADDRESS: TELEPHONE NUMBER: 602-522-2010 FACSIMILE NUMBER: 602-522-2501 WEB SITE: www.swabs-az.com REPRESENTATIVE: Marcy Kostewa REPRESENTATIVE E-MAIL: marcy@swabs-az.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: X [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X [ ] [ X ] NET 30 DAYS Weekend Normal and Business After Holiday Self Disciplines Hours Hours Rate UOM Perform GENERAL CONTRACTOR $90.00 $135.00 $180.00 hour YES GENERAL LABORER $65.00 $97.50 $130.00 hour YES CARPENTER $75.00 $112.50 $150.00 hour YES CEMENT MASON $75.00 $112.50 $150.00 hour YES PLASTERER $75.00 $112.50 $150.00 hour YES ELECTRICIAN $90.00 $135.00 $180.00 hour NO PAINTER $50.00 $75.00 $100.00 hour YES PLUMBER $90.00 $135.00 $180.00 hour NO APPLIANCE SERVICE TECHNICIAN No Bid No Bid No Bid hour EXTERMINATOR No Bid No Bid No Bid hour GARAGE DOOR TECHNICIAN No Bid No Bid No Bid hour GLAZIER $150.00 $225.00 $300.00 hour NO HVAC TECHNICIAN $125.00 $187.50 $250.00 hour NO SWIMMING POOL TECHNICIAN No Bid No Bid No Bid hour LOCKSMITH $75.00 $112.50 $150.00 hour YES MASONRY WORKER $85.00 $127.50 $170.00 hour NO FENCING, RAILING, & GATE REPAIR No Bid No Bid No Bid hour WORKER LAWN & SHRUB MAINTENANCE WORKER $40.00 $60.00 $80.00 hour NO METAL FABRICATION No Bid No Bid No Bid hour SERIAL 190126-S SWABS AZ INC. Material Cost Plus: 20% as of 9/2/2018 PRICING SHEET: NIGP CODE 91052 Terms: NET 30 Vendor Number: VC0000006604 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S TCS SVC LLC DBA: TOTAL CONSTRUCTION SERVICES 9545 E DOUBLETREEE RANCH RD. SCOTTSDALE, AZ 85258 SERIAL 190126-S NIGP CODE: RESPONDENT NAME: TCS SVC LLC DBA Total Construction Services COUNTY VENDOR NUMBER : VS0000001533 ADDRESS: 9545 E Doubletreee Ranch Rd. Scottsdale, AZ 85258 P.O. ADDRESS: TELEPHONE NUMBER: 480-391-8282 FACSIMILE NUMBER: 480-355-3038 WEB SITE: WWW.TCS365.com REPRESENTATIVE: M Craig Masson REPRESENTATIVE E-MAIL: Craig@tcs365.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [ Y ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [ Y ] [ ] [ Y ] 2% 10 DAYS NET 30 DAYS Normal Weekend Business After and Holiday Self Disciplines Hours Hours Rate UOM Perform Bidder Notes GENERAL CONTRACTOR $50.00 $75.00 $75.00 hour YES GENERAL LABORER $35.00 $45.00 $45.00 hour YES CARPENTER $50.00 $75.00 $75.00 hour YES CEMENT MASON $50.00 $75.00 $75.00 hour YES PLASTERER $50.00 $75.00 $75.00 hour YES Larger projects ELECTRICIAN $65.00 $97.50 $97.50 hour YES might be subcontracted Larger projects PAINTER $50.00 $75.00 $75.00 hour YES might be subcontracted Larger projects PLUMBER $65.00 $90.00 $90.00 hour YES might be subcontracted APPLIANCE SERVICE TECHNICIAN $65.00 $90.00 $90.00 hour YES EXTERMINATOR $50.00 $75.00 $75.00 hour No GARAGE DOOR TECHNICIAN $65.00 $75.00 $75.00 hour No GLAZIER $65.00 $90.00 $90.00 hour No HVAC TECHNICIAN $65.00 $85.00 $85.00 hour Yes SERIAL 190126-S TCS SVC LLC DBA TOTAL CONSTRUCTION SERVICES Large projects SWIMMING POOL TECHNICIAN $50.00 $75.00 $75.00 hour Yes might be subcontracted LOCKSMITH $65.00 $85.00 $85.00 hour No MASONRY WORKER $50.00 $75.00 $75.00 hour Yes FENCING, RAILING, & GATE REPAIR $65.00 $85.00 $85.00 hour No WORKER LAWN & SHRUB MAINTENANCE $60.00 $90.00 $90.00 hour NO WORKER Large projects METAL FABRICATION $65.00 $97.50 $97.50 hour Yes might be subcontracted Material Cost Plus: 12% PRICING SHEET: NIGP CODE 91052 Terms: 2% 10 DAYS NET 30 DAYS Vendor Number: VS0000001533 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020 SERIAL 190126-S BWC ENTERPRISES INC DBA: WOODRUFF CONSTRUCTION, 9401 N. 7TH AVE. PHOENIX, AZ 85021 SERIAL 190126-S NIGP CODE: 909-00 RESPONDENT NAME: Woodruff Construction COUNTY VENDOR NUMBER : VC0000007937 ADDRESS: 9401 N. 7th Ave. Phoenix, AZ 85021 P.O. ADDRESS: TELEPHONE NUMBER: 480-921-1925 FACSIMILE NUMBER: 480-446-0825 WEB SITE: www.woodruffaz.com REPRESENTATIVE: Wade Woodruff REPRESENTATIVE E-MAIL: Wade.woodruff@woodruffaz.com YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES UNDER THIS CONTRACT: [ X ] [ ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [ X ] [ ] [ X ] NET 30 DAYS Weekend Normal and Business After Holiday Self Disciplines Hours Hours Rate UOM Perform GENERAL CONTRACTOR No Bid No Bid No Bid hour GENERAL LABORER $35.00 $39.00 $51.00 hour YES CARPENTER $46.00 $54.00 $65.00 hour YES CEMENT MASON $47.00 $56.00 $66.00 hour YES PLASTERER $47.00 $56.00 $66.00 hour YES ELECTRICIAN $68.00 $78.00 $88.00 hour YES PAINTER $43.00 $50.00 $65.00 hour YES PLUMBER $85.00 $97.00 $110.00 hour NO APPLIANCE SERVICE TECHNICIAN $105.00 $125.00 $150.00 hour NO EXTERMINATOR $46.00 $55.00 $65.00 hour YES GARAGE DOOR TECHNICIAN $125.00 $175.00 $210.00 hour No GLAZIER $66.00 $92.00 $105.00 hour YES HVAC TECHNICIAN $85.00 $115.00 $125.00 hour NO SWIMMING POOL TECHNICIAN $75.00 $90.00 $105.00 hour NO LOCKSMITH $65.00 $75.00 $95.00 hour YES MASONRY WORKER $47.00 $56.00 $66.00 hour YES FENCING, RAILING, & GATE REPAIR $55.00 $72.00 $85.00 hour NO WORKER LAWN & SHRUB MAINTENANCE WORKER $38.00 $45.00 $55.00 hour YES METAL FABRICATION $65.00 $85.00 $125.00 hour YES SERIAL 190126-S BWC ENTERPRISES INC DBA: WOODRUFF CONSTRUCTION Material Cost Plus: 10% PRICING SHEET: NIGP CODE 91052 Terms: NET 30 Vendor Number: VC0000007937 Certificates of Insurance Required Contract Period: To cover the period ending February 28, 2020. SERIAL 190126-S GENERAL MAINTENANCE AND REPAIR SERVICES 1.0 INTENT: Maricopa County is seeking contractors to provide all labor, supervision, licensing, materials, replacement parts, supplies, tools, transportation, equipment and incidentals required to perform comprehensive General Maintenance & Repair Services for County owned and/or maintained facilities and properties. Various disciplines are required by this contract. Prospective contractors can bid on any or all of the disciplines. In addition, contractors will perform commercial and residential handyman services for properties owned and maintained by Maricopa County. