AZTEC ENGINEERING.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services l 320 W.
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DEPARTMENT NAME DEPARTMENT RX#
Transportation
PROPOSED CONTRACT VENDOR
NEED IDENTIFIED Date: Jan 24 2019
Company: Aztec Engineering REQUESTED DELIVERY
Address: 4561 E. McDowell Rd Date: Feb 14 , 2019
City, State: Phoenix, AZ QUOTED PRICE: 81,487
Zip/Postal Code: 85008
Phone: (602) 454-0402 Accounting String:
Fax: (602) 454-0403
Contact Name: Mark Gilliland
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: (7:5_ $100k (> $1 00k
Is this a Technology Procurement? C.Yes *No
The category of >$1001< is selected because the total procurement request is over the Chief Procurement Officer's
signature authority.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Marlcopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
C)Grant specified (supporting documents attached) r, Software license renewals, additions, or upgrades available from
' ' only one source
C)Mailing lists, subscriptions or media advertising n Brand compatibility available from only one source (no other
distributors)
nWarranty voided if service provided by other contract vendor ()Other proprietary situation
*Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Provide additional design services and coordination as a result of required bridge design updates to be in conformance
with current design specifications, design practice and construction standards. The original scope intended for Aztec
Engineering to utilize previously completed bridge plans (completed in year 2012). Aztec Engineering has the project
history and detailed design knowledge of the project for the updated bridge plans, and associated specifications, and
engineer's estimate. The continuation of their services adds efficiency and consistency to the project. The project
schedule would be impacted severely should a different consultant be contracted.
SEARCH
A search was conducted consisting of: (check all that RESULTS
apply)
LI Market research rj Public notice given, list El no alternatives were Identified
El Other vendors contacted El Other x no alternatives were deemed acceptable
because (explain below):
Describe the search from above in
*kg:native Is to use another design consultant and this is not acceptable because of the unfamiliarity other
consultants have to this project, as well as additional delay to the project schedule. Aztec Engineering has the history and
detailed knowledge of the project issues to complete this design.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durat on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established
Comparison to public sector contract pricing
by:
f—i Comparison to previous comparable purchases 171 Discount off published catalog pricing
1-j from a different vendor III Market survey
El Independent estimate El Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The fee for this work is consistent with other approved contract rates for this type of work.

CERTIFICATIONS
1 certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
Printed Name Ygnat re Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Ki Recommended to BOS for approval.
Printed Name Signature Date
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Scope of Services — Project
Specific
Scalping and Final Design
Deer Valley Road: El Mirage Road to 109th Avenue
Work Assignment No. 3
Consultant: AZTEC
Project No: TT0248
Contract No.: 2015-032
Maricopa County
Department of Transportation
2901 W. Durango Street
Phoenix AZ 85009
December 2018

Scope of Services
Project Specific
Table of Contents
SCOPE OF SERVICES — PROJECT SPECIFIC 3
Project Overview 3
Project Location 3
Project Background 3
Project Purpose 3
Length of Services 3
100.3.3 Matrix of Responsibilities 3
100.3.4 Matrix of Deliverables 5
100,3.5 Communication Plan 6
100,4 Design Criteria 7
400.1 Stakeholder Meetings 7
1200.1 Project Submittals 7
List of Tables
Table 1 — Matrix of Responsibilities 3
Table 2'— Matrix of Deliverables 6
Table 3 — Contact Table 6
Table 4—Design Criteria 7
Table 5 — Project Submittals Table 7
Project No.: TT0248 Contract No.: 2015-032
Revised: December 2018 Page 2 of 7

Scope of Services
Project Specific
SCOPE OF SERVICES - PROJECT SPECIFIC
Project Overview
Project Location
The Deer Valley Road: El Mirage Road to 109' 1' Avenue (DVR) project is located in the northwest
Valley and is approximately 2.5 miles in length. Specifically, the project lies within Sections 18 and 19,
Township 4 North, Range I East and Sections 13 and 14, Township 4 North, Range 1 West of the Gila
and Salt River Baseline & Meridian, Maricopa County, Arizona,
Project Background
The DVR area is mainly comprised of undeveloped open desert surrounding the Agua Fria River (A FR).
There are residential developments in the western portion of the area. The existing Williams Drive
roadway provides local Access from El mirage Road to 117 11' Avenue. Several active sand and gravel
raining operations are located in the AFR.
Project Puipose
The DVR project will provide an additional crossing of the AFR between Bell Road and Happy Valley
Parkway, Bell Road is currently the only bridged east-west crossing of the river between Olive Avenue
and Happy Valley Parkway, a span of 10 miles. This Scope of Services and Cost Proposal for
additional design services are being submitted as a Change Order to Work Assignment No. 3.
Length of Services
The length of additional design services is estimated to be six months from Notice to Proceed (NTP).
Post design services are estimated to be another 15 months once construction is awarded.
100.3.3 Matrix of Responsibilities
Table 1— Matrix of Responsibilities
Scope Item Consultant MCDOT Other (Identify)
Section
100 Project Management N/A
200 Data Acquisition N/A
300 Land Survey N/A
400 Project Coordination X
500 Utilities and Railroad N/A
600 Environmental N/A
700 Alternatives Analysis N/A
800 Technical Memoranda and N/A
Reports
900 Plans, Specifications and Estimate X
1000 Right-of-Way N/A
1100 Value Engineering N/A
1200 Submittals N/A
1300 Bidding Phase N/A
1400 Post Design N/A
Project No.: TT0248 Contract No.: 2015-032
Revised: December 2018 Page 3 of 7

