180231-CONTRACT-STANTEC.PDF

CONTRACT PURSUANT TO RFP
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This Contract is entered into this 10th day of October, 2018 by and between Maricopa County (“County”), a political
subdivision of the State of Arizona, and Stantec Consulting Services Inc., an Arizona corporation (“Contractor”) for
the purchase of Building, Construction, Water and Wastewater Plan Review Services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of one (1) year, beginning on the 10th day of October, 2018 and ending
the 30th day of September, 2019.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of four (4) additional years, (or at the County’s sole
discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after
expiration). The County shall notify the Contractor in writing of its intent to extend the Contract
term at least sixty (60) calendar days prior to the expiration of the original contract term, or any
additional term thereafter.
1.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and
responsibilities to another provider and/or to the County. This may include, but is not limited to the
preparation of a transition plan and cooperation with the County or other providers in the transition.
The transition includes the transfer of all records, and other data in the possession, custody or control
of Contractor required to be provided to the County either by the terms of this agreement or as a
matter of law. The provisions of this clause shall survive the expiration or termination of this
agreement.
2.0 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) calendar days prior to the
Contract expiration date. Requests for adjustment in cost of labor and/or materials must be supported by
appropriate documentation. The reasonableness of the request will be determined by comparing the request
with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price
terms, County shall issue written approval of the change and provide an updated version of the Contract. The
new change shall not be in effect until the date stipulated on the Contract.

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3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit “A.”
3.2 Payment shall be made upon the County’s receipt of a properly completed invoice.
3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s)
will be made. Incomplete invoices will not be processed. At a minimum, the invoice must
provide the following information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number
• County purchase order number
• Project name and/or number
• Invoice number and date
• Payment terms
• Date of service or delivery
• Pricing per unit of purchase
• Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the Department as listed on the
Purchase Order.
3.3.3 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/922/Vendors).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed
invoice is received by the County.
3.3.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.4 APPLICABLE TAXES:
3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.4.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction
privilege taxes apply to sales made under the terms of this Contract it is the responsibility
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or State and local laws and regulations, and any other costs including;

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transaction privilege taxes, unemployment compensation insurance, Social Security, and
Worker’s Compensation.
3.5 TAX (SERVICES):
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor
to determine any and all applicable taxes.
3.6 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County.
3.7 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
County currently holds ICPA’s with numerous governmental entities. These agreements allow
those entities, with the approval of the Contractor, to purchase their requirements under the terms
and conditions of the County Contract. It is the responsibility of the non-County government entity
to perform its own due diligence on the acceptability of the Contract under its procurement rules,
processes and procedures.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
4.2 If any action is taken by, any State agency, Federal department, or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with,
this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment only
for services rendered prior to the effective date of the termination, provided that such services are
performed in accordance with the provisions of this Contract. County shall give written notice of
the effective date of any suspension, amendment, or termination under this Section, at least ten (10)
days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit “B”, or as otherwise directed in writing by
the Procurement Officer.
5.2 During the Contract term, County may provide Contractor’s personnel with adequate workspace for
consultants and such other related facilities as may be required by Contractor to carry out its
contractual obligations.
6.0 TERMS AND CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and

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attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage,
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed
as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
6.2 INSURANCE:
6.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated
minimum insurance from a company or companies duly licensed by the State of Arizona
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing,
the stipulated insurance may be purchased from a company or companies, which are
authorized to do business in the State of Arizona, provided that said insurance companies
meet the approval of County. The form of any insurance policies and forms must be
acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily completed
and formally accepted. Failure to do so may, at the sole discretion of County, constitute a
material breach of this Contract.
6.2.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be solely
responsible for the deductible and/or self-insured retention and County, at its option, may
require Contractor to secure payment of such deductibles or self-insured retentions by a
surety bond or an irrevocable and unconditional letter of credit.
6.2.6 The insurance policies required by this Contract, except Workers’ Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
6.2.7 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
6.2.8 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000

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Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad form property
damage, personal injury, products and completed operations and blanket contractual
coverage, and shall not contain any provisions which would serve to limit third party action
over claims. There shall be no endorsement or modifications of the CGL limiting the scope
of coverage for liability arising from explosion, collapse, or underground property damage.
6.2.9 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage of
not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned,
hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work
or services or use or maintenance of the premises under this Contract.
6.2.10 Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by Federal and State
statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work or services under this Contract; and Employer’s Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance:
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial
Umbrella insurance, which will insure and provide coverage for errors or omissions or
professional liability of the Contractor, with limits of no less than $2,000,000 for each
claim.
6.2.12 Certificates of Insurance:
6.2.12.1 Prior to Contract award, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor’s insurer(s), as
evidence that policies providing the required coverage, conditions and limits
required by this Contract are in full force and effect. Such certificates shall
identify this contract number and title.
6.2.12.2 In the event any insurance policy(ies) required by this Contract is(are) written on
a claims made basis, coverage shall extend for two years past completion and
acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
6.2.12.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) calendar days prior to the expiration date.
6.2.13 Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2)

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business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be
expiring. Such notice shall be sent directly to Maricopa County Office of Procurement
Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ
85003, or emailed to the Procurement Officer noted in the solicitation.
6.3 FORCE MAJEURE:
6.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities
(whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military
or usurped power or confiscation, terrorist activities, nationalization, government sanction,
lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or
telecommunication service.
6.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its inability
to perform or comply.
6.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
6.3.4 The County shall reserve the right to terminate this Contract and/or any applicable order or
contract release purchase order upon non-performance by Contractor. The County shall
reserve the right to extend the Contract and time for performance at its discretion.
6.4 WARRANTY OF SERVICES:
6.4.1 The Contractor warrants that all services provided hereunder will conform to the
requirements of the Contract, including all descriptions, specifications and attachments
made a part of this Contract. County’s acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.4.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.
6.5 INSPECTION OF SERVICES:
6.5.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
Contract performance and for as long afterwards as the Contract requires.
6.5.2 County has the right to inspect and test all services called for by the Contract, to the extent
practicable at all times and places during the term of the Contract. County shall perform
inspections and tests in a manner that will not unduly delay the work.
6.5.3 If any of the services do not conform to Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at no