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest. The Contractor(s) whose response affirmatively meets the requirements of this Invitation for Bid and provides the best overall value will be eligible for a contract award. Other governmental entities under agreement with the County may have access to services provided hereunder (see also Sections 3.10 and 3.11, below). The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 2.0 SPECIFICATIONS: Contractor shall furnish all supervision, labor, materials, equipment, tools, transportation, and all efforts necessary to perform the requirements herein. The Contractor shall have sufficient resources available (labor, tools, diagnostic equipment, etc.) necessary to complete work, including emergency situations. 2.1 GENERAL CONTRACTOR/MAINTENANCE WORKER SERVICE DISCIPLINES: 2.1.1 GENERAL CONTRACTOR: General Contractors are tradesmen licensed to perform general contract work or construction in the State of Arizona. This discipline includes any work that will require use of two or more disciplines including work outside the scope of the disciplines listed below. County Facilities Management will primarily utilize this contract for General Contracting. Individual disciplines below may be used by other governmental entities as needed. 2.1.2 GENERAL LABORER: General Laborers are unskilled and semi-skilled workers whose duties may include the following duties in various skilled trades: work with their hands and with power tools run by gasoline, electricity, and compressed air. They may work with pavement breakers, reamers, pumps, compressors, lasers, and vibrators. Laborers, place and vibrate concrete, landscape, install pipe, and do a variety of other jobs. Work involves a variety of duties, including but not limited to: • Replacing electrical receptacles, wires, switches, fixtures, motors, lamps & ballast; • Using plaster or compound to patch minor holes and cracks in walls and ceilings; • Repairing or replacing sinks and toilets; • Painting structures; • Repairing or replacing concrete floors, steps, and walkways; • Replacing damaged wall and floor coverings; • Hanging doors and installing door locks; SERIAL 190126-S • Replacing broken windows, screens and mirrors; • Repairing or replacing fencing and gates; • Minor roof repair, but not roof replacement. 2.1.3 CARPENTER: Carpenters possess skills and perform work which may include the following duties: erect wood and steel framework in buildings; build forms for concrete; and drywall work. They install or apply all types of floor coverings, ceilings, paneling, trim, and interior systems. Skills include but not limited to millwork and window coverings. They must be very skilled as “finish” work is visible and often involves expensive materials. They work from blueprints and working drawings to determine materials required for installation. 2.1.4 CEMENT MASON: Cement Masons possess skills and perform work which may include the following duties: work with concrete to spread, compact, finish and cure concrete for buildings, roads, tunnels, bridges and marine structures, using hand tools, vibrators, pumps, troweling machinery and other power tools. They mix cement, gravel, sand and water, etc., to manufacture concrete. They move concrete into position by means of a concrete pump, place concrete into formwork, operate paving and troweling machines to float, trowel and polish the concrete surface, create different surface textures by tamping, smoothing and shaping the concrete surface, cut joints into hardened concrete, mix and apply pigments when a colored surface is required, utilize powered or manual wheel barrows, and dig foundation trenches. 2.1.5 PLASTERER: Plasterers possess skills and perform work which may include the following duties: finish interior walls and ceilings with plaster materials, apply durable cement plasters, polymer- based acrylic finishes, and stucco to surfaces. When working with cinder block and concrete, they first apply a coat that provides a base, and then a second coat or finish coat of lime-based plaster. A primary base or scratch coat is necessary when plastering over wire mesh. For a finish coat, plasterers prepare a mixture of lime, Portland cement, and water. 