2018 GRANT APPLICATION COOP.PDF

2018 State Homeland Security Grant Application
Submitted by Richard Peel on January 25, 2018 - 1:45pm
PROJECT ADMINISTRATION
PROJECT DESCRIPTION
Organization Name: Maricopa County Department of Emergency Management
Subrecipient Agreement #: 180205-02
Project Title: Central Region COOP/COG/EOP Cloud
Project Summary:
CPG101 requires states, counties, cities, towns and tribal entities to align their COOP and emergency plans horizontally and vertically. This is crucial in helping the region to plan for and
respond to acts of terrorism and other catastrophic events. While much progress has been made toward this essential initiative through manual means, there are increased efficiencies
through planning in a common, web-based environment. This project is to sustain the cloud-based software system that unites planner efforts of city, town, tribal, and county agencies in the
Central Region. The software allows for the easy development, sharing, updating, activation and maintenance of plans. It meets the requirement to distribute planning responsibilities to key
stakeholders and staff while maintaining standardized environments. It allows the region to scale planning efforts across large, complicated organizations in an efficient and effective manner.
This proposal is to sustain the software system which the RAC invested in previous years and provides for the related training involved in onboarding additional users, training new staff due to
attrition or those added to the effort.
COMMENTS / REVIEW
Funding Year: 2018
Performance Period: October 1, 2018 to September 30, 2019
EHP: A
Printed on 09124/2018

APPLICANT CONTACT
Applicant Title:
Planner
Applicant Name:
Richard Peel
Applicant Email:
richardpeel@mail.maricopa.goy
Applicant Office Phone:
(602) 273-1411
Address:
5630 E McDowell Rd
Phoenix AZ 85008-3455
HEAD OF AGENCY CONTACT
Head of Agency Title:
Director
Head of Agency Name:
Robert Rowley
Head of Agency Email:
robertrowley@mail.maricopa.goy
Head of Agency Office Phone:
(602) 273-1411
Printed on 09/24/2018

PROGRAM CONTACT
Program Contact Title:
Planning and Communications Supervisor
Program Contact Name:
Bruce Monson
Program Contact Email:
brucemonson@mailimaricopa.gov
Program Contact Office Phone:
(602) 273-1411
FISCAL CONTACT
Fiscal Contact Title:
Administrative Service Manager
Fiscal Contact Name:
Sara Latin
Fiscal Contact Email:
saralatingmailimaricopa.gov
Fiscal Contact Office Phone:
(602) 273-1411
Address:
5630 E McDowell Rd
Phoenix AZ 85008-3455
INITIATIVES
Is this project a Law Enforcement Terrorism Prevention Activity (LETPA)?: No
Project Type: Establish/enhance emergency plans and procedures to reflect the national response plan
THREAT PROFILE
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1. What is the terrorism threat your area faces that will be addressed by this project?:
Active Shooter
Explosive Devices
Cyber Attack
2. Mission Area v Core Capability:
• Respond > Planning
2a. Capability Target > POETE > Gap:
• Every 2 years review and update all state, regional, and local prevention plans Planning Continuity planning
• Every 2 years review and update all state, regional, and local prevention plans Planning Evaluating and updating plans
• Review and update the all-hazard emergency management plans every 4 years Planning Operational planning
• Within 2 hours, convene the core of an inclusive planning team. Within 7 days, develop a recovery strategy Planning Whole community involvement and coordination
3. What resources does your agency have to meet the capability target selected above?:
Emergency Operations planning (the foundation of all response and recovery) is managed at the local level through county level collaboration and assistance. However, of the 25 municipal and/or
tribal entities within the central region, only about 25% have full time dedicated emergency management staff with which to collaborate. This makes development and currency of emergency
operations plans difficult, as well as creation and currency of continuity of operations plans. Version control and stakeholder participation has long been an issue in these efforts and will be
significantly enhanced through a common planning environment. The objectives of the project are to have all cities and towns, and tribal nations in the central region have current, relative and
effective COOP, COG, and EOPs that are aligned horizontally and vertically in the region and with the state in an easy-to-use, secure environment.
4. Explain how this project will assist your agency in preventing/protecting against/mitigating/responding to/recovering from all hazards events and threats including your chosen
terrorism threat in question 1.:
This project would help ALL central region partners by sustaining a common, real-time, Internet-based planning platform that allows them to build, maintain and activate continuity plans and
emergency operations plans for any hazard in the most time/cost-efficient manner. This project will allow Maricopa County and all its jurisdictions to develop emergency support function based
emergency operations plans that align with the National Response Framework. This allows for greater coordination and operational response capability with assigned actions to specific
organizations that have been planned pre-event to include a potential terrorist attack within the region. Additionally, continuity of operations planning ensures increased preparedness and
community resilience as local government can continue delivering essential services if there is a disruption to their normal business process as a result of terrorist actions or other local disaster.
5. Will your agency continue to maintain, support and sustain this capability with other funding sources if Homeland Security grant funds were no longer available?: Yes
5a. Describe how your agency will maintain this capability.:
We would seek other grants or funding sources due to the importance of the project.
6. Does this project support a NIMS typed resource?: No
7. Has your agency previously been awarded Homeland Security Grant Program (SHSGP and/or UASI) funding to support this project/capability?: Yes
7a. List the Subrecipient Agreement number and award amounts previously received in support of this capability.:
FFY 15: $113,000 to initiate the project (150203-01); FFY 16: 885,000 to sustain the software and related user training (160204-02); FFY 17: $85,000 to sustain the software and related user
training (170203-03). This year's request will allow continued sustainment, as well as additional user training.
8.1s your agency prepared to provide up to 25% cash (hard) or in-kind (soft) match and ensure ills tracked and documented should matching funds be a requirement in FFY 2018?:
Yes
8a. What will the source of the match be?:
General Funds
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9. Describe which agencies will directly benefit from this project aside from your own and how they will benefit.:
All cities, towns and tribal nations within the county, and 40+ county departments will have access to planning software to create, update, and maintain continuity of operations plans and
emergency operations plans.
MILESTONES
MILESTONE 1
Receive award notification letter from State Homeland process acceptance through County Board of Supervisors. Provide seamless planning support to all county and jurisdictional partners.
Hold (2) partner classroom trainings. Onboard/update three (3) new Emergency Operations Plan and three (3) new COOP/COG efforts.
MILESTONE 2
Hold (2) partner classroom trainings and one webinar. Onboard/update three (3) new Emergency Operations Plan and three (3) new COOP/COG efforts.
MILESTONE 3
Hold (2) partner classroom trainings. Onboard/update three (3) new Emergency Operations Plan and three (3) new COOP/COG efforts.
MILESTONE 4
Hold (2) partner classroom trainings and one webinar. Onboard/update three (3) new Emergency Operations Plan and three (3) new COOP/COG efforts.
Printed on 09/24/2018

