190180-CONTRACT.PDF

SERIAL 190180 S PLUMBING SERVICES
DATE OF LAST REVISION: February 13, 2019 CONTRACT END DATE: February 29, 2020
CONTRACT PERIOD THROUGH FEBRUARY 29, 2020
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for PLUMBING SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on February 13, 2019 (Eff. 03/01/19).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
LA/mm
Attach
Copy to: Office of Procurement Services
Chad Elms, Facilities Management
(Please remove Serial 12088-S from your contract notebooks)

SERIAL 190180-S
HERNANDEZ COMPANIES, 3734 E ANNE ST, PHOENIX, AZ 85040
COMPANY NAME: HERNANDEZ COMPANIES, INC.
DOING BUSINESS AS (dba):
MAILING ADDRESS: 3734 E. ANNE STREET, PHOENIX, AZ 85040
REMIT TO ADDRESS: 3734 E. ANNE STREET, PHOENIX, AZ 85040
TELPHONE NUMBER: 602.438.7825
FAX NUMBER: 602.438.6558
WWW ADDRESS: WWW.HernandezCompanies.com
REPRESENTATIVE NAME: CHRIS HERNANDEZ
REPRESENTATIVE TELEPHONE NUMBER: 602.438.7825
REPRESENTATIVE EMAIL ADDRESS info@hernandezcompanies.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
1% 10 DAYS NET 30 DAYS
1ST CALL
Time and Materials Labor
Regular After Hours Weekend and
Title Hourly Rate Hourly Rate Holiday Rate
Plumber- 1 Hour Minimum $62.00 $89.90 $89.90
Plumber Helper- 1 Hour Minimum $34.00 $49.30 $49.30
Camera Service (w/operator) $130.00 $161.00 $161.00
Leak Detection Service (w/operator) $175.00 $254.00 $254.00
Labor for services outside the Scope of Contract $65.00 $97.50 $97.50
Time and Materials Parts
Title Percentage On Parts
Cost Plus % 20%
Service Work
Fee Per Service (2 Weekend and
Title Hour Minimum) After Hours Holiday Rate
Electric/Mechanical Cable Rootering Service $155.00 $200.00 $200.00
Hydro Jet rootering services LESS than 4" $200.00 $260.00 $260.00
Hydro Jet Rooterging services GREATER than 4" $250.00 $325.00 $325.00
Required Equipment and Tools
Title Hourly Rate Owned(YES/NO)
Backhoe w/operator $150.00 NO
Jack Hammer $30.00 YES - ELECTRIC
Concrete Cutter $90.00 YES - UP TO 6” ONLY - WALK BEHIND

SERIAL 190180-S
HERNANDEZ COMPANIES
PRICING SHEET: NIGP CODE 91060
Terms: 1% 10 DAYS NET 30 DAYS
Vendor Number: VC0000007187
Certificates of Insurance Required
Contract Period: To cover the period ending February 29, 2020.


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IRONTREE CONSTRUCTION, 4723 W INGRAM ST 101, MESA, AZ 85205
COMPANY NAME: Irontree Construction, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS: 4723 E Ingram St Suite 101
REMIT TO ADDRESS: 4723 E Ingram St Suite 101
TELPHONE NUMBER: 480-969-9966
FAX NUMBER: 480-969-4455
WWW ADDRESS: www.irontree.net
REPRESENTATIVE NAME: Gregory L Williams
REPRESENTATIVE TELEPHONE NUMBER: 480-969-9966
REPRESENTATIVE EMAIL ADDRESS greg@irontreeaz.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
FROM THIS CONTRACT: No
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: No
NET 30 DAYS
2ND CALL
Time and Materials Labor
Regular After Hours Weekend and
Title Hourly Rate Hourly Rate Holiday Rate
Plumber- 1 Hour Minimum $66.40 $99.60 $99.60
Plumber Helper- 1 Hour Minimum $36.00 $54.00 $54.00
Camera Service (w/operator) $148.00 $182.00 $182.00
Leak Detection Service (w/operator) $160.00 $194.00 $194.00
Labor for services outside the Scope of Contract $66.40 $99.60 $99.60
Time and Materials Parts
Title Percentage On Parts
Cost Plus % 25%
Service Work
Fee Per Service (2 After Hours Weekend and
Title Hour Minimum) Hourly Rate Holiday Rate
Electric/Mechanical Cable Rootering Service $150.00 $225.00 $225.00
Hydro Jet rootering services LESS than 4" $218.00 $327.00 $327.00
Hydro Jet Rooterging services GREATER than 4" $278.00 $417.00 $417.00
Title Hourly Rate Owned(YES/NO)
Backhoe w/operator $150.00 YES- CAT Excavator Model 303.5 For after hours $200.00
Jack Hammer $66.00 YES- Electric Jack Hammers
Concrete Cutter $132.00 YES- Gas powered saw

SERIAL 190180-S
IRONTREE CONSTRUCTION
PRICING SHEET: NIGP CODE 91060
Terms: NET 30
Vendor Number: VC0000009276
Certificates of Insurance Required
Contract Period: To cover the period ending February 29, 2020.