2.1.6 ELECTRICIAN: Electricians possess skills and perform work which may include the following duties: perform lay out, install, and test of electrical service and electrical wire systems used to provide heat, light, power, air conditioning, and refrigeration, in commercial and office and residential buildings. They also install conduit and other materials, and connect electrical machinery, equipment, and controls and transmission systems. They work from blueprints and working drawings to determine materials required for installation. 2.1.7 PAINTER: Painters possess skills and perform work which may include the following duties: paint walls, woodwork, and fixtures. Work may include but not be limited to, painting of various surfaces as required to present a well-maintained appearance. Work may be interior or exterior. Painting includes the preparation of surfaces and the application of paint, varnish, enamel, lacquer, and similar materials. Painters may apply the paint with a brush, a spray gun, or a roller. They also mix pigments, oils, and other ingredients to obtain the required color and consistency. 2.1.8 PLUMBER: Plumbers possess skills and perform work which may include the following duties: install, repair and alter pipe systems that carry gases, water and other liquids required for SERIAL 190126-S sanitation, storm water, industrial production, and other uses. They install plumbing fixtures, appliances, bathtubs, basins, sinks, showers, and grease line systems. They cut and thread pipe. They work from blueprints and working drawings to determine materials required for installation. Work may be interior or exterior. 2.1.9 APPLIANCE SERVICE TECHNICIAN: Appliance Service Technicians possess skills and perform work which may include the following duties: installs, service and repairs all types of large and small appliances such as ranges, refrigerators, dishwashing machines, microwaves, flat top grills, slicing machines, toasters, ice cream machines, steam tables, coffee and tea makers, soda fountains, kitchen exhaust hoods (vents) and other commercial /residential gas and/or electrical appliances. They recover refrigerant from air conditioning units and refrigerators. They trouble shoot equipment and follow wiring diagrams and manufacturer’s specifications to correct malfunctions. 2.1.10 GARAGE DOOR TECHNICIAN: Garage Door Technicians possess skills and perform work which may include the following duties: maintain current knowledge of safe installation and operation of garage doors, springs, and openers in compliance with applicable codes. Work may include, but not be limited to maintenance and repair of garage door openers. 2.1.11 GLAZIER: Glaziers possess skills and perform work which may include the following duties: safe repair and replacement of window glass, window tinting and mirrors in commercial and residential properties. 2.1.12 HVAC TECHNICIAN: HVAC Technicians possess skills and perform work which may include the following duties: Install, service, and repairs environmental-control systems in residential, commercial buildings, utilizing knowledge of refrigeration theory, pipefitting and structural layout. Replaces defective breaker controls, thermostats, switches, fuses and electrical wiring to repair installed units. Work may include maintenance and repair of heating and cooling systems, and ductwork. 2.1.13 SWIMMING POOL TECHNICIAN: Swimming Pool Technicians possess skills and perform work which may include the following duties: clean and maintain pools and water features. Includes checking and cleaning filters, repairing piping/hoses and maintaining recommended chemical levels. 2.1.14 LOCKSMITH: Locksmiths possess skills and perform work which may include the following duties: change/rekey door locks, mailbox locks, and padlocks. 2.1.15 MASONRY WORKER: Masonry Workers possess skills and perform work which may include the following duties: install/repair any and all types of masonry block structures as needed. 2.1.16 FENCING, RAILING, & GATE REPAIR WORKERS: Fencing, railing, and gate repair workers possess skills and perform work which may include the following duties: repairs, installs fencing, gates, and automatic closing mechanisms. SERIAL 190126-S 2.1.17 LAWN & SHRUB MAINTENANCE WORKERS: Lawn and Shrub Maintenance workers possess skills and perform work which may include the following duties: mow grass/weeds, trim shrubs/trees, and remove dead vegetation. 2.1.18 METAL FABRICATION: Possess skills and perform work which may include the following duties: welding, cutting, grinding, fabrication, and related services. 2.1.19 This contract may include other services upon request from Maricopa County. 2.2 PROJECT WORK AND TIME AND MATERIALS WORK: Project Work: 2.2.1 Estimated work may be performed as Time and Material or may be bid as Project Work. Estimates may be requested from Contractors by County Project Managers which will not constitute a firm fixed quote. 2.2.2 Repairs are exempt from Project Work thresholds and will be completed under Time and Materials work. The County may complete repairs as a Project when in the County’s best interest. 2.2.3 Project work shall be work that has been planned in advance and has estimated costs in excess of $5,000 ($2,500 for painting). The County reserves the right to adjust the project threshold if deemed in the best interest of the County. 