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cost to the County. When the defects in services cannot be corrected by re-performance,
County may:
6.5.3.1 Require the Contractor to take necessary action to ensure that future performance
conforms to Contract requirements; and
6.5.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.5.4 If the Contractor fails to promptly perform the services again or to take the necessary action
to ensure future performance in conformity with Contract requirements, County may:
6.5.4.1 By Contract or otherwise, perform the services and charge to the Contractor,
through direct billing or through payment reduction, any cost incurred by County
that is directly related to the performance of such service; or
6.5.4.2 Terminate the Contract for default.
6.6 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of
Procurement Services, a Purchase Order issued by the using Department or direction by a Certified
Agency Procurement Aid (CAPA) with a Purchase Card for payment.
6.7 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
6.7.1 This Contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this Contract when the County identifies a need and
proper authorization and documentation have been approved.
6.7.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the
County Procurement Officer with written notification to follow. Contractor specifically
acknowledges to be bound by this cancellation policy.
6.8 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after
issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for
actual and documentable costs incurred by the Contractor in response to the Purchase Order. The
County will not reimburse the Contractor for any costs incurred after receipt of County notice of
cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.9 BACKGROUND CHECK:
Contractors need to be aware that there may be multiple background checks (Sheriff’s Office,
County Attorney's Office, Courts as well as Maricopa County general government) to determine if
the respondent is acceptable to do business with the County. This applies to (but is not limited to)
the Contractor, subcontractors and employees.
6.10 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so suspended,
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is
asserted in writing as soon as practicable after the termination of the suspension, delay, or
interruption, but not later than the date of final payment under the Contract.

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6.11 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar
days after the order is delivered to the Contractor, and for any further period to which the parties
may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is
delivered to the Contractor, or within any extension of that period to which the parties shall have
agreed, the Procurement Officer shall either:
6.11.1 Cancel the stop work order; or
6.11.2 Terminate the work covered by the order as provided in the Default, or the Termination for
Convenience clause of this Contract.
6.11.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or Contract price, or otherwise, and the Contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an increase
in costs to the Contractor.
6.12 TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the Contract for convenience by providing sixty (60) calendar days
advance notice to the Contractor.
6.13 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this Contract in whole or
in part if the Contractor fails to:
6.13.1 Deliver the supplies or to perform the services within the time specified in this Contract or
any extension;
6.13.2 Make progress, so as to endanger performance of this Contract; or
6.13.3 Perform any of the other provisions of this Contract.
The County’s right to terminate this contract under these subparagraphs may be exercised if the
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing
by the County) after receipt of the notice from the Procurement Officer specifying the failure.
6.14 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the Contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf
of the County is at any time while the Contract or any extension of the Contract is in effect, an
employee or agent of any other party to the Contract in any capacity or consultant to any other party
of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County
from any other party to the Contract arising as the result of the Contract.
6.15 CONTRACTOR LICENSE REQUIREMENT:
6.15.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees
necessary and incidental to the lawful conduct of his/her business, and as necessary

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complete any required certification requirements, required by any and all governmental or
non-governmental entities as mandated to maintain compliance with and in good standing
for all permits and/or licenses. The Contractor shall keep fully informed of existing and
future trade or industry requirements, Federal, State and Local laws, ordinances, and
regulations which in any manner affect the fulfillment of a Contract and shall comply with
the same. Contractor shall immediately notify both Office of Procurement Services and the
Department of any and all changes concerning permits, insurance or licenses.
6.16 SUBCONTRACTING:
6.16.1 The Contractor may not assign to another contractor or subcontract to another party for
performance of the terms and conditions hereof without the written consent of the County.
All correspondence authorizing subcontracting must reference the Contract Number and
identify the job project.
6.16.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates
or the County has approved the increase. The subcontractor’s invoice shall be invoiced
directly to the Prime Contractor, who in turn shall pass-through the costs to the County,
without mark-up. A copy of the subcontractor’s invoice must accompany the Prime
Contractor’s invoice.
6.17 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
6.18 ADDITIONS/DELETIONS OF REQUIREMENTS:
The County reserves the right to add and/or delete materials and services to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of
service reduced in accordance with the bid price. If additional materials or services are required
from a Contract, prices for such additions will be negotiated between the Contractor and the County.
6.19 STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of
the Contract.
6.20 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
6.21 SEVERABILITY:
The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity
of any other provision of this Contract.
6.22 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each Party shall
supply to the other Party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.

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6.23 NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and
downloaded at the Governor of the State of Arizona website
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is
hereby incorporated into this contract as if set forth in full herein. During the performance of this
Contract, Contractor shall not discriminate against any employee, client or any other individual in
any way because of that person’s age, race, creed, color, religion, sex, disability or national origin.
6.24 ISRAEL BOYCOTT:
By signing this Contract, the Contractor certifies that they are in compliance with Article 9, A.R.S.
§ 35-393 et seq.
6.25 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
6.25.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the
best of his or her knowledge and belief that the Contractor, it’s current officers and
directors;
6.25.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from being awarded any contract or grant by
any United States Department or Agency or any state, or local jurisdiction;
6.25.1.2 have not within three (3) year period preceding this Contract;
6.25.1.2.1 been convicted of fraud or any criminal offense in connection with
obtaining, attempting to obtain, or as the result of performing a
government entity (Federal, State or local) transaction or contract;
and
6.25.1.2.2 been convicted of violation of any Federal or State antitrust statues
or conviction for embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen
property regarding a government entity transaction or contract;
6.25.1.2.3 are not presently indicted or criminally charged by a government
entity (Federal, State or local) with commission of any criminal
offenses in connection with obtaining, attempting to obtain, or as the
result of performing a government entity public (Federal, State or
local) transaction or contract; and are not presently facing any civil
charges from any governmental entity regarding obtaining,
attempting to obtain, or from performing any governmental entity
contract or other transaction; and have not within a three (3) year
period preceding this Contract had any public transaction (Federal,
State or local) terminated for cause or default.
6.25.1.3 If any of the above circumstances described in the paragraph are applicable to the
entity submitting a bid for this requirement, include with your bid an explanation
of the matter including any final resolution.
6.25.2 The Contractor shall include, without modification, this clause in all lower tier covered
transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier
covered transactions related to this Contract.

