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ADMINISTRATION FOR CHILDREN FAMILIES &N Office of Head Start Region IX I 90 Seventh Street. Room 450, San Francisco, CA 94103 I www.eclkc.ohs.acf.hhs.gov Steve Chucri Chairman MAR' 3 0 2018 Maricopa County Human Services 234 North Central Avenue, Suite 3201 Phoenix, AZ 85004 Re: Grant No. 09HP000105 Dear Mr. Chucri: A grant application must be completed for the upcoming budget period. Please consult the grant application instructions to determine the type of application required. The application for the Head Start grant is due 06/01/2018. The following table reflects the projected funding and enrollment levels for the 09/01/2018 — 08/31/2019 budget period. Fundin. TAle Fundin• Level Funded Federal Enrollment Early Head Start Program $1,724,577 96 Operations Early Head Start Training $43,114 and Technical Assistance TOTAL $1,767,691 96 Application Submission Requirements The application must be prepared and submitted in accordance with the Head Start Grant Application Instructions with Guidance, Version 3 (Application Instructions). It must be submitted on behalf of the Authorizing Official registered in the HSES. Incomplete applications will not be processed. The Application Instructions are available on the home page of HSES. Please review the instructions carefully prior to preparing the application. Submission guidance can be found in the "Instructions" section of the HSES. Please contact Andrea Harvey, Head Start Program Specialist, at (415) 437-8544 or andrea.harvey@acf.hhs.gov or Gabriela Aranda, Grants Management Specialist, at (415) 437-8423 or Gabriela.aranda@acf.hhs.gov with questions regarding the Application Instructions. Mr. Chucri Page 2 For assistance submitting the application in HSES, contact helphsesinfo.orq or 1-866- 771-4737. Funding is contingent upon the availability of federal funds and satisfactory performance under the terms and conditions of the Head Start grant in the current budget period. Thank you for your cooperation and timely submission of the grant application, Sincerely, Jan Len Regional Program Manager Office of Head Start cc: Bruce Liggett, Executive Director Alecia Jackson, Head Start Director FY 2018 Head Start Funding Increase Page 1 of 2 FY 2018 Head Start Funding Increase eclkc.oh5.acf.hhs.gov/policy/pijacf-pi-hs- 18-03 March 3, 5877521 Instruction: President Trump signed Public Law 115-141, the Consolidated Appropriations Act, 2018, on March 23, 2018. Included is $9,863,095,000 for programs under the Head Start Act, an increase of $610 million over the fiscal year (FY) 2017 funding level. Of this increase, $216 million provides grantees a 2.6 percent cost-of-living adjustment (COLA), $260 million to support grantees increasing their hours of program operations, and $115 million for Early Head Start-Child Care Partnerships (EHS-CCP) and Early Head Start (EHS) Expansion, which includes a 2.6 percent COLA (cost-of-living adjustment) for existing EHS-CCP (Early Head Start-Child Care Partnerships). and EHS (Early Head Start) Expansion grantees. Information will be provided in the coming weeks about how to apply for these funds. This Program Instruction provides information about the COLA (cost-of-living adjustment) funds that are available to grantees in FY (fiscal year) 2018 and describes the requirements for applying for these funds. All Head Start and Early Head Start grantees, and Early Head Start-Child Care Partnerships/Expansion grantees, and grantees subject to competition for continued funding through the Designation Renewal System are eligible to receive the COLA (cost-of-living adjustment). State Collaboration grants are not eligible for the COLA (cost-of-living adjustment) due to the statutory cap on their funding in the Head Start Act. FY (fiscal year) 2018 COLA (cost-of-living adjustment) Each grantee may apply for a COLA (cost-of-living adjustment) increase of 2.6 percent of the FY (fiscal year) 2017 base funding level. Base funding excludes training and technical assistance funds, and any one-time funding grantees may have received in FY (fiscal year) 2017. COLA (cost-of-living adjustment) funds are to be used to increase staff salaries and fringe benefits and to pay for higher operating costs. Programs that use COLA (cost-of-living adjustment) funds to increase staff salaries must increase the hourly rate of pay and permanently increase the Head Start pay scale rather than only increase the salaries of current employees. Sections 653 and 640(j) of the Head Start Act provide further guidance on the uses and limitations of the COLA (cost-of-living adjustment) funds. Section 653 of the Act restricts compensation to a Head Start employee that is higher than the average rate of compensation paid for substantially comparable services in the area where the program is operating. Section 653 also prohibits any Head Start employee from being compensated at a rate higher than that of an Executive Schedule I cmcd IT nncitinn inrhirlinn amnInuaac hoinn nairl thrni Ink inriirart rnctc Cartinn nf tha 5/16/2018 Art https://www.printfriendly.com/p/g/seAxiR FY 2018 Head Start Funding Increase Page 2 of 2 requires that the compensation of Head Start employees must be improved regardless of whether the agency has the ability to improve the compensation of staff employed by the agency that do not provide Head Start services. Any grantee proposing differential COLA (cost-of-living adjustment increases to staff, delegates, or partners must justify its rationale in its budget narrative. As specified in Personnel Policies, 45 CFR § 1302.90, each grantee is required to establish written personnel policies and procedures that are approved by the governing body and Policy Council or policy committee and that are available to all staff. Review your personnel policies and procedures since they may contain information relevant to this COLA (cost-of-living adjustment), Funds may also be used to offset increased operating costs in other areas of the budget. This includes increased costs in rent, utilities, facilities maintenance and insurance, contractual arrangements, vehicle fuel and maintenance, supplies, and equipment. Application Requirements Grantees are required to request COLA (cost-of-living adjustment) funds through a grant application. Your Regional Office will provide a Funding Guidance Letter specifying the amount of funds available to your agency. Grantees whose annual applications have been submitted may request their applications be returned to add the COLA (cost-of-living adjustment). Grantees must submit their application in the Head Start Enterprise System (HSES). Grantees encountering program improvement needs should contact their Regional Office and submit supplemental applications throughout the year as needs emerge. Requests are addressed by priority and subject to availability of funds. Please direct any questions regarding this Program Instruction to your Regional Office. Thank you for your work on behalf of children and families. / Dr. Deborah Bergeron / Dr. Deborah Bergeron Director Office of Head Start https://www.printfriendly.com/p/g/seAxiR 5/16/2018