EQUIPMENT REQUEST
Cost
Age/Condition Oty Per Total Qty Total
Equipment Item of Equipment Requested Unit Requested Awarded Awarded
Item Name: Could-based plans software license renewal and training N/A 1 $85,000 $85,000 1 $85,000
AEL: 04AP-04-RISK
Description: CPG101 requires states, counties, cities, towns and tribal entities to align their COOP and
emergency Plans horizontally and vertically. While much progress has been made toward this essential initiative
through manual means, there are increased efficiencies through planning in a common, web-based
environment. This project will sustain the cloudbased software system that unites planner efforts of city, town,
tribal, and county planners in the Central Region. The software allows for the easy development, sharing,
updating, activation and maintenance of plans. It meets the requirement to distribute planning responsibilities to
key stakeholders and staff while maintaining standardized environments. It allows the region to scale planning
efforts across large, complicated organizations in an efficient and effective manner. This proposal will sustain
the software system which the RAC invested in years prior and provides for the related training involved in
onboarding additional users, and training additional staff through attrition or those added to the effort.
$85,000 $85,000
Equipment Requested Total: $85,000
Equipment Awarded Total: $85,000
TRAINING REQUEST
Training Item Backfill / Overtime Workshops / Conferences Trainers / Contractors / Consultants Supplies Travel Total Requested Total Awarded
$0 $0 $0 $0 $0
$0 $0
Training Request Total: $0
Training Award Total: $0
Does your agency have a MYTEP?: No
Printed on 09124/2018

EXERCISE REQUEST
Description Exercise Type Backfill / Overtime Workshops / Conference Contractors / Consultants Supplies Travel Total Requested Total Awarded
$0 $0 $0 $0
$0 $0
Exercise Requested Total: $0
Exercise Awarded Total: $0
Does your agency have a MYTEP?: No
PLANNING REQUEST
Description Backfill and Overtime Workshops / Conference Staff / Contractors / Consultants Materials Travel Total Requested Total Awarded
$0 $0 $0 $0 $0 $0 $0
$0 $0
Planning Request Total: $0
Planning Award Total: $0
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ORGANIZATION ACTIVITY REQUEST
Description Overtime Operational Expenses Staff / Contractors / Consultants Total Requested Total Awarded
$0 $0 $0 $0 $0
$0 $0
Organizational Activity Request Total: $0
Organizational Activity Award Total: $0
MANAGEMENT AND ADMINISTRATION REQUEST
Description Backlit! / Overtime Personnel / Contractor / Consultant Travel Materials Total Requested
$0 $0 $0 $0 $0
$0
M&A Total Requested: $0
M&A Awarded Total: $0
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PROJECT REQUEST TOTAL
Cost Category Total Requested Total Awarded
Equipment Total $85,000 $85,000
Exercise Total $0 $0
Training Total $0
Planning Total $0
Organization Total so
Project Total $85,000 $85,000
M&A Amount Requested M&A Amount Awarded
Management and Administration
Indirect Costs Requested Indirect Costs Approved
Indirect Costs
FUNDING PRIORITIES
Funding Details:
The total for this project is $85,000. The primary funding priority that will allow for meaningful progress is the annual service contract for the cloud-based planning software ($60,000). This will allow
all regional partners access to the system with unlimited users and help-desk support from the vendor. MCDEM staff will then work with jurisdictions and county departments toward completion of
the emergency operations plans and continuity of operations plans. Training is the second funding priority ($25,000). With this additional cost, the software company will provide in-person
classroom training (2 sessions per quarter) to aid all regional partners in learning the system, or providing refresher training as needed. This also includes 2 webinars for added support. If only
partially funded, we will reduce the amount dedicated toward training provided by the vendor, but that may reduce the effectiveness of this system for its users.
Printed on 09/24/2018