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6.26 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS:
6.26.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and
Nationality Act (INA using e-verify) and all other Federal immigration laws and regulations
related to the immigration status of its employees and A.R.S. §23-214(A). The Contractor
shall obtain statements from its subcontractors certifying compliance and shall furnish the
statements to the Procurement Officer upon request. These warranties shall remain in effect
through the term of the Contract. The Contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and
Control Act of 1986, as amended from time to time, for all employees performing work under
the Contract and verify employee compliance using the E-verify system and shall keep a
record of the verification for the duration of the employee’s employment or at least three (3)
years, whichever is longer. I-9 forms are available for download at USCIS.GOV.
6.26.2 The County retains the legal right to inspect Contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 6.26.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s
intent to inspect and shall make the documents available at the time and date specified.
Should the County suspect or find that the Contractor or any of its subcontractors are not in
compliance, the County will consider this a material breach of the Contract and may pursue
any and all remedies allowed by law, including, but not limited to; suspension of work,
termination of the Contract for default, and suspension and/or debarment of the Contractor.
All costs necessary to verify compliance are the responsibility of the Contractor.
6.27 INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.27.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment
or educational passes or tickets, or any type of valuable contribution or subsidy,
6.27.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN
REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS
REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION
PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE
RESPONDENT FROM THE EVALUATION PROCESS.
6.28 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title
2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.

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6.29 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.29.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain (physical or digital copies of) all books, records, accounts,
statements, reports, files, and other records and back-up documentation relevant to this
Contract for six (6) years after final payment or until after the resolution of any audit
questions which could be more than six (6) years, whichever is latest. The County, Federal
or State auditors and any other persons duly authorized by the Department shall have full
access to, and the right to examine, copy and make use of, any and all said materials.
6.29.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.30 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course
of action to address the disallowance shall be at sole discretion of the County, and may include
either an adjustment to future invoices, request for credit, request for a check or a deduction from
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to
Maricopa County.
6.31 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the Contract.
6.32 CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this contract may include information that is
proprietary or confidential to the County. This provision establishes the Contractor’s obligation
regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that
no information contained in its records and/or obtained from the County or from others in carrying
out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers,
or employees, except as required to efficiently perform duties under the Contract. The Contractor’s
procedures and controls at a minimum must be the same procedures and controls it uses to protect
its own proprietary or confidential information. If, at any time during the duration of the Contract,
the County determines that the procedures and controls in place are not adequate, the Contractor
shall institute any new and/or additional measures requested by the County within fifteen (15)
calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred
to the County for review and approval, prior to any dissemination.
6.33 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection
and copying after Contract award and execution, except for such Offers or sections thereof
determined to contain proprietary or confidential information by the Office of Procurement Services.
If an Offeror believes that information in its Offer or any resulting Contract should not be released
in response to a public record request under Arizona law, the Offeror shall indicate the specific

SERIAL 180231-RFP
information deemed confidential or proprietary and submit a statement with its offer detailing the
reasons that the information should not be disclosed. Such reasons shall include the specific harm
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement
Services shall determine whether the identified information is confidential pursuant to the Maricopa
County Procurement Code.
6.34 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those paid
by any other customer for these or similar services.
6.35 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.36 RELATIONSHIPS:
6.36.1 In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed
as to create the relationship of employer and employee, co-employee, partnership, principal
and agent, or joint venture between the County and the Contractor.
6.36.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also,
upon request by the County, the Contractor will be required to remove any employees
working on County projects and substitute personnel based on the discretion of the County
within two business days, unless previously approved by the County.
6.37 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona
6.38 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s license agreement, if
applicable, the terms of this Contract shall prevail.
6.39 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.39.1 Exhibit A, Pricing;
6.39.2 Exhibit B, Scope of Work;
6.39.3 Exhibit C, Contractor Proposal; and
6.39.4 Exhibit D, Office of Procurement Services Contractor Travel and Per Diem Policy.
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:

SERIAL 180231-RFP
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contractor:
Stantec Consulting Services Inc.
8211 S. 48th Street
Phoenix, Arizona 85044

SERIAL 180231-RFP
IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
AUTHORIZED SIGNATURE
Kim Coyne, Senior Associate
PRINTED NAME AND TITLE
8211 S. 48th Street, Phoenix, AZ 85044
ADDRESS
September 28, 2018
DATE
MARICOPA COUNTY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY DATE