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TD INDUSTRIES, 1888 E BROADWAY RD., TEMPE, AZ 85282
COMPANY NAME: TDIndustries
DOING BUSINESS AS (dba): TDIndustries
MAILING ADDRESS: 1888 E Broadway Rd, Tempe, Arizona 85282
REMIT TO ADDRESS: P.O. Box 300008, Dallas TX 75303-0008
TELPHONE NUMBER: 480-449-7690
FAX NUMBER: 480-449-7659
WWW ADDRESS: www.tdindustries.com
REPRESENTATIVE NAME: Clint Allen
REPRESENTATIVE TELEPHONE NUMBER: 480-449-7690
REPRESENTATIVE EMAIL ADDRESS clint.allen@tdindustries.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE NA
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: NA
NET 30 DAYS
3RD CALL
Time and Materials Labor
Regular After Hours Weekend and
Title Hourly Rate Hourly Rate Holiday Rate
Plumber- 1 Hour Minimum $98.00 $147.00 $147.00
Plumber Helper- 1 Hour Minimum $98.00 $147.00 $147.00
Camera Service (w/operator) $123.00 $172.00 $172.00
Leak Detection Service (w/operator) $123.00 $172.00 $172.00
Labor for services outside the Scope of Contract $98.00 $147.00 $147.00
Time and Materials Parts
Title Percentage On Parts
Cost Plus % 25%
Service Work
Fee Per Service (2 After Hours Weekend and
Title Hour Minimum) Hourly Rate Holiday Rate
Electric/Mechanical Cable Rootering Service $226.00 $324.00 $324.00
Hydro Jet rootering services LESS than 4" $296.00 $394.00 $394.00
Hydro Jet Rooterging services GREATER than 4" $296.00 $394.00 $394.00
Required Equipment and Tools
Title Hourly Rate Owned(YES/NO)
NO-Rate is labor only additional rental charge will be
Backhoe w/operator $98.00 added
Jack Hammer $118.00 YES
NO-Rate is for labor only additional rental charge will be
Concrete Cutter $98.00 added

SERIAL 190180-S
TD INDUSTRIES
PRICING SHEET: NIGP CODE 91060
Terms: NET 30
Vendor Number: VS0000003214
Certificates of Insurance Required
Contract Period: To cover the period ending February 29, 2020.


SERIAL 190180-S
PLUMBING SERVICES
1.0 INTENT:
Maricopa County is seeking contractors to provide comprehensive plumbing services including mechanical
clearing of sewer lines within all County owned facilities.
The County will inspect vendor facilities prior to award and reserves the right to make award based on the
condition and quality of vendor facilities and equipment.
Respondents to this solicitation shall identify hourly rates for work within the scope of this contract, as
outlined in bidsync.
Respondents will also respond in bidsync with an hourly rate for work outside the scope of this contract.
All work will be completed as Time & Material (T&M) work, Project Work, or Service work.
T&M and Project work thresholds will apply as outlined below. If the contract is awarded to a single
vendor, all work will be performed as T&M work and Project work language will be removed at the time of
contract award.
Contract award to multiple contractors will result in a call order (1st, 2nd, 3rd, etc.) for T&M work. The
call order will be determined by the lowest average pricing found in the bid responses on bidsync.
All Service work shall be bid as a firm fixed price.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 3.9 and 3.10, below).
The County reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County’s best interest.
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to
ensure adequate competition on any project work.
2.0 SPECIFICATIONS:
2.1 Contractor(s) shall work mainly with the Maricopa County Facilities Management Department
(FMD) to perform work. Other County departments may use this contract however FMD is not
responsible for the contract administration of services requested by other County departments.
2.2 The Scope of Services of this Contract includes but is not limited to: repairs, replacement (or
alterations) to water lines, gas lines, sewer lines, storm drains, water heaters, water conditioning
equipment, water appliances, compressed air and vacuum systems, domestic backflow prevention
devices, plumbing appliances, and all fixtures, vents, and devices common to the plumbing
industry.
2.3 Work outside the scope includes but is not limited to: moving above ground objects such as fences
and repairs to interior structures after work.
2.4 The Contractor shall not use any caustic cleaners, acids, de-scaling solutions, or other chemical
agents to clean out any sewer line without authority from County staff.
2.5 Repair work for plumbing service shall be performed with the use of one (1) plumber. If needed,
Contractor may dispatch a plumber's helper (laborer) to aid the plumber. Any additional plumbers