Scope of Services
Project Specific
AZTEC originally completed the final design of this project for MCDOT in 2013. Sealed plans,
specifications, estimate and bid schedule were submitted at that time Subsequently, MCDOT approved
the use of roundabouts at the 117 th Avenue and 109' Avenue intersections with DVR. In addition,
mining activities have continued in the AFR changing the existing ground conditions. AZTEC was then
tasked to provide Final Design Update with Roundabouts through a previous Work Assignment. This
previous scope of work included revising the original construction documents to incorporate the
roundabouts and change in existing ground conditions by adding new sheets and revising original sheets
to meet current MCDOT standards. The eurrent construction standard details were to be referenced in
the plan set. The original plans were not to be changed if possible. The pre-30% and 30% submittals
were made in accordance with this previous scope of work. The 60% submittal was enhanced to include
the new and revised sheets, and the original sheets at the request of MCDOT to provide a complete plan
set for reference of the review team, Extensive comments were received on the combined plan Set and
several comment resolution meetings have been held, including a sepal 'ate constructability review. The
95% and Sealed PS&E submittals are pending ongoing Utility Coordination primarily concerning APS's
design of their joint trench, MCDOT has requested an additional submittal of the 95% plans to the
utilities labeled as the 60% resubmittal. MCDOT has also requested that the Agua Fria River (AFR)
Bridge and Agua Fria Truck Road Reliever (AFTRR) Underpass designs be reviewed and updated per
current ADOT and AASI-1TO design criteria and standards, The bridge design and sheet revisons will
not be included in the 60% resubmittal. Additional efforts are required to complete the bridge design
based on the 60% review comments and requests received to date and as follows.
100 Project Management
No additional AZTEC support is required.
200 Data Acquisition
No additional AZTEC support is required.
300 Land Survey
No additional AZTEC support is required.
400 Project Coordination
A maximum of Mk) AZTEC staff members will attend three Stakeholder Meetings concerning the
bridge designs.
No additional AZTEC support is required.
500 Utilities and Railroad
No additional AZTEC support is required.
600 Environmental
No additional AZTEC support is required.
700 Alternatives Analysis
No additional AZTEC support is required,
800 Technical Memoranda and Reports
No additional AZTEC support is required.
900 Plans, Specifications and Estimate
MCDOT has requested that the Agua Fria River Bridge and Agua Fria Truck Road Reliever Underpass
designs be reviewed and updated per current ADO'!' design criteria and standards. Additional efforts are
required to complete the bridge design based on the 60% review comments and requests received to date
and as follows:
Project No.: TT0248 Contract No.: 2015-032
Revised: December 2018 Page 4 of 7