SERIAL 180231-RFP
EXHIBIT A
Pricing
SERIAL 180231-RFP
NIGP CODE: 96109 96109
COMPANY NAME: Stantec Consulting Services, Inc.
DOING BUSINESS AS (DBA) NAME: Stantec
MAILING ADDRESS: 8211 S. 48th Street, Phoenix, AZ 85044
REMIT TO ADDRESS:
TELEPHONE NUMBER: 602-438-2200
FACSIMILE NUMBER: 602-431-9562
WEB SITE: stantec.com
REPRESENTATIVE NAME: Kim Coyne
REPRESENTATIVE PHONE NUMBER: 602-707-4740
REPRESENTATIVE E-MAIL: kim.coyne@stantec.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE [X] [ ]
FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X] [ ] 2.25%
PAYMENT TERMS: NET 30 DAYS
1.0 PRICING:
FOR BUILDING PLAN REVIEW: Pricing for each job assigned under this contract shall not exceed 58.5% of
permit fee. Maricopa County’s fees for the types of jobs assigned currently use 1997 UBC Table A with the April,
2003 value table as modified for Arizona. The annual amount of plan review fees to be paid for jobs assigned.
1.1 PLAN REVIEW FEE 53% PER ASSIGNED PROJECT
INSPECTIONS AS AGREED PER JOB
(51.75% with early payment credit)
1.2 LABOR RATE FOR WORK OUTSIDE CONTRACT
1.2.1 PRINCIPAL $165.00 PER HOUR
1.2.2 STRUCTURE ENGINEER $105.00 PER HOUR
1.2.3 SENIOR PLAN REVIEWER $97.00 PER HOUR
1.2.4 BUILDING INSPECTOR 1 $75.00 PER HOUR
1.2.5 BUILDING INSPECTOR 2 $80.00 PER HOUR
1.2.6 BUILDING INSPECTOR 3 $85.00 PER HOUR
1.2.7 PLAN CHECK TECHNICIAN $85.00 PER HOUR
1.2.8 CLERICAL $52.00 PER HOUR
1.2.9 ASSOCIATE $97.00 PER HOUR

SERIAL 180231-RFP
FOR DRAINAGE PLAN REVIEW: Pricing for each job assigned under this contract shall not exceed 65% of
the Engineering Review and/or Drainage Report Review Fee for Residential projects and 65% of the Review of
Precise Plans Fee for Commercial projects including subdivision plats and infrastructure.
1.3 DRAINAGE PLAN REVIEW FEE __58____% PER ASSIGNED PROJECT*
(56.75% with early payment credit)
1.4 HOURLY LABOR RATES FOR DRAINAGE
PLAN REVIEW FOR WORK OUTSIDE CONTRACT
1.4.1 SUPPLY FLOOD P.E. $150.00 PER HOUR
1.4.2 SUPPLY FLOOD NON-P.E. $105.00 PER HOUR
FOR WATER AND WASTEWATER PLAN REVIEW: Pricing for each new plan review job assigned under
this contract shall not exceed the Contractor’s bid percentage of the assigned project permit fee. Maricopa
County’s permit fees for the types of jobs assigned to the Contractor under the contract scope for water and
wastewater are established by the Maricopa County Environmental Health Code (MCEHC). The amount of
plan review fees to be paid to the Contractor for each job assigned will be based on the regular priority plan
review permit fee for the application type as identified on intake by MCESD. Fees for review of resubmittal
jobs assigned to the Contractor shall be paid hourly, limited to the rate for the individual performing the review,
limited to 1 hour unless prior approval is obtained from the COR (Contracting Officer’s Representative).
1.5 WATER AND WASTEWATER PLAN REVIEW FEE __58____% PER ASSIGNED PROJECT
(56.75% with early payment credit)
1.6 LABOR RATES FOR REVIEW OF RESUBMITTALS
1.6.1 PRINCIPAL $205.00 PER HOUR
1.6.2 CIVIL ENGINEERING (PE) $185.00 PER HOUR
1.6.3 ENGINEER ASSOCIATE (EIT) $135.00 PER HOUR
1.6.4 SENIOR PLAN REVIEWER $150.00 PER HOUR
1.6.5 PLAN CHECK TECHNICIAN $95.00 PER HOUR
*1.25% discount with early payment credit

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EXHIBIT B
SCOPE OF WORK
1.0 INTENT:
The Maricopa County Planning and Development (P&D) department is requesting services to include the
review of construction drawings and civil engineered grading, drainage and transportation plans. The reviews
will evaluate plans for compliance with county-adopted building codes, zoning ordinance requirements,
drainage regulations, adopted drainage policies and standards, and transportation requirements. In addition the
department may request the review of utility grade power generation projects for compliance with Maricopa
County ordinances and regulations as well as applicable federal guidelines and regulation. The work may also
include on-site inspections as needed.
The specific jobs may include residential or non-residential projects. The type of proposed work may include
new construction, remodel or additions, subdivision plats and infrastructure, and related inspections. The work
may also include safety compliance inspections of existing structures.
The Maricopa County Environmental Services Department (MCESD) is requesting services to include the
review of civil engineering plans for infrastructure as follows: 1) Water distribution pipelines, potable water
storage tanks and water distribution system appurtenances; 2) Wastewater collection pipelines, lift stations and
wastewater collection system appurtenances; 3) Onsite wastewater treatment facilities. The reviews will
evaluate plans for compliance with County and State of Arizona regulations.
The specific jobs may include residential or non-residential projects where regulations require plan approval
prior to construction. Projects may be for utility work within the public right of way, utility work for water
distribution or wastewater collection systems within a development parcel, or onsite wastewater facilities within
a parcel for a residential or commercial structure. No inspection work is required.
If there are any discrepancies between Exhibit B and the Contractor’s proposal (Exhibit C) then
Exhibit B shall prevail.
The reserves the right to add additional contractors, at the County’s sole discretion, in cases where the
currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure
adequate competition on any project or task order work.
2.0 SCOPE OF WORK:
2.1 WORK PRODUCT (P&D):
The work product shall consist of written comments, with red-lined plans if requested by P&D, or
online plan review comments, data entry and/or digital redlines, as applicable. The comments or
approval/denial letter and one (1) set of plans, if applicable, shall be returned to P&D after each review
is completed.
2.2 WORK PRODUCT (MCESD):
The work product shall consist of written comments to clearly describe deficiencies in the plans due
to failure of the design to comply with a regulatory requirement, or a letter of approval if no
deficiencies are found. Associated red-lined plans may also be submitted as necessary to clarify, but
not act as a substitute for, written comments. Should MCESD obtain online submittal capabilities
during the contract period, the work product may be expanded to include online plan review comments
and/or digital red-lines. The comments or approval/denial letter in electronic form shall be prepared
using an MCESD-provided format after each review is completed, and returned to MCESD. Plans
shall also be returned to MCESD.