SERIAL 190180-S
or helpers needed for a specific job must be pre-approved by the County. The invoice shall be
notated with pre-approval, for example; “extra plumber pre-approved by ‘person’s name”.
2.6 Contractor(s) shall not make any changes to the specifications, method of fabrication or other
requirements without the express prior written consent of the County. Any proposed changes shall
be presented to the assigned County contact prior to the change taking effect.
2.7 Contractor(s) shall utilize only original equipment manufacturer (OEM) parts as recommended by
the manufacturer of the individual piece of equipment for replacement or repair, and use only
those materials obtained from and/or recommended by the manufacturer(s) of the equipment.
Equivalent alternate parts or materials may be presented to the assigned County contact prior to
use.
2.8 Contractor(s) shall coordinate all work schedules with the County before beginning any work
which requires a utility outage or outage of equipment. Outages shall be arranged with the County
in advance if possible and such work shall only be performed during approved times. Any
equipment mistakenly taken out of service during work will be communicated to the County
immediately.
2.9 REPLACEMENT OR OVERHAUL OF EQUIPMENT:
2.9.1 Equipment that has reached obsolescence or that is in need of an overhaul shall be
evaluated by the Contractor and a written price estimate shall be presented to the County.
If approved, replaced equipment shall be new or will be overhauled by an approved
vendor. The County may or may not approve the work dependent on budgets and priority
needs.
2.9.2 The County reserves the right to utilize its own sources for the purchase of new
equipment or individual components. If the County exercises this right, the Contractor
may be given the opportunity to install these items.
2.10 CONTRACTOR QUALIFICATIONS:
2.10.1 Contractor shall be a Master Plumber and shall have a minimum of five (5) years of
experience in Plumbing Services. Proof of such must accompany the bid package.
2.10.2 Contractor(s) shall employ a minimum of five (5) Journeyman qualified local technical
staff to adequately service Maricopa County facilities. Qualified employees shall have a
minimum five (5) years’ experience in plumbing. Proof of such shall accompany bid
package.
2.10.3 Contractor(s) must maintain a minimum of five (5) adequately stocked service vehicles.
Proof of such must accompany bid package and will be inspected prior to award.
2.10.4 The Contractor shall have, at a minimum, the following owned equipment in inventory:
a. Eight (8) electric cable rootering machines (for 3"-6" lines up to 250′)
b. Two (2) hydro-jet machines capable of clearing up to 4" diameter line
c. Two (2) hydro-jet machines capable of clearing greater than a 4" diameter line
d. Two (2) pipe threading machines
e. One (1) camera unit
f. One (1) leak detection machine
2.10.5 Bidders shall have experience managing accounts with multiple locations of a similar size
and complexity within the past five (5) years. See Attachment D Section 5.4 for complete
listing of building locations and square footage.

SERIAL 190180-S
The bidders shall supply listings (address, city, state, with contact names and phone
numbers) of these projects as part of the bid submittal package
2.11 SERVICE WORK:
2.11.1 MECHANICAL CLEARING OF PLUMBING LINES (ROOTERING):
This service is to be all-inclusive. The flat rate shall include all materials, tools,
equipment, labor, supervision, transportation, trip charges, and travel time for a minimum
of two (2) hours. Length of rootering run shall be infinite without additional charges. The
purpose of this service shall be for clearing blockages in sanitary sewer/plumbing lines.
2.11.2 All Service work shall be performed in accordance with industry standards and
manufacturer recommendations.
2.11.3 Contractor shall advise County of deficiencies requiring repair which are found during
Service work and a separate work order may be issued if work is approved.
2.11.4 Three Types Of Mechanical Clearing To Be Made Available To The County:
2.11.4.1 Hand Held Auger:
This mechanical service shall be included in the hourly labor bid price and NOT
charged as a separate rootering call. The Contractor shall identify this work on
the invoice as “auger blockage”.
2.11.4.2 Electric/Mechanical Rootering Service:
Electric/mechanical machine usage shall be a flat rate, PER CALL, with a two
(2) hour minimum service. This allows ample time for the plumber to assess the
job, remove the machine from the truck, set the machine up and clear the line,
and reinstall the machine back onto the truck. If the plugged line happens to be
caused from two (2) or more different locations within the same building, the
Contractor shall consider this the same service and only one (1) cable rootering
charge applied. If a rootering charge for the electric/mechanical machine is
imposed to the County, the plumbing labor rate shall NOT be an additional
charge. After two (2) hours of unsuccessful attempts to clear the blockage, the
Contractor must notify County staff and a determination made as to what other
alternatives can be used. If additional time is approved, the County will be billed
for additional labor in fifteen (15) minute increments. Should this be the case,
the Contractor shall bill the County for the one (1) rootering charge plus each
fifteen (15) minute increment only. The Contractor shall identify this type of call
on the invoice as “cable blockage”.
2.11.4.3 Hydro Jet Rootering Service:
Hydro Jet Rootering shall be flat rate, PER CALL, with a two (2) hour minimum
service. This allows for ample time for the Contractor to assess the job, remove
the machine from the truck, unplug the line, and reinstall the machine back onto
the truck. If the plumber does not have a hydro jet machine in their vehicle, then
the County agency may call-out a contractor with the lowest rate for hydro jet
rootering based on availability. If the plugged line happens to be caused from
two (2) or more different locations within the same building, the Contractor
shall consider this one (1) service and only one (1) hydro jet rootering charge
applied. After two (2) hours of unsuccessful attempts to clear the blockage, the
Contractor must notify County staff and a determination made as to what other
alternatives can be used. If additional time is approved, the County will be billed
for additional labor in fifteen (15) minute increments. Should this be the case,
the Contractor shall bill the County for the one (1) rootering charge plus each

