LOOP 101 MOBILITY PROJECT IGA.PDF

ADOT CAR No.: IGA /JPA 18-0006918-I
AG Contract No.: P001 2018 002512
Project Location/Name: Loop 101
Mobility Project
Type of Work: Integrated Corridor
Management
Federal-aid No,: 888-M(233)S
ADOT Project No.: M6966 01X
TIP/STIP No.:
CFDA No.: 20.205 - Highway Planning
and Construction
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE STATE OF ARIZONA
AND
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
THIS AGREEMENT is entered into this date , pursuant to the Arizona
Revised Statutes §§ 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting
by and through its DEPARTMENT OF TRANSPORTATION (the "State" or "ADOT") and the COUNTY
OF MARICOPA, acting by and through its DEPARTMENT OF TRANSPORTATION (the "County"). The
State and the County are collectively referred to as "Parties".
I. RECITALS
1. The State is empowered by Arizona Revised Statutes § 28-401 to enter into this Agreement
and has delegated to the undersigned the authority to execute this Agreement on behalf of
the State.
2. The County is empowered by Arizona Revised Statutes § 11-251 and §28-6701 et. seq. to lay
out, maintain, control and manage public roads within the County. A.R.S. Section 11-951 et.
seq. authorizes the County to enter into Intergovernmental Agreements for the provision of
services or for joint or cooperative action.
3. The State has entered into a Cooperative Agreement with the Federal Highway
Administration, United States Department of Transportation ("FHWA") in response to the
Advanced Transportation and Congestion Management Technologies Deployment
(ATCMTD) initiative to develop a model deployment site for large scale installation and
operation of advanced transportation technologies project along State Route 101L ("Loop
101") (MP 1.2 to MP 62.2), a 61-mile loop freeway corridor, hereinafter referred to as the
"Project".
4. As part of the ATCMTD program initiative, ADOT is the direct recipient of a $6 million grant
which is to be used toward the Project and MCDOT the sub-recipient. As recipients, the
Parties will follow all applicable federal and state requirements, including but not limited to
2 CFR 1201.317.

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5. The Project will allow for the design and integration of the following technologies into the
ADOT and partnering agency systems to address safety, improve mobility, and reduce
congestion on Loop 101:
• Decision Support Systems (DSS)
• Adaptive ramp metering technology
• Adaptive signal control technology
• Integrated traveler mobility application suite
• Connected vehicle technology (primarily along arterial roadways and at select
interchanges) for transit and incident response vehicles and roadside development
The Project will also allow for the implementation of a DSS and provide Integrated Corridor
Management (1CM) operations that will help identify and execute arterial detour routes that
optimize the use of existing capacity based on real-time data and predicted congestion
levels. The DSS will be accompanied by signal coordination to optimize signal timing and
manage traffic flow on arterials. An ICM mobile application suite will inform travelers of
available detour routes and the comparative travel times between freeway, arterial, and
transit to support traveler decision making. Connected vehicle technologies will be
deployed on Loop 101 at select locations to provide intelligent traffic signal priority to
emergency/incident response and transit vehicles.
6. In an effort to advance the Loop 101 corridor, the Loop 101 Mobility Partnership (the
"Partnership") was formed and has agreed to support the Project. The Partnership is
formalized with a charter and includes the following agencies: ADOT, Maricopa Department
of Transportation (MCDOT), Maricopa Association of Government (MAC), Valley Metro
(transit & light rail), City of Chandler, City of Glendale, City of Mesa, City of Peoria, City of
Phoenix, City of Scottsdale, and City of Tempe, The members of the Partnership agree to
design, construct, maintain, and integrate individual in-kind projects, as applicable.
7. As part of the Project, the County will contribute a combined total of $1,875 million in cash
and in-kind staff time and equipment towards the Project. These Project match
contributions are not federal-aid funded.
THEREFORE, in consideration of the mutual terms expressed in this Agreement, it is agreed as
follows:
II. SCOPE OF WORK
1. The State will:
a. Administer and provide overall Project Management of the Project and corresponding
contracts, ensuring compliance with Arizona Procurement Code, State laws, regulations,
and standards, and federal requirements. ADOT will report Project progress to FHWA
on a quarterly basis and prepare all documentation for future FHWA audits.
b. After this agreement is executed, and prior to performing or authorizing any work,
invoice the County for their cash contribution of $550,000.00 towards the Project costs.