2.2.4 Work estimated to be in excess of $5,000 ($2,500 for painting) shall be bid as follows: When project work is required, each of the contractors assigned to this contract shall be provided a request for quotation containing a detailed Scope of Work. Contractor bids shall be inclusive of all costs required to perform the work as outlined by the Scope of Work (i.e. all necessary labor, materials, shipping, rentals, tools, Subcontractors, permits etc). As such, each contractor MUST submit a response, with award being made to the lowest responsive and responsible bid response for the project. Contractors are not to submit their own project quote sheets. Only County letterhead quote sheets are acceptable. All terms and conditions are those established under this contract. After site review of the project, all contractors listed on this contract must submit the project quote sheet back to the requestor, either with acceptance and a firm price; or marked as “No Bid”. Contractors who have declined project work a minimum of three times during a six-month period may be required to attend a meeting with the Office of Procurement Services and FMD to discuss consideration for default of contract as this is indicative of the Contractor’s desire not to do business with the County. 2.2.5 Upon project completion, closeout packages may contain the following documents: warranty letters, product list, operation and maintenance manuals, vendor list, etc.; and shall be requested by the County in the project bid. Time and Materials Work: 2.2.6 This contract may be used for repair work billed as Time and Materials (T&M) work and priced per hour as bid in the Attachment A “PRICING. 2.2.7 Respondents to this solicitation shall identify hourly rates as outlined in Attachment A PRICING. This contract may be used for project work under $5,000 ($2,500 for painting) SERIAL 190126-S 2.2.8 All Time and Materials work shall only require the County to issue a work order to a Contractor as Authorization to Proceed. This work order number shall be included on the vendor invoice. 2.3 ALLOWABLE PASS-THRU COSTS UNDER TIME AND MATERIALS WORK: 2.3.1 The following fees will be allowed a 5% administrative mark-up. Supporting documents for any allowable pass-thru cost shall accompany each final invoice. All pass-thru supporting documents must be itemized for labor, materials, and taxes. 2.3.2 EQUIPMENT AND TOOL RENTALS: Any tools or equipment rented or charged on a per use basis by Contractors while conducting County business shall be approved by the County in advance of work being performed. Equipment Operator hourly rates as provided by the Contractor bid response pricing, shall apply to both owned and rented equipment operated by the Contractor. Operating costs for rented equipment which include a condition that equipment only be operated by an employee of the rental company are allowable at the operator rate designated by the rental company. Rental/Operating costs shall be paid by the Contractor and invoiced to the County. Rentals shall be paid for by the Contractor and invoiced to the County with mark-up. 2.3.3 PERMITS: Any permits related to the performance of County work shall be obtained by the Contractor. Permit costs shall be paid by the Contractor and invoiced to the County with mark-up. 2.3.4 DUMP FEES: Any dump fees incurred by the Contractor related to work performed for the County shall be paid by the Contractor and invoiced to the County with mark-up. 2.3.5 SUB-CONTRACTOR FEES: Sub-contractor fees will be allowed a 5% administrative mark-up only when a prime contractor is performing work under the General Contractor discipline AND only when the work is not a discipline which is listed on Attachment A PRICING. Sub-contractor fees are an allowable pass-thru cost with NO MARK-UP (see Section 4.17.2) when contractor performs T&M work either as a General Contractor or under one of the disciplines listed in Attachment A PRICING. 2.4 SAMPLES: Contractors may be requested to furnish samples of items proposed for examination by the County. Any items so requested shall be furnished at no cost to the County. 2.5 CANCELLATION COST: Any scheduled work cancelled without 48 hour prior notice to the County will be rescheduled and is subject to a 25% deduction. 2.6 TIME AND MATERIALS CONSUMABLES CHARGE: Contractor(s) must provide, all equipment, consumable shop supplies (rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform all the required services Contractor(s) are allowed a one-time consumables charge of up to $25.00 per work order to cover these type of expenses. Anything beyond the $25.00 limit, will be provided at the contractor’s own expense. 2.7 ASBESTOS ABATEMENT: Contractor shall notify the County immediately of any concerns regarding asbestos or other hazardous conditions. SERIAL 190126-S Any asbestos or other hazardous conditions found on the site that would impact the repairs must be abated through a licensed asbestos abatement contractor providing air quality and disposal certificates. This subcontracting can be coordinated either by the contractor or the County. The Contractor, if certified to handle asbestos containing materials including: sampling, removal, abatement, and disposal, must submit proof of such with bid package. This service may be subcontracted, but only to certified asbestos abatement companies. 