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Informal Meeting Minutes Monday, March 19, 2018 Board Members 9:30 AM Steve Chucri, Chairman, District 2 Bill Gates, Vice Chairman, District 3 BOARD OF SUPERVISORS Denny Barney, District 1 Maricopa County, Arizona Clint Hickman, District 4 (and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5 Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County and/or Board of Deposit) County Manager Joy Rich Clerk of the Board "The mission of Maricopa County is to provide regional leadership and fiscally Fran McCarroll responsible, necessary public services to its residents so they can enjoy living Meeting Location in healthy and safe communities” Supervisors'/Sullivan Conference Room 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 9:30 AM on Monday, March 19, 2018, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Bill Gates, Vice Chairman, District 3; Denny Barney, District 1; Clint Hickman, District 4; Steve Gallardo, District 5 (entered late). Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. PRESENTATION AND ACTION Human Services 1. MARICOPA COUNTY HEAD START PROGRAM PRESENTATION Presentation regarding the Head Start Program. Bruce Liggett, Human Services Department Director Alecia Jackson, Early Education Division Assistant Director The presentation will include information on the Maricopa County Head Start/Early Head Start program activities: • Program Highlights from 2017 • Governance: Roles and Responsibilities • Program Implementation for 2018-19 • Approval of Annual Refunding Applications At the conclusion of the presentation request approval to submit grant application for FY2019 funds. The grant applications shall be submitted to the U.S. Department of Health and Human (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS). The Head Start program will submit grant applications for continued funding for: • 4th year funding for Early Head Start-Child Care Partnership (09HP0004) in an amount not to exceed $2,600,000; and • 3rd year funding for Head Start and Early Head Start (09CH010385) in an amount not to exceed $13,500,000 Informal Meeting Minutes Monday, March 19, 2018 Page 2 of 8 Program activities will begin on July 1, 2018 and ends on June 30, 2019. Also request authorization for the Chairman to sign all documents related to the grant funds and approve the submission of any subsequent applications for additional supplemental funding, if appropriate. The Human Services Department will request approval to receive awarded funds once notified of grant awards. (C-22-18-032-P-00) Bruce Liggett, Director of Human Services Department, noted the purpose of the presentation is to give program highlights from 2017, review governance roles and responsibilities, show program implementation goals for 2018-2019 and approve annual refunding applications. He reviewed the following program highlights for 2017 noting the number of children served, language spoken at home and families served with at risk children: ~ Supervisor Gallardo entered the meeting ~ Mr. Liggett said the Head Start Program was designed to help families with barriers. The goal is to assist them in getting ready for success. The program does not just focus on early education as it also includes family health, nutrition and relationships. Informal Meeting Minutes Monday, March 19, 2018 Page 3 of 8 He reviewed the following program highlights for 2017 outcomes: Mr. Liggett said they make sure the families have access to health insurance, dental and eye care. The program assists families in receiving services such as housing, mental health and adult education to see them move forward. He then noted the parent outcomes. He introduced Alecia Jackson, Assistant Director of the Early Education Division also known as Head Start. She is recognized as a leader and he noted her successes in the Head Start Program. He reviewed the following school readiness results for 2017: Informal Meeting Minutes Monday, March 19, 2018 Page 4 of 8 Mr. Liggett noted the long term positive results of children that are a part of the Head Start Program. The key indicator of the program is that the children are more prepared to enter school in the fall. Ms. Jackson noted that testing is done three times a year and a progress report was prepared for each Supervisor to see the results within their district with the exception of Supervisor Gates because the City of Phoenix handles the Head Start Program in that particular district. Ms. Jackson assured Supervisor Gates that the City of Phoenix is doing a fabulous job with the children in District 3. Mr. Liggett reviewed the following Roles of the Board: Mr. Liggett also explained the federal regulations and standards are designed for a non-profit organization. He noted the shared-governance policy council, board liaison and site-parent committees. He explained the legal and fiscal responsibilities such as monthly reports that are often placed on the formal agendas along with program monitoring and outcomes data which the Board uses to make decisions. Mr. Liggett reviewed the following items that come before the Board on formal agendas: Informal Meeting Minutes Monday, March 19, 2018 Page 5 of 8 Mr. Liggett explained the following chart which shows several components of the Maricopa County Early Education Division for 2018-2019: Ms. Jackson explained that each