SERIAL 190180-S
fifteen (15) minute increment only. The Contractor shall identify this type of call
on the invoice as
“hydro jet --clear line”.
2.11.4.4 Charge For Use of Electric/Mechanical and Hydrojet Machines For Same Job:
If electric/mechanical rootering is used and is determined unsuccessful, same
call, same day, same site as explained above, and the Contractor’s plumber
AND the County staff agrees to utilize the hydro jet, two (2) charges are allowed
on the invoice with the name of the County employee who authorized the
services:
2.11.4.5 Leak Detection And Camera Services:
These services shall be priced per hour as well as in fifteen (15) minute
increments, with operator.
2.1 TIME AND MATERIALS WORK AND PROJECT WORK:
2.1.1 Time and Materials Work:
2.1.1.1 Cost estimates for work may be requested from Contractors by County Project
Managers which will not constitute a firm fixed quote. Estimated work with
costs below $5,000 may be performed either as Time and Material (T&M) work
or may, at the County’s option, be bid as Project work among the Contractors
awarded in the contract. The County reserves the right to adjust the $5,000 Time
and Materials (T&M) threshold if deemed in the County’s best interest. Time
and Materials (T&M) hourly labor rates shall include all overhead, profit, and
coordination time.
2.1.1.2 Regardless of value, Repairs are exempt from Project work dollar value
thresholds and will be completed under T&M work except when it is deemed in
the County’s best interest to bid the repairs as Project work.
2.1.1.3 All T&M work shall only require the County to issue a work order/project
number to a Contractor as Authorization to Proceed. The work order/project
numbers shall be included on the vendor invoice.
2.1.2 Project Work:
2.1.2.1 Project work shall be work that has been planned in advance and has estimated
costs in excess of $5,000. The County reserves the right to adjust the $5,000
project threshold if deemed in the County’s best interest.
2.1.2.2 Project Work estimated to be in excess of $5,000 may be bid as follows:
2.1.2.3 Each of the contractors awarded this contract shall be provided a request for
quotation containing a general Scope of Work. Contractor bid responses shall be
inclusive of all costs required to perform the work as outlined by the Scope of
Work (i.e. all necessary labor, materials, shipping, rentals, tools, sub-
contractors, permits, etc.). As such, each contractor MUST submit a response,
with award being made to the lowest responsive and responsible, response,
excluding taxes, for the project. Contractors are not to submit their own project
quote sheets. Only County letterhead quote sheets are acceptable. All terms and
conditions are those established under this contract. After site review of the
project, all contractors listed on this contract must submit the project quote sheet
back to the requestor, either with acceptance and a firm price; or marked as “No
Bid”.

SERIAL 190180-S
2.1.2.4 Contractors who have submitted a “No Bid” or declined project work a
minimum of three times during any six-month period will be removed from the
list of bidders for project work for the remaining period of this contract. A
contractor removed from the list may request to be returned to the list. The
County has the sole discretion to return the contractor to the list but is under no
obligation or requirement to do so.
2.1.2.5 If there is only a single response to a request for project quote, the County may
choose to negotiate with the responding contractor. The responding contractor
shall be required to submit all back-up documentation (line item material costs,
labor hours with rates, etc.) to the FMD Project Manager within three (3) days of
a request. This documentation shall include all sub-contractor documentation.
If an agreement cannot be reached between the County and the Contactor, either
party may terminate the discussions and the County may seek to re-bid and/or
deliver the project through other procurement options.
2.1.2.6 Upon project completion, closeout packages will contain the following
documents: warranty letters, product list, operation and maintenance manuals,
vendor list, etc.; and shall be requested by the County in the project bid.
2.2 ALLOWABLE PASS-THRU COSTS UNDER TIME AND MATERIALS WORK (WITH
MARK-UP):
2.2.1 The following fees will be allowed a five percent (5%) administrative mark-up.
Supporting documents for any allowable pass-thru cost shall accompany each final
invoice. All pass-thru supporting documents must be itemized for labor, materials, and
taxes.
2.2.2 EQUIPMENT AND TOOL RENTALS: Pricing for Equipment outlined on pricing on
bidsync will be charged at the rate specified in the bidder response with NO MARK-UP.
Other tools or equipment rented or charged on a per use basis by Contractors while
conducting County business shall be approved by the County in advance of work being
performed. Operating costs for rented equipment which include a condition that equipment
only be operated by an employee of the rental company are allowable at the operator rate
designated by the rental company. Rental/Operating costs shall be paid by the Contractor
and invoiced to the County. Authorized rentals which not listed on pricing on bidsync
shall be paid for by the Contractor and invoiced to the County with mark-up.
2.2.3 PERMITS: Any permits related to the performance of County work shall be obtained by
the Contractor. Permit costs shall be paid by the Contractor and invoiced to the County
with mark-up.
2.2.4 DUMP FEES: Any dump fees incurred by the Contractor related to work performed for
the County shall be paid by the Contractor and invoiced to the County with mark-up.
2.2.5 SUB-CONTRACTOR FEES: Sub-contractor fees will be allowed a mark-up only when a
prime contractor is performing work under the original Scope of Work in this contract
AND only when the work is not listed on PRICING. Sub-contractor fees are an allowable
pass-thru cost with NO MARK-UP when contractor performs T&M work either as a
General Contractor or under one of the disciplines listed in pricing section in bidsync
2.3 TIME AND MATERIALS CONSUMABLES CHARGE ALLOWED:
Contractor(s) must provide, all equipment, consumable shop supplies (rags, cleaners, solvents,
gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to
perform all the required services. Contractor(s) are allowed a one-time consumables charge of up
to $25.00 per work order to cover these type of expenses. Anything beyond the $25.00 limit, will
be provided at the contractor’s own expense.