SERIAL 180231-RFP
2.3 ADOPTED CODES (P&D):
P&D will supply the current adopted building codes and local amendments. P&D will supply a digital
copy of the adopted zoning ordinance, which will include the drainage regulations, and necessary
transportation regulations, as applicable, to the Contractor. Future local amendments to the building
code and additional zoning ordinance and drainage regulatory amendments are anticipated during the
proposed length of this contract. P&D will provide copies of these changes to the Contractor prior to
their effective date. Copies of other codes shall be the responsibility of the Contractor.
2.4 ADOPTED CODES (MCESD):
MCESD will supply the Contractor with a digital copy of County and State or Arizona regulations
applicable to the scope of work. These regulations will include but are not limited to the Maricopa
County Environmental Health Code; Arizona Administrative Code Title 18, Chapters 4, 5 and 9; and
ADEQ Engineering Bulletin 10. MCESD policy documents that provide interpretation of regulations
may also be provided to assist the Contractor. Copies of other codes and civil engineering design
reference materials shall be the responsibility of the Contractor.
2.5 REVIEW PROCESS:
The County P&D review process for jobs selected under this contract shall be as follows (The review
process for jobs selected under this contract may be modified for online plan review projects):
2.5.1 County accepts application or resubmission.
2.5.2 County determines what jobs will be reviewed by outside firm.
2.5.3 Contractor notified of job.
2.5.4 If outside of Maricopa County this will be done by mailing job or sending electronically.
2.5.5 If inside of Maricopa County the job will be picked up on the following County working day
or sent electronically.
2.5.6 Provide two (2) copies of plans and copy of the application per job, if applicable.
2.5.7 Plans reviewed and delivered back to P&D within seven (7) County working days.
2.5.8 If outside of Maricopa County this will be done by mailing job back to P&D with written
comments.
2.5.9 P&D enters plan review information into computer.
2.5.10 County notifies applicant.
2.5.11 Applicant comes to receive permit and pickup plans or comments.
2.5.12 County answers plan review questions of applicant.
2.5.13 Alternatively, a representative of the Contractor may be asked to work at P&D offices to
simplify this routing process.
2.5.14 For inspections, the County will notify the Contractor and the Contractor will make the
inspection within three (3) business days, or within an alternate timeframe determined with
the Contractor in advance, and submit a written inspection report to the County.
2.5.15 Any single job may require as few as one review of submitted plans or generally not more
than three reviews of submitted plans. Additional or special reviews may be completed at
hourly rates. The result of a review of plans shall be a letter indicating approval of plans as
submitted or provision of comments. Work may also include on-site inspections. Once a job
has been assigned under this contract, it will proceed to approval, denial, expiration or
withdrawal by applicant under this contract.
2.5.16 If written review comments are unclear only P&D staff may request clarification from the
reviewer. Any such clarifications shall be considered as part of the scope of work covered
by that job under this contract.
The County MCESD review process for jobs selected under this contract shall be as follows:
2.5.17 County accepts application or resubmission from applicant.
2.5.18 County determines what jobs will be reviewed by Contractor.
2.5.19 Contractor notified of job assignment.
2.5.20 County will provide Contractor with one copy of plans, associated design report (if available)
and application for each job.

SERIAL 180231-RFP
2.5.21 County will package materials for transport with shipping materials provided by the
Contractor.
2.5.22 Contactor shall arrange for delivery to the Contractor’s site within two (2) business days after
notice of job availability at no cost to the County.
2.5.23 Contractor shall complete review, prepare the work product and return the original review
material and work product to MCESD within seven (7) County working days of receipt.
2.5.24 County reviews work product and contacts Contractor for clarification, if needed. Contractor
responds within one day. Any such clarifications shall be considered as part of the scope of
work covered by that job under this contract.
2.5.25 County prepares transmittal to applicant and enters plan review information into data system
record.
2.5.26 County provides applicant with review comments or plan approval.
2.5.27 Applicant provides County with response to comments in writing or with revised plans.
2.5.28 County may evaluate applicant responses or assign the re-evaluation job to the Contractor.
2.5.29 Any single job may require as few as one review of submitted plans or generally not more
than three reviews of submitted plans. Additional or special reviews may be completed at
hourly rates. The result of a review of plans shall be a letter indicating approval of plans as
submitted or provision of comments.