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c. Reimburse the County for ADOT approved, County led tasks associated with the Project
as recommended by the Project Executive Governance Team, which will consist of Key
Project Administration, technical project management representatives, and senior
executives from partnering agencies.
d. Review the Project and staff time for eligibility and compliance with regional Intelligent
Transportation Systems (ITS) architecture and systems engineering analysis per 23 CFR
Part 940.
e. Collect and review quarterly Project status reports and financial status reports and all
back-up documentation to ensure matching requirements per 2 CFR Part 200.
2. The County will:
a. As a co-lead of the Partnership, and through collaborative efforts with the State, agree to
jointly lead the planning, implementation and operations of the new technologies and
systems proposed in the Project; furnish staff resources in accordance with the Project
Framework for Governance Structure (Attachment A) including the overall technical
team lead for the Project; collaborate with partners for coordinated operations
strategies; commit funds to design, build, operate and maintain relevant devices and
facilities for the Project within the jurisdiction right-of-way; support outreach and
education efforts within its agency and jurisdiction to promote awareness of the
innovative technologies and systems deployed with the Project; make a cash
contribution of $550,000.00 toward the cost of the General Contractor Consultant and
in-kind staff time and equipment contributions of $1.325 million associated with the
Partnership and Project commitments.
b. Within 30 days of receipt of an invoice from the State, pay the $550,000.00 contribution.
c. Collaborate with ADOT to develop, design and implement projects where identified as a
lead agency, approved by ADOT and recommended by the Project Executive Governance
Team, in the proposed Systems Engineering Management Plan; conferring with the
State and affected local jurisdictions and in strict compliance with federal and state
procurement laws, rules and regulations, issue request for proposals, and select and
hire various transportation engineering firms as appropriate.
d. Within 30 days of payment for services and no more than monthly, invoice the State,
providing all necessary back-up documentation, for reimbursement of eligible costs
incurred for various Project development, design, and implementation tasks approved
by ADOT. Any costs incurred without ADOT approval or prior to the date of an official
Notice to Proceed will not be eligible for reimbursement.
e. Design, construct, operate, and maintain the non-federal-aid funded portion of the
Project that has been identified as in-kind match for the Project,
f. Ensure compliance with regional ITS architecture and systems engineering analysis per
23 CFR Part 940.

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g. Submit quarterly Project and Staff Time status reports to the State using the "Financial
Status Report", Attachment B to this Agreement. The reports will include all supporting
documentation, including but not limited to: project staff time, scope, budget, timeline,
and expenditures.
III. MISCELLANEOUS PROVISIONS
1. This Agreement shall become effective upon signing and dating of the Determination Letter
by the State's Attorney General.
2. Any change or modification to the Project will only occur with the mutual written consent of
both Parties
3. The terms, conditions and provisions of this Agreement shall remain in full force and effect
until completion of the Project and all related deposits and/or reimbursements are made.
Any provisions for maintenance shall be perpetual, unless assumed by another competent
entity.
4. This Agreement may be cancelled at any time after 30 days written notice to the other
Party. It is understood and agreed that, in the event the County terminates this Agreement,
the County shall be responsible for all costs incurred up to the time of termination. It is
further understood and agreed that in the event the County terminates this Agreement, the
State shall in no way be obligated to complete or maintain the Project.
S. Each Party (as "Indemnitor") agrees to indemnify, defend, and hold harmless the other
Party (as "Indemnitee") from and against all claims, losses, liability, costs, and expenses
(including reasonable attorneys' fees) (hereinafter collectively referred to as "Claims")
arising out of bodily injury of any person (including death) or property damage, but only to
the extent that such Claims, which result in vicarious liability to Indemnitee, are caused by
the act, omission, negligence, misconduct, or other fault of lndemnitor, its officers, agents,
employees, or authorized volunteers.
6. The State shall include Section 107.13 of the 2008 version of the Arizona Department of
Transportation Standard Specifications for Road and Bridge Construction, incorporated to
this Agreement by reference, in the State's contract with any and all contractors, of which
the County shall be specifically named as a third-party beneficiary. This provision may not
be amended without the approval of the County.
7. Should the federal funding related to this Project be terminated or reduced by the federal
government, or Congress rescinds, fails to renew, or otherwise reduces apportionments or
obligation authority, the State shall in no way be obligated for funding or liable for any past,
current or future expenses under this Agreement.
8. In accordance with 49 C.F,R. § 32.400, the Parties will comply with the Drug-Free
Workplace requirements under subpart B of 49 C.F.R. Part 32.
9. The Parties agree to comply with the Financial Assistance Policy to Ban Text Messaging
While Driving:

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a) Definitions: As used in this clause:
"Driving" - Means operating a motor vehicle on an active roadway with the motor
running, including while temporarily stationary because of traffic, a traffic light, stop
sign, or otherwise. Does not include operating a motor vehicle with or without the
motor running when one has pulled over to the side of, or off, an active roadway and
has halted in a location where one can safely remain stationary.
"Text messaging" - means reading from or entering data into any handheld or other
electronic device, including for the purpose of short message service texting, e-mailing,
instant messaging, obtaining navigational information, or engaging in any other form of
electronic data retrieval or electronic data communication. The term does not include
glancing at or listening to a navigational device that is secured in a commercially
designed holder affixed to the vehicle, provided that the destination and route are
programmed into the device either before driving or while stopped in a location off the
roadway where it is safe and legal to park.
b) This clause implements Executive Order 13513, Federal Leadership on Reducing Text
Messaging while Driving, dated October 1, 2009.
c) The Parties should-
i. Adopt and enforce policies that ban text messaging while driving- (i) Company-
owned or -rented vehicles or Government-owned vehicles; or (ii) Privately-owned
vehicles when on official Government business or when performing any work for or
on behalf of the Government.
d) Conduct initiatives in a manner commensurate with the size of the business, such as-
(i) Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and (ii) Education, awareness, and other
outreach to employees about the safety risks associated with texting while driving.
Sub-agreements/sub-contracts. The Parties shall insert the substance of this clause,
including this paragraph (d), in all sub-agreement/subcontracts that exceed the micro-
purchase threshold.
10. The Parties warrant compliance with the Federal Funding Accountability and Transparency
Act of 2006 and associated 2008 Amendments (the "Act"). Additionally, in a timely manner,
the County will provide information that is requested by the State to enable the State to
comply with the requirements of the Act, as may be applicable.
11. The County acknowledges and will comply with Title VI of the Civil Rights Act Of 1964.
12. The County acknowledges compliance with federal laws and regulations and may be subject
to the CODE OF FEDERAL REGULATIONS, TITLE 2, PART 200 (also known as The Uniform
Grant Guidance). Entities that expend $750,000.00 or more (on or after 12/26/14) of
federal assistance (federal funds, federal grants, or federal awards) are required to comply
by having an independent audit in accordance with §200.331 Subpart F. Either an electronic
or hardcopy of the Single Audit is to be sent to Arizona Department of Transportation
Financial Management Services within the required deadline of nine months of the sub
recipient fiscal year end.
ADOT — FMS
Attn: Cost Accounting Administrator
206 S 17 1h Ave. Mail Drop 20413
Phoenix, AZ 85007
Sing1eAudit0azdot.gov

