COMPETITION IMPRACTICABLE WITH EPS GROUP.PDF

Maricopa County — Formal (2019-02-13)

Extracted text (via pymupdf_layout) 40028 characters

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the
acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of
Supervisors approval is required If the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services 320 W. Lincoln IPhoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in
a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Parks and Recreation
PROPOSED CONTRACT VENDOR NEED IDEN7IFIED Date: Oct 15, 2018
Company: EPS Group REQUESTED DELIVERY
Address: 2045 S. Vineyard Da t a: Feb 1, 2019
City, State: Mesa, Arizona MOT ED PRICE: 671,865
Zip/Postal Code: 85210
Phone: (480) 503-2250 Accounting String:
Fax: NA
Contact Name: Matt Truitt
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: r ..5_ $100k (-: > $100k
Is this a Technology Procurement? r Yes C." No
This procurement will retain the EPS group to complete the 100% sealed design documents for the
Vulture Mountain Recreation Area including the park nature center and day use facilities,
campground area, Off Highway Vehicle staging area, park amenities, maintenance yard, parking lots
and park staging areas.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: 'Competition impracticable" means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
- Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed In open and competitive solicitation)
- Department convenience
Software license renewals, additions, or upgrades available
(— Grant specified (supporting documents attached) (' from only one source
Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising ('distributors)
(" Warranty voided If service provided by other contract vendor ('Other proprietary situation
("1: Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Maricopa County Parks and Recreation Department (MCPRD) has been working closely with Maricopa County
Department of Transportation (MCDOT) and design firm EPS since 2016 on development of design plans for Vulture
Mountain Regional Park, park roadways, and the improvement of Vulture Mine Road. EPS has developed the
improvement plans from inception to 30%, and developed the design plans from 30% to 60% design level documents
for these improvements. It is impracticable, unnecessary, and contrary to the public interest not to retain EPS for
completion of the design documents for the complete 100% park improvement project design plans. Additionally,
this project has an ongoing Environmental Assessment with the Bureau of Land Management and many critical
partners of which, the EPS Group has been an integral team member since initial site development plans. Design
documents for a project of this magnitude must be precise, compatible, and consistent, Having the ability to continue
with the existing contractor to complete 100% design documents is critical for the success of the overall project.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Ei Market research j Public notice given, list 17} no alternatives were identified
0 Other vendors contacted igi Other re/ no alternatives were deemed acceptable
" because (explain below):
Describe the search from above in detail:
The alternative is to use another contractor and this is not acceptable because of the unfamiliarity
other consultants have to this project. EPS Group has the history and detailed background to
complete the design in a timely manner.
PRICE
MC1-352-8 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the CountyLand the scope, duration, and estimated total dollar value of the procurement,
Price has been fairly and reasonably established by: 0 Comparison to public sector contract pricing
ram Comparison to previous comparable purchases El Discount off published catalog pricing
1='1 " from a different vendor Market survey
IE] Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The fee for this work is consistent with other approved contract rates for this type of work.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
R.JCardin R.J. Cardin Digitally signed by RI Cardin Dec 6, 2018
Daie: 2610.12.06 13114-.52 -0240'
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
Item to the Board of Supervisors for consideration.
g Recommended to BUS for approval.
Kevin -Tyne
Printed Name Signature Date I 1 2- °I -
Email Save

Scope of Services – Vulture
Mountain Rec Area Amenities
Final Design
Vulture Mountain Rec Area Amenities: Vulture
Mountain Park
Consultant: EPS Group
Project No: TT0491B
Contract No.: 2015‐033
Maricopa County
Department of Transportation
2901 W. Durango Street
Phoenix, AZ 85009
September 2018

Scope of Services
Vulture Mountain Rec Area Amenities
Table of Contents
SCOPE OF SERVICES – VULTURE MTN REC AREA ACCESS ROADS ...................................................................... 3
Project Overview .................................................................................................................................... 3
Project Location ................................................................................................................................... 3
Project Background ............................................................................................................................. 3
Project Purpose ...................................................................................................................................... 4
Length of Services ................................................................................................................................... 4
Scope of Services .................................................................................................................................... 4
100.3.3 Matrix of Responsibilities ................................................................................................. 9
100.3.4 Matrix of Deliverables .................................................................................................... 10
100.3.5 Communication Plan ...................................................................................................... 11
400.1 Stakeholder Meetings .................................................................................................... 11
1200.1 Project Submittals .......................................................................................................... 12
List of Tables
Table 1 –Matrix of Responsibilities ........................................................................................................... 9
Table 2 –Matrix of Deliverables (MCDOT & Consultant) ...................................................................... 10
Table 3 –Project Contact Table ................................................................................................................ 11
Table 5 –Project Submittals Table ........................................................................................................... 12
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Scope of Services
Vulture Mountain Rec Area Amenities
SCOPE OF SERVICES – VULTURE MTN REC AREA ACCESS ROADS
Project Overview
Project Location
Proposed improvements are within the Vulture Mountain Cooperative Recreation Area Master Plan
(RAMP) near Vulture Mine Road in portions of Sections 1 and 12 of Township 6 North/Range 6 West
and portions of sections 6, 7, and 31 of Township 6 North/Range 5 West.
