ALA CONTRACT AMENDMENT 6.PDF

CONTRACT NO: C-86-15-054-3-06 AMENDMENT NO: 6
AMENDMENT TO CONTRACT
Between
MARICOPA COUNTY
By and Through
DEPARTMENT OF PUBLIC HEALTH
And American Lung Association in Arizona,
an Arizona Corporation
I. The above named contract is hereby amended as specified below:
1.0. CONTRACT TERM:
1.1 extend the contract term for one (1) year, beginning on the 1st day of November, 2018 and
ending the 31th of October, 2019. (This is the final year of the 5 year maximum term.)
6.28 INCORPORATION OF DOCUMENTS:
6.28.1 Exhibit A, Pricing, replace with the updated Exhibit A, Pricing, Budget Narrative for budget
period November 1, 2018 through October 31, 2019 and budget amount of $626,000 for a 5 year
cumulative total of $2,593,247.00;
6.28.2 Exhibit B, Scope of Work, Detailed Work Plan replace with an updated Exhibit B, Scope of Work,
Detailed Work Plan.
II. All other terms and conditions of the original contract and its amendments shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF FOR AND ON BEHALF OF
MARICOPA COUNTY AMERICAN LUNG ASSOCIATION
In ARIZONA, an Arizona Corporation
By: By:
Steve Chucri, Chairman
Board of Supervisors
Date Date
ATTEST: ATTEST:
Clerk of the Board
Date Date
APPROVED AS TO FORM: APPROVED AS TO FORM:
Attorney for Maricopa County
Date Date
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American Lung Association in Arizona
Smoke-Free Living Collaborative Program/Arizona Smoke-Free Living Coalition
Exhibit A-Budget Narrative
November 1, 2018 – October 31, 2019
Personnel $389,950
Director, Health Promotions – Brenda Serna: $62,000
Specialist, Health Promotions – Gayla Jensen: $49,500
Specialist, Health Promotions – Vanessa Eugenio: $45,500
Specialist, Health Promotions – Camrron Anderson: $47,500
Vacant Role, Specialist, Health Promotions: $47,500
Associate, Health Promotions – Amanda Sturm: $33,000
Division Director, Health Promotions -- Will Rucker: $ 3,850 (5% of annual salary)
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$288,850 total salary
Taxes and benefits (35% of salary for full-time employees): + $101,100
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$389,950
Employee Cell Phone Reimbursement* $2880
Director, Health Promotions – Brenda Serna: $480
Specialist, Health Promotions – Gayla Jensen: $480
Specialist, Health Promotions – Vanessa Eugenio: $480
Specialist, Health Promotions – Camrron Anderson: $480
Vacant Role, Specialist, Health Promotions: $480
Associate, Health Promotions – Amanda Sturm: $480
*$40 per month
Contractual $77,000
Media consultant
Salesforce (database) consultant
Statewide renter/property manager survey
Training for employees and/or ASFL Coalition members
MapAnything licenses
Media $37,500
ASFL Coalition website (e.g. refresh efforts, hosting)
Social media (e.g. ad buys, scheduling tool)
Digital stories (e.g. videos for ASFL website)
Graphic design
Language translation

American Lung Association in Arizona
Smoke-Free Living Collaborative Program/Arizona Smoke-Free Living Coalition
Travel $15,000
Travel to attend conferences or other trainings (e.g. NCTOH, NAHRO)
Mileage to travel to meetings with stakeholders and partners (statewide)
Hotel stays and per diem (e.g. conferences, travel to outlying counties)
Supplies $3170
No smoking signs and/or decals
Office supplies
Supplies for workshops and/or conferences/trade shows
Educational and collateral materials
Logo items
Printing and postage
Memberships, Dues, and Fees $5000
Annual dues for professional organizations (e.g. Arizona Multihousing Association, NAHRO)
Exhibits at conferences/trade shows (e.g. NAHRO, NCTOH)
Indirect Fees** $95,500
**calculated at 18% of direct costs
TOTAL BUDGET $626,000

REVISED - EXHIBIT B, SCOPE OF WORK (Detailed Work Plan, 11/1/2018 – 10/31/19
REVISED SCOPE OF WORK FOR FY2019
AMENDMENT for the Arizona Lung Association for Year 5
Goal 1: Decrease Arizonan’s exposure to secondhand smoke in their homes by increasing
access to smoke-free multi-unit housing options with a minimum of 75 additional or new
properties adopting smoke-free policies.