2.8 WARRANTY: 2.8.1 Service and/or Repair Warranty: The Warranty shall cover all parts and labor for a period of ninety (90) days once accepted by the County. Any manufacturer warranty beyond ninety (90) days shall be passed on to the County. 2.8.2 Project and/or New Installation Warranty: The Warranty shall cover all parts and labor for a period of one (1) year once accepted by the County. Any manufacturer warranty beyond one (1) year shall be passed on to the County. 3.0 PURCHASING REQUIREMENTS: 3.1 ACCEPTANCE: Upon completion, services shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance. 3.2 USAGE REPORT: The Contractor shall furnish the County a usage report upon re quest delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. 3.3 BACKGROUND CHECK: Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to (but is not limited to) the company, subcontractors and employees and the failure to pass these checks shall deem the respondent non-responsible. 3.4 INVOICES AND PAYMENTS: 3.4.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address and contact • County bill-to name and contact information • Contract Serial Number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity (number of days or weeks) • Contract Item number(s) • Description of Purchase (product or services) SERIAL 190126-S • Pricing per unit of purchase • Arrival and completion time (if applicable) • Total Amount Due 3.4.2 Problems regarding billing or invoicing shall be directed to the Department as listed on the Purchase Order. 3.4.3 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/922/Vendors). 3.4.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 3.4.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.5 APPLICABLE TAXES: 3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor’s invoices. 3.5.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction privilege taxes apply to sales made under the terms of this Contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or State and local laws and regulations, and any other costs including; transaction privilege taxes, unemployment compensation insurance, Social Security, and Worker’s Compensation. 3.6 TAX (SERVICES): No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the cost in the proposal price. 3.7 TAX (COMMODITIES): Tax shall not be invoiced against Contractor’s labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the tax percentage in their proposal. 3.8 PERFORMANCE: It shall be the Contractor’s responsibility to meet the proposed performance requirements. Maricopa County reserves the right to obtain services on the open market in the event the Contractor fails to perform and any price differential will be charged against the Contractor. SERIAL 190126-S 3.9 POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the Department to discuss the terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of the Contract. 3.10 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE): The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please state so in your bid. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this bid. 3.11 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s): County currently holds ICPA’s with numerous governmental entities. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. It is the responsibility of the non-County government entity to perform its own due diligence on the acceptability of the Contract under its procurement rules, processes and procedures. 4.0 CONTRACTUAL TERMS & CONDITIONS: 4.1 CONTRACT TERM: This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of one (1) year. 4.2 OPTION TO RENEW: The County may, at its option and with the concurrence of the Contractor, renew the term of this Contract up to a maximum of four (4) additional years, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six (6) months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least sixty (60) calendar days prior to the expiration of the original contract term. 4.3 CONTRACT COMPLETION: The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.4 PRICE ADJUSTMENTS: Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the Contract expiration anniversary. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County shall issue written approval of the change and provide an updated version of the Contract. The new change shall not be in effect until the date stipulated on the Contract. SERIAL 190126-S 4.5 INDEMNIFICATION: To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this Contract. Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of County. 4.6 INSURANCE: 4.6.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.6.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract. 4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.6.6 The insurance policies required by this Contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds. SERIAL 190126-S 4.6.7 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor’s work or service. 