SERIAL 180231-RFP
EXHIBIT C
CONTRACTOR PROPOSAL
Project Description
We take seriously that, as an extension of the County, Stantec staff will follow all codes, ordinances, procedures,
policies, and directives related to the services provided for by the scope of work as outlined in the RFP. We understand
that not only will Stantec be providing a work product to the Maricopa Planning and Development (P&D), but also to
Maricopa County Environmental Services Department (MCESD). Thus, the type of our deliverables will be related to
each department’s requirements for regulatory and code compliance.
How we will provide enough qualified staff with appropriate certifications in each discipline. Our current staff
meets all the certification requirements of the County. We consistently interview and hire qualified personnel holding
ICC certifications in one or more of the categories for each discipline required by the County. Our firm has an
established human resources department focused on assisting us and dedicated to filling the needs of our clients.
How we will respond to requests for additional qualified staff for short-term needs. We know that short-term
assignments are as important as long-term placements. We have a list of individuals who hold ICC certifications, and
we won’t hesitate to hire additional qualified personnel as demand may dictate. The selection process starts with
Stantec interviewing and vetting applicants prior to informing the County of a potential candidate. The County will
conduct interviews as they deem necessary prior to placing the applicant. This process will be followed for all
placements.
How many plan reviewers and inspectors we will provide for each discipline. We have a core staff of full-time
plan reviewers, but we regularly work with numerous qualified independent contractors. Our current staff includes
building, accessibility, structural, mechanical, plumbing, electrical, civil, and fire plan reviewers. We can and will add
as demands increase. Also, Stantec has the unique ability to call upon the architects and engineers in numerous
disciplines, such as civil, water, and transportation, working at our Phoenix office for support. Because of this
accessible resource, we are able to meet the demands and serve the needs of the County.
Available staff to work in the County offices. Stantec understands the past and current needs of the County. We
have staff available to report directly to and work within the County. Beyond what is described above, we know what
works for you and are adaptable to the changing needs of your departments. We will accommodate your requests with
prompt responses and qualified personnel.
Our proposed communication procedure. Stantec is very proud of our trusted relationship with the County.
Reviewers are supplied with a cell phone and laptop for the sole purpose of communicating reviewer results with the
County and allowing clients direct access to our reviewers when needed. Our reviewers believe they should be
accessible to the client, County, and all departments as they are just one member of a diverse team. If building review
is completed at Stantec, we will:
• Expedite any necessary contact with applicants by providing email addresses and direct phone numbers.
• Contact all involved parties regularly during the plan review process as needed.
• Resolve issues and ensure speedy approvals by encouraging client discussions.
Our staff is trained to communicate with all involved parties as needed for efficient, accurate results. Interdepartmental
and client contact is promoted within Stantec and is practiced by all our building inspectors.
Kim Coyne will be your single point of contact for the overall contract and will also be the task lead for plan review
and inspections, Chris Eggers will be the task lead for transportation, Chris Simko will be the task lead for water, and
Marty Minter, the task lead for environmental services. Each will be leading and coordinating any requested review
processes from the County in their areas of expertise.

SERIAL 180231-RFP
When communication becomes unclear, it can be the only thing standing in the way of the County’s goal: to safeguard
and preserve the value of your community with structures that provide compliant accessibility, clear egress points,
adequate restrooms, fire protection, and compliance with all County requirements. While sometimes it’s necessary to
meet with the design team or County staff, often a simple phone call will clear up questions. Stantec is available to
discuss plan review report comments with the contractor or County personnel, either in person or by telephone, during
County working hours and as needed. Stantec will keep the communication lines open and clear to ensure the County’s
goals are met.
Plan Review
• Stantec will pick-up/deliver plans or related materials from the County on a weekly basis or as required to
meet plan review deadlines.
• We will conduct a comprehensive and accurate review of building plans, including detailed fire, electrical,
mechanical, plumbing, structural, building, and accessibility code issues, per the County adopted codes, as
defined by drawings, specifications, design calculations, and reports; including site reports, soil investigation,
and compaction reports. We will also perform rechecks of corrected plans and plan changes until plans and
related documents are substantially correct and complete. Compliance with code or discrepancies is based on
the current County codes; including building, mechanical, electrical, plumbing, energy, and fire; local
amendments; State of Arizona statutes; and federal regulations as enforced by the County.
• When the review is complete, we will return the plans to the County along with a letter listing any deficiencies
or stating an approval. Plans and supplemental documents can be stamped approved if requested.
• Stantec currently provides every client on every plan review project a fee sheet and separate written letter on
Stantec letterhead indicating the project data, code deficiency with sheet number, specific information
identifying the location of the deficiency on the plan sheet, cited code section, and, when necessary, a request
indicating what change is required. We are proficient in processing hard copy submittals but are also
proficient at electronic reviews which save applicants time and money. We can provide redlined plans with
each project as required, but our written letter allows us to assist applicants and clients with questions between
submittals.
• We will forward approved plans, calculations, and related documents to the County. Approved plans shall be
identified as being approved as requested by the County.
• Stantec will meet, when requested, with County staff and other interested parties to conduct assessment of
the project proposed to be submitted to the County for permit (pre-submittal meetings). These meetings will
be used to allow the County and our review staff to become familiar with the proposed project and determine
major code issues that may be present. On occasion, we may also be requested to attend an initial “partnering”
meeting with County staff and representatives of the project. Locations of meetings will be determined
through mutual agreement of all parties.
• Stantec will maintain records related to plans reviewed, including all turnaround times. Quality control
reviews are performed on written documents to maintain a high level of professionalism and uniformity.
• We will respond quickly to telephone inquiries about code requirements and plan review procedures relating
to assigned projects. These inquiries may relate to plans in process or to plan reviews which have been
completed but where construction is still in progress. These telephone inquiries may be made directly to our
offices or to Stantec’s plan reviewer(s). We will provide a toll-free telephone number for applicants as
necessary.
• Deferred submittals and construction change orders/ directives will be coordinated as outlined above.
Examples include plans for roof trusses, fire alarms, fire sprinklers, and other items as approved by the
County.