Objective 1.1: By November 1, 2019, reach out to decision-makers in the multi-family
housing industry to provide education, resources and technical support leading to
improved indoor air quality in Maricopa County multi-unit housing properties.
Activity 1.1.1: Include the Arizona Public Housing Authorities (PHAs) as a
primary partner for this grant period; provide training and technical assistance to
all PHAs in Arizona who currently are in compliance with the HUD rule or who
request assistance.
Activity 1.1.1.1: Track all Public Housing Authorities (PHA) policy
implementation support-training activities relative to the smoke-free (SF)
rule adoption within the state.
Activity 1.1.1.2: Offer the following SF policy training support to all
PHAs in Arizona, subjects listed below; when possible work with county
partners to create capacity:
SF Resident Briefings – Partner with county partners statewide to
train residents.
Smoking Cessation Classes – Pilot or offer at least one video
smoking cessation class in every county where assistance is
needed.
Basic Skills Training – Train housing staff and others who are
closely associated with residents of low-income housing as a SF
policy support activity.
Activity 1.1.2: Plan, organize and execute at least two educational events for
decision makers in multi-family (MF) housing industry through professional
organizations such as Arizona Multihousing Association (AMA), Arizona
Housing Alliance, U.S. Department of Housing and Urban Development (HUD),
and the National Association of Housing and Redevelopment Officials (NAHRO).
Activity 1.1.3: Provide technical support to decision makers and property
managers in support of their transition to adopting no-smoking policy, statewide.
Activity 1.1.4: Ensure data from all SF policy implementation activities are
submitted into Salesforce.
Activity 1.1.5: Increase the number of smoke-free multi-family units in all
housing sectors statewide.
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REVISED - EXHIBIT B, SCOPE OF WORK (Detailed Work Plan, 11/1/2018 – 10/31/19
Activity 1.1.6: Continue to lead and support the Arizona Smoke Free Living
Coalition by managing workgroups and activities to expand the groups reach and
effectiveness through county public health partners.
Objective 1.2: By November 1, 2019, use the recently developed white paper,
marketing materials, subject matter experts and website information to advance state and
municipal policy options with the intent of increasing smoke-free multi-unit housing on:
Smoke-free ordinances, Tax credits incentives and re-development financing credits. Also
focus on supporting statewide enforcement efforts by creating supports for housing industry
partners.
Activity 1.2.1: Present information from SIRC developed “White Paper” to
other county public health officials’ or statewide organizations that have a
desire to know.
Activity 1.2.2: Work with media contractor to incorporate information into
collateral materials (fact sheets) and web site.
Activity 1.2.3: Incorporate information in educational presentations and
trainings for stakeholders and decision makers in MF housing industry.
Activity 1.2.4: Share info through professional organizations (AMA, AHA,
NAHRO).
Objective 1.3: By November 1, 2019, engage partners statewide to provide training,
resources and technical support leading to improved indoor air quality in multi-unit
properties statewide.
Activity 1.3.1: Conduct a needs assessment to collect baseline data, identify needs
and resources related to MF housing in each county.
Activity 1.3.2: Identify and develop relationships with local and statewide
stakeholders through in-person visits; including statewide public health partners.
Activity 1.3.3: Plan, organize and execute educational events for community
partners statewide.
Activity 1.3.4: Provide technical support via in-person, telephone and online to
community and public health partners who are involved in helping multi-family
decision makers transition to adopting no-smoking rules (additional on-site
support as listed previously).
Activity 1.3.5: Develop relationships with decision makers in all counties
engaged in the work of improving indoor air quality; reach out to professional
and community organizations on a statewide basis to inform and engage
decision makers.
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REVISED - EXHIBIT B, SCOPE OF WORK (Detailed Work Plan, 11/1/2018 – 10/31/19
Activity 1.3.6: Add at least 30 properties outside of Maricopa County to
the smoke-free policy LOI list.