Project Background
Maricopa County Parks and Recreation Department (MCPRD) is planning improvements to an existing
day use area, Off‐Highway Vehicle (OHV) area, and future campground in the Vulture Mountain RAMP.
The RAMP is guided by the Vulture Mountain Master Plan and is the primary document for the design,
development, and operation of the Vulture Mountain RAMP. The plan was heavily vetted with the
community and approved by the Maricopa County Board of Supervisors in 2012. Improvements at the
site must be consistent with the master plan. These improvements are being considered in
conjunction with improvements to Vulture Mine Road that are currently under design by the Maricopa
County Department of Transportation (MCDOT).
In 2013, MCDOT completed a draft roadway evaluation to identify alternative roadway alignments to
access amenities proposed by the Vulture Mountain RAMP. This evaluation did not however, make
recommendations on how the day use area, campground or OHV trailhead areas should be laid out to
best accommodate future park patrons.
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Scope of Services
Vulture Mountain Rec Area Amenities
EPS (Consultant) has been assigned a task to help prepare final improvement plans for a proposed
campground, OHV trailhead areas, and renovations to the existing day use area. This scope and fee
focuses on the park amenities and well design.
Project Purpose
Complete 95%, 100% and Sealed Plans Specifications and Estimate for the Vulture Mountain
Recreation Area (VMRA) amenities and utilities.
Length of Services
340 calendar days.
Scope of Services
Consultant will work cooperatively with County staff to design, review, and finalize sealed permit ready
construction documents for civil, site utilities, building, and architectural requirements consistent with
the VRMA Master Plan.
Consultant will design all facilities to meet Americans with Disabilities Act requirements.
Consultant will design all facilities with a western style theme, elevations, and public spaces to meet
master plan requirements and in compliance with the environmental analysis with the visual resource
analysis.
Task 1: Site Visits
This proposed scope of work includes up to 3 site visits to the VMRA in support of the final design
efforts of the park amenities and utilities. [Each of the site visits are assumed to include 4 hours of
travel and up to 3 hours on site.] The purposes for site visits may include, refinement of campground
layouts, well siting investigation, tent camping design concept refinement, and other site meetings at
the request of the MCPRD staff. An allowance will be provided for a project engineer to also be in
attendance for one the site visits.
Landscape architects will complete an initial site visit to obtain further site information to assist in the
design direction for the project, to inventory and document existing landscape elements and to better
understand where the park components are being proposed to assist in the shade and solar angle
study being completed in the next phase of work.
Task 2 Utility Design – Electric
Product: Electrical Improvement Plans for 95% and 100% Submittals.
EPS Group’s subconsultant, Wright Engineering, shall prepare an electrical design for the VMRA in
accordance with the following scope assumptions:
1. Coordinate design with County, Power Company, civil engineer, and/or architect/landscape
architect as required.