4.6.8 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products, and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.6.9 Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services or use or maintenance of the premises under this Contract. 4.6.10 Workers’ Compensation: Workers’ Compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this Contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor, its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract. 4.6.11 Certificates of Insurance: 4.6.11.1 Prior to Contract award, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 4.6.11.2 In the event any insurance policy(ies) required by this contract is(are) written on a claims made basis, coverage shall extend for two (2) years past completion and acceptance of Contractor’s work or services and as evidenced by annual Certificates of Insurance. 4.6.11.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) calendar days prior to the expiration date. SERIAL 190126-S 4.6.12 Cancellation and Expiration Notice: Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within two (2) business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or emailed to the Procurement Officer noted in the solicitation. 4.7 FORCE MAJEURE: 4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 4.7.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 4.7.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. 4.8 ORDERING AUTHORITY: Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment. 4.9 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION: 4.9.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved. 4.9.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 4.10 PURCHASE ORDERS: County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. SERIAL 190126-S 4.11 SUSPENSION OF WORK: The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.12 STOP WORK ORDER: The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of ninety (90) calendar days after a stop work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either: 4.12.1 Cancel the stop work order; or 4.12.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience clause of this Contract. 4.12.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or Contract price, or otherwise, and the Contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 4.13 TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. 4.14 TERMINATION FOR DEFAULT: The County may, by written notice of default to the Contractor, terminate this Contract in whole or in part if the Contractor fails to: 4.14.1 Deliver the supplies or to perform the services within the time specified in this Contract or any extension; 4.14.2 Make progress, so as to endanger performance of this Contract; or 4.14.3 Perform any of the other provisions of this Contract. The County’s right to terminate this contract under these subparagraphs may be exercised if the Contractor does not cure such failure within ten (10) business days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. SERIAL 190126-S 4.15 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three (3) years after execution of the Contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County from any other party to the Contract arising as the result of the Contract. 4.16 OFFSET FOR DAMAGES: In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.17 SUBCONTRACTING: 4.17.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. 4.17.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the subcontractor’s invoice must accompany the Prime Contractor’s invoice. 4.18 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 4.19 ADDITIONS/DELETIONS OF SERVICE: The County reserves the right to add and/or delete services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the Contract price. If additional services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. 4.20 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 4.20.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 4.20.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. SERIAL 190126-S 4.21 AUDIT DISALLOWANCES: If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or a deduction from current invoices submitted by the Contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 4.22 STRICT COMPLIANCE: Acceptance by County of a performance that is not in strict compliance with the terms of the Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the Contract. 4.23 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. 4.24 SEVERABILITY: The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 4.25 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each Party shall supply to the other Party, upon request, any available information that is relevant to a Contract and to the performance thereunder. 4.26 RELATIONSHIPS: 4.26.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor. 4.26.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two (2) business days, unless previously approved by the County. 