Objective 1.4: By November 1, 2019 promote and refer all smoking cessation
requests for technical assistance to the Arizona Smokers’ Helpline (ASHLine)
cessation services; submit a minimum of 60 Active referral to ASHLine from
PHAs throughout the state.
Activity 1.4.1: Provide ASHLine promotional materials to property
owners/managers with properties going smoke-free.
Activity 1.4.2: Include ASHLine information in all presentations to
housing decision makers.
Activity 1.4.3: Ensure that ALA staff members are trained and committed
to making active referrals.
Objective 1.5: By November 1, 2019 provide at least three statewide grassroots
forums for members of the healthcare community, public health arena, and
community agencies invested in indoor air quality issues to identify community
needs, develop plans, share resources, and implement activities around creating
smoke free environments.
Activity 1.5.1: Cultivate relationships with stakeholders/volunteers invested
in tobacco issues including residents in low-income communities, chambers
of commerce and health care professional associations.
Activity 1.5.2: Provide training opportunities to stakeholders.
Activity 1.5.3: Hold strategic planning session with county public health and
other stakeholders to ensure partners outside of Maricopa County are included
in efforts and activities of the forum.
Activity 1.5.3.1: Convene a statewide work group with input from ADHS
to carry out day-to-day outreach and educational efforts statewide.
Activity 1.5.4: Hold property management workshops in Maricopa County and at
least two other counties within the state during this grant period; three are
required.
Activity 1.5.5: Conduct outreach to apartment community decision makers via
trade shows, industry conferences, interfacing with professional associations, and
making sales calls to property management companies.
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REVISED - EXHIBIT B, SCOPE OF WORK (Detailed Work Plan, 11/1/2018 – 10/31/19
Goal 2: Increase awareness among the public, the healthcare community and decision
makers of the health risks and economic impact of poor air quality through social media
campaign, collateral material, and websites.
Objective 2.1: By November 1, 2019 build messaging and disseminate campaigns to
create a deeper understanding of the health risks associated with secondhand smoke
exposure beyond the “nuisance/annoyance” perception.
Activity 2.1.1: Work with media contractor to develop new messaging around
issues such as health risk (not annoyance), disclosure policies, licensing, and
childhood exposures to second hand smoke.
Activity 2.1.2: Incorporate new ADHS e-cigarette messaging into presentations,
web site, collateral material and social media.
Objective 2.2: By November 1, 2019 contribute resources and content to
www.AZSmokeFreeLiving.org to increase user traffic.
Activity 2.2.1: ADHS and county partners statewide will review the
www.AZSmokeFreeLiving.org website and provide input and updates on an
ongoing basis.
Activity 2.2.2: Incorporate new messaging around issues such as disclosure
policies, licensing, and childhood exposures to second hand smoke; initiate and
organize awareness events via social media.
Activity 2.2.3: Continually add new data and resources to the
www.AZSmokeFreeLiving.org focused on indoor air quality, multi-unit
housing issues and resources, and second hand smoke exposures in other
environments.
Activity 2.2.4: Develop and post new content such as video profiles of multi-
family housing apartment community residents, owners, and managers who
have transitioned to SF policy.
Activity 2.2.5: Develop new collateral material in support of new partnerships
(i.e. HUD).
Activity 2.2.6: Increase monthly unique visitors to
www.AZSmokeFreeLiving.org website by 10% (baseline 8/17 to 7/18 is
7,513).
Goal 3: Increase the number of existing Silver and Gold smoke-free properties within the
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REVISED - EXHIBIT B, SCOPE OF WORK (Detailed Work Plan, 11/1/2018 – 10/31/19
State by at least 25%.
Objective 3.1: By November 1, 2019 contact property professionals of smoke-free
properties with no rules on electronic/vaping devices to educate and support upgrades in
policies to include electronic/vaping devices, with the intent of increasing existing
policies quality.
Activity 3.1.1: Contact property professionals who haven't included
electronic/vaping devices in their SF policies.
Activity 3.1.2: Educate and support upgrades to SF policies to include
electronic/vaping devices.
Activity 3.1.3: Encourage these properties to move along the continuum to
written Silver or Gold smoke-free policies.
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