2. Design the electrical power system to meet local codes and requirements.
3. Prepare 24” X 36” electrical construction drawings including an overall site plan showing all
new equipment to include the following:
a. Campground area:
i. Electrical Service Entrance Section (Will be dependent on power delivery
costs)
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Scope of Services
Vulture Mountain Rec Area Amenities
ii. Seven (7) prefab restroom buildings (power and lighting with solar/battery
power convertible to power company feed in the future)
iii. RV hookups at 80 camp sites. Host sites (5) will include a canopy lighting
iv. Well site power and communications systems
b. Day‐use area:
i. Electrical Service Entrance Section (Will be dependent on power delivery
costs)
ii. Roadway entry kiosk lighting and power (solar if required)
iii. Power feed to Nature Center, giftshop, classrooms building
iv. Power feed to pre‐fab maintenance building
v. Low level parking lighting
vi. Lighting for 2 ramadas (solar if required)
vii. 2 prefab restroom buildings power and lighting with solar/battery power
convertible to power company feed in the future
c. OHV Area:
i. Electrical Service Entrance Section (Will be dependent on power delivery
costs)
ii. Roadway entry kiosk lighting and power (solar if required)
iii. Power for 2 host camp sites. Host sites will include canopy lighting
iv. Two (2) prefab restroom buildings (power and lighting with solar/battery
power convertible to power company feed in the future)
v. Lighting for 2‐4 pavilions (solar if required)
vi. Well site power and communications systems
4. Attend 1 kickoff meeting and up to 2 progress meetings. One additional meeting is included if
required.
5. Prepare photometric calculations showing all lighting averages, uniformities and any spill light
at adjacent property lines.
6. All lighting control will be designed per the client’s requirements. All necessary equipment will
be shown on the plans.
7. Prepare necessary elevation view and installation details of the equipment listed above to help
determine layout and size.
8. Prepare load calculations and single line diagram.
9. Prepare all solar and battery sizing for the items listed above if required.
10. Prepare panel schedule and other electrical installation details as required.
11. For each well site, prepare SCADA telemetry control and communications system for receiving
site equipment information, control of motor operation, and acknowledgement of alarm
conditions.
12. Prepare a conduit and wire table showing all power conduits and wire for equipment listed
above.
13. Prepare system fault current and voltage drop calculations as required.
14. Prepare an engineer’s estimate of probable electrical construction costs upon request.
15. Perform in‐house QAQC review and modifications.
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Scope of Services
Vulture Mountain Rec Area Amenities
16. Up to two base drawing changes or updates will be included in this engineering cost proposal
incorporating any additional base drawing changes that will incur additional cost at the rates
noted under additional services.
17. Review comments, whether internal or County, will be responded to and addressed.
Task 3 Water System Design
Product: Well site plans and preliminary design report, 95% and 100% improvement plans for
the water distribution system (added to the roadway sheets) well sites and tank and booster sites.
3‐1 Site plan & Design Report –EPS shall prepare a Preliminary Design Report to address general tank
site layouts and general well site layouts for the campground area. The Site Plans will include fence
location, tank locations, well locations, and booster pump locations (if needed), but will not include
details. The Site Plans shall be a single sheet plan. The Preliminary Design Report will address water
storage requirements, booster pump capacity, well pumping capacity, and on‐site piping. It is
assumed that a booster station will not be required for the campground tank provided that it may be
located ~40ft uphill from the campground. Well and booster pump final design is included in a
separate scope of work.
3‐2 Well Equipping Plans – EPS Group’s Subconsultant Southwest Groundwater will prepare
preliminary technical specifications for the wells based upon their understanding of the local
hydrogeology and base well designs for registered wells in the region. The well drilling, installation,
development, and testing specifications prepared for this report may be provided to licensed well
drilling contractors to obtain formal bids in the future.
EPS shall produce two (2) well equipping plans, based on the hydrogeologic information provided by
Southwest Groundwater. The plans will include well location, site map, site grading, site drainage, and
well details. The well pumps will be sized according to desired well capacities and information
provided by MCPRD. The well equipping plan sets will include all onsite piping, chlorination system
layout, and appurtenances to connect to a proposed tank. Up 500 linear feet of pipe line will be
provided to connect to the proposed tanks. Additional lines that may be required shall be provided
under scope item 3‐4. The Well Site Plans will be based on information gathered under this
Agreement, information provided by the Client, and ADEQ Bulletin 10. This Task includes two (2) well
sites. This task does not include the drilling of any wells.
Specifications for construction will be included as required. It is anticipated that MCPRD will provide
the contract documents as required for bidding. Improvements for the water storage tank will be
provided in a separate task.