4.27 NON-DISCRIMINATION: Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research website (http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is hereby incorporated into this contract as if set forth in full herein. During the performance of this Contract, Contractor shall not discriminate against any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin. 4.28 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: SERIAL 190126-S 4.28.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors; 4.28.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction; 4.28.1.2 have not within a three (3) year period preceding this Contract: 4.28.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; and; 4.28.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 4.28.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default. 4.28.1.2.4 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 4.28.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. If this clause is applicable to a subcontractor, the Contractor shall include the information required by this clause with their bid. 4.29 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 4.29.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three (3) years, whichever is longer. I-9 forms are available for download at USCIS.GOV. SERIAL 190126-S 4.29.2 The County retains the legal right to inspect Contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 4.29.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 4.30 CONTRACTOR LICENSE REQUIREMENT: 4.30.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Contractor shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the Department of any and all changes concerning permits, insurance, or licenses. 4.30.2 Contractor furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the Contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract. 4.31 INFLUENCE: As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 4.31.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy, 4.31.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this Contract. ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. SERIAL 190126-S 4.32 CONFIDENTIALITY: In the course of the solicitation process, the County may disclose information that is proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to prepare a response to this solicitation, neither it nor its agents or employees will communicate, divulge or disseminate to any third party persons or entities, any information that is disclosed to it by the County during the course of these discussions without the express written authorization of the County. If the offeror does disclose County proprietary or confidential information to a third party in preparing a response to this solicitation, it shall require the third party to acknowledge and comply with this provision. 4.33 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.34 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied. 4.35 UNIFORM ADMINISTRATIVE REQUIREMENTS: By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 4.36 GOVERNING LAW: This Contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona. SERIAL 190126-S FACILITIES MANAGEMENT REQUIREMENTS 1.0 HOURS OF SERVICE: 1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays. 1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday. 1.3 WEEKENDS are anytime Saturday or Sunday. 1.4 HOLIDAYS are County Holidays. 1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year. 2.0 BEGINING OF WORK: 2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and respond to a call for services within thirty (30) minutes of receipt via phone or email. 2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall respond on-site to begin work within four (4) hours of receipt of a service request. 2.3 The four (4) hour response time shall carryover to the next working day if called into Contractor’s office as a non-emergency call after 2:00 PM. The Contractor will be required to begin work by 8:00 AM the following day. 2.4 If the request is designated by the County as an EMERGENCY, the contractor shall respond on- site and begin work within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND or HOLIDAY. 3.0 TRIP CHARGE: One-time trip charges of $50 (one per work order) are permitted when Time and Materials work is requested at the following sites ONLY: 3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro) 3.2 County offices located in Gila Bend, AZ 3.3 County offices located in Buckeye, AZ 3.4 County offices located in Aguila, AZ 4.0 DEAD END CHARGE: If the contractor is unable to locate a County representative familiar with the work or is unable to gain access to the work site, the Contractor shall call the County Boiler Room (602-506-3310). The Boiler Room technician will give contractors further instruction at this time. If the Contractor is delayed or turned away, a $50 trip charge shall be authorized by the County. 5.0 CONTRACTOR REQUIREMENTS: 5.1 Contractor shall provide and maintain during the entire period of this contract, all labor, supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to efficiently perform the work and render the services required by this contract. Contractor shall provide evidence of his ability to furnish equipment and personnel. The Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented. All vehicles used by Contractor shall be clearly identified SERIAL 190126-S with the name of the company, address of local office and phone number of local office on each side of the equipment, including personnel transportation vehicles. The letters shall be of such size that they are distinguishable from a reasonable distance. 