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2.4 SAMPLES:
Contractors may be requested to furnish samples of items proposed for examination by the
County. Any items so requested shall be furnished at no cost to the County.
2.5 ABESTOS ABATEMENT:
2.5.1 Contractor shall notify the County immediately of any concerns regarding asbestos or
other hazardous conditions.
2.5.2 Any asbestos or other hazardous conditions discovered on the site that would impact the
repairs must be abated through a licensed asbestos abatement contractor providing air
quality and disposal certificates. This subcontracting can be coordinated either by the
contractor or the County.
2.5.3 The Contractor, if certified to handle asbestos containing materials including: sampling,
removal, abatement, and disposal, must submit proof of such with bid package.
3.0 PURCHASING REQUIREMENTS:
3.1 ACCEPTANCE:
Upon completion, services shall be deemed accepted and the warranty period shall begin. All
documentation shall be completed prior to final acceptance.
3.2 USAGE REPORT:
The Contractor shall furnish the County a usage report upon re quest delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
3.3 BACKGROUND CHECK:
Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s
Office, County Attorney's Office, Courts as well as Maricopa County general government) to
determine if the respondent is acceptable to do business with the County. This applies to (but is
not limited to) the company, subcontractors and employees and the failure to pass these checks
shall deem the respondent non-responsible.
3.4 INVOICES AND PAYMENTS:
3.4.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the
invoice must provide the following information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number
• County purchase order number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity (number of days or weeks)
• Contract Item number(s)
• Description of Purchase (product or services)
• Pricing per unit of purchase
• Freight (if applicable)
• Extended price
• Mileage w/rate (if applicable)

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• Arrival and completion time (if applicable)
• Total Amount Due
3.4.2 Problems regarding billing or invoicing shall be directed to the Department as listed on
the Purchase Order.
3.4.3 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/922/Vendors).
3.4.4 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County.
3.4.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
APPLICABLE TAXES:
3.4.6 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.4.7 State and Local Transaction Privilege Taxes: To the extent any State and local transaction
privilege taxes apply to sales made under the terms of this Contract it is the responsibility
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
3.4.8 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or State and local laws and regulations, and any other costs including;
transaction privilege taxes, unemployment compensation insurance, Social Security, and
Worker’s Compensation.
3.5 TAX (SERVICES):
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the
Contractor to determine any and all applicable taxes and include the cost in the proposal price.
3.6 TAX (COMMODITIES):
Tax shall not be invoiced against Contractor’s labor. It is the responsibility of the Contractor to
determine any and all applicable taxes and include the tax percentage in their proposal.
3.7 PERFORMANCE:
It shall be the Contractor’s responsibility to meet the proposed performance requirements.
Maricopa County reserves the right to obtain services on the open market in the event the
Contractor fails to perform and any price differential will be charged against the Contractor.

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3.8 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Department to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.
3.9 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please state so in your bid. In the absence of a statement to the contrary, the County will assume
that you do wish to grant access to any contract that may result from this bid.
3.10 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
County currently holds ICPA’s with numerous governmental entities. These agreements allow
those entities, with the approval of the Contractor, to purchase their requirements under the terms
and conditions of the County Contract. It is the responsibility of the non-County government
entity to perform its own due diligence on the acceptability of the Contract under its procurement
rules, processes and procedures.
4.0 CONTRACTUAL TERMS & CONDITIONS:
4.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of
one (1) year.
4.2 OPTION TO RENEW:
The County may, at its option and with the concurrence of the Contractor, renew the term of this
Contract up to a maximum of four (4) additional years, (or at the County’s sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County’s
intention to renew the contract term at least sixty (60) calendar days prior to the expiration of the
original contract term.
4.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and
responsibilities to another provider and/or to the County. This may include, but is not limited to
preparation of a transition plan and cooperation with the County or other providers in the
transition. The transition includes the transfer of all records, and other data in the possession,
custody or control of Contractor required to be provided to the County either by the terms of this
agreement or as a matter of law. The provisions of this clause shall survive the expiration or
termination of this agreement.
4.4 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the
Contract expiration anniversary. Requests for adjustment in cost of labor and/or materials must be
supported by appropriate documentation. The reasonableness of the request will be determined by
comparing the request with the Consumer Price Index or by performing a market survey. If
County agrees to the adjusted price terms, County shall issue written approval of the change and
provide an updated version of the Contract. The new change shall not be in effect until the date
stipulated on the Contract.

SERIAL 190180-S
4.5 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
4.6 INSURANCE:
4.6.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
4.6.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be solely
responsible for the deductible and/or self-insured retention and County, at its option, may
require Contractor to secure payment of such deductibles or self-insured retentions by a
surety bond or an irrevocable and unconditional letter of credit.
4.6.6 The insurance policies required by this Contract, except Workers’ Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insured’s.
4.6.7 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against

SERIAL 190180-S
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
4.6.8 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products, and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
4.6.9 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $2,000,000 each occurrence with respect to any of the Contractor’s
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor’s work or services or use or maintenance of the premises under this Contract.
4.6.10 Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by Federal and State
statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work or services under this Contract; and Employer’s Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
4.6.11 Certificates of Insurance:
4.6.11.1 Prior to Contract award, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor’s insurer(s),
as evidence that policies providing the required coverage, conditions and limits
required by this Contract are in full force and effect. Such certificates shall
identify this contract number and title.
4.6.11.2 In the event any insurance policy(ies) required by this contract is(are) written on
a claims made basis, coverage shall extend for two (2) years past completion and
acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
4.6.11.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) calendar days prior to the expiration date.

SERIAL 190180-S
4.6.12 Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2)
business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be
expiring. Such notice shall be sent directly to Maricopa County Office of Procurement
Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ
85003, or emailed to the Procurement Officer noted in the solicitation.
4.7 FORCE MAJEURE:
4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution,
insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike,
interruption or failure of electricity or telecommunication service.
4.7.2 Each Party, as applicable, shall give the other Party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each Party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
4.7.3 The Party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other Party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
4.8 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of
Procurement Services, a Purchase Order issued by the using Department or direction by a
Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment.
4.9 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
4.9.1 This Contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this Contract when the County identifies a need and
proper authorization and documentation have been approved.
4.9.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. Contractor
specifically acknowledges to be bound by this cancellation policy.
4.10 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after
issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for
actual and documentable costs incurred by the Contractor in response to the Purchase Order. The
County will not reimburse the Contractor for any costs incurred after receipt of County notice of
cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.