This Task also includes up to two (2) review submittals to the Client and Arizona Department of
Environmental Quality (ADEQ) in the effort to obtain approvals. Any review submittals beyond three
(3) will be considered “Additional Services”, and will be billed on an hourly basis per the current rate
schedule attached. An Approval to Construct Application will be completed and submitted with the
Plans to ADEQ.
Construction phase services, treatment, as‐built survey and Approval of Construction are not included
in this Task. Well pump sizing will be based on an assumed water depth and may have to be modified
based upon future pilot well results. This task does not include any well drilling or hydrogeology work.
3‐3 Tank and Booster Station Civil Plans – EPS shall complete engineering design and prepare
Improvement Plans for proposed above ground storage reservoirs to serve the project. MCPRD has
requested that both the campground and OHV tanks have a capacity of 100,000 gallons. The final
sizing will be determined as part of the “Prepare Tank Site Plan and Preliminary Tank Design Report”,
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Scope of Services
Vulture Mountain Rec Area Amenities
and a pump station will be designed to serve the Project. Only the OHV Area tank will include the
Booster pump station. The Campground/Day Use Area will not include a pump station. Design of the
reservoirs and booster pump station shall include: onsite piping; pump selection and layout;
chlorination system layout; one (1) surge tank and associated piping; two (2) reservoirs; valves; site
grading; fence and gate; and onsite storm water retention. Plans shall be prepared in accordance with
the standards and requirements of ADEQ. The design will be prepared in accordance with an approved
design report. Any changes from the report will be considered additional work. This task does not
include treatment. If treatment is required it shall be considered “Additional Services”.
This Task also includes up to three (3) review submittals to the reviewing agency in the effort to obtain
approvals. Any review submittals beyond three (3) will be considered “Additional Services”, and will be
billed on an hourly basis per the current rate schedule attached.
Construction management services, as‐built survey and Approval of Construction are not included in
this Task, but can be provided as “Additional Services”. The Consultant shall provide specifications for
bidding of the improvements to be constructed within the Tank Site Project. Neither off‐site drainage
nor site access is included as a part of this Task.
3‐4 Water Distribution System –EPS will design a water distribution system for approximately 20,000 LF
of park roadways. The distribution system will include services to 82 RV campsites, 11 restrooms, 2
dump stations, 2 entry kiosks, the nature center and maintenance yard. It is anticipated that most of
the water distribution system will use 8” diameter pipes or smaller and will therefore not require
profiles on 40‐scale plan sheets. The water distribution plans will be submitted to ADEQ for review.
The well design report prepared with Task 3‐1 will be used in support of this submittal. An Approval to
Construct Application will be completed and submitted with the Plans to ADEQ.
Task 4 Wastewater System Design
Product: Sewer Design Report, 95% and 100% improvement plans for gravity sewer system
between restrooms and septic tanks/disposal beds.
4‐1 Gravity Sewer System – EPS will prepare a sewer design report for the gravity sewer system
internal to the park. 40‐scale plan and profile sheets and detail sheets will be prepared for
approximately 9,000 LF of sanitary sewer.
4‐2 Onsite Septic Tanks and Disposal Beds – EPS shall produce septic system plans, based on
percolation tests performed by EPS Group’s subconsultant, Ninyo and Moore. The plans will include
septic tank sizing and location per ADEQ requirements. Disposal trench and sizing will also be included
per ADEQ requirements. A replacement area will also be identified per ADEQ requirements. It is
anticipated that separate septic systems will be designed for the Campground Area, Day Use Area, and
the OHV Trailhead area. This fee assumes seven (7) wastewater disposal systems will be included.
Septic system permitting through ADEQ will also be conducted as part of this design.
This Task also includes up to three (3) submittals to the County in the effort to obtain approvals from
the County. Any review submittals beyond three (3) will be considered “Additional Services”, and will
be billed on an hourly basis per the current rate schedule attached.
Construction phasing services and Approval of Construction are not included in this Task, but can be
provided as “Additional Services”.
The scope and fee are based on the assumption that soils are conducive to operation of septic
systems. If this assumption is inaccurate and the systems are not able to be completed as described,
“Additional Services” will be incurred.
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Scope of Services
Vulture Mountain Rec Area Amenities
Task 5 Landscaping improvements
Products: Shade and solar angle study, comprehensive sign package, 95%, 100% final sealed
landscape improvement plans.