SERIAL 180231-RFP
• Stantec will assist the County with the issuance of the construction permit(s) and tracking of any updates if
the project is permitted on an incremental basis. We will provide the necessary project information for each
submittal, including area (square foot), occupancy group and use, construction type, etc., to allow a permit
to be issued.
• Electronic submittals via the new County online system are logged into our office when the County alerts us.
Once reviews are completed, we enter comments directly to the County’s online system. We also enter fee
information, invoice, and complete project data as requested. We then email approval/denial comment letters
and fee sheets to our assigned County contacts and inform them the review is complete.
• Current requests from the County Planning and Development staff to assist in the processing of paper and
electronic submittals can be accommodated by Stantec. We currently have most of our staff approved to use
the new permitting system and can provide additional services as requested. Stantec has dedicated many
hours over the last year to troubleshoot the integration of the new system with County staff and will continue
to dedicate the necessary time outside of project reviews to service the County.
Building Inspections
Another way we have honed our delivery is through our inspection process. After countless inspections and plan
reviews, we have developed a process that is efficient and meets our client’s and their customer’s expectations and
goals.
• Our inspectors will report to the County inspection section, or the jobsite, when requested to complete the
required paperwork and update inspection results within the County’s inspection tracking system. We provide
daily inspection assistance or specific, individual requests whenever required by the County.
• We will notify the County and project contractor of any discrepancies in writing.
• Our inspectors can inspect commercial, industrial, or residential buildings that include foundations, concrete,
steel, masonry, framing, plastering, or a large variety of other complex and routine building system elements
during various stages of construction, to ensure compliance with applicable County codes, amendments, and
ordinances.
• Our inspectors will coordinate inspection activities with other County departments and divisions as may be
necessary; confer with architects, engineers, contractors, and superintendents in the field and office.
• We will provide the inspector(s) with a cell phone, hand tools, code books, any safety equipment required by
an assigned project, or city, county, state, or federal laws or ordinances, and a vehicle insured per County
requirements when performing inspection services on behalf of the County.
• Our inspectors will respond to telephone inquiries about code requirements and inspection procedures
relating to assigned projects. These inquiries may relate to inspections in process or to inspections which
have been completed but where construction is still in progress.
• We will use existing County correction notices or other forms and will follow all policies and procedures of
the County’s inspection section.
• The estimated inspection turn-around time between being alerted of a request for an inspector, and when one
is sent out, is 24 hours from the alert time.
• Our firm is also equipped to provide long-term, on-site inspections for specific projects when requested by a
contractor or the County. This service allows a project to meet tight construction deadlines. We have
successfully provided this service to the County by keeping County staff “in the loop” at all times. Our staff
have been trained on entering inspections and have accommodated County requests with each project.

SERIAL 180231-RFP
Grading and Drainage Review
Our plan reviewers are well trained in the use of recognized codes and standards. They are also very knowledgeable
in plan review procedures adopted by most cities. We are familiar with standard details and specifications used
throughout the Valley, including the Uniform Standard Specifications for Public Works Construction by the MAG
and the City of Phoenix Supplement.
• Our staff of engineers and specialists are experienced in municipal civil engineering plan review procedures
and provides a broad wealth of knowledge.
• As a civil engineering design firm, we are familiar with projects such as residential subdivisions, commercial
sites, roadways, water distribution systems, sanitary sewers, and airports.
• Our team can provide plan review services to ensure compliance with adopted engineering codes and
standards. Projects where we have provided review services include shopping centers, office and apartment
complexes, residential subdivisions, including drainage, grading, and preliminary and final plats.
• The individuals cited in this proposal are specifically selected for their experience in civil engineering and
plan review work.
• Stantec is committed to maintaining a high-caliber staff and, for that reason, employ a staff of registered
engineers and professional technicians who are familiar with recognized design standards and local
engineering codes. Individual certifications and professional licenses are included with the attached resumes.
Civil Engineering and Review
Our team has provided on-call services for almost all the tasks you’ve listed under your Maricopa Planning and
Development (P&D) requirements. Stantec’s Phoenix-based water and transportation groups have held on-call
contracts with multiple municipalities and organizations and have executed a wide variety of projects. Within their
respective disciplines, they’ve completed traffic studies, small roadway improvement projects, pathway and roadway
design, right-of-way and utilities assessments. We also have access to professionals in our community development
group. They provide civil engineering design and reviews of site and residential development, subdivision plats, and
the associated infrastructure.
Civil Review
Our team's expansive resume in design projects, gives us greater insight when performing civil plan reviews. We can
evaluate for compliance with standards, as well as quickly determine the impact of any changes during the submittal
process. We review for industry colleagues and have established relationships that lead to better solutions and,
ultimately, the best compliant designs.
Throughout water’s lifecycle, from capture, use, and reuse/disposal, Stantec has a fully integrated team working to
optimize every facet of a water system. We seamlessly integrate master planning, permitting, design, construction
oversight, start-up, operations, and asset and maintenance management, to deliver integrated and efficiently produced
infrastructure. We have extensive experience with specialized technologies, such as trenchless construction, computer
modeling, wet weather flow management, odor and corrosion control, and we are at the forefront of water system
automation and reporting.
Stantec also understands that water resources are one of mankind’s most valuable assets. We strive to conserve and
manage these resources through sustainable design. Our water resource services encompass a wide range of expertise
and knowledge, including floodplain delineations, flood control design, bridge hydraulic design, drainage
infrastructure design, watershed hydrology and hydraulic, sediment transport analysis, drainage design manuals,
training programs, alluvial fan analysis, storm water management studies, computer modeling, and drainage master
plan creation.

SERIAL 180231-RFP
Transportation Plan Review
From street widening, to urban and rural roadway projects, to traffic signal updates, transit systems, connected and
autonomous vehicles, and airport design, our focus is always on providing solutions that respect the local environment.
Chris Eggers will be your lead for transportation related tasks under the P&D services request.
Transportation and Traffic Engineering
We create the connections that get people and goods from here to there—whether by car, bus, train, plane, or their
own two feet. Working within the context of the communities we serve, we provide planning, engineering, and
infrastructure management services that fit the needs of our clients and improve the overall traveler experience.
Stantec can help with everything from 3D interactive modeling, data collection, analyses, and studies; from
preliminary through final design, permitting, and construction. Our depth of experience spans from a single
intersection traffic study to road rehabilitation and design services.
Yet, not only do we help create the connections that help our communities go from Point A to Point B, we also help
improve mobility through those corridors. Whether providing a feasibility study, mobility consulting, an operational
study, or advising on the available options, we work hand in hand with our clients and stakeholders to analyze and
move forward with the best-fit solution for their community.
Environmental Review
Our environmental group, has recently had their existing County on-call for environmental services renewed through
the year 2020. Services under this contract may include environmental site assessment/site investigation/remediation,
environmental engineering services, environmental air consulting services, and environmental
assessments/environmental impact statements. A member of our team (Mannie Carpenter) serves on the Air Quality
Technical Advisory Committee for MAG. In addition, our team is also on other on-call environmental service
contracts for the City of Phoenix (Aviation) and City of Mesa. Marty Minter will lead any tasks related to
environmental requests from the MCESD.
Turnaround Times – Plan Review
The anticipated turnaround time required for initial review of the plans and subsequent reviews, exclusive of pick-up
and delivery time, will be in accordance with the following schedule or as directed by the building official. Our past
record, as well as our commitment to the County, will ensure that we will provide a quick “turnaround” time while
maintaining accurate plan review without sacrificing quality. The fee for services may be found in Exhibit A of this
contract.
Type of Review Turnaround Time – Initial Review Turnaround Time - Recheck
Residential
New Single Family/Townhome 5 - 7 Working Days 5 - 7 Working Days
Addition 5 - 7 Working Days 5 - 7 Working Days
Remodel 5 - 7 Working Days 5 - 7 Working Days
Civil 5 – 7 Working Days 5 – 7 Working Days
Commercial/Multifamily
New Construction 7 – 10 Working Days 7 – 10 Working Days
Addition 7 – 10 Working Days 7 – 10 Working Days
Remodel 7 – 10 Working Days 7 – 10 Working Days
Civil 7 Working Days 7 Working Days
*Expedited services available upon request. | Turnaround time includes initial and recheck required working days.