SERIAL 190180-S
4.11 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
4.12 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of ninety (90)
calendar days after the order is delivered to the Contractor, and for any further period to which the
parties may agree. The order shall be specifically identified as a stop work order issued under this
clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take
all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of ninety (90) calendar days after a stop work
is delivered to the Contractor, or within any extension of that period to which the parties shall
have agreed, the Procurement Officer shall either:
4.12.1 Cancel the stop work order; or
4.12.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience clause of this Contract.
4.12.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or Contract price, or otherwise, and the Contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
4.13 TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
4.14 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this Contract in whole
or in part if the Contractor fails to:
4.14.1 Deliver the supplies or to perform the services within the time specified in this Contract
or any extension;
4.14.2 Make progress, so as to endanger performance of this Contract; or
4.14.3 Perform any of the other provisions of this Contract.
The County’s right to terminate this contract under these subparagraphs may be exercised if the
Contractor does not cure such failure within ten (10) business days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer specifying the
failure.

SERIAL 190180-S
4.15 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three (3) years after execution of the Contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on
behalf of the County from any other party to the Contract arising as the result of the Contract.
4.16 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
4.17 SUBCONTRACTING:
4.17.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
4.17.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who
in turn shall pass-through the costs to the County, without mark-up. A copy of the
subcontractor’s invoice must accompany the Prime Contractor’s invoice.
4.18 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
4.19 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete services to a Contract. If a service requirement
is deleted, payment to the Contractor will be reduced proportionately, to the amount of service
reduced in accordance with the Contract price. If additional services are required from a Contract,
prices for such additions will be negotiated between the Contractor and the County.
4.20 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
4.20.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to and the right to
examine, copy, and make use of, any and all said materials.
4.20.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.

SERIAL 190180-S
4.21 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course
of action to address the disallowance shall be at sole discretion of the County, and may include
either an adjustment to future invoices, request for credit, request for a check or a deduction from
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable
to Maricopa County.
4.22 STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of
the Contract.
4.23 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
4.24 SEVERABILITY:
The removal, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
4.25 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each Party shall
supply to the other Party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
4.26 RELATIONSHIPS:
4.26.1 In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be
construed as to create the relationship of employer and employee, co-employee,
partnership, principal and agent, or joint venture between the County and the Contractor.
4.26.2 The County reserves the right of final approval on proposed staff. Also, upon request by
the County, the Contractor will be required to remove any employees working on County
projects and substitute personnel based on the discretion of the County within two
business days, unless previously approved by the County.
4.27 NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order
2009-09 including flow down of all provisions and requirements to any subcontractors. Executive
Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be
viewed and downloaded at the Arizona State Library Research website
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1))) which is
hereby incorporated into this contract as if set forth in full herein. During the performance of this
Contract, Contractor shall not discriminate against any employee, client or any other individual in
any way because of that person’s age, race, creed, color, religion, sex, disability or national origin.

SERIAL 190180-S
4.28 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
4.28.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the
best of his or her knowledge and belief that the Contractor, its current officers and
directors;
4.28.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from being awarded any contract or grant by
any United States Department or Agency or any state, or local jurisdiction;
4.28.1.2 have not within a three (3) year period preceding this Contract:
4.28.1.2.1 been convicted of fraud or any criminal offense in connection with
obtaining, attempting to obtain, or as the result of performing a
government entity (Federal, State or local) transaction or contract;
and
4.28.1.2.2 been convicted of violation of any Federal or State antitrust statues or
conviction for embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen
property regarding a government entity transaction or contract;
4.28.1.2.3 are not presently indicted or criminally charged by a government
entity (Federal, State or local) with commission of any criminal
offenses in connection with obtaining, attempting to obtain, or as the
result of performing a government entity public (Federal, State or
local) transaction or contract; and are not presently facing any civil
charges from any governmental entity regarding obtaining,
attempting to obtain, or from performing any governmental entity
contract or other transaction; and have not within a three (3) year
period preceding this Contract had any public transaction (Federal,
State or local) terminated for cause or default.
4.28.1.2.4 If any of the above circumstances described in the paragraph are
applicable to the entity submitting a bid for this requirement, include
with your bid an explanation of the matter including any final
resolution.
4.28.2 The Contractor shall include, without modification, this clause in all lower tier covered
transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier
covered transactions related to this Contract. If this clause is applicable to a
subcontractor, the Contractor shall include the information required by this clause with
their bid.
4.29 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS:
4.29.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other Federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
Contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three (3) years, whichever is longer. I-9 forms are
available for download at USCIS.GOV.

SERIAL 190180-S
4.29.2 The County retains the legal right to inspect Contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 4.29.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
4.30 CONTRACTOR LICENSE REQUIREMENT:
4.30.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees
necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Contractor shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the Department of any and all changes concerning permits,
insurance, or licenses.
4.30.2 Contractor furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. Contractor is not relieved of its obligation to obtain and possess the required
licenses by subcontracting of the labor portion of the Contract. Contractors are advised to
contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing
requirements for a particular contract. Contractor shall identify which license(s), if any,
the Registrar of Contractors requires for performance of the Contract.
4.31 INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
4.31.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type of valuable contribution or
subsidy,
4.31.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this Contract.
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN
REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY
COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY
DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR
DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS.