Preparation of structural calculations and drawings (Construction Documents) for the following items:
Concrete footings for Entry Monument Sign; Concrete footings for Perimeter Fencing will be prepared
by EPS subconsultant PH Structural.
Preparation of landscape construction documents and supplemental information and studies will
include the following:
5‐1 Shade and Solar Angle Study – Prepare a shade and solar angle study and site all facilities for
maximum benefit. This shade and solar angle study will be used to site elements to minimize the
summer sun, while maximizing the winter sun exposure.
5‐2 Comprehensive Signage Package – Prepare an overall Comprehensive Signage Package for the
park. The following will be accomplished: Entry Sign Package, including monument signage and entry
station signage; Wayfinding and directional signage. Provide design for park directional signs for park
amenities including day use, campground, OHV areas, Trailheads (Mountain Bike, Hiker, and
Equestrian); and Interpretive signage. Provide design for educational signs and project significance.
5‐3 Park and Building Security / Perimeter Fencing – Prepare specific design, plans and details for park
perimeter pipe rail fencing, exhibit fencing, security fencing for all park perimeter and park elements
and amenities including Nature Center and exhibits, trailheads, parking areas, maintenance yard, and
campgrounds, including horizontal layout, vertical elevations, materials, colors, finishes and grade
relationships. The design solutions will be coordinated with a structural engineer for final approval and
consent into the overall landscape construction documents / site improvement plans.
5‐4 Playground / Play Equipment – Design and Preparation of plans and material details for an
approximately 10,000 sf nature themed playground with engineered shade sails, including
composition, final layout, selection of specific play equipment, fall surfacing materials, surrounding
hardscape elements, pattern, materials, colors, finishes and grade relationships.
5‐5 Site Furnishings – Finalize selection of any site furnishings including exterior benches, trash
receptacles, picnic tables, pre‐fabricated ramada structures, hitching posts and bicycle racks. In
addition, availability, sources, and procurement procedures will be confirmed and details will be
provided as necessary.
5‐6 Revegetation and Landscaping – Preparation of specific revegetation plans and details for the
revegetation of trees, shrubs, groundcovers, and specific hydro‐seeding including the final planting
composition, plant species, locations, sizes, quantities and spacing. Revegetation and Landscaping
Plans will be generated to revegetate existing and construction disturbances. This fee assumes that
native desert plants will be used and that no permanent irrigation design will be required.
5‐7 Landscape Construction Specifications – Prepare a final set of construction specifications for
sections associated with the overall scope of work using CSI Specifications Guidelines (Master Format
2004 Edition Numbers and Titles).
5‐8 – Construction Magnitude of Probable Costs – Using the Landscape Construction Documents
generated above, EPS Group, Inc. will create a landscape construction cost estimate of raw probable
costs for associated landscape work.
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Scope of Services
Vulture Mountain Rec Area Amenities
Task 6 Architectural Design
EPS Group’s subconsultant, MRT, shall provide architectural design for two (2) contact stations (±150
SF), a Nature Center and Amphitheater (±4,200 SF), Maintenance Facility (±7k SF) ten (10) new
restrooms (±1,000 SF) and one restroom upgrade. MCPRD has requested modular/prefabricated
restroom design concepts.
MRT will prepare Schematic documents and 3D renderings, present/review with MCPRD; prepare
Construction Documents for the Nature Center, the Maintenance yard structures (3 buildings), the
restroom structures, and the contact stations; and review the design with the MCPRD at 95% and
100% design submittal phases.
Task 7 Cost Estimates
EPS shall prepare a cost estimates for their proposed improvements within the project area. Using the
spreadsheet format and unit costs supplied by MCDOT, EPS shall enter the major quantities
anticipated for the classifications. EPS shall show all appropriate costs. Special item costs not
contained in the generic spreadsheet shall be added as necessary. Unit prices may be adjusted from
the MCDOT generic unit price when appropriate (i.e., small quantities, remote locations, etc.) The
report shall specify when unit costs have been adjusted after consultation with the designated MCDOT
staff representative.
Task 8 Bid Assistance
EPS will answer technical questions that may arise during the bidding period. EPS will help prepare the
bid documents for this project. This fee proposal does not include post design/construction phase or
construction administration services.
Task 9 Post Design Serves
EPS will provide responses to requests for information during construction, and review shop drawings.