5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc. Documentation will be performed through an audit and feedback system of contract administration. If an inspection reveals that the Contractor failed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County reserves the right to make other arrangements to have the area cleaned and the County shall deduct the cost from the Contractor’s invoices. 5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to Maricopa County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County, the cost of such work shall be deducted from the monies due the Contractor. 5.4 In the event the work performance of the Contractor is unsatisfactory, there shall be no cost incurred by the County from the Contractor related to correcting the deficiency. 5.5 Contractor’s bidding on this solicitation may visit the sites to determine conditions that would affect prices and work performance. As some sites do have internal restrictions, a site visit may be scheduled if necessary. See GIS link for site directions: https://gisportal.maricopa.gov/FMD/Facility/Index.html 5.6 Contractors must have a shop facility within fifty (50) miles of 401 W Jefferson St, Phoenix AZ 85003. 5.7 The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of the work. 5.8 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following: • Shirt/blouse • Vest • Cap 5.9 Only authorized employees of the Contractor are allowed on the premises of Maricopa County. Contractor’s employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor. 6.0 BUILDING ACCESS: 6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities Management. Keys, badges, or access cards will be provided per the following guidelines: • Contractor may be provided keys, badges, or access cards badges at the discretion of the Facilities Management Department. SERIAL 190126-S • Keys must stay on-site. Contractor employees will sign out a set of keys (all looped on a single key ring) upon arrival at site, and must turn-in key set after completion of duties. • Permanent key(s), may be provided to Contractor employees on a case-by-case basis. Should an employee leave the Contractor’s work force, keys, badges, and access cards must be returned to the County. Keys not returned will cause the County to re-key the ENTIRE building and the cost be borne by the Contractor. 6.2 The Contractor shall notify the County within twenty-four (24) hours if any keys, badges, or access cards are lost, misplaced, stolen or otherwise not within the Contractor’s control. 6.3 Once this agreement is complete, expired, or terminated, the Contractor shall immediately return all keys, badges, or access cards to Facilities Management. Failure to comply with this requirement may result in the Contractor being assessed the cost of replacing keys or access cards and any associated cost to ensure the security of County facilities. 7.0 SALVAGE: Salvage and trade-in rights shall be evaluated on a project by project basis by the County and shall be determined prior to incorporation in the contractor’s bid price. Salvageable materials without pre-approved contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of contractor’s salvaged materials will be permitted. 8.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS: 8.1 Payment terms shall be calculated based on the date a properly completed invoice is received by the County. 8.2 Invoices should contain all of the following information at a minimum: • Company name, address and contact information • County bill-to name and contact/requestor information • Building name and building number • County purchase order number • Contract or BidSync agreement number • Maximo (Facilities Management) work order number • Invoice number and date • Date of service or delivery (for Project work: use “Completion date”) • Description of services performed • Line item description of parts and materials (Time and Materials work) • Line item labor breakdown: arrival and completion time, rate per hour x no. of hours by personnel type (Time & Materials work) • Total amount due with tax amounts separated (Time and Materials work). *Clearly indicate the tax rate being applied on a separate line. • Payment Terms as stated in the agreement SERIAL 190126-S 8.3 Problems regarding billing or invoicing shall be directed to the email address below. 8.4 Invoices should be e-mailed to: FMD-ACCOUNTSPAYABLE@MAIL.MARICOPA.GOV 8.5 If invoices cannot be e-mailed, send by mail to: Maricopa County Facilities Management – Accounts Payable 401 W. Jefferson Phoenix, Arizona 85003 8.6 Payment shall be made to the Contractor by Accounts Payable through an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Contractor Registration Form located on the County Department of Finance Contractor Registration Web Site. http://www.maricopa.gov/Finance/Vendors.aspx 8.7 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.