SERIAL 190180-S
4.32 CONFIDENTIALITY:
In the course of the solicitation process, the County may disclose information that is proprietary or
confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to
prepare a response to this solicitation, neither it nor its agents or employees will communicate,
divulge or disseminate to any third party persons or entities, any information that is disclosed to it
by the County during the course of these discussions without the express written authorization of
the County. If the offeror does disclose County proprietary or confidential information to a third
party in preparing a response to this solicitation, it shall require the third party to acknowledge and
comply with this provision.
4.33 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by
the Records Manager at the Office of Procurement Services. Offers shall be open to public
inspection and copying after Contract award and execution, except for such Offers or sections
thereof determined to contain proprietary or confidential information by the Office of Procurement
Services. If an Offeror believes that information in its Offer or any resulting Contract should not
be released in response to a public record request under Arizona law, the Offeror shall indicate the
specific information deemed confidential or proprietary and submit a statement with its offer
detailing the reasons that the information should not be disclosed. Such reasons shall include the
specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
4.34 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
4.35 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract the Contractor agrees to comply with all applicable provisions of
Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.
4.36 GOVERNING LAW:
This Contract shall be governed by the laws of the State of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.

SERIAL 190180-S
EXHIBIT A
FACILITIES MANAGEMENT REQUIREMENTS
1.0 HOURS OF SERVICE (any fluctuations to these hours will be handled in the Solicitation):
1.1 REGULAR HOURS are between the hours of 6:00 AM and 6:00 PM, Monday through Friday,
excluding County holidays.
1.2 AFTER HOURS are between the hours of 6:00 PM and prior to 6:00 AM, Monday through
Friday.
1.3 WEEKENDS are anytime on a Saturday or a Sunday.
1.4 HOLIDAYS are County holidays.
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 AM
to 3:00 PM weekdays except for County holidays.
2.0 BEGINING OF WORK:
2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access,
and respond to a call for services within thirty (30) minutes of receipt via phone or email.
2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall
respond on-site to begin work within four (4) hours of receipt of a service request unless arranged
for a later date/time with the County per the work order or notice to proceed.
2.3 The four (4) hour response time shall carryover to the next working day if called into Contractor’s
office as a non-emergency call after 2:00 PM. The Contractor will be required to begin work by
8:00 AM the following day.
2.4 Contractors shall respond to EMERGENCY requests immediately and report on-site to begin
work within two (2) hours service call request regardless of the time of day, WEEKEND or
HOLIDAY.
3.0 TRIP CHARGE:
One-time trip charges of $50.00 (one per work order) are permitted when Time and Materials work is
requested at the following sites ONLY:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
4.0 DEAD END CHARGE:
If the contractor is unable to locate a County representative familiar with the work or is unable to gain
access to the work site, the Contractor shall call the County Boiler Room (602-506-3310). The Boiler
Room technician will give contractors further instruction at this time. If the Contractor is delayed or turned
away, a $50.00 trip charge shall be authorized by the County.

SERIAL 190180-S
5.0 CONTRACTOR REQUIREMENTS:
5.1 Contractor shall provide and maintain during the entire period of this contract, all labor,
supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to
efficiently perform the work and render the services required by this contract. Contractor shall
provide evidence of his ability to furnish equipment and personnel. The Contractor’s service truck
fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform
services per Scope of Work presented.
5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal
operation of the County site and building occupants. Upon completion of work, the Contractor is
responsible for cleaning and removing from the job site; all debris, materials, and equipment
associated with the work performed and County property is restored to the same condition prior to
start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel;
removed vegetation; footprints; old asphalt/concrete; etc. Documentation will be performed
through an audit and feedback system of contract administration. If an inspection reveals that the
Contractor failed to clean up after work has been performed, the County will notify the Contractor
of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed
correction. Should the Contractor fail to correct noted issues, the County reserves the right to
make other arrangements to have the area cleaned and the cost of such work shall be offset from
any monies due the Contractor.
5.3 The Contractor shall perform all services in such a manner that does not damage County property.
In the event damage occurs to Maricopa County property, or any adjacent property due to any
services performed under this contract, the Contractor shall notify the County representative
immediately of damages and replace or repair the same at no cost to the County. If damage caused
by the Contractor has to be repaired or replaced by the County, and the cost of such work shall be
deducted from the monies due the Contractor.
5.4 Contractor’s bidding on this solicitation may visit the sites to determine conditions that would
affect prices and work performance. As some sites do have internal restrictions, a site visit may be
scheduled if necessary. See GIS link for site directions:
https://gisportal.maricopa.gov/FMD/Facility/Index.html
5.5 Contractors must have a facility sufficient to support the work contemplated by this contract
within 50 miles of 401 W Jefferson St, Phoenix AZ 85003.
5.6 The County will inspect vendor facilities prior to award and reserves the right to make award
based on the condition and quality of vendor facilities and equipment.
5.7 The Contractor agrees to utilize only experienced, responsible, and capable people in the
performance of the work.
5.8 All vehicles used by Contractor shall be clearly identified with the name of the company on each
side of the equipment, including personnel transportation vehicles. The letters shall be of such size
that they are distinguishable from a reasonable distance.
5.9 All employees of the Contractor shall wear a company uniform identified with the company name
consisting of a minimum of one of the following:
• Shirt/blouse
• Vest
• Cap
5.10 Only authorized employees of the Contractor are allowed on the premises of Maricopa County.
Contractor’s employees are NOT to be accompanied in their work area by acquaintances, family
members, assistants, or any other person unless said person is an authorized employee of the
Contractor.

SERIAL 190180-S
5.11 All work must comply with EPA, OSHA, and any State, County, or local regulations in effect at
each service location. Contractor shall adhere to all regulations, rules, ordinances, and standards
set by Federal, State, County, and Municipal governments pertaining to safety on the jobsite. If the
Contractor is found not to be in compliance with Federal, State, County, and/or Municipal safety
rules, ordinances, policy, procedure, or codes, the County may, in accordance with the
“Suspension of Work” clause of the contract, suspend the work without cost to the County until
such non-compliant issues are rectified to the satisfaction of the Using Agency. Continued non-
compliance may result in termination.
6.0 BUILDING ACCESS:
6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities
Management. keys, badges, or access cards will be provided per the following guidelines:
6.2 Contractor employees may sign out a set of keys (all looped on a single key ring) upon arrival at
site, and must turn-in key set after completion of duties unless they are issued a permanent key.
6.3 Permanent keys may be provided to Contractor employees on a case-by-case basis. Should an
employee leave the Contractor’s work force, Contractor must immediately notify the County and
keys, badges, and access cards must be returned to the County.
6.4 The Contractor shall notify the County within twenty-four (24) hours if any keys, badges, or
access cards are lost, misplaced, stolen or otherwise not within the Contractor’s control.
6.5 Once this agreement is complete, expired, or terminated, the Contractor shall immediately return
all keys, badges, or access cards to the County.
6.6 Failure to comply with these requirements may result in the Contractor being assessed the cost of
replacing keys or access cards and any associated cost to ensure the security of County facilities
including but not limited to, re-keying the ENTIRE building at the expense of the Contractor.
7.0 WARRANTY:
7.1 Service and/or Repair Warranty:
The Warranty shall cover all parts and labor for a period of ninety (90) days from formal
acceptance by the County. Any manufacturer warranty beyond ninety (90) days shall be passed on
to the County.
7.2 Project and/or New Installation Warranty:
The Warranty shall cover all parts and labor for a period of one (1) year from formal acceptance
by the County. Any manufacturer warranty beyond one (1) year shall be passed on to the County.
8.0 CANCELLATION COST:
Any scheduled work cancelled without a minimum of 48 hours prior notice to the County will be
rescheduled with the Contractor and is subject up-to a 25% reduction of the cost.
9.0 SALVAGE:
Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County and shall be
determined prior to incorporation in the contractor’s bid price. Salvageable materials without pre-approved
contractor salvage rights shall be securely stored and are not to be transported off the site without written
permission from Maricopa County. If Contractor is given salvage rights, salvageable materials shall be
removed daily. On-site storage of contractor’s salvaged materials is not permitted.

SERIAL 190180-S
10.0 DELIVERY:
10.1 Delivery shall be made to the County no later than 3:00 PM on the seventh (7th) calendar day after
order is received.
10.2 Exceptions to delivery schedule will be special order items that must be identified to the County.
10.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail
to make delivery and charge any price differential to the vendor.
10.4 Delivery will be made to the following address:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 S. 28th Dr.
Phoenix, AZ 85009
Warehouse Manager: 602-506-1935
Warehouse Specialist: 602-506-1943
Receiving hours: 7:00 AM – 3:00 PM
11.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS:
11.1 Payment terms shall be calculated based on the date a properly completed invoice is received by
the County.
11.2 Contractors shall provide the County with invoices no later than fourteen (14) days after all
services and delivery of goods are complete and accepted by the County rendered final.
11.3 Invoices should contain all of the following information at a minimum:
• Company name, address and contact information
• County bill-to name and contact/requestor information
• Building name and building number
• County purchase order number
• Contract or BidSync agreement number
• Maximo (Facilities Management) work order number
• Invoice number and date
• Date of service or delivery (for Project work: use “Completion date”)
• Description of services performed
• Line item description of parts and materials (Time and Materials work)
• Line item labor breakdown: arrival and completion time, rate per hour x no. of hours by
personnel type (Time & Materials work)
• Total amount due with tax amounts separated (Time and Materials work).
*On a separate line, clearly indicate the tax rate being applied
• Payment Terms as stated in the agreement

SERIAL 190180-S
11.4 Questions regarding billing or invoicing shall be directed to the email address below.
11.5 Invoices shall be e-mailed to: FMD-ACCOUNTSPAYABLE@MAIL.MARICOPA.GOV
11.6 If invoices cannot be e-mailed, send by mail to:
Maricopa County Facilities Management – Accounts Payable
401 W. Jefferson
Phoenix, Arizona 85003
11.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an
Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the
Contractor Registration Form located on the County Department of Finance Contractor
Registration Web Site. http://www.maricopa.gov/Finance/Vendors.aspx
11.8 EFT payments to the routing and account numbers designated by the Contractor will include the
details on the specific invoices that the payment covers. The Contractor is required to discuss
remittance delivery capabilities with their designated financial institution for access to those
details.
Respondent hereby certifies that Respondent has read, understands, and agrees to comply with the above Facilities
Management Requirements.