This fee proposal does not include construction administration services.
100.3.3 Matrix of Responsibilities
A Matrix of responsibilities was developed based upon MCDOT’s Work Breakdown Structure per the
Project Development Manual and the proposed scope of services for this project.
Other items MCDOT will provide to the Consultant:
 Topographic mapping of project area including Digital Terrain Models (DTMs) of existing
terrain and proposed roadway surfaces.
 Aerial mapping of the project area.
 The extents of known mining claims.
 The Drainage Report in support of design is the responsibility of MCDOT.
 Environmental Documentation/Clearance will be the responsibility of MCPRD and MCDOT.
Table 1 –Matrix of Responsibilities
Scope Other
Item Consultant MCDOT
Section (Identify)
100.1 Project Work Plan X
100.2 Kick‐Off Meeting X
100.6 Project Progress Meetings X X
100.10 Project Administration X X
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Scope of Services
Vulture Mountain Rec Area Amenities
200.3 Identify Additional Information Needs X
200.4 Site Visit and Project Research X
Topographic Survey with Control and Alignment
300.1 X
Determination
300.3 Supplemental Field Survey X
400.1 Stakeholder Meetings X X
400.4 Public Involvement X
400.5 Intergovernmental Agreements (IGA) X
500.3 Utility Coordination X
Technical Memo (Drainage, Geotech, Environmental,
800.1 X
Traffic)
900.9 Specifications (Wells, tanks, buildings, landscape) X
900.10 Estimates ((Wells, tanks, buildings, landscape) X
1000.5 Right‐of‐Way Strip Maps X
1000.6 Right‐of‐Way Estimate X
1000.7 Right‐of‐Way Title Reports X
1000.8 Legal Descriptions X
1000.9 Right‐of‐Way Plans X
1000.10 Appraisals X
1200.5 PS&E Submittal (Wells, tanks, buildings, landscape) X
1400.2 Requests for Information (RFIs) X X
100.3.4 Matrix of Deliverables
The following Matrix of Deliverables was presented in the Project Work Plan prepared by MCDOT
Table 2 –Matrix of Deliverables (MCDOT & Consultant)
Final Design Phase
Item Deliverable Final
95% 100%
Sealed%
Survey Design Data M M M
Design Plans Plans M & C M & C M & C
Face Sheet Plans M M M
General Notes Plans M M M
Summary of Estimated Quantities Plans M & C M & C M & C
Park Facilities & Campsites Plans C C C
Cost Estimate Document M & C M & C M & C
Specifications Document M & C M & C M & C
Utility Clearance Memo Clearance M M M
Right‐of‐way Clearance Memo Clearance M M M
Environmental Documentation ED MCPRD MCPRD MCPRD
Environmental Clearance Memo Clearance M M M
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Scope of Services
Vulture Mountain Rec Area Amenities
Drainage Report Update/Amendment TM M M M
Structures Request Update/Amendment TM M M M
Geotechnical & Pavement Design
TM M M M
Update/Amendment
Right‐of‐way Report Update/Amendment TM M M M
Utilities Report Update/Amendment TM M & C M & C M & C
M = MCDOT C = Consultant
100.3.5 Communication Plan
Table 3 –Project Contact Table
Phone
Name Role Agency Mailing Address Email Address
Number
KennethVondersch
Ken Project 928.501.9 41835 N Castle Hot Springs Rd
MCPRD er@mail.maricopa.
Vonderscher Manager 2033 Morristown, AZ 85342‐9887
gov>
Brandon Lead 623‐547‐ 2045 S. Vineyard Ste 101 Brandon.Squire@e
EPS
Squire Designer 4661 Mesa, AZ, 85210 psgroupinc.com
Consultant 480‐503‐ 2045 S. Vineyard Ste 101 Matt.Truitt@epsgr
Matt Truitt EPS
Manager 2250 Mesa, AZ, 85210 oupinc.com
400.1 Stakeholder Meetings
The following assumptions were made when developing a meetings fee proposal.
 Six (6) Progress Meetings with MCDOT and MCPRD Staff
 60%, 95% and 100% Plan submittal comment resolution meetings
The meetings shall be held in MCDOT’s office, located at 2901 W Durango Street Phoenix, AZ 85009. It
is assumed that meetings will last approximately 2 hours. EPS will have at least 1 person in attendance
at each meeting. EPS may remotely participate in conference calls.