grant has a particular service area as well as federal funding. The chart also shows the number of children served and the particular 5-year project period for each service area. It is a lot to keep track of and they continue to be successful in serving areas that have the greatest need. Mr. Liggett stated Head Start traditionally ran a part-day program with 3-4 hours a day Monday through Thursday only during the school calendar year. There were two things that moved Head Start to full time for more involvement with the children. The first was to meet the needs of working families, and secondly, the research that Ms. Jackson has developed clearly shows the more time children are exposed to the early education program, the better they perform in school. Ms. Jackson stated the partnerships with childcare providers are a great opportunity to support businesses to assist them with the funding to be successful in providing high quality services. Informal Meeting Minutes Monday, March 19, 2018 Page 6 of 8 Mr. Liggett reviewed the following annual refunding application budget summary: He stated 20% of the grant money must be matched and it is matched in many ways such as school district property and the amount parents spend to educate their children. This shows the value of the education. Ms. Jackson reviewed the Annual Application Selection Criteria: She stated the eligible children served under these select criteria have been identified as those with the greatest needs. Once the child has been identified as eligible they are then prioritized as noted. Informal Meeting Minutes Monday, March 19, 2018 Page 7 of 8 Mr. Liggett reviewed the following Annual Refunding Application Summary: He stated the federal monitoring spanned 4 days and noted Supervisor Gallardo was among one of the individuals interviewed during the process. He said staff was told during the exit interview there were no findings and it was one of the best programs the interviewer had ever monitored. Ms. Jackson thanked the Head Start staff for their incredible work with the children and families and for doing a great job during the review process. Mr. Liggett ended the presentation noting the Systems Improvement Plans and asked the Board if they had any questions. Supervisor Hickman asked how First Things First interfaces with the program. Mr. Liggett responded that First Things First is a good program and does good work. He is looking to coordinate all the early childhood organizations that serve the entire community. Ms. Jackson added First Things First serve children at different levels of criteria than Head Start and noted the efforts in striving to reach as many children as possible without duplicating efforts. Mr. Liggett noted most Head Start Programs are within District 1 and 2 with partnerships in Districts 4 and 5 as Catholic Charities operates the grant directly now. The County used to be the pass through organization. Supervisor Gallardo thanked Cristina Arzaga-Williams, Chief of Staff for District 5, for serving on the committee. He said he has visited with some of the parents regarding the program and noted the great work being done. He acknowledged the social and economic challenges the families face with Head Start being a good component to assist the families in a number of areas. He thanked Mr. Liggett and Ms. Jackson and the Head Start staff for their work. Chairman Chucri thanked Mr. Liggett and Ms. Jackson for their work in making sure the program continues to succeed. Informal Meeting Minutes Monday, March 19, 2018 Page 8 of 8 Motion was made to approve submittal of grant application by Supervisor Barney. He thanked Mr. Liggett and Ms. Jackson for their work on the item. Motion was seconded by Supervisor Gates. Ayes: Barney, Chucri, Gates, Hickman, Gallardo ACTION Real Estate 2. SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT GRANT OF EASEMENT FOR NORTH BLACK CANYON ADULT PROBATION OFFICE Approve and authorize the granting of Power Distribution Easement, without a public auction pursuant to A.R.S. 11-251 (9), in consideration of $10.00, to Salt River Agricultural Improvement and Power District (SRP), its successors and assigns for the distribution of electrical service (and for all other purposes connected therewith) in, upon, over, under across through and along the easement parcel, and authorize the Chairman of the Board to execute all necessary documents approved by Counsel to grant such easement. THIS ITEM REQUIRES THE UNANIMOUS CONSENT OF THE BOARD. This easement is necessary to provide electric service to the new addition currently under construction at the North Black Canyon Adult Probation office. (C-78-18-011-3-00) Motion to approve by roll call vote by Supervisor Gates, seconded by Supervisor Hickman The Clerk called the roll with the following result: Ayes: Barney, Chucri, Gates, Hickman, Gallardo 3. EXECUTIVE SESSION Vote to convene in Executive Session to consider items on the Executive Agenda dated March 19, 2018, for Board of Supervisors and relevant Special Districts pursuant to statutory authority listed for each item. Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED After discussion on the executive items and there being no further business to come before the Board, the meeting was adjourned. ______________________________ Steve Chucri, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board