SECONDARY EMPLOYMENT POLICY (HR2422) - REDLINED 09-19-2018.PDF

MARICOPA COUNTY INTERNAL POLICY
Policy Title:
Policy Number: HR2422
SECONDARYSECONDARY
EMPLOYMENT EMPLOYMENT Current Adoption Date: 09x-19x-xxxx2018
Current Implementation Date: 09x-x19-xxxx2018
Approved by: Board Agenda Number: C-31-19-006-6-00
BOARD OF SUPERVISORS
Original Adoption Date: 11-14-2012
I. PURPOSE
To provide a mechanismdirection to County for Eemployees to request to participate inregarding activities
outside employment when doing so does not interfere with their County employment, that may create a conflict
of interest, or create an appearance of impropriety relating to their County employment.
II. AUTHORITY
This Policy is authorized by the Board of Supervisors pursuant to A.R.S.§11-251.
II.III. APPLICATION AND ENFORCEMENT
This policy applies to all Maricopa County appointed departments as well as the Flood Control District, the Library
District, and the Stadium DistrictThis Policy applies to all Employees of Maricopa County elected offices,
appointed departments, and Maricopa County Special Districts. This policy also applies to employees of
County elected offices unless the elected official has implemented a similar policy specific to his or her office.
Appointing Authorities are responsible for enforcement of this policy and may discipline Employees who violate
this policy up to and including termination of employment.
III.IV. DEFINITIONS
A. Appointing Authority: An elected official, the single administrative or executive head of a department, or
the designated representative authorized to act in this capacity.
B. County Employment: All employment within the County wherein employees are paid a wage or salary in
accordance with official County payroll entries.
B.C. Employee: A person paid a wage, salary, or stipend from public monies in accordance with
official entries on County payroll entries. Does not include volunteers, independent contractors, inmates,
or members of boards, commissions, and committees appointed by the Board of Supervisors.This
includes all classified, unclassified, temporary, contract employees, County Volunteers and any temporary
employee paid through Maricopa County accounts payable processes are considered Employees.
For purposes of this policy, “Employee” does not include persons employed by the Superior Court of
Arizona in Maricopa County.
C.D. Outside Employment: Any pPaid part-time or fworkull-time which occurs outside of an
employment outside of Eemployee’s’ existing County employment; includes self-employmentposition.
This includes self-employment or any remuneration for services performed.
. Volunteer: A person who, of their own free will, provides services to the County without receiving a wage,
salary, stipend or other County benefit.
VI.V. POLICY
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Policy Number: HR2422
Policy Title:
SECONDARYSECONDARY EMPLOYMENT 09xx-xx19-
Current Adoption Date:
xxxx2018
A. Employees are prohibited from occupying more than one position at the County or Judicial Branch at any
given time and must not engage in outside employment that:
1. Is in violation of any law, statute, or regulation.
2. Poses, could pose, or has the appearance of a potential conflict of interest.
3. Compromises the integrity or credibility of the County.
4. Impairs the performance of County duties including, but not limited to employment:
a. That uses County work time, facilities, personnel, equipment, technology, supplies, badges, or
uniforms.
b. Where employees may directly or indirectly, inspect, review, or audit their outside work within the
performance of their normal County duties.
c. Where employees use their official position or confidential information acquired through the
course of their official County duties.
d. That places employees in an adversarial relationship with their departments or the County.
e. That renders employees’ performance of County duties less efficient, or prevents them from
working overtime, stand-by, on-call or call-back work when required or requested to do so.
f. At an entity that conducts business with the County when satisfactory management of any
potential conflict of interest is not possible.
B. Employees must:
1. shall nNotify their Appointing Authoritydepartment in writing of any Ooutside eEmployment and
obtain approval to continue outside employment that is not in conflict with this policy. Employees shall
not engage in Outside Employment or other outside activity which is not compatible with the full and
proper discharge of duties and responsibilities of their County employment, or which tends to impair
their capacity to perform their County duties and responsibilities in an acceptable manner.
1.2. Notify their department of changes to their outside employment status, duties, or work hours.
2.3. Review with their department their outside employment when their County employment changes for
any reason.
3.4. Cease or modify their outside employment if instructed to do so by their Appointing Authority because
it is in conflict with this policy.
D. Use of County property, equipment, supplies, paid personnel or services in support of Outside
Employment is prohibited.
0. Employees working secondary jobs in a public safety capacity are exempted from this provision as far as
it applies to the use of County property and equipment subject to Appointing Authority approval.
G. Performing Outside Employment during the Employee’s County working hours is prohibited
unless the Employee is in a previously approved time-off status in accordance with the County’s
Leave Policy.
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Policy Number: HR2422
Policy Title:
SECONDARYSECONDARY EMPLOYMENT 09xx-xx19-
Current Adoption Date:
xxxx2018
I.C. Appointing Authorities will:
1. Review requests for compliance with this policy and notify employees of their final decision in writing,
typically within five (5) business days after receipt of the requestOutside Employment shall not violate
A.R.S. §§ 38-501 through 505, governing conflicts of interest for government employees.
2. Give employees a reasonable amount of time to cease or modify their outside employment if it is
determined to conflict with this policy.
3. Maintain records of outside employment approvals in personnel files.
J.D. The County Manager or designee may approve exceptions to this policy that are consistent with
the intent of the policyEmployees engaging in Outside Employment must complete the County-approved
Outside Employment Form (Attachment A) and update the Form when any change occurs regarding their
Outside Employment. This includes the Employee disclosing they no longer have Outside Employment.
Revision History
Version Revision Date Description of Revision
1 11-14-2012 Initial version (C-49-13-028-6-00)
Updated language consistent with A.R.S. §38-501 through 505 (C-31-19-006-6-
2 09-19-2018
00)
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