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Scope of Services
Vulture Mountain Rec Area Amenities
1200.1 Project Submittals
Table 5 –Project Submittals Table
Legend: Copies
H# ‐ Number of Hard Copies Requested
E ‐ Indicates Electronic Submittal is Requested Manager) Representative) Hard
Hakari Vonderscher
of
Frank
(Project Number
Ken
(MCPRD
Submittal Document Total
95% PS&E
Plans E E
Specifications E E
Estimate E E
100% PS&E
Plans E E
Specifications E E
Estimate E E
Final Sealed PS&E
Plans E, H1 E 1
Specifications E, H1 E 1
Estimate E, H1 E 1
MicroStation and In Roads CADD files E, H1 E 1
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Vulture Mtn Rec Area (Amenities) EPS Group
PROJECT NO. TT491B Contract No. 2015-33
DERIVATION OF COST PROPOSAL SUMMARY
(Figures Rounded To The Nearest $1)
ESTIMATED DIRECT LABOR
PERSON BILLING
CLASSIFICATION HOURS RATE/HOUR TOTAL
Project Principal - $ 90.14 $ -
Project Manager 553 $ 66.53 $ 36,791
Project Engineer 273 $ 46.34 $ 12,651
Design Engineer 1,000 $ 38.83 $ 38,830
CAD/GIS Technician 1,306 $ 34.82 $ 45,475
Sr Landscape Arch 118 $ 43.92 $ 5,183
Landscape Designer 432 $ 23.75 $ 10,260
Administrative - $ 26.67 $ -
3,682 Hours
Estimated Labor Cost $ 149,190
Overhead 162% $ 241,897
Subtotal $ 391,087
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel $ -
Plotting $ 390.00
Facilities Room Rental/ Meeting Supplies $ -
Total Estimated Expenses $ 390
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm Cost
Wright Engineering (On-site Electrical) $ 54,300
Ninyo & Moore (Percolation Tests) $ 15,500
Environmental Graphics (Landscape) $ 5,000
PH Structural (Landscape) $ 2,400
Soutwest Groundwater $ 4,500
mrt design llc (Architectural Design) $ 153,800
Total Estimated Outside Services $ 235,500
PROFIT (Direct Labor +Overhead) 10% 39,108.67
TOTAL ESTIMATED FEE $ 666,085
CONTRACT TIME Calendar Days
Consultant Firm Signature Date
3/26/2013 Page 1 of 1

Vulture Mtn Rec Area (Amenities) EPS Group
PROJECT NO. TT491B Contract No. 2015-33
ESTIMATED STAFF HOURS - PHASE
Sr
No Hours/ Project Project Project Design CAD/GIS Landscape Administra
TASK Scale Landscape Total
Shts Sheet Principal Manager Engineer Engineer Technician Designer tive
Arch
Task 1 Site Visits
Task 1-1 On-site Visits (assume 3 visits) 21 7 28.0
Task 1-2 Landscape site visit 7 8 2 17.0
Task 2 Utilities Electrical Design (Wright Engineering)
Task 3 Utilities Water System
Task 3-1.1Well site plans 10 18 24 52.0
Task 3-1.2 Well and Water System Design Report 20 20 40.0
Task 3-2.1 Prepare 95% well equipping plan sheets 50 118 125 293.0
Task 3-2.2 Prepare 100% well equipping plan sheets 33 39 42 114.0
Task 3-2.3 Develop specifications for well site 33 39 72.0
Task 3-2.4 Prepare final sealed well equipping plan sheets 13 16 17 46.0
Task 3-2.5 MCESD Submittal Package for well equipping plan 3 8 11.0
Task 3-3.1 Prepare 95% tank and booster pump plan sheets 83 118 125 326.0
Task 3-3.2 Prepare 100% tank and booster pump plan sheets 33 59 63 155.0
Task 3-3.3 Develop specifications for tank and booster pumps 33 39 72.0
Task 3-3.4 Prepare final sealed tank and booster pump plan sheets 13 24 25 62.0