Scope of Services
Project Specific
• Update design to current LRFD Bridge Design Specifications (7' Edition with 2016 Interim
Revisions) is excluded
• Add list of current ADOT SD Sheets (Both Bridges)
• Change approach slab (SD 2.01) quantities to VSQ.FT (Both Bridges)
• Barrier, Curb & Approach Slab Concrete to be 4000 psi (per ADOT typical concrete strengths)
• Perform AFR Exterior Girder Re-Design
• Use SD 1.05 Pedestrian Fence (Both Bridges)
• Perform AFR Pier and Abutment Cap Design Evaluation
• Evaluate Both Bridge DeSignS for Operating Rating of 2.0 or Larger and provide a Load Rating
Report
o Request Bridge Numbers from ADOT
• Add AFR Minimum and Maximum Dimensions (Abut Caps, Wingwalls and Pier Caps)
• Change AFR Girder Stirrup Spacing to 15" Centers
• Evaluate Joint Installation Table
• Re-Evaluate AFTRR Design for ADOT Standard Concrete Strengths
• Add Minimum and Maximum Sidewalk Dimensions to AFTRR Typical Section
• Add 44" F-Shaped Barrier as ADOT SD 1.0 on AFTRR
• Use #4 Spiral Bar for AFTRR Drilled Shafts
• Add AFTRR Minimum and Maximum Dimensions (Sidewalk, Abutment and Wingwalls)
• Add Reference Callouts as Needed (Both Bridges)
• PrOvide Cross References to Bridge Plans as Required for Dimensioning
• Evaluate AFTRR Abutment and. Wingwall Design
• Evaluate AFTRR Span Reinforcing. Design
No additional AZTEC support is required.
1000 Right-of-Way
No additional AZTEC support is required.
1100 Value Engineering
No additional AZTEC support is required.
1200 Submittals
No additional AZTEC support is required,
1300 Bidding Phase
Na additional AZTEC support is required.
1400 Post Design
No additional AZTEC support is required.
100.3.4 Matrix of Deliverables
MicroStation will be used to develop CADD deliverables and will use MCDOT'S CADD Standards,
Project No.: TT0248 Contract No,: 2015-032
Revised: December 2018 Page 5 of 7

Scope of Services
Project Specific
Table 2 Matrix of Deliverables
Item Deliverable 60% 95% 100% Sealed
Resubtnittal Allowance PS&E
Bridge Plans DF S
D = Draft, F Final & S Sealed
100.3.5 Communication Plan
Table 3 — Contact Table
Phone
Name Role Agency Mailing Address Email Address
Number
Ben Project 2901 W. Durango Street benmarkert@mail,
MCDOT 602-506-8651
Marken Manager Phoenix, AZ 85009 maricopa.gov
Jimmy Bridge 2901 W. Durango Street jimmycarnp@mall.
MCDOT 602-506-4880
Camp Engineer Phoenix, AZ 85009 maricopa.gov
Bassem 2901 W. Durango Street bassemnaba@mail.
Drainage MCDOT 602-506-1713
Naba Phoenix, AZ 85009 maricopa.gov
Jessy Utility 2901 W. Durango Street jessyernert@mail.m
MCDOT 602-506-4681
Emert Coordinator Phoenix, AZ 85009 aricopa.gov
Greg 2901 W. Durango Street greghunter@marico
Survey MCDOT 602-506-4679
Hunter Phoenix, AZ 85009 pa.gov
Environmental 2901 W. Durango Street joepinto@maricopa
Joe Pinto MCDOT 602-506-8068
Manager Phoenix, AZ 85009 .gov
Right-of-Way 2901 W. Durango Street patmertz@maricop
Pat Mertz MCDOT 602-506-4639
Manager Phoenix, AZ 85009 a.gov
Bryan Communicatio 2901 W. Durango Street bryanpahia@marico
MCDOT 602-506-0543
Pahia ns Phoenix, AZ 85009 pa.gov
2901 W. Durango Street johnshl@maricopa.
John Shi Materials MCDOT 602-506-8658
Phoenix, AZ 85009 goy
Brian 2901 W. Durango Street brianneves@marico
Traffic MCDOT 602-506-4626
Neves Phoenix, AZ 85009 pa.gov
David 9875 North 85 th Avenue, charles.andrews@P
Roadway MCDOT 602-506-2826
Fritz Peoria, AZ 85345 eoriaaz.gov
Charles 2901 W. Durango Street davidfritz@maricop
Peoria 623-773-7358
Andrews Phoenix, AZ 85009 a.gov
Mark Project 4561 East McDowell Rd
AZTEC 602-659-9351 mgilliland@aztec.us
Gilliland Manager Phoenix, AZ 85008
Felipe Project 4561 East McDowell Rd
AZTEC 602-458-9273 fmedrano@aztec.us
Medrano Engineer Phoenix, AZ 85008
Tony 4561 East McDowell Rd
Drainage AZTEC 602-458-7487 tboldch@aztecus
Bokich Phoenix, AZ 85008
Andrew Traffic AZTEC 602-659-9309 4561 East McDowell Rd amoreno@aztec.us
Project No.: TT0248 Contract No,: 2015-032
Revised: December 2018 Page 6 of 7

