SECONDARY EMPLOYMENT POLICY (HR2422) 09-19-2018.PDF

MARICOPA COUNTY INTERNAL POLICY
Policy Title: Policy Number: HR2422
SECONDARY EMPLOYMENT
Current Adoption Date: 09-19-2018
Current Implementation Date: 09-19-2018
Approved by: Board Agenda Number: C-31-19-006-6-00
BOARD OF SUPERVISORS
Original Adoption Date: 11-14-2012
I. PURPOSE
To provide a mechanism for employees to request to participate in outside employment when doing so does
not interfere with their County employment, create a conflict of interest, or create an appearance of impropriety.
II. AUTHORITY
This Policy is authorized by the Board of Supervisors pursuant to A.R.S.§11-251.
III. APPLICATION
This policy applies to all Maricopa County appointed departments as well as the Flood Control District, the Library
District, and the Stadium District. This policy also applies to employees of County elected offices unless the
elected official has implemented a similar policy specific to his or her office.
IV. DEFINITIONS
A. Appointing Authority: An elected official, the single administrative or executive head of a department, or
the designated representative authorized to act in this capacity.
B. County Employment: All employment within the County wherein employees are paid a wage or salary in
accordance with official County payroll entries.
C. Employee: A person paid a wage, salary, or stipend in accordance with official County payroll entries.
Does not include volunteers, independent contractors, inmates, or members of boards, commissions, and
committees appointed by the Board of Supervisors.
D. Outside Employment: Paid work which occurs outside of an employee’s County employment; includes
self-employment.
V. POLICY
A. Employees are prohibited from occupying more than one position at the County or Judicial Branch at any
given time and must not engage in outside employment that:
1. Is in violation of any law, statute, or regulation.
2. Poses, could pose, or has the appearance of a potential conflict of interest.
3. Compromises the integrity or credibility of the County.
4. Impairs the performance of County duties including, but not limited to employment:
a. That uses County work time, facilities, personnel, equipment, technology, supplies, badges, or
uniforms.
b. Where employees may directly or indirectly, inspect, review, or audit their outside work within the
performance of their normal County duties.
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Policy Number: HR2422
Policy Title:
SECONDARY EMPLOYMENT
Current Adoption Date: 09-19-2018
c. Where employees use their official position or confidential information acquired through the
course of their official County duties.
d. That places employees in an adversarial relationship with their departments or the County.
e. That renders employees’ performance of County duties less efficient, or prevents them from
working overtime, stand-by, on-call or call-back work when required or requested to do so.
f. At an entity that conducts business with the County when satisfactory management of any
potential conflict of interest is not possible.
B. Employees must:
1. Notify their department in writing of any outside employment and obtain approval to continue
outside employment that is not in conflict with this policy.
2. Notify their department of changes to their outside employment status, duties, or work hours.
3. Review with their department their outside employment when their County employment changes for
any reason.
4. Cease or modify their outside employment if instructed to do so by their Appointing Authority because
it is in conflict with this policy.
C. Appointing Authorities will:
1. Review requests for compliance with this policy and notify employees of their final decision in writing,
typically within five (5) business days after receipt of the request.
2. Give employees a reasonable amount of time to cease or modify their outside employment if it is
determined to conflict with this policy.
3. Maintain records of outside employment approvals in personnel files.
D. The County Manager or designee may approve exceptions to this policy that are consistent with the intent
of the policy.
Revision History
Version Revision Date Description of Revision
1 11-14-2012 Initial version (C-49-13-028-6-00)
Updated language consistent with A.R.S. §38-501 through 505 (C-31-19-006-6-
2 09-19-2018
00)
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