SERIAL 180231-RFP
Transportation Plan Review
Transportation plan review will take seven working days and two to five working days for second reviews.
Environmental Compliance Review
Stantec is available to provide supplemental environmental services (e.g., Phase I & II ESAs, NEPA Environmental
Assessments, etc.) and any required turn-around times for those services can be negotiated as an addendum to the
contract.
Delivery
Stantec will provide courier pick-up and delivery of plans at no additional cost. Stantec staff will be available to pick-
up plans within four hours after notification.
Internet Ordering Capability
Stantec has the capability and welcomes notification via the Internet to pick-up plans.
Capability of Attending Meetings
Stantec is very proud of our history of working with our clients’ staff and the community. We understand the key is
developing and maintaining confidence through our technical abilities and being available to discuss issues with the
staff and customers when necessary. We are always available to meet with in person or by telephone to coordinate
meetings at the convenience of the client.
Electronic Plan Review Services
Stantec can perform electronic plan review services via an FTP-site, allowing for coordination and exchange of large
files without adversely affecting our client email systems and web-based management of project data. Applicants can
be assisted between reviews with code requirements, eliminating unnecessary confusion. Our reviewers have been
learning, along with County staff, how to operate the newly installed online permitting system. We have and will
continue to attend and actively participate in meetings and sessions to troubleshoot software issues and changes. Our
understanding of the ever changing needs of the County, as well as this new electronic system, has helped unburden
County staff. We can help applicants navigate the system and educate them on the nuances. We are also able to directly
perform reviews, make comments on the County server on electronic documents, and enter and invoice fees.
Integration of our FTP site, or the new electronic system, is offered at no additional cost to the County, or any applicant
who wishes to participate in electronic file sharing. By eliminating the need to physically pick up and deliver plans,
as well as the need to make hand-written comments, Stantec will save both the County and the client time and money.

SERIAL 180231-RFP
EXHIBIT D
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY
1.0 All contract-related travel plans and arrangements shall be prior-approved by the County Contract
Administrator.
2.0 Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special District
(County) contracts shall be reimbursed based on current U.S. General Services Administration (GSA)
domestic per diem rates for Phoenix, Arizona. Contractors must access the following internet site to
determine rates (no exceptions): www.gsa.gov
2.1 Additional incidental expenses (i.e., telephone, fax, internet and copying charges) shall not be
reimbursed. They should be included in the contractor’s hourly rate as an overhead charge.
2.2 The County will not (under no circumstances) reimburse for Contractor guest lodging, per diem or
incidentals.
3.0 Commercial air travel shall be reimbursed as follows:
3.1 Coach airfare will be reimbursed by the County. Business class airfare may be allowed only when
preapproved in writing by the County Contract Administrator as a result of the business need of the
County when there is no lower fare available.
3.2 The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at the time
of contract signing) will be reimbursed. Under no circumstances will the County reimburse for
airfares related to transportation to or from an alternate site.
3.3 The County will not (under no circumstances) reimburse for Contractor guest commercial air travel.
4.0 Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the trip,
not for the personal convenience of the traveler. Multiple vehicles for the same set of travelers for the same
travel period will not be permitted without prior written approval by the County Contract Administrator.
4.1 Purchase of comprehensive and collision liability insurance shall be at the expense of the contractor.
The County will not reimburse contractor if the contractor chooses to purchase these coverage.
4.2 Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger vehicle is
necessary for cost efficiency due to the number of travelers. (NOTE: contractors shall obtain pre-
approval in writing from the County Contract Administrator prior to rental of a larger vehicle.)
4.3 County will reimburse for parking expenses if free, public parking is not available within a
reasonable distance of the place of County business. All opportunities must be exhausted prior to
securing parking that incurs costs for the County. Opportunities to be reviewed are the DASH;
shuttles, etc. that can transport the contractor to and from County buildings with minimal costs.
4.4 County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed parking
will not be reimbursed) airport parking only if it is less expensive than shuttle service to and from
the airport.
4.5 The County will not (under no circumstances) reimburse the Contractor for guest vehicle rental(s)
or other any transportation costs.
5.0 Contractor is responsible for all costs not directly related to the travel except those that have been pre-
approved by the County Contract Administrator. These costs include (but not limited to) the following: in-
room movies, valet service, valet parking, laundry service, costs associated with storing luggage at a hotel,
fuel costs associated with non-County activities, tips that exceed the per diem allowance, health club fees,
and entertainment costs. Claims for unauthorized travel expenses will not be honored and are not
reimbursable.

SERIAL 180231-RFP
6.0 Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified in individual
contracts.
7.0 Contractor shall provide, (upon request) with their invoice(s), copies of receipts supporting travel and per
diem expenses, and if applicable with a copy of the written consent issued by the Contract Administrator. No
travel and per diem expenses shall be paid by County without copies of the written consent as described in
this policy and copies of all receipts.