Scope of Services
Project Specific
Moreno Phoenix, AZ 85008
Mario 4561 East McDowell Rd mcolecchia@aztec.
Bridge AZTEC 602-458-7494
Colecchia Phoenix, Al 85008 US
Dan
4561 East McDowell Rd dwoelzlein@aztec.0
Woelzlei Landscape AZTEC 602-659-9317
Phoenix,. AZ 85008 s
n
Justin
4561 East McDowell Rd jhopprnann@aztec.
Hoppman Environmental AZTEC 602-458-9261
Phoenix, AZ 85008 US
n
100.4 Design criteria
Table 4 — Design Criteria
Criterion Reference Section
Current ADOT Bridge
Design Criteria and As Applicable
Standards
Current MAG Specifications
and Details with MCDOT As Applicable
Supplements
400.1 Stakeholder Meetings
A maximum of two AZTEC staff members will attend three Stakeholder Meetings concerning the
bridge desighs. The Meetings shall be held in MCDOT's office, located at 2901 West Durango Street.
All Meetings will last approximately two hours.
1200.1 Project Submittals
Table 5 —Project Submittals Table
Legend: Copies
H# - Number of Hard Copies Requested Name TBD) Name
E - Indicates Electronic Sul3mittal is Requested TBD) Hard
Markert Manager) Last Company Last
of
Name, Representative Name, (Stakeholder
Ben (Project (Utility Number
First First
Submittal Document Total
95% Plans, Specs and Estimate (P ojec ) E E E 5
Sealed Plans, Specs and Estimate (Project) E E E
RAPItoenix\ProjectslAZE1574_MCDOT On-CaII_Eng_pes\ProjAdmin \ Work Assignment 3 Contract Modification 2\2018 I 219mkg-
DeerValleyRoadScopeRnvO.docx
Project No.: TT0248 Contract No.: 2015-032
Revised: December 2018 Page 7 of 7

Deer Valley Road: El Mirage Road to 109th Avenue AZTEC
PROJECT NO. TT0248 Contract No. 2015-032
DERIVATION OF COST PROPOSAL SUMMARY
(Figures Rounded To The Nearest $1)
ESTIMATED DIRECT LABOR
PERSON BILLING
CLASSIFICATION HOURS RATE/HOUR TOTAL
Project Principal 86.59
Project Manager 4 $ 62.49 250
Senior Engineer 116 $ 65.02 7,542
Project Engineer 202 $ 52.13 10,530
Engineer/Designer 150 $ 38,52 5,778
CADD/Technician 100 $ 30.59 3,059
Project Administration 19.43
572 Hours
Estimated Labor Cost 27,159
Overhead 172,7% 46,898
Subtotal 74,057
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel 24
Plotting
Miscellaneous Expenses
Total Estimated Expenses 24
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm Cost
Total Estimated Outside Services
PROFIT (Direct Labor +Overhead) 10% 7,405.72
TOTAL ESTIMATED FEE $ 81,487
CONTRACT TIME 730 Calendar Days
12/19/2018
Date
June 2017 Page 1 013

12.0 260.0 220.0 60.0 572.0 3
AZTEC 2015-032 Total of 2
Paw
No.
Contract
Project Administra tInn
,
CADDITech niclan 80 20 100
I I I
Engineer/D esigner 80 60 10 150
Project Engineer 2 120 60 20 202
I I
Senior Engineer 6 80 20 10 116
I
Project Manager 4 4
Project Principal
_
5.8 1.6
Hours/ Sheet --...—,
No Shts 38 38
PHASE
Scale
-
HOURS
STAFF
Avenue ESTIMATED
109th
to TASK
Road
Mirage
El Reports Estimate
TT0248 and
Road: Meetings and Evaluation
NO. Management Coordination Railroad Memoranda Specifications Design Revisions Plans Phase
Valley Acquisition Stakeholder and Plans Design
PROJECT Project Project Utilities Technical Plans, 95% Bridge Sheet Sealed Right-of-Way Submittals Bidding Post 2017
Deer Data 400.1 900.6 900.8 June
100 200 400 500 600 900 1000 1200 1300 1400

Deer Valley Road: El Mirage Road to 109th Avenue AZTEC
PROJECT NO. 110248 Contract No. 2015-032
ESTIMATE OF DIRECT EXPENSES
Travel
A. Local Mileage at
0.54
Subtotal Travel
Plotting
B. Exhibits at $ exhibits
C. Plots at plots
D. Plan Submittals
Half Size Bond Copies at Copies
Full Size Bond Copies at Copies
Subtotal Plotting
Miscellaneous Expenses
C. Other 5,5 x 11 0 @ $0,03/copy (3000 copies)
11.0 x 170 @ $0.06/copy (7500 copies)
Full Size Mylars 0 @ $9.25
Full Size Vellums 0 @ $3.30
Messenger 6 @ $21.95
Subtotal Miscellaneous Expenses
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
TOTAL ESTIMATED OUTSIDE SERVICES
TOTAL ESTIMATED EXPENSES 24
June 2017 Page 3 of 3