Task 3-3.5 MCESD Submittal Package for tank and booster pump 3 8 11.0
Task 3-4.1 Prepare 95% water distribution system plan sheets 10 40 120 160 330.0
Task 3-4.2 Develop specifications for water distribution system 10 40 50.0
Task 3-4.3 Prepare 100% water distribution system plan sheets 4 24 80 100 208.0
Task 3-4.4 Prepare final sealed water distribution system plan sheets 2 20 40 40 102.0
Task 4 Sanitary Sewer Design
Task 4-1.1 Prepare a sewer design report 4 40 44.0
Task 4-1.2 Prepare 95% Sanitary Sewer Plans 4 20 60 100 184.0
Task 4-1.3 Prepare 100% Sanitary Sewer Sheets 4 10 30 50 94.0
Task 4-1.4 Prepare Final Sealed Sanitary Sewer Sheets 4 4 20 40 68.0
Task 4-2.1 Prepare 95% septic tanks and disposal bed sheets 27 47 50 124.0
Task 4-2.2 Prepare 100% septic tanks and disposal bed sheets 13 24 25 62.0
Task 4-2.3 Prepare final sealed septic tanks and disposal bed sheets 2 10 10 22.0
Task 4-2.4 MCESD Submittal Package for septic system 3 8 11.0
Task 5 Landscape Services
Task 5-1.1 Shade and Solar Angle Study 24 7 28 59.0
Task 5-1.2 Comprehensive Signage Package 32 18 56 106.0
Task 5-1.3 Park and Building Security / Perimeter Fencing 16 9 28 53.0
Task 5-1.4 Playground / Play Equipment 24 9 47 80.0
Task 5-1.5 Site Furnishings 8 4 14 26.0
Task 5-1.6 Revegetation and Landscaping 32 9 47 88.0
Task 5-1.7 Site Construction Specifications 16 9 25.0
Task 5-1.8 Landscape Cost Estimate 16 9 25.0
Task 5-1.9 Landscape General Notes and Legends 2 5 7.0
Task 5-1.10 Landscape Sheet Key Map 5 5.0
Task 5-1.11 Landscape Material Plan and Material Details 12 4 28 44.0
Task 5-1.12 Landscape Material Enlargement Plans 4 2 9 15.0
Task 5-1.13 Revegetation and Landscape Plan 20 9 28 57.0
Task 5-1.14 Landscape Revegetation and Landscape Details 2 9 11.0
Task 5-1.15 Landscape 95% CD Submittal 24 4 56 84.0
Task 5-1.16 Landscape 100% CD Submittal 16 4 37 57.0
Task 5-1.17 Landscape Sealed Plan Set Submittal 12 4 28 44.0
Task 6 Archetecutral Improvement Plans (mrt
Task 7 Cost Estimate
Task 7-1 95% Cost Estimates 1 4 20 20 45.0
Task 7-2 100% Cost Estimates 1 2 10 10 23.0
Task 7-3 Final Engineer's Cost Estimate 1 2 5 5 13.0
Task 8 Bidding assistance 40 40.0
Task 8 Post Design 10 20 20 50.0
Task 9 Meetings
Task 9-1 Well Design Meetings Budget 25 25.0
3/26/2013 Page 1 of 2

Vulture Mtn Rec Area (Amenities) EPS Group
PROJECT NO. TT491B Contract No. 2015-33
ESTIMATE OF DIRECT EXPENSES
Travel
A. Local Mileage at
$ 0.56 miles
Subtotal Travel $ -
Plotting
B. Exhibits at $ 0.25 - exhibits
$ -
C. Plots at $ 1.50 100 plots
$ 150
D. Plan Submittals
Half Size Bond Copies at $ 0.10 400 Copies
Full Size Bond Copies at $ 1.00 200 Copies
Subtotal Plotting $ 240.00
Facilities Room Rental/ Meeting Supplies
C. Other
Subtotal Miscellaneous Expenses $ -
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
Wright Engineering (On-site Electrical) $ 54,300
Ninyo & Moore (Percolation Tests) $ 15,500
Environmental Graphics (Landscape) $ 5,000
PH Structural (Landscape) $ 2,400
Soutwest Groundwater $ 4,500
mrt design llc (Architectural Design) $ 153,800
TOTAL ESTIMATED OUTSIDE SERVICES $ 235,500
TOTAL ESTIMATED EXPENSES $ 235,890
3/26/2013 Page 1 of 1