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13. This Agreement shall be governed by and construed in accordance with Arizona laws.
14. This Agreement may be cancelled in accordance with Arizona Revised Statutes § 38-511.
15. To the extent applicable under law, the provisions set forth in Arizona Revised Statutes §§
35-214 and 35-215 shall apply to this Agreement.
16. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act
• (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under
the Act, including 28 CFR Parts 35 and 36. The Parties to this Agreement shall comply with
Executive Order Number 2009-09 issued by the Governor of the State of Arizona and
incorporated in this Agreement by reference regarding "Non-Discrimination".
17. Non-Availability of Funds: Every obligation of the State under this Agreement is conditioned
upon the availability of funds appropriated or allocated for the fulfillment of such
obligations. If funds are not allocated and available for the continuance of this Agreement,
this Agreement may be terminated by the State at the end of the period for which the funds
are available. No liability shall accrue to the State in the event this provision is exercised,
and the State shall not be obligated or liable for any future payments as a result of
termination under this paragraph.
18. In the event of any controversy, which may arise out of this Agreement, the Parties agree to
abide by arbitration as is set forth for public works contracts if required by Arizona Revised
Statutes § 12-1518.
19. The Parties shall comply with the applicable requirements of Arizona Revised Statutes § 41-
4401.
20. The Parties shall ensure that all contractors comply with the applicable requirements of
Arizona Revised Statutes §35-393.01.
21. The Parties shall comply with all applicable laws, rules, regulations and ordinances, as may
be amended.
22. All notices or demands upon any Party to this Agreement shall be in writing and shall be
delivered in person or sent by mail, addressed as follows:
For Agreement Administration:
Arizona Department of Transportation Maricopa County DOT
Joint Project Agreement Section Intergovernmental Relations
205 S. 17th Avenue, Mail Drop 637E 2901 W. Durango Street
Phoenix, Arizona 85007 Phoenix, Arizona 85009
jPABranch@azdot.gov MitchWagner@mail.maricopa.gov
For Program Administration:
Susan Anderson Faisal Saleem
Assistant State Engineer/Systems Transportation Systems Management

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Technology Manager (TSM&O Division) ITS Branch Manager
SEAnderson@azdot.gov faisalsaleem@mail.maricopa.gov
23. In accordance with Arizona Revised Statutes § 11-952 (D) attached and incorporated in this
Agreement is the written determination of each Party's legal counsel that the Parties are
authorized under the laws of this State to enter into this Agreement and that the Agreement
is in proper form.

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IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above
written.
MARICOPA COUNTY STATE OF ARIZONA
Department of Transportation Department of Transportation
By By
JENiNIFTIR TOTH, PE BRENT CAIN, PE
Tr4nsportation Director Division Director
Approved and accepted by:
By
Bill Gates
Board of Supervisors
By
Fran McCarron
Clerk of the Board

IGA/IPA 18-0006918-I
ATTORNEY APPROVAL FORM FOR MARICOPA COUNTY
I have reviewed the above referenced Intergovernmental Agreement between the State of Arizona,
acting by and through its DEPARTMENT OF TRANSPORTATION, and MARICOPA COUNTY, an
agreement among public agencies which, has been reviewed pursuant to Arizona Revised Statutes
§§ 11-951 through 11-954 and declare this Agreement to be in proper form and within the powers
and authority granted to the County under the laws of the State of Arizona.
No opinion is expressed as to the authority of the State to enter into this Agreement.
DATED this day of ,2018.
Deputy County Attorney

ATTACHMENT A
Loop 101 Mobility Partnership
Framework for Governance Structure
Executive Governance Team
The Executive Governance Team has two primary roles: to establish policy and make strategic decisions.
This team has the responsibility to ensure project success through collaboration to create the outcome
of improved safety and mobility for Loop 101.
Meeting Frequency: Quarterly
Team Members: see attached
Program Administration Team
The Program Administration Team has the primary role of monitoring and guiding the activities of the
project management, technical and support teams. This team has the responsibility to ensure project
success through scope, schedule and budget adherence and corrective action as necessary. This team
also has the responsibility to identify policy and strategic discussion necessary by the Executive
Governance Team.
Meeting Frequency: Monthly
Team Members: see attached
Project Management Team
The Project Management Team has the primary role to oversee the project activities. This team has the
responsibility of tracking project budget and schedule and submitting monthly and annual reports. This
team has the responsibility to raise issues to the Program Administration Team in a timely manner to
ensure swift resolution.
Team Members: see attached
Technical Team
The Technical Team has the primary role of coordinating technical and design activities, implementation,
integration and operations of the Loop 101 system. This team has the responsibility for system
engineering; design and procurement; implementation and testing; and operation and evaluation.
Meeting Frequency: Monthly
Team Members: see attached
Technical Task Teams
The Technical Tasks Teams will be comprised of four to six technical individuals for the five
proposed technologies. The Technical Task Teams will meet weekly and report out monthly to
the Technical Team.
1 Attachment A

Outreach and Education Team
The Outreach and Education Team has the primary role of supporting the public outreach and education
components of the project. This team has the responsibility of developing and executing the
Communication and Outreach Plan.
Meeting Frequency: Every two weeks or as needed
Team Members: see attached
2 Attachment A

Executive Governance Team Members: Technical Team Members:
ADOT: Dallas Hammit (Co-Chair) MCDOT: Faisal Saleem (Lead)
MCDOT: Jennifer Toth (Co-Chair) ADOT: David Riley
FHWA: Karla Petty FHWA: Toni Whitfield
Valley Metro: UA: Larry Head
Glendale: ASU: Ram Pendyala
Peoria: Valley Metro:
Phoenix: Glendale: Allan Galicia
Scottsdale: Peoria: Steve McKenzie
Ternpe: Phoenix: Bruce Littleton
Mesa: Scottsdale: Ratna Korepella
Chandler: Tempe: David Lucas
UA: Mesa: Tricia Boyer
AS U: Chandler: Mike Mah
MAG: Eric Anderson MAG: Sarath Joshua
Brent Cain, Program Administration
Nicolaas Swart, Program Administration
Susan Anderson, Project Management Outreach and Education Team:
Faisal Salem, Technical Team ADOT: Tim Tait (Co-Lead)
Tim Tait, Outreach Team MCDOT: Traci Ruth (Co-Lead)
Traci Ruth, Outreach Team
AZTech Strategic Steering Committee Chair
AZTech Operations Committee Chair
AZTech TIM Coalition Chair
AZTech TMC Operators Working Group Chair
Program Administration Team Members:
ADOT: Brent Cain (Co-Lead)
MCDOT: Nicolaas Swart (Co-Lead)
FHWA: Toni Whitfield
Susan Anderson, Project Management
April Wire, Project Management
Carol Ketcherside, Project Management
Faisal Saleem, Technical Team
David Riley, Technical Team
Larry Head, Technical Team
Ram Pendyala, Technical Team
Tim Tait, Outreach Team
Traci Ruth, Outreach Team
Project Management Team Members:
ADOT: Susan Anderson (Lead)
General Consultant
3 Attachment A

ATTACHMENT B
ARIZONA DEPARTMENT OF TRANSPORTATION
FINANCIAL STATUS REPORT
CONT-MASTR-FORMAT (2018)
L101 Mobility Project (ATCMTD Grant)
Report No. XX IGA/JPA 18 -0006918
Federal -aid No. PROGRESS
ADOT Project No. M6966 FINAL
01X
Name of Partner Agency MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
SUMMARY OF CONTRIBUTIONS
Previous Current Ending
Item DESCRIPTION OF CONTRIBUTION BUDGET Accumulative Quarterly Accumulative
(Start and End Date of Item) AMOUNT Amount Expenditures Amount
PER IGA PER IGA
(Supporting documentation must be attached.) $0.00 $0.00 $0.00 $0.00
Certification: By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures satisfy the
requirements of 2 CFR 200, including section 200.306 of Part 200, as loca match contributions to the above referenced project, specifically the activities are eligible as in-
kind match, do not include federal funds, and occurred within the period of authorization.
Total:
To: $0.00
Submitted By: Date: Date:
Title Total:
Previous: $0.00
Approved By: Date: Report:
ADOT Project